HomeMy WebLinkAboutContract 35370-A1 AMENDMENT NO. 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO. Al
(M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and James DeOtte
Engineering, Inc. , (Engineer) made and entered into City Secretary
Contract No. 35370, (the Contract) which was authorized administratively
by the City Manager on the 11th day of June 2007; and
WHEREAS, the Contract involves engineering services for the
following project:
Storm Water Utility Project - Ruby Place Channel Improvements, Project
No. 00676: DOE No. 5614
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised maximum
fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in a proposal letter dated December 23,
2008, copies of which are both attached hereto and incorporated herein.
The cost to City for the additional services to be performed by Engineer
total $67,550.00.
2.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$89,610. 00.
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
OFRECORD
CITY SECRETARY
FT.Y3RTI•I,Tit
� ORIGINAL
EXECUTED on this the day of 20_j in
Fort Worth, Tarrant County, Texas.
ATTEST: �3
En -2 thorizatiOu
Marty Hendrix ,
City Secretary
APPROVAL RECOMMENDED: APPROVED:
r William A.Verk , P.E. Fernando Costa
Director,Transportation and Assistant City Manager
Public Works Department
<�%— 2
En 'neer
By: James Deotte Engineering, Inc.
Name: James DeOtte
President
6707 Brentwood Stair, Rd. , #520
Fart Worth, Texas 76112
APPROVEDKS/TFORMM ?EY:
Assistant City for ey
OFFICIAL RECORD
CITY SECRETARY
FT YJ0R-T4,TX
James DeOtte Civil Engineering
Engineering, Inc. land Surveying
23 December 2008
Mr. Michael A. Owen, P.E.
Senior Professional Engineer
Department of Engineering
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 761026311
Ref: Amendment#1 for Design Services
RUBY PLACE DRAINAGE IMPROVEMENTS
Project No. 00676; City Secretary Contract#35370; DOE# 5614
Mr. Owen,
James DeOtte Engineering, Inc. completed the drainage study for the referenced
project in August 2008. We request an amendment to the original contract to provide
the design services for the improvements recommended in the study:
Original contract:
Scope: Provide a study which addresses the following issues on Ruby Place Channel.
1. The reason and remedy for the concrete structure which impedes flow at the western end of the
existing channel.
2. Explore options to lay back or provide erosion protection on the existing channel
3. Analyze and make recommendations on revising the channel alignment and associated
easement requirements.
4. Determine downstream pipe requirements to convey the 100 year storm and the
resulting channel capacity requirements.
Fee: $22,060.00
Amendment#1
Scope:Design and provide construction drawings for Ruby Place drainage improvements
as described in Drainage Study dated 30 June 2008 and to include 600 linear feet of double 6 x 5 foot
box culvert.
Fee: $68,618.00
Total Fee: $90,687.00
fax 817-930-0445 6707 Brentwood Stair Road, Suite 520 . Fort Worth, Texas 76112 817-446-6877
The following Attachments and Exhibits are attached:
Exhibit A-1 Supplemental Scope of Services
Attachment B Compensation and Schedule
Attachment C Changes and Amendments to Standard Agreement
Attachment D Project Schedule
Attachment E Location Map
Attachment E-1 Solution Option Map
Sin erely
ames E DeOtte, P.E., R.P.L.S.
Pre
fax 817-930-0445 6707 Brentwood Stair Road: Suite 520 * Fork Worth,Texas 76112 817-446-5877
EXHIBIT"A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
AMENDMENT#1
RUBY PLACE
DESIGN SERVICES: PAVING AND/OR DRAINAGE IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
"A". Work under this attachment includes engineering services for paving and/or storm drain
improvements for the following:
Ruby Place drainage improvements as described in Drainage Study dated 30 June 2008
and to include 800 linear feet of double 6 x 5 foot box culvert.
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A— PRE-ENGINEERING
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre-design kick-off meeting, (including the CITY's Department of
Engineering and other departments that are impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
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improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
available from the Tax Assessor's office.
C. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall also
be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rimlinvert elevations, location of buried utilities, structures, and
other features relevant to the final plan sheets. Existing drainage at
intersections will be verified by field surveys. Spot elevations will be shown
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on intersection layouts with cross slope to fit intersecting grade lines.
b. ENGINEER will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified
documents prepared in conjunction with the requested services shall be
provided in a digital format compatible with the electronic data collection
and computer aided design and drafting software currently in use by the
Department of Engineering. All text data such as plan and profile, legal
descriptions, coordinate files, out sheets, etc., shall be provided in the
American Standard Code for Information Interchange (ASCII) format, and
all drawing files shall be provided in Autocad (DWG or DXF) format
(currently Release 12), or as otherwise approved in writing by the CITY,
and all data collected and generated during the course of the project shall
become the property of the CITY.
