HomeMy WebLinkAboutContract 36689-A3 CITY SECRETARY
C G-NTRACT N0.._jk 9-873
AMENDMET NO. 3
TO
PO NUMBER 17-00097432
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation organized under the laws of the State of Texas, with
its principal place of business at 200 Texas Street, Fort Worth, Texas, and SENTINEL-THE
ALARM COMPANY (hereafter "SENTINEL").
WHEREAS, on January 15, 2013, the Fort Worth City Council approved entering into a Sole
Source Purchase Agreement with Sentinel for maintenance, repair, software updates and
installation of physical security surveillance, access and intrusion equipment(M&C P-11471)for
an annual amount up to$925,000;
WHEREAS, the Purchase Agreement provided the contract would be for 1 year with 4 one-year
renewal options for an amount up to $925,000 per year;
WHEREAS, the City spent $899,040.04 in 2013-2014, Purchase Order 13-00075364;
WHEREAS, the City spent $675,522.25 in 2014-2015, Purchase Order 14-00081402;
WHEREAS, the City spent $311,510.55 in 2015-2016, Purchase Order 15-00085534;
WHEREAS,the City spent$736,288.64 in 2016-2017, Purchase Order 16-00091230;
WHEREAS, on December 5, 2017, the Fort Worth Mayor and City Council approved an
amendment to the Sole Source Purchase Agreement to extend the term of the agreement and
increase the amount up to $1,605,000.00 to continue services while the city sought to procure new
services (M&C P-12142); and
WHEREAS, on June 26, 2018, the Fort Worth Mayor and City Council amended the Sole
Source Purchase Agreement to extend the term of the agreement and increase the amount up to
$2,705,000.00 to continue services while the City sought to procure new services (M&C P-1221 1);
WHEREAS, the City has spent $1,673,245.21 thus far, in 2017-2018, Purchase Order 17-
00097432;and
WHEREAS, Sentinel remains the sole provider of the necessary equipment, repairs, and
training required to continue security operations for the City; and
WHEREAS, the City and Sentinel desire to amend the Sole Source Purchase Agreement to
extend the term and increase the contract amount to allow the City to complete its procurement
process.
MpR21 2019 NOW, THEREFORE, City and Sentinel, acting herein by the through their duly authorized
,*v� Hrepresentatives, enter into the following agreement:
1. AMENDMENTS
r A: The TERM of the Contract shall be replaced in its entirety with the
RECENEL following: TERM.
FE6 2 8 2019 Term. The Agreement shall be extended until ®e+ebrr-r, 2019.
CI CIIY SECRET CRTVT RECORD
SECRETARY
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B: The Annual Amount of the Contract shall be replaced in its entirety with the followine:
The Sole Source Purchase Agreement annual amount shall be increase by one million
dollars($1,000,000.00)for a new not to exceed annual amount of$3,705,000.00.
2. ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall
r e m a i n in full force and effect.
3. ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
(signature page follows)
Amendment No. 3 to PO 17-00097432
Page 2 of 3
Executed on this the �y day of j A661LY 2019.
CITY OF ORT WORTH: SENTINEL—THE ALARM COMPANY
By: By: Z -[
Valerie R.Washington U,(-
/Assistnt City MangerG —�r7ES6: 1�i
Date: "/2 I Date: 7,aN��n q i`��` ;7,U(c/
APPROVAL RECOMMENDED:
By:
Theresa Ewing
Municipal Courts Director
APPROVED AS TO FORM
AND LEGAL3 Y:
By,
t--''J Petee"
Assistant City Attorney `
oF.FOR!6y`�
ATTEST:
Mary J.I r
City Secretary f
Contras Authorization: f�s
M&C: — 11111/it
HB 1295: oS - '11375q
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
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OFFICIAL RECORD
Amendment No. 3 to PO 17-00097432 CITY SECRETARY
Page 3 of 3
FT. WORTH,TX
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/11/2018
DATE: Tuesday, December 11, 2018 REFERENCE NO.: **P-12283
LOG NAME: 13P12-0062 AMEND SECURITY CC SR
SUBJECT:
Reject Response Received to the Request for Proposals 18-0429 Physical Security Surveillance and
Authorize Amendment to the Existing Sole Source Purchase Agreement with Sentinel-the Alarm Company
to Extend the Term through October 1, 2019 and Increase Agreement Amount by $1,000,000.00 for
Maintenance, Repair, Software Updates and Installation of the Security, Access and Intrusion Equipment
for City Departments (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize:
1. Rejection of response to Request for Proposals 18-0429 for Physical Security Surveillance Systems,
Access, Intrusion Systems, and Repair for all City Facilities.
2. An amendment to the existing Sole Source Purchase Agreement with Sentinel-the Alarm Company to
extend the term from November 1, 2018 through September 30, 2019 and to increase the Agreement
amount by an additional $1,000,000.00 for a new amount up to $3,705,000.00 for maintenance, repair,
software updates and installation of physical security surveillance, access and intrusion equipment for City
Departments.
DISCUSSION:
On August 15, 2018, the City issued a Request for Proposals (RFP) 18-0429 for Physical Security
Surveillance Systems, Access, Intrusion Systems, and Repair for all City Facilities. Notice of the RFP was
published in the Fort Worth Star-Telegram on August 15th, 22nd, 29th and on September 5th,12th, and
19th. Purchasing Staff conducted a Pre-Bid conference and site visit. Five Vendors attended the Pre-Bid
Conference. Bids were opened on September 20, 2018. One Vendor submitted a proposal. After
reviewing the proposal, Department Staff recommend rejecting all bids received and starting the process
again. In addition, staff intends on hiring a consultant to assist in the RFP process to ensure that the city's
needs are met and to increase competitive bidding.
As a result of rejecting the bid received, staff recommends extending the current contract with Sentinel-the
Alarm Company through September 30, 2019 and increasing the contract from $2,705,000.00 to
$3,705,000.00. The extension through September 30, 2019 and the increased amount of$1,000,000.00
will allow the departments the ability to make necessary purchases and to avoid interruption in services.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as appropriated
and that prior to an expenditure being made, each participating Department has the responsibility to
validate the availability of funds.
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FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Cynthia Garcia (8525)
Steven Rathers (2057)
Additional Information Contact: Cristina Camarillo (8355)
ATTACHMENTS
1. 1295 Form Redacted--Sentinel.pdf (Public)
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