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HomeMy WebLinkAboutContract 52263 CITY SECRETARY CONTRACT NO. `J' btu 3 Proposal for Davis- Bacon/Prevailing Wage Verification Software Prepared Ryan Ronk by: Prepared City of Fort Worth for. Neighborhood Services FO RT WO RT H�J Date: April 17, 2019 �o h.N01tracker OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX 1LCP,..W 1 . TRANSMITTAL LETTER April 17, 2019 Mr. Krishna Mohan Gollamudi IT Project Manager; IT Solutions Department City of Fort Worth— Neighborhood Services 275 W. 131h St., Fort Worth, TX 76102 Dear Mr. Gollamudi Thank you for the opportunity to propose an effective solution for City of Fort Worth. City of Fort Worth is to be commended for its' mission to foster efficient and economic growth fora prosperous region and for choosing to move to an automated, web-hosted system to stream- line work processes and labor compliance needs. LCPtracker Labor Compliance Software is currently being used by hundreds of primes and public agencies. We believe our software will provide the best value, and fully supports the CITY OF FORT WORTH goals and objectives with complete and accurate auditing and reporting features. LCPtracker's labor compliance software solution has been on the market over 15 years and has logged over 100,000 hours of development time. LCPtracker clients include 21 of the top 50 cities in the USA, 9 statewide DOTs,and hundreds of general contractors including national contracts with 5 of the largest Prime Contractors in the US. With the most advanced functionality, LCPtracker, Inc. is the clear marketleader! The pricing below is GSA pricing provided under GSA Contract# GS-35F-364BA which must be signed and returned to LCPtracker if it is to be used by client. Sincerely, Ryan Ronk Sr. Account Rep. Texas LCPtracker, Inc. 714-669-0052 Phone:714-669-0052 Email: info(lcptracker.com Web:Icptracker.com 10 LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker,Inc. t ILCR.ke, 2. SOFTWARE SPECIFICATIONS OVERVIEW LCPtracker is a powerful cloud-based, prevailing wage and workforce compliance/management solution. It is ideal for Agencies and Prime Contractors working on construction projects who need to generate Certified Payroll Reports and may need to track and enforce detailed worker information for compliance and workforce reporting. The software is comprehensive, easy to deploy, configurable, user-friendly,highly scalable, and time-tested in thousands of construction projects throughout the nation. The core LCPtracker validation system checks payrolls for local, state, and federal Davis-Bacon wage and labor compliance by flagging any error or omission discrepancies the contractor may have on a report. Oursoftware streamlines the process of inputting payrolls for contractors by interfacing with top payroll companies or a simple three step manual reporting process.Administrators can easily view,approve or reject payrolls and provide immediate feedback to contractors. LCPtracker clients recognize these key benefits: • Saves time for the agency, prime and subcontractor • Saves money by reducing the administrative work • Cloud-based, highly automated system streamlines processes • Dramatically reduces the risk of fines and negative audits • World-class support by the LCPtracker Support team DATABASE LCPtracker, Inc. consists of a four module database: a contractor database, an administrator database, a prime approver database, and a prevailing wage database. These four databases work together to provide a web- based program to capture, check, and report on Certified Payroll Reports, as well as other related data and reporting. The Documents element is an additional function which enhances the posting and collection of documentation required by LCP Program. Each component is briefly described below: • Contractor Module: The contractor database allows the contractor to enter the Certified Payroll Reports data online.The system will check the contractor data against the prevailing wage database and alert the contractor of any problems. The contractor then certifies and submits their error-free Certified Payroll Reports (CPRs) online. Several reports exist to assist the contractor in managing the submittal of CPR reports.The contractor has options to define their subcontractors in the