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Home My WebLink AboutContract 43436-A6 CITY SECRETARY CONTRACT NO. 43,43(0—ft v AMENDMENT NO. 6 TO CITY SECRETARY CONTRACT NO.43436 PROFESSIONAL SERVICES AGREEMENT STA CONSULTING WHEREAS, the City of Fort Worth (hereafter "City") and International Consulting Acquisition Corp dba STA Consulting, (hereafter "STA"), collectively the "parties," entered into City of Fort Worth City Secretary Contract ("CSC")No. 43436, (hereafter "Agreement") which was authorized by the City Council by M&C C-25670 on July 26, 2012; and WHEREAS, the City has embarked upon a business and technology transformation initiative to replace its current collection of legacy financial and administrative information systems with an integrated enterprise solution (commonly known as an Enterprise Resource Planning or ERP System);and WHEREAS, the City has engaged the services of STA to provide expert guidance, oversight,recommendations and planning assistance to the City in the management and execution of this strategic initiative; and WHEREAS, STA will serve as the City's Principal ERP Consultant for the full ERP project lifecycle from initiation to the implementation of an ERP system and initial project closeout; and WHEREAS,the agreement was amended on or about April 18, 2016,via CSC 43436-A1 to extend the timeline of support and increase Compensation by$1,788,836.00;and WHEREAS,the agreement was further amended on or about December 16,2016,via CSC 43436-A2 to further extend the timeline support and include post-go-live support, add financial modules and upgrade the ERP system and increase Compensation by$907,718.00; and WHEREAS,the agreement was further amended on or about October 21, 2017, via CSC 43436-A3 to include additional post-go-live support and implementation assistance and increase Compensation by$882,000.00; WHEREAS,the agreement was further amended on or about June 19,2018,via CC 43436- A4 to include Robotic Process Automation(RPA)Production Pilot and increase Compensation by $87,000.00; and CFW/STA Amendment No.6 to CSC No.43436 Page 1 of s FFICIAL RECORD CITY SECRETARY i FT. WORTH,TX WHEREAS,the agreement was further amended on or about June 29,2018,via CC 43436- A5 to include additional implementation advisory services and project delivery assistance and increase Compensation by$486,580.00; and WHEREAS, the parties wish to amend the Agreement to include extend the timeline of system support and project delivery assistance for the City's Enterprise Resource Planning System. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,the City and Consultant agree as follows: 1. Section 3. COMPENSATION of the Agreement shall be modified to include system support and project delivery assistance for an amount not to exceed$224,100.00 for a total contract amount not to exceed$ $9,306,056.00. 2. The Agreement is hereby amended to add "Exhibit B-6," Major Task Areas, to include system support and project delivery assistance beginning upon execution of the Amendment, continuing until December 31, 2019. "Exhibit B-6" is attached hereto and incorporated into the Agreement for all purposes. 3. The Agreement is hereby amended to add"Exhibit C-6,"Payment Schedule,which amends the Agreement to include projected payments for this Agreement. "Exhibit C-6"is attached hereto and incorporated into the Agreement for all purposes. 4. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS] CPW r STA Amendment No.6 to CSC No.43436 Page 2 of 5 Executed on this the()&day of , CITY OF FORT WORTH: International Consulting Acquisition Corp db%,G�v a STA Consulting: By:— By: Aw� t Susnis Nathan Frey Assis alCity Manager Partner Date: '1 C�' Date: January 28, 2019 �- ATTEST- /0......••� R. ATTEST: Q44 By: 7. ;. �By: Mary J. r `a _ Name: City Secretary f "M Title: ti,)(AS Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. r �3d � 5 Steve Streiffert Assistant Director, IT Solutions Department APPROVED AS FORM AND LEGALITY: By: ohn B. Strong Assistant City Attorney Contract Authorization: M&C: Date Approved: o��! Form 1295 Cert No. CFW STA Amendment No.6 to CSC No.43436 OFFICIAL RECORD Page 3 of 5 CITY SECRETARY FT. WORTH,TX EXHIBIT B-6 MAJOR TASK AREAS General Timeframe Task Areas Start End System Support Provide Production Support for System Users, Problem Research, and Solution Definition Provide Weekly Activity Emails Provide Help Desk Ticket Support Jan Jul Project Delivery Assistance 2019 2019 Project support areas include: • Project Management for Human Capital Management PUM implementation • PeopleSoft advisory services for PeopleSoft related projects such as Inventory Module implementation, Automated Invoice Management, and Financials PUM Conduct Knowledge Transfer Sessions Provide Documentation CFW/STA Amendment No.6 to CSC No.43436 Page 4 of 5 EXHIBIT C-6 PAYMENT SCHEDULE Month Payment Payment Amount Date Jan-19 $ 37,350 Feb-19 Feb-19 $ 37,350 Mar-19 Mar-19 $ 37,350 Apr-19 Apr-19 $ 37,350 May-19 May-19 $ 37,350 Jun-19 Jun-19 $ 37,350 July-19 $ 224,100 CPW'STA Amendment No.6 to CSC No.43436 Page 5 of 5 'M&CReview Official CITY COUNCIL AGENDA FORTWORT11 REFERENCE LOG 13PAMEND C-28734 STA DATE: 1/29/2019 NO.: **P-12291 NAME: CONSULTING IMPLEMENTATION ADVISORY SUPPORT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contract Amendment No. 6 to City Secretary Contract No. 43436 with International Consulting Acquisition Corporation d/b/a STA Consulting in an Amount Not to Exceed $224,100.00 to Provide System Support and Project Delivery Assistance for the City's Enterprise Resource Planning System (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contract Amendment No. 6 with International Consulting Acquisition Corporation d/b/a STA Consulting in an amount not to exceed $224,100.00 to provide system support and project delivery assistance for the City's Enterprise Resource Planning System. DISCUSSION: On June 26, 2018, the City Council approved Mayor and Council Communication (M&C C-28734)to execute Amendment No. 5 for STA Consulting (STA)to provide implementation advisory services and project delivery assistance for the City's Enterprise Resource Planning (ERP) System. This M&C provides the necessary authorization for STA to provide project management services for post go-live support of additional modules and functionality, transition support and training services for the ERP System. Funding for these initiatives shall not exceed $224,100.00 for a total contract amount of $9,306,056.00. MM/BE OFFICE - International Consulting Acquisition Corp. d/b/a STA Consulting agrees to maintain its initial MM/BE commitment of 11 percent that it made on the original Agreement and extend and maintain that same 11 percent to all prior amendments up to and inclusive of this Amendment No. 6. Therefore, International Consulting Acquisition Corp. d/b/a STA Consulting remains in compliance with the City's MM/BE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MM/BE Commitment Form executed by an authorized representative of its company. ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the City Manager, or his designee, for a total amount not to exceed $100,000.00 annually. Such increase or amendment dries not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM -This Amendment updates the contract expiration to December 31, 2019. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget as appropriated of the Information Technology Solutions Department and that prior to an expenditure being made, the Department has the responsibility to validate the availability of funds. BQN\AMENDC-28734\SB http://apps.cfwnet.org/council.packet/mc review.asp?ID=26598&councildate=1/29/2019[1/28/2019 3:37:56 PM] 'M&CW%iew IQ Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Sheila Baker (8356) Cynthia Garcia (8525) ATTACHMENTS ISG Form 1295 Redacted_1df http:Happs.cfwnet.org/council_packet/mc review.asp?ID=26598&councildate=1/29/2019[1/28/2019 3:37:56 PM]