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Home My WebLink AboutContract 47117-A3 CITYSECRETARY AMENDMENT No . 3 CONTRACT NO. �'I'1117-A3 TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Teague Nall and Perkins, Inc. (ENGINEER) made and entered into City Secretary Contract No. 47117, (the CONTRACT) which was authorized by M&C C- 27488 on the 29th day of September, 2015 in the amount of $449,945 .00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $9,355 . 00 administratively authorized on August 22, 2017 and Amendment No. 2 in the amount of $52,085 .00 administratively authorized December 4, 2018; and WHEREAS, the CONTRACT involves engineering services for the following project: Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements; and WHEREAS, it has become necessary to execute Amendment No. 3 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated February 1, 2019, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $166,706.00 . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $678,091 .00 . 3 . �� All other provisions of the Contract, which are not expressly , 1e 4ed herein, shall remain in full force and effect. aQ�` ti° ; OFFICIAL RECORD CITY SECRETARY Page -1- FT. WORTH,TX EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Teague Nall and Perkins, Inc. Jesus J. Chapa Ty Hilton, P.E. Assistant City Manager Principal DATE: �� /" / DATE: APPROVAL RECOMMENDED: Chris Harder, P.E. Director, Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements . Walter Norwood, P.E . Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY: M&C: C-29071 Date: March 19, 2019 Douglas W. Black 1295 Form No. : 2019-451952 Senior Assistant City Attorney ATTEST: / r' �..,.• 4: C). Mary J. erIlk City Secretary OFFICIAL RECORDCITY SECRETARY Page -2- FY WORTH,TX Atn p ,,v.tnp1nc.corn February 1, 2019 engineers surveyors landscape architects Mr. Walter Norwood, P.E. City of Fort Worth Water Department 311 W Tenth Street Fort Worth, Texas 76102 Re: Fee Proposal for Contract Amendment No. 3— Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements City of Fort Worth Project No. 02515 Dear Mr. Norwood: Teague Nall and Perkins, Inc. is submitting this fee Amendment for the above referenced contract based on additional services required. The following is a brief description and cost for the additional services to be provided on this project: I. Construction Inspection Services TNP will provide an experienced Construction Inspector (to be approved by the Water Department) to assist the Department in inspecting the Upper Big Fossil Creek Parallel Interceptor project. The Construction Inspector will work under the supervision of the Water Department's Construction staff. A detailed scope of services is included in Attachment A-3 Scope of Services(see attached). II. Fee Proposal for Contract Amendment No. 3: $ 166,706 TNP proposes a total fee of$166,706 to accomplish the scope of services. A breakdown of the fee is included in Attachment B-3. Summary of Contract Fee: Original Contract Amount: $ 449,945 Amendment No. 1 $ 9,355 Amendment No. 2 $ 52,085 Amendment No. 3 $ 166,706 Revised Contract Amount $ 678,091 III. Project Schedule The anticipated duration of construction inspection services is 18 months. See Attachment C-3 Project Schedule. IV. M/WBE Utilization: This amendment does not include work effort for our certified M/SBE subconsultant partners. With this amendment, the overall M/SBE participation will now be 8.54% which is below the City's M/SBE goal of 10%. Thank you for consideration of this contract amendment request. If you have any questions, please do not hesitate to call me. Fort Worth-5237 N.Riverside Drive,Suite 100 Fort Worth,Texas 76137+817.336.5773 Allen�825 Watters Creek Boulevard,Suite M300�Allen,Texas 75013 w Denton 1 517 Centre Place Drive,Suite 320—Denton,Texas 76205 Registered by the TBPLS e 1001 1 600 Fort Worth�10194381 Allen a 10011601 Denton I Registered by the TBPE Firm No.F-230 Sincerely, TEAGUE NALL AND PERKINS, INC. G 7" f r' (� Ty Hilton, P.E. Project Manager Attachments: 1)Attachment A-3 Scope of Services 2)Attachment B-3 Level of Effort 3)Attachment C-3 Project Schedule Contract Amendment No. 3 City Project No. 02515 Attachment A-3 SCOPE OF SERVICES Construction Inspection Services for Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements CONSTRUCTION INSPECTION SERVICES ENGINEER will provide construction inspection services for the Open Cut and Tunneling portions of the project. TNP will not provide construction inspection services for the CIPP and Pipe Enlargement elements of the project. Duties include: • Attend pre-construction meeting • Attend public meeting • Assign qualified staff to provide on-site inspection of contract work. • Document work progress in daily work reports. o Measure and record pay items placed each day • Maintain project diary each day documenting all project activity inclusive of weather conditions work items in progress and it