system. • Administrator Module: The administrator database allows the administrator to track the status of CPRs submittal, review submitted CPRs, and run reports on the data submitted in the CPRs in a wide variety of ways. The administrators can also track the status of all documents required or created with respect to the prevailing wage reporting.An on-site visit interview reporting capability is provided. • Prime Approver Database:The prime approver database allows for Certified Payroll Reports to filter from the contractors into this database for approval prior to moving into the administrator database. Phone:714-669-0052 Email:info(&Icptracker.com Web: Icptracker.com 10 LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker,Inc. ILCM.W, • Prevailing Wage Database: The prevailing wage database contains the wage information appropriate to a particular project. This database is indexed by location,rates, project,labor craft,and labor classification within that craft. You can self-maintain this database or you can contract with LCPtracker to maintain the database. Additionally, LCPtracker has the following Add-on modules or other service offerings: • Daily Reporter: a module that allows for a prime contractor and/or an agency to capture the daily activity (daily logs) on the jobsite and have it cross-checked to the data which is being entered on the weekly certified payrolls. Discrepancies are flagged, and LCPtracker has a built-in dispute resolution process. • LCPcertified:This new, SaaS application is geared toward subcontractors. LCPcertified is an automated and simple way to create federal, state or local Certified Payroll Reports from your payroll data VALIDATION PROCESS AND DATA CHECKING This is one of LCPtracker's most significant advantages because it protects the client and assists in avoiding potential lawsuits by providing accurate data.A prime feature of LCPtracker is an extremely comprehensive mathematical and logical check of all certified payroll data. Validations are these checks that are performedon the payroll data submitted by the contractor.With over 13 years of testing, LCPtracker has refined the ability to test the validity of data entered and to ensure that only complete and accurate data is entered using over 60 validation tests.Administrators can select which of these they prefer to use and/or add as needed, as well as, how they would like to communicate any potential payroll violations to their contractors. EDOCUMENTS eDocuments allows the administrator,to create standard document submittals that are electronically uploaded. Any type of files or documents can be tracked in the labor compliance database. This allows for a much"greener" environment as the need for paper documentation is eliminated. REPORTING LCPtracker has extensive, pre-built reporting functions.These reports are designed to provide the contractors and the administrative users with information that increases the efficiencies of all aspects of a LaborCompliance Program. Reports are provided for the following needs: • Certified Payroll Reports(CPRs), including public record versions(information redacted) l" �,.. WEEKLY CERTIFIED PAYROLL REPORTING FORM wawarwyucxrura....• av:n+cr+rcuaann•.nrair msu.xuur r.f..ly.pr.�.i. nrr�rf.canmcmewwc. r.r orroafaafn uerrfrcar. frtwzn.a.a f+�..r.�.r.xw.rrrr..frrrf fA reuo�.aor. c.uia eftrre. numaancfznc..ay. .rru..: rtifrfna.r+:rrritar ""'f"" svruxtor r.wtu -�,�,� a0lnR fuaafftfmrxafry �'� �t v mum® T dnlCll.cvlr�lmmNf61n la[�YOTR MYN ....rrrr♦.rw,r w r wr M �1Y Nip rr � srr M4 it • -ry f fYM IAM W u.crsn '� war r W Y Y f?41 r++ac�r�..�w�•fo w • Summary Reports of all contractor submittals • Workforce Utilization Reports to track a variety of labor data including some of the following: a) Local Hire - Please note that local hire is not specific to just the City of Fort Worth. Phone:714-669-0052 Email:info Icptracker.com Web:Icptracker.com 10 LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker, Inc. 3 ILCR.W, b) Apprenticeship to journeyman 5:1 ratio c) Ethnicity,gender d) Craft ratios e) Workforce localities of workers f) Audit reports for violations and penalty processing g) Document tracking, including apprentice certificates and fringe benefit statements h) Economic Impact Reporting i) Employee, contractors list, apprenticeship