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HomeMy WebLinkAboutContract 46251-CO2 MOrOMOLA SOLUTIONS CHANGE ORDER 002 CITY SECRETARY11 0 Change Order No. 002 CONTRACT N0. c`1JI"Cba Date: 12/06/2018 Project Name: Ft Worth P25 System Upgrade Agreement Customer Name: City of Fort Worth CSM: Kevin Douglas The purpose of this Change Order is to: Incorporate changes to capture additional equipment and agencies The agreed changes include 1. Adding new exhibits Section 1 2. Updating contract pricing Section 7.1 3. Updating the payment schedule Exhibit C 4. Adding additional equipment Exhibit D (Fort Worth Wave, Midlothian TX and Lake Worth TX) City of Fort Worth: Contract Contract# 46251 Contract Date: Motorola Solutions Contract: 1/1/2015 S00001022068/USCO00006827 In accordance with the terms and conditions of the contract identified above between City of Fort Worth and Motorola Solutions, Inc.,the following changes are approved: Contract Price Adjustments Original Contract Value: $7,377,132.09 Previous Change Order amounts for Change Order numbers E 1� through Li $1,511,534.66 This Change Order: $280,529.81 New Contract Value: $9,129,196.56 Completion Date Adjustments Original Completion Date: 12/31/2024 RE=CEIVED Current Completion Date prior to this Change Order: 12/31/2024 MAR 19 2019 CITY OF FORT WORTH New Completion Date: 12/31/2024 CITY SECRETARY City of Fort Worth,Texas Page 1 of 9 Ft Worth_SUA_MSI_Change120618 MOTOROLA SOLUTIONS CHANGE ORDER 002 Changes in Equipment: (additions,deletions or modifications Add additional equipment to include Fort Worth Wave(Exhibit D) Midlothian TX(Exhibit D) Lake Worth TX(Exhibit D) Changes In Services: additions, deletions or modifications Motorola Solutions will provide System Upgrade Service, as described in the service agreement and statement of work for the additional equipment and agencies listed in this change order Schedule Changes: describe change or N/A There are no scheduled changes with this Change order Pricing Changes: describe change or N/A The price of the contract is changed from$8,848,666.75 to$9,129,196.56 Customer Responsibilities: describe change or N/A N/A Payment Schedule for this Change Order: describe new payment terms applicable to this chan a order The revised Payment Schedule is as follows and is also included in the Change Order 2 System Upgrade Agreement Terms and Conditions Exhibit C System Upgrade Agreement price, Year 1 2015 $200,210.47 Year 2 266 $568,224.84 Year 3 2017 $922,471.11 Year 20ig $956,952.86 Year 5 201 $1,070,925.86 Year 6 20201 $1,072,687.77 Year? 2oul $1,074,177.33 Year 8 2022 $1,082,788.87 Year 9 2023 $1,087,739.49 Year 10 2024 $1,093,017.96 TC"l $9,129,196.56 City of Fort Worth,Texas Page 2 of 9 Ft Worth_SUA_MSI_Changel20618 MOTOROLA SOLUTIONS CHANGE ORDER 002 Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,the provisions of this Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below. Motorola Customer Solutions, Inc. By: Bye._ Printed Name: Neil Thomas Printed Name: Susan Alani, Title: MSSSI Vice President Title: sis = Date: 12/6/2018 Date: '4 IF 1`.�" • Reviewed by: Kevin Douglas Date: 12/06/2018 Motorola Solutions CSM Atte by. v .