The minimum survey information to be provided on the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
518" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
C. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
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4_ No fess than two horizontal bench marks, per line or location.
5. Bearings given on all proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and Person nel[Veh icle Identification
a. Prior to conducting design survey, ENGINEER will notify
affected residents of the project in writing. The notification
letter shall be on company letterhead and shall include the
following: project name limits DOE project No., Consultant's
Project Manager and phone no., scope of survey work and
design survey schedule. The letter will be reviewed and
approved by the City prior to distribution.
b. When conducting site visits to the project location, the
ENGINEER or any of its sub-consultants shall carry readily
visible information identifying the name of the company and
the company representative. All company vehicles shall also
be readily identifiable.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed
drainage runoff area and existing street, right-of-way and storm
sewer capacities for the subject site. A drainage area map will be
drawn at 1" = 200' scale from available contour maps.
Calculations regarding street and right-of-way capacities and
design discharges (5-year and 100-year frequencies) at selected
critical locations will be provided. Capacities of existing storm
drain will be calculated and shown. The ENGINEER's
responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City
standards.
iv. Conceptual Engineering Plan Submittal
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a. Conceptual plans shall be submitted to City 64 days after Notice
to Proceed Letter is issued.
b. The ENGINEER shall furnish four (4) copies of the Phase 1
concept engineering pians which include layouts, preliminary
right-of-way needs and cost estimates for the ENGINEER's
recommended plan. The ENGINEER shall also evaluate the
phasing of the water, sanitary sewer, street and drainage work,
and shall submit such evaluation in writing to the City as a part
of the concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
fol lows:
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with Part
A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22"x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
C. Proposed roadway profile grades and elevations along each curb line;
elevations at all p.v.i.'s; p.i's half stations; high and low points; vertical curve
information; and pertinent AASHTO calculations. Profiles for existing curbs
(if any) and existing ground at the left and right-of-way lines shall be shown.
Existing found property corners (e.g. Iron pins), along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm
drain mains and leads shall be provided.
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d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross-sections will be developed, from the survey
notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street. Additional
cross-sections at important features including driveways, pJ.'s of
intersecting streets, (minimum distance of 100' along cross-street at each
P.l.) walks, retaining walls, etc., will also be provided. Profiles of centerline
of driveways will also be provided where necessary. Scale will be 1" = 10'
horizontal and 1" =2' vertical.
f. Street and intersection layouts.
g. Proposed plan/profile sheets will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
h. Furnish as a function of final plans, six (0) copies of the final cross-sections
on 22" x 34" sheets. Information on these sheets will include centerline
station, profile grades and centerline elevations, roadway section (existing
and proposed), right-of-way limits. Scale will be 1" = 20' horizontal and 1" =
2' vertical with cross sections plotted with stationing from the bottom of the
sheet, and will include laterals and inlets. CITY policy with regard to parking
design shall be maintained. Excavation and embankment volumes and end
area computations shall also be provided.
I. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open-cut construction or relocation of existing
alignments is probable. Temporary and permanent easements will be
appropriated based on available information and recommendations will be
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made for approval by the City.
Ji. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry
will be in conformance with "Submittal of Information to Real Property
Division for Acquisition of Property".
k. Util"Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, Department of Engineering, and
other CITY departments, public utilities, private utilities, private utilities
and government agencies to determine the approximate location of
above and underground utilities, and other facilities that have an impact
or influence on the project. ENGINEER will design City facilities to avoid
or minimize conflicts with existing utilities.
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
k. Preliminary Construction Plan Submittal
i. Preliminary construction plans and specifications shall be submitted
to CITY 30 days after approval of Part B, Paragraph iv.
ii. The ENGINEER shall deliver two (2) sets of preliminary
construction plans and two (2) specifications to CITY for review.
Generally, plan sheets shall be organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Standard Construction Details
Special Details (If applicable)
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Iii. Preliminary estimate shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer
shall assist City in selecting the feasible and or economical
solutions to be pursued.
M. Review Meetings with City
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in writing to
proceed with Final Design for Final Review.
n. Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shall prepare project exhibits, provide the CITY with the
database listing the names and addresses of all residents and business to
be affected by the proposed project, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 30 days after
approval of Part S, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and signed by
the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Provable Construction Cost
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
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c. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_org47.pdf'
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, "_org"
designating the file is of an original plan set, "47'
shall be the total number of sheets in this file.
FxamnlP, W-0053 ora3.odf and K-0320 ora5.pdf