list, etc. • On-site Audit Reports • Analysis Reports for comparisons of Payroll Reports and On-site Audits • Custom Reports can be built by utilizing our Open reporting feature to create new reports quickly and easily(optional service) • Other reports can be created as needed CAPACITY TO PERFORM SERVICES LCPtracker's web-hosted,software solution is truly a time-tested, highly robust and proven solution.This solution has been used on thousands of projects around the country in order to assist agencies in being compliant with Davis-Bacon/prevailing wage regulations. Here are some facts about our successes: Lastly,the software also allows for the electronic storage and management of key documentation for projects. Documents can be created or uploaded into the software and rules can be set to help with the management of all related documents. Prevailing Wage Maintenance City of Fort Worth can either load and maintain their own wages in their LCPtracker database or have LCPtracker maintain wages. LCPtracker offers a service to maintain wage updates to your database.The following are the terms related to this service: 1)Client must send LCPtracker(via email)all new wage decisions to be loaded 2) LCPtracker will check bi-weekly for all new modifications, and update as changes occur 3)Client must verify accuracy of wages 4)Client is responsible for assigning wages to projects 5)Client is responsible for doing the craft matching if it is a State vs. Davis-Bacon wage comparison. 6)This service is billed annually. If additional, new wage decisions are needed during the year,adjustment invoices are created. 7)Client must notify LCPtracker of termination of wage decisions Software Upgrades LCPtracker provides(free of charge)all related updates and upgrades that are part of the core LCPtracker functionality. Updates and upgrades are performed to client databases during off-peak times and clientsare notified on the client login banner page when updates have been applied. Typically,there are monthly updates and new features are part of these updates(documentation is provided for free on the customer training page). Phone:714-669-0052 Email:info(a)_Icptracker.com Web:Icptracker.com 10 LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker, Inc. 4 ILCR.W, (CONFIDENTIAL) LCPtracker has a scalable approach to pricing.Annual license fees are calculated by the construction bid award amount of the project(s)the client needs to put into the LCPtracker system.This is a very scalable and affordable way to access the system. LCPtracker's Annual License Fee includes an unlimited number of admin and contractor users, and the annual maintenance and support of all administrative and contractor users of the system. LCPtracker's start up fees include all of the implementation, configuration, initial loading of State and Federal Davis-Bacon prevailing wage rates and training that your organization will need to be fully live with the software. 1. Web-based Start Up/Configuration, Data Load Term Price On-Site Start Up/Configuration, Data Load One-time $4196.24 Configuration and setup of administrative account/database 3 Administrative web training sessions for new staff or software updates during the year Unlimited Contractor web training sessions as per the LCPtracker training schedule One prevailing wage data load on startup of database(up to 8 hours of data entry) Training and consulting on how to data load prevailing wage data,if needed Unlimited data storage for closed projects year 1 All regular software updates Plus one full day of onsite training for Administrators and contractors. GSA Contract#GS-35F-364BA 2. Bulk Project Pricing Term Price Fixed Annual Multiple Projects Fee Option-This is a flat rate price package which is a one-year commitment forLCPtracker service.The prices are based on Open/Active projects in LCPtracker during the contractyear. GSA Contract#GS-35F-364BA Up to$25 Million in Construction Volume Annual Fee $6,594.46 Phone:714-669-0052 Email:info(a)lcptracker.com Web:Icptracker.com 10 LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker, Inc. ILCR.kw LCPtracker start-up fee and annual license fee includes: Onsite Start Up Fee Includes: Configuration and setup of administrative account/database 3 Administrative web training sessions for new staff or software