�► , Mary J s r, ity Secre: °• . .. ... � i -;Jo B. St bh&Ass' t City Attorney IJ M&C: P-Wow 3/5/19 1295: a0i8-4-NoW Ci,7Y 5EC'i E7 711 't f/ City of Fort Worth,Texas Page 3 of 9 Ft Worth_SUA_M I_ hange MOTOROLA SOLUTIONS CHANGE ORDER 002 Section 1 Exhibits The Exhibits listed below are incorporated into and made a part of this Agreement. In Interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the exhibits and any inconsistency between Exhibits A through D will be resolved in their listed order. Exhibit C Payment Schedule Exhibit D Midlothian Equipment List Exhibit D Lake Worth Equipment List Exhibit D Fort Worth Wave Equipment List City of Fort Worth,Texas Page 4 of 9 Ft Worth_SUA_MSI_Change120618 0 A+!OrONOLA SOLUTIONS CHANGE ORDER 002 7.1. CONTRACT PRICE. The Contract Price in U.S. dollars is$9,129,196.56. Contract Price includes the Equipment, Software and Services provided under this Agreement, excluding applicable sales or similar taxes and freight chargers. Motorola has priced the Equipment, Software and Services as defined in the Exhibits. Any change to the quantities or scope defined in the Exhibits may affect the overall Contract Price. City of Fort Worth,Texas Page 5 of 9 Ft Worth_SUA_MSI_Change120618 MOTOROLA SOLUTIONS CHANGE ORDER 002 EXHIBIT C Payment Schedule Except for a payment that is due on the Effective date, Customer will make payments to Motorola in accordance with the contract payment terms. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S.financial institution and in accordance with the following: System Upgrade Agreement(SUAII)will be paid to Motorola annually at the beginning of each year as outlined in the table below. System Upgrade Agreement trice Yeaul 2015 $200,210.47 Year 2 2016 $568,224.84 Year 3 2.017 $922,471.11 Year 209.5 $956,952.86 Year 5 2019 $1,070,925.86 Year 6 20201 $1,072,657.77 Year 20211 $1,074,177.33 year 2022 $1,052,7,38.87 Year 9 2023 $1,087,739.49 Year 10 2024 $1,093,017.96 Total $9,129,196.56 Annual pricing above includes a 15% discount for execution of a multi-year agreement and it is subject to the contract terms and conditions. City of Fort Worth,Texas Page 6 of 9 Ft Worth_SUA_MSI_Change120618 MOTOROLA SOLUTIONS CHANGE ORDER 002 Exhibit D Midlothian Equipment List This configuration is to be reviewed annually on the contract renewal date. Any change in system configuration may require an Astro SUA 11 price adjustment Mmterzfte Coafturatiion Regional Partner Add On-Site/Dispatch only,hosted Master S=1,NO=0 1 Master Site Configuration Ml.M2,M3.L1,L2,Kl,K2 #Total Master Sites Zones(excluding Dark Master or DSR Master Sites #of DSR Master Sites Zones #of Dark Master Sites Zones mYAwafte Zana t}a�wdrl F . Phase 2 TDMA operation 7.x Trunkin Oneper Zone I IV&B(integrated Voice&Data One per Zone RPB Performance Data One per Zone Conventional Data One per Zone CEN,CNI or IDS Firewalls- One per Zone interface and per OTAR 1 CSMS Core Security Mgmt Service One per System) Telephone Interconnect One per system) ISSI-Total#of tSM Servers/Applications InfoVista-Transport Network Performance Service One per s stem Information Assurance fA Master One per Zone Information Assurance Remote One per Zone KMF OTAR #of KMF servers/licenses) POP25 Presence Notifier Text Messaging1 Outdoor Location NetwrarkK* t*udMOSCADNFM #of Total Network Management Clients local iI of Total Network Management Clients remote #MOSCAD MFM System(typically 1 per zone #MOSCAD NFM RTU(typically 1 per site location #MOSCAD NFM Clients/Licenses RF #SmartX Site Converters it Non-Simulcast RF Sites Qncluding co-located #Simulcast Prime Sites(including co-located/redundant) 1 #Simulcast Sub-Sites(including co-iota 2 #Stations/Voice Repeaters-STR 3000 12 #Stations/Voice R tern-QUANTAR #Stations/Voice Repeaters-GTR 8000 Trunked FDMA iI Stations dice Repeaters-GTR 8000 Trunked TDMA #Stations oice Repeaters-GTR 8000 Conventional Satellite Receiver #HPD Sites #HPD Stations Cc¢tmles #of Dispatch Site Locations(including co-located) I #Console Ops-Gold Elite #Console Ops-MCC 7500 GPIOM #Console Ops-MCC 7500 VPM 2 •Conventional Channel Ga4nva s CCG 4 #Conventional Site Controllers GCP 8000 Controller 1 iI Gold Elite Console Servers iI AIS GPIO #AtS PM #NICE 11?LoMing Recorder or Nice Logger MGEG #NICE Loner R la Inform Client Applications Fire #FSA System Touch Upgrade) #FSA RTU in Touch Upgrade) #FSA Clients Touch Up1rade3 City of Fort Worth,Texas Page 7 of 9 Ft Worth_SUA_MSI_Change120618 © MOTOROLA SOLUTIONS CHANGE ORDER 002 Exhibit D Lake Worth mastmite Mian Lake Regional Partner Add On-Site/Dispatch only.hosted Master ffEs=1,NO=0 1 Master Site Configuration Ml,M2,M3.Ll,L2,Kl,K2 #Total Master Sites Zones(excluding Dark Master or DSR Master Sites #of DSR Master Sites Zones #of Dark Master Sites Zones Flute Fme Lkeeaees and Features Phase 2 TDMA operation(7.x Trunking) One per Zone IV&D(Integrated Voice&Data One per Zone HPD Performance Data One per Zone Conventional Data One per Zone CEN,CNI or IDS Firewalls- One per Zone/Interface and per OTAR 1 CSMS Core Security Mgmt Service One per System) Telephone Interconnect One per system) ISSI-Total#of ISSI Servers/Applications InfoVista-Transport Network Performance Service One per system) Information Assurance Master One per Zone Information Assurance Remote(One per Zone KMF OTAR #of EMF servers icrnses POP25 Presence Notifier Text Messaging Outdoor Location Network Ninuagentent and NOW"WN #of Total Network Management Clients(local) #of Total Network Management Clients remote #MOSCAD NFM System(typically 1 per zone #MOSCAD NFM RTU(ty-pically 1 per site location #MOSCAD NFM Clients/Licenses RFSywWm #Smart%Site Converters #Non-Simulcast RF Sites(including co-located #Simulcast Prime Sites(including co-located/redundant) #Simulcast Sub-Sites(including co-located #Stations/Voice Repeaters-STR 3000 #Stations/Voice Repeaters-QUANTAR #Stations/Voice Repeaters-GTR 8000 Trunked FDMA #Stations/Voice Repeaters-GTR 8000 Trunked TDMA #StationsfVoice Repeaters-GTR 8000 Conventional Satellite Receiver fth Pafarputwx-Oesta CHM #HPD Sites #HPD Stations Dbipatch Lonseies #ofDispatch Site Locations(including co-located 1 #Console Ops-Gold Elite #Console Cps-MCC 7500 GROM #Console Ops-MCC 7500 VPM 2 #Conventional Channel Gateways CCGI 4 #Conventional Site Controllers GCP 8000 Controller #Gold Elite Console Servers tagwft #AIS GPIO #AIS P #NICE 11?Logging Recorder or Nice Logger MGEG #NICE LoMerR la Inform Client Applications FireS±tatiea #FSA System Touch U ade #FSA RTU n Touch Upgrade) #FSA Clients Clu Touch Upgrade) City of Fort Worth,Texas Page 8 of 9 Ft Worth_SUA_MSI_Change120618 MOTOMOLA SOLUTIONS CHANGE ORDER 002 Exhibit D Fort Worth Wave Equipment This configuration is to be reviewed annually on the contract renewal date. Any change in system configuration may require an Astro SUA II price adjustment Quantity 2: G9 Servers Quantity 2: Wave CRYPTERs City of Fort Worth,Texas Page 9 of 9 Ft Worth_SUA_MSI_Change120618 Motorola SUA II CSC 46251 Change Order No.2 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. A7V� -fir, <1bUes'4La� tev Streiffert J istant Director,IT Solutions Department OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX M&C ReCew CITY COUNCIL AG.ENbA F°R. ,WORT II COUNCIL ACTION: Approved on 315 0"19 REFERENCE LOG 13PAMEND C-27918 MOTOROLA DATE: 3/5/2019 NO.: '*P-12308 NAME: SYSTEM UPGRADE AGREEMENT SB ITS CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Amendment to the System Upgrade Agreement with Motorola Solutions, Inc., for an Increase of$280,502.81 for the Total Cost of the Agreement Up to $9,129,170.00 for System Upgrades to Support the City's Public Safety Radio Communications System Using a Cooperative Contract (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Amendment to