location, and any significant project issues. • Review contractor's traffic control set-up. • Meet with/attend utility meetings to facilitate coordination of contract work with existing utilities within the ROW. • Facilitate the resolution of any issues arising with the abutting property owners. • Coordinate Material Testing with approved geotechnical firm. o Receive and review all test reports • Inspect sanitary sewer main placement. o Insure construction plans are followed o Insure specified materials are provided o Insure pavement is saw cut to acceptable lines/ backfill is placed at specified density/ pavement is repaired in accordance with plan details • Verify that contractor is collecting required horizontal and vertical survey data for use in preparing as-built plans. • Review and verify contractor pay requests each month prior. • Review and verify the contractors progress report each month prior to City payment. • Coordinate any needs for Field Changes with the City, Contractor and TNP Staff. • Assist the City resolve any Contractor disputes relative to the work. • Attend final inspection • Prepare a final punch list prior to acceptance of the project. • Advise the City of the status of Contractor's progress on punch list. Contract Amendment No.3 City Project No.02515 Attachment B-3 Level of Effort Spreadsheet TASKIHOUR BREAKDOWN Construction Inspection Services for UPPER BIG FOSSIL CREEK DRAINAGE BASIN PARALLEL INTERCEPTOR IMPROVEMENTS Assumptions: 1. One Inspector working 5 days per week. 2. Inspector averages 4 hours per day on the project 3. Total esimated duration 18 months. 4. Inspector not needed to provide inspection for CIPP&Pipe Enlargement activities. 5. Inspector reports to Water Department office and is managed by Water Department personnel. 6. TNP furnishes truck for inspector. 7. Monthly charge for truck($1200)includes mileage. La or hoursEx ense Task No. Task Description jr.'.$t' et Project Project Construction Total Labor Subeonsultant Total ExpenseAT..kTotl,.,.or Mana er En ineer Ins ector 111 Cost Truck reproduction Costrate217 $145 $125 $90 SBE Non-SBE 6.0 Construction ins ection Services 18 800 1440 $145,106 $0 $0 $21600 Inspection Services 18 80 1440 $21,600 _., � Project Summary Total Hours 1,538 Total Labor $145,106 Total Expense $21,600 MSBE Subconsultant $0 Non-MSBE Subconsultant $0 5% Sub Markup $0 Total Project Cost $166,706 City of Fort Worth,Texas Attachment B3-Level of Effort Spreadsheet Contract Amendment No.3 City Project No.02515 Attachment C-3 Project Schedule Construction Inspection Services for UPPER BIG FOSSIL CREEK DRAINAGE BASIN PARALLEL INTERCEPTOR IMPROVEMENTS PROJECT SCHEDULE 2019 2020 PROJECT nl Ma !1,ne Jul AugSet Oct Nov Dec Jan Feb Mar April May June Ju AugSept CONSTRUCTION DURATION Inspector Avg Hours per Day 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Hours per Month 80 8080 80 80 80 80 80 80 80 801 801 801 801 801 Sol 801 80 Total Hours= 1440 City of FortWorth,Texas Attachment C-3-Project Schedule City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/19/2019 - Ordinance No. 23601-03-2019 DATE: Tuesday, March 19, 2019 REFERENCE NO.: **C-29071 LOG NAME: 60UBFM347BCVAR-CIRCLEC SUBJECT: Authorize Execution of Amendment No. 3 in the Amount of$166,706.00 to City Secretary Contract No. 47117 an Engineering Agreement with Teague Nall and Perkins, Inc., for a Revised Contract Amount of $678,091.00, Authorize Execution of a Contract with William J. Schultz, Inc. dba Circle C Construction Company, in the Amount of$13,006,286.25 for Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin, Provide for Project Costs for a Total Project Total in the Amount of$15,505,861.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICT 4) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt for the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin Project; 2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water&Sewer Commercial Paper Fund in the amount of$14,339,476.00 for Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin; 3. Authorize the execution of Amendment No. 3 in the amount of$166,706.00 to City Secretary Contract No. 47117, an Engineering Agreement with Teague Nall and Perkins, Inc., for inspection services for Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin (City Project No. CO2515); and 4. Authorize the execution of a contract with William J. Schultz, Inc. dba Circle C Construction Company, in the amount of$13,006,286.25 for Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin (City Project No. CO2515). DISCUSSION: This Mayor and Council Communication provides for the construction of the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin. On September 29, 2015, (M&C C-27488), the City authorized an engineering agreement in the amount of $449,945.00 with Teague Nall & Perkins, Inc., for Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin. The agreement was subsequently revised by Amendment No. 1 in the amount of$9,355.00 