updates during the year Unlimited Contractor web training sessions as per the LCPtracker training schedule One prevailing wage data load on startup of database(up to 8 hours of data entry) Training and consulting on how to data load prevailing wage data,if needed Unlimited data storage for closed projects year 1 All regular software updates All of the above tasks,plus one day,on-site training Travel billed at cost,unless a flat fee has been elected Base Price and Project Fee Includes: Unlimited administrative user licenses Unlimited contractor access licenses Administrator phone,email and Chat technical software support as needed Contractor phone,email and Chat technical software support as needed(not training) Unlimited,no-charge,web-based training(as perthe LCPtracker training schedule)for all contractors and supplemental online video training LCP Tracker is responsible for the following: 1.30 days advance notice of one time,onsite training for administrators and contractors. 2.Preservation of backup data and transfer of data(in a manner mutually acceptable to the parities,and subject to LCPtracker's hourly fee for custom report development)in the event that the City of Fort Worth discontinues use of LCPtracker. 3.Frequency(dates and times)of LCP Tracker training schedule/weekly online training. 4. Uploads of contractor payroll data in Excel or CSV format. S.Maintaining prevailing wage database annually. LCPtracker will enter the first 8 hours of wages,this usually includes 3 to 4 Federal wage decisions.LCPtracker Project Manager will train City staff how to enter their own wages or the City can contract with LCPtracker to enter the wages and this is billed at$52.89 per hour which is the GSA rate. 6.Generate the semi-annual Form 4710 required by HUD. 7. Provide a list of the HUD-required forms that are considered by standard by LCPtracker,e.g. • Contractor/sub-contractor information sheet • Certificate appointing officer to supervise payroll • Payroll deduction authorization • Start work notice(unless noted on certified payroll) LCP Tracker makes no warranty as to the accuracy or completeness of such contractor or contractors'employee forms Payments will be as per the below schedule. Payment Schedule :c payment Setup fee—billed Net 30 from $4196.24 contract execution Phone: 714-669-0052 Email:infoC@Icptracker.com Web:Icptracker.com I©LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker,Inc. 6 tracktar 2"d Payment Annual License fee is billed Net $6,594.46 90 from execution of the LCPtracker contract Technical Support Procedures and SLA Service Level Agreement Priority Characteristics of Support Incident Resolution Targets 1-Critical Support incident that causes(a)complete LCP Tracker shall provide an initial response to application failure or application Priority Level 1 incidents within one(1)hour of unavailability;(b)application failure or receipt of the support incident.LCP Tracker shall unavailability in one or more of the client's use commercially reasonable efforts to resolve remote location;or(c)systemic loss of such support incidents or provide a multiple essential system functions. circumvention procedure.Upon initial response from LCP Tracker,LCP Tracker and Client will continuously work on such incidents until they are resolved or a circumvention procedure is provided. 2-High Support incident that causes(a)repeated, LCP Tracker shall provide an initial response to consistent failure of essential functionality Priority Level 2 incidents within four(4)hours affecting more than one user or(b)loss or of receipt of the support incident.LCP Tracker corruption of data shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within two(2) business days. 3-Medium Priority Level 1 incident with an existing LCP Tracker shall provide an initial response to circumvention procedure,or a Priority Level Priority Level 3 incidents within one(1) 2 incident that affects only one user or for calendar day of receipt of the support incident. which there is an existing circumvention LCP Tracker shall use commercially reasonable procedure. efforts to resolve such support incidents without the need for a circumvention procedure with the next published maintenance update or service pack or 90 calendar days,whichever is sooner. 