the System Upgrade Agreement with Motorola Solutions, Inc., for an increase of$280,502.81 for a total cost of the agreement up to $9,129,170.00 for system upgrades to support the City's public safety radio communications system using Houston-Galveston Area Council Contract No. RA05-12. DISCUSSION: In March 2015, the City of Fort Worth completed the implementation of a Public Safety Radio Communications System that today provides primary and mutual aid communications to more than 140 agencies in North Texas. In December 2014, Council approved M&C C-27127 authorizing execution of a System Upgrade Agreement in the amount$7,337,132.00 to provide biennial upgrades to radio system infrastructure and police and fire dispatch centers for 10 years, well within the anticipated system life. The long- term Agreement and the consolidation of all agencies'Agreements into the Fort Worth Agreement resulted in savings of more than 15 percent. In September 2016, Council approved M&C C-27918 to amend the Agreement to increase cost by $1,471,534.66 to cover equipment additions by the City and its partners. To accommodate hardware added by Fort Worth and external agencies in 2017 and 2018, costs of the System Upgrade Agreement will be revised as follows: Contract External Amount s Amended CFW Portion Agencies Portion ear 1 2015 $200,210.00 $200,210.00 $0.00 $200,210.00 Year 2 2016 $568,225.00 $568,225.00 $169,022.00 $399,203.00 ear 3 2017 $922,471.00 $922,471.00 $507,887.00 $414,584.00 ear 4 2018 $956,953.00 $956,953.00 $510,348.00 $446,605.00 Year 5 2019 $1,022,610.00 $1,070,926.00 $524,456.00 $546,470.00 Year 2020 $1,026,385.00 $1,072,688.00 $527,146.00 $545,542.00 Year 7 2021 $1,027,806.00 $1,074,177.00 $529,868.00 $544,309.00 ear 8 2022 $1,036,348.00 $1,082,789.00 $532,727.00 $550,061.00 http://apps.cfwnet.org/council_packet/mc review.asp?Li��6710&councildate=3/5/2019[3/6/2019 1:26:52 PM] M&C Review Year 9 2023 $1,041,223.00 $1,087,739.00 $535,730.00 $552,010.00 ear 10 2024 $1,046,433.00 $1,093,018.00 $538,749.00 $554,269.00 Total $8,848,667.00 $9,129,197.00$4,375,933.00 $4,753,263.00 The amount for 2019 is $1,070,925.86 and is included in IT Solutions' Fiscal Year 2019 budget. As provided for in the Communications Systems Agreements executed with all participating agencies, Fort Worth will invoice external agencies for their share of the costs for use and maintenance of the system. Approximately 52 percent of the total cost of this Agreement will be reimbursed by Fort Worth's external partners. Because the System is provided by Motorola Solutions, Inc., (Motorola), these services are available only through Motorola. Services will be continue to be provided through the City's Agreement, the end-user agreement entered into under the HGAC contract between the City and Motorola, which remains in effect until 2024. M/WBE OFFICE —A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager for an amount up to $82,245.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item or service under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. The HGAC contract was competitively bid to increase and simplify the purchasing power of government entities. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, and that prior to an expenditure begin made, the Information Technology Solutions Department has the responsibility to validate the availability of funds. BQNIHGACRA05-181SB TOO r7!L� artment Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account I Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Sheila Baker(8356) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26710&councildate=3/5/2019[316/2019 1:26:52 PM]