administratively authorized August 22, 2018 and Amendment No. 2 in the amount of$52,085.00 administratively authorized December 4, 2018. Amendment No. 3 will allow Teague Nall & Perkins, Inc., (TNP) to provide inspection services during construction of the project. Staff considers the proposed fee to be fair and reasonable for the scope of http://apps.cfwnet.org/ecouncil/printinc.asp?id=26821&print=true&DocType=Print 3/21/2019 services proposed. Construction of the project was advertised for bid on December 20, 2018 and December 27, 2018 in the Fort Worth Star-Telegram. On January 31, 2019 the following bids were received: BIDDER AMOUNT TIME OF COMPLETION William J. Schultz, Inc. dba Circle C Construction $13,006,286.25 546 Calendar Days Company IThalle Construction Company $13,784,049.00 S. J. Louis Construction of Texas, Ltd. 11$16,175,584.14 Oscar Renda Contracting, Inc. $16,642,807.50 Jackson Construction, Ltd. $18,763,661.00 Mountain Cascade of Texas, LLC $19,471,905.00 In addition to the contract cost, $906,358.00 is required for Project Management, inspection and material testing and $260,125.00 is provided for project contingency. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one- percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short- term financing source, another funding source will be required, which could mean issuance of securities under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council adopted the Water Department's Fiscal Year 2018-2022 Five Year Capital Improvement Plan on September 26, 2017. This City Council adopted plan includes this specific project, with funding identified through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statement, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds. Construction is anticipated to commence in April, 2019 and be completed by November, 2020. This project is part of the Water Department's Sanitary Sewer Overflow Initiative Program. This project will have no impact on the Water Department's Operating Budget when complete. M/WBE OFFICE: William J. Schultz, Inc., dba Circle C Construction Company, is in compliance with the City's BDE Ordinance by committing to zero percent MBE participation and documenting good faith effort. William J Schultz, Inc., dba Circle C Construction Company identified several subcontracting and supplier opportunities. However, the firms contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 10 percent. TNP: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department http://apps.cfwnet.org/ecouncil/printme.asp?id=26821&print=true&DocType—Print 3/21/2019 and approved by the MWBE Office in accordance with the MWBE or DBE Ordinance, because the MWBE Waiver is based on the sole source information provided to the MWBE Office by the managing department's project manager. The project is located in COUNCIL DISTRICT 4. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in Water& Sewer Commercial Paper Fund for the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin Project. The Water and Sewer Commercial Paper Fund includes authority of $150,000,000.00 for the purpose of providing interim funding for Water and Sewer Capital Projects. After this transfer, the balance will be $48,249,647.00 for future capital projects. Funding for the Upper Big Fossil Creek Drainage Basin Parallel Interceptor Improvements within the Upper Big Fossil Creek Drainage Basin project is as depicted below: Existing Additional FUND Appropriations Appropriations Project Total* W&S Capital Projects - Fund $214,355.00 $0.00 $214,355.00 56002 1 L Vater& Sewer Bond 2015A- $464,945.00 $0.00 $464,945.00 und 56007 W&S Commercial Paper- $487,085.00 $14,339,476.00 $14,826,561.00 Fund 56016 Project Total =F $1,166,385.00 $14,339,476.00 $15,505,861.00 * Numbers rounded for presentation FUND IDENTIFIERS (FIDS): TO _ Fund Department Accoun Project ProgramIQctivlty Budget Reference # I moun ID ID r` Year j (Chartfield 2) 1A FROM Fund Departmentccoun Project Program ctivlty Budget !! Reference # moun ID i ID I I Year I (Chartfield 2) I CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: Walter Norwood (5026) ATTACHMENTS 1. 60UBFM347BCVAR-CIRCLEC Compliance Circle C.pdf (CFW Internal) 2. 60UBFM347BCVAR-CIRCLEC FID Table.pdf (CFW Internal) 3. 60UBFM347BCVAR-CIRCLEC Form 1295 Circle C 2019448497 Redacted.pdf (Public) 4. 60UBFM347BCVAR-CIRCLEC Form 1295 TPN 2019-451952 Redacted.pdf (Public) 5. 60UBFM347BCVAR-CIRCLEC Map.pdf (Public) 6. 60UBFM347BCVAR-CIRCLEC SAM Circle C.pdf (CFW Internal) 7. 60UBFM347BCVAR-CIRCLEC SAM TNP.pdf (CFW Internal) 8. 60UBFM347BCVAR-CIRCLEC Waiver TNP.pdf (CFW Internal) 9. 60UBFM347BCVAR-CIRCLEC- REIMB RESOLUTION.docx (Public) http://apps.cfwnet.org/ecouncil/printmc.asp?id=26821&print=true&DocType=Print 3/21/2019 O O O O O O O O O N h 0 0 LD LO O M O �"� M M w O 00 V I, of O V M CO tD pl N Ol lD N O lD �!1 rl' LD LD to M ci M N lD M H O rn m 4A. 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