4-Non- Support incident that causes failure of non- LCP Tracker shall provide an initial response to critical essential functionality or a cosmetic or other Priority Level 4 incidents within two(2) issue that does not qualify as any other business days.LCP Tracker shall use Priority Level. commercially reasonable efforts to resolve such support incidents,as well as cosmetic issues, with a future version release. Escalating Issues Phone:714-669-0052 Email:info(aMptracker.com Web:Icptracker.com (©LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker,Inc. 7 ILCPtrackar If the SLA is not met,support staff are not meeting requested delivery timelines,or customer service is otherwise unsatisfactory, issues can be escalated directly to the LCPtracker Account Manager Ryan Ronk,714-669-0052 ext. 121.Secondary escalation is to the Director of Sales,Kris Vinci[,714-669-0052 ext.105 and Tertiary escalation is to the President of LCPtracker, Mark Douglas, 714-669-0052 ext.101. Phone:714-669-0052 Email:infonaJcptracker.com Web:lcptracker.com )©LCPtracker, Inc.—Confidential. Do not release or distribute in any way without express written consent of LCPtracker, Inc. $ GSA Schedule Price List Contract#GS-35F-364BA ON NMI scrtww-` About LCPtracker Inc LCPtracker is an Application Service Provider(ASP)web-hosted software program that minimizes paperwork and intensive labor hours when enforcing a Labor Compliance Program on public works construction projects. LCPtracker creates an online database of all Certified Payroll Reports(CPRs),generates audit logs with standard letters,electronic documents,attachments,and many other features for correspondence to contractors. LCPtracker reduces the intensive man-hours needed by our clients to manually review hundreds of Certified Payroll Records(CPRs)for any given project.This reduction is achieved by the contractor entering all of their information into an online certified payroll reporting form,or by uploading their payroll data from their existing accounting system(s).LCPtracker will flag any errors,omissions,or discrepancies the contractor may have on this report.The contractor has immediate feedback of any violations found to be corrected prior to submittal to Administrator. LCPtracker,Inc.maintains and upgrades the software to keep the prevailing wage rates up-to-date and notifies all designated parties involved of any violation. The administrator has several delivery options to have these notices/violations sent to the contractor. LCPtracker software ensures that information submitted by contractors matches the information gathered during onsite interviews;job classifications are listed correctly;apprentice stages are approved;and social security numbers match. Overall errors and issues are dramatically reduced because LCPtracker is a proactive system that standardizes all data and notifies all users of potential problems during the course of data entry. DATABASE LCPtracker Inc consists of a three module database:a contractor database,an administrator database,and a prevailing wage database.These three databases work together to provide a web-based program to capture,check and report on Certified Payroll Reports,as well as other related data and reporting.The Documents element is an additional function which enhances the posting and collection of documentation required by LCP Program. Each component is briefly described below: • Contractor Module:The contractor database allows the contractor to enter the Certified Payroll Reports data online. The system will check the contractor data against the prevailing wage database and alert the contractor of any problems. The contractor then certifies and submits their error-free Certified Payroll Reports(CPRs) online. Several reports exist to assist the contractor in managing the submittal of CPR reports. The contractor has options to define their subcontractors in the system. • Administrator Module: The administrator database allows the administrator to track the status of CPRs submittal,review submitted CPRs, and run reports on the data submitted in the CPRs in a wide variety of ways. The administrators can also track the status of all documents required or created with respect to the prevailing wage reporting. An on-site visit interview reporting capability is provided. • Prevailing Wage Database: A prevailing wage database contains the wage information appropriate to a particular project. This database is indexed by location,rates,project, labor craft, and labor classification within that craft. You can self maintain this database or you can contract with LCPtracker to maintain the database. LCPtracker currently maintains the prevailing wage information for the entire State of California. ©LCPtracker, Inc.—All rights reserved. GSA Schedule Price List � s , Contract#GS-35F-364BA Proposed GSA IT Schedule Price List SINS 132-32,132-33,132-34: LCPtracker GSA Offered GSA Offered Required Start-up Fee for LCPtracker Professional only Professional Pricing(w/o IFF) Pricing(w/IFF) Web-based Start-up/Configuration,Data Load $3,950.00 $2,765.00 $2,785.74 On-site based Start-up/Configuration,Data Load $5,950.00 $4,165.00 $4,196.24 LCPtracker GSA Offered Plan A;Bulk Project Pricing Professional Pricing(w/o Fixed Annual Multiple Projects Fee Option-This is a flat rate price package which is a one year commitment for LCPtracker service. The prices are based on Open/Active projects in LCPtracker during the contract year. Up to$5 Million in construction costs $2,970.00 $2,079.00 $2,094.71 Up to$10 Million $6,050.00 $4,235.00 $4,221.38 Up to$25 Million $9,350.00 $6,545.00 $6,594.46 Up to$50 Million $16,500.0 $11,550.00 $11,637.28 Up to 100 Million $20,900.00 $14,630.00 $14,740.55 Up to$200 Million $27,500.00 $19,250.00 $19,395.47 Up to$300 Million $34,650.00 $24,255.00 $24,438.29 Up to$400 Million $41,250.00 $28,875.00 $29,093.20 Up to$500 Million $48,500.00 $33,950.00 $34,206.55 Up to$750 Million $54,500.00 $38,150.00 $38,438.29 Project Size$750 Million up to$2 Billion $68,750.00 $48,125.00 $48,488.66 Add this fee for every additional$500 Million over$2 Billion $7,750.00 $5,425.00 $5,465.99 ©LCPtracker, Inc.—All rights reserved. GSA Schedule Price List Hsu Contract#GS-35F-364BA 2.Optional Services Available LCPtracker GSA Offered GSA Offered Professional Pricing(w/o Pricing lFF) (W/ice A. Custom Report Development(using Microsoft Azure) Per Hour $220.00 $154.00 $155.16 B.Web Service Access to LCPtracker Database Through Per Hour $200.00 $140.00 $141.05 web services(secure access to a public database),raw data can be automatically exported and imported to/from any existing client's destination system. Data includes:Project data,Employee data,Contractor data,Payroll data,etc C.Additional Certification Statements-Your LCPtracker Per Statement $500.00 $350.00 $352.63 Database comes with your choice of two standard Statement of Compliances options-one meeting all DOL requirements,or another short version that we have seen used in some states including CA.Additional Certification Statements can be tailored to your organization's needs.This statement includes any text with color/font control and check boxes if requested. Additional charges will be incurred for any custom fields,data population,or complex programming at a rate of$200/hr. D. Federal(only)*Prevailing Wage Data Input& Maintenance Pricing 1. Wage Data Input&Maintenance Annual $2,500.00 $1,750.00 $1,763.13 Upkeep-Includes up to 3 individual wage determinations per year $500.00 $350.00 $352.63 Additional Single Wage Decisions ii. Load One Wage Decision-(Single wage $350.00 $245.00 $246.84 determination)-No annual Upkeep iii. Hourly Wage Data Input $75.00 $52.50 $52.89 *State wage rates will be priced on a per client basis. E.New Administrative Training for Existing Clients(see description below) a. On Site Training Per Session $1,375.00 $962.50 $969.77 b. Travel(flight,car,hotel) Flat Rate $825.00 $577.50 $581.66 c. Web Based Training Both Session $750.00 $525.00 $528.94 d. Exclusive Contractor Web Based Training(this Per Web Session $250.00 $175.00 $176.31 Is for an exclusive web class for the Administrator's contractors only,no charge classes are available weekly that are not exclusive) F.Direct Payroll Interface(DPI) Per contractor $595.00 $416.50 $419.62 Use existing export files from payroll systems to upload entire file directly into system.Each $250.00 $175.00 $176.31 additional year ©LCPtracker,Inc.-All rights reserved. GSA Schedule Price List A Contract#GS-35F-364BA G.Backup Data DVD($295 plus sales tax) $318.60 $223.02 $224.69 H. Active Database Fee—charged for databases that remain open with no active projects. May choose Monthly or Annual Fee. Monthly $100.00 $70.00 $70.53 Annual $1200.00 1 $840.00 1 $846.30 Daily Reporter GSA Offered GSA Offered Plan A:Bulk Project Pricing Add-on Module Pricing(w/o IFF) Pricing(w/IFF) Fixed Annual Multiple Projects Fee Option-This is a flat rate price package which is a one year commitment for LCPtracker service.The prices are based on Open/Active projects in LCPtracker during the contract year. Up to$5 Million in construction costs $1,485.00 $1,039.50 $1,047.36 Up to$10 Million $3,025.00 $2,117.50 $2,133.50 Up to$25 Million $4,675.00 $3,272.50 $3,297.23 Up to$50 Million $8,250.00 $5,775.00 $5,818.64 Up to 100 Million $10,450.00 $7,315.00 $7,370.28 Up to$200 Million $13,750.00 $9,625.00 $9,697.73 Up to$300 Million $17,325.00 $12,127.50 $12,219.14 Up to$400 Million $20,625.00 $14,437.50 $14,546.60 Up to$500 Million $24,250.00 $16,975.00 $17,103.27 Up to$750 Million $27,250.00 $18,975.00 $19,219.14 Project Size$750 Million up to$2 Billion $34,375.00 $24,062.50 $24,244.33 Add this fee for every additional$500 Million over$2 Billion $3,575.00 $2,502.50 $2,521.41 ©LCPtracker,Inc.—All rights reserved. GSA Schedule Price List Contract#GS-35F-364BA B2Gnow GSA Offered GSA Offered B2Gnow Baseline System Standard Pricing(w/o IFF) Pricing(w/IFF) Pricing Baseline System(annual fee) $4,950.00 $3,465.00 $3,490.99 Includes user and transaction management,standard reporting engine,up to 2,500 vendors GSA Offered System Modules(annual fee,choose one or more) Pricing(w/o IF Annual Fee Per Module Unit $4,950.00 $3,465.00 $31490.99 Module Unit-A module unit is a number of authorized records for a module.A high number of records may require multiple units of the same module. Contract Compliance(subcontractor payments) Payment Analysis(non-contract purchases) Workforce Utilization Certification Management Online Application Processing Concession Compliance Goal Setting Proposals&Bid Tracking Outreach Management Online Vendor Registration Insurance Management GSA Offered Setup Pricing(w/o IFF) Account Setup(one-time fee) $4,950.00 $3,465.00 $3,490.99 Additional Fees: Per Module $4,950.00 $3,465.00 $3,490.99 Certification Management,Online App,or Payment Analysis $9,950.00 $6,965.00 $7,017.24 Modules Optional Services External system interfaces for periodic loading(payments, $5,950.00 $4,165.00 $4,196.24 contracts,vendors, etc) Certified directory interface for periodic loading (per $4,950.00 $3,465.00 $3,490.99 directory) (per $750.00 $525.00 $528.94 Connection to existing certified directory directory) ©LCPtracker,Inc.—All rights reserved. MINIM GSA Schedule Price List s Contract#GS-35F-364BA Unlimited number of faxes to any fax number in US (per year) $1,500.00 $1,050.00 $1,057.88 Custom features,data interfaces,custom reports,data (per $137.50 $96.88 $96.98 cleaning/conversion/loading hour) Custom documentation (per hour) $100.00 $70.00 $70.53 Data entry (per hour) $75 $52.50 $52.89 Travel At cost At cost Details $3950 Web-Based Start Up Fee Includes: Configuration and setup of administrative account as per the Implementation check list document 3 Administrative web training sessions for new staff or software updates during the year Unlimited Contractor web training sessions as per the LCPtracker training schedule One prevailing wage data load on start up of database(up to 8 hours of data entry) Training and consulting on how to data load prevailing wage data,if needed Unlimited data storage for closed projects year 1 All regular software updates $5,950.00 Onsite Start Up Fee Includes: All of the above tasks,plus one day on-site training Travel billed at cost,unless a flat fee has been elected Base Price and Project Fee Includes: Unlimited administrative user licenses Unlimited contractor access licenses Administrator phone and email technical software support as needed Contractor phone and email technical software support as needed(not training) No-Charge Web-based training for all Contractors and supplemental online video training Data Storage 1.Projects will remain on LCPtracker and not be deleted.If your database becomes inactive for more than one year, your data will be saved and archived for 3 years. 2.You will have access to do all reporting,annual reporting,and read access to all data. 3.The project can be reactivated at anytime(monthly billings will be brought current). New Administrative Training for Existing Clients LCPtracker offers a package for training new Administrators to an existing account to give them a detailed review of how to use the Admin database as well as to go over the important Validation and Background Database settings that have been set specifically to regulate their account and monitor payrolls according to the labor laws that their agency or company needs to follow. There are two options for this Administrator training and the pricing will vary according to the plan selected: 1)Onsite Training--In this session,a Project Manager will come to the client's office and will take a good portion of a day to review most of the aspects of the Admire database and review the specific account settings.This is highly beneficial as the client may have more opportunity for some hands-on training while the trainer is onsite. 2) Webinar—The Admin training done by webinar will need to be broken down into two separate webinar sessions to 0 LCPtracker,Inc.—All rights reserved. GSA Schedule Price List Contract#GS-35F-364BA allow for adequate time to cover everything.Webinar No. 1 will last about 3 hours and Webinar No.2 will be 2-3 hours depending on the material the client would like to review. Either training method that is chosen will guarantee that new staff members are thoroughly trained to use LCPtracker to their best ability. Prevailing Wage Maintenance LCPtracker offers a service to maintain wage updates to your database.The following are the terms related to this service: 1)Client must send LCPtracker(via email)all new wage decisions to be loaded 2)LCPtracker will check bi-weekly for all new modifications,and update as changes occur 3)Client must verify accuracy of wages 4)Client is responsible for assigning wages to projects 5)Client is responsible for doing the craft matching if it is a California vs.Davis-Bacon wage comparison. 6)This service is billed annually.If additional,new wage decisions are needed during the year,adjustment invoices are created. 7)Client must notify LCPtracker of termination of wage decisions Contractor Team Arrangements B2Gnow-Contract Compliance module for tracking D/W/M/SBE and related progress payments END USER LICENSE AGREEMENT Application Service Provider-LCPtracker Program(LCPtracker)TM LCPtracker is a powerful tool that will help the GSA Customer's organization comply with the new State,Federal and local regulations to manage the GSA Customer's certified prevailing wage payroll requirements. LCPtracker utilizes the latest developments in web and PDA technology that allow organizations the ability to collect labor data, validate it against the State,Federal and local labor compliance regulation and prevailing wage databases,allowing our clients to track variance compliance,report on the findings,and create necessary audit logs. LIMITED USE SOFTWARE AND DATA LICENSE AGREEMENT BY SIGNING,THE GSA CUSTOMER IS ACCEPTING THE TERMS AS STATED WITHIN. The GSA Customer,as the User,assumes full responsibility for the selection of the software and its associated data and/or information to achieve its intended results,and for the installation,use and results obtained from the software. THIS DOCUMENT STATES THE TERMS AND CONDITIONS UPON WHICH LCPtracker,Inc. ("LCPTRACKER')OFFERS TO LICENSE THE SOFTWARE,NOT SELL,TO THE GSA CUSTOMER FOR USE ONLY UNDER THE TERMS OF THIS LICENSE. User Agreement: This User Agreement("Agreement"herein)is between LCPtracker,Inc.,and the GSA Customer("User')who uses LCPtracker,LCPcertified,Housing lite,and/or Daily Reporter("the Software"herein). ©LCPtracker,Inc.—All rights reserved. GSA Schedule Price List tfetr Contract#GS-35F-364BA User must read this Agreement carefully before accessing or using the Software.In consideration for using the Software,User agrees to the following: 1. Ownership. It is understood and agreed that the Software is owned by LCPtracker,Inc.,and that no interest in the Software is conferred on User by either this Agreement or User's use of the Software. 2. No warranties. LCPtracker,Inc.provides no warranties that are at all related to User's use of the Software. 3. Disclaimer of implied warranties. To the extent that there might otherwise be an implied warranty of merchantability,LCPtracker,Inc.disclaims that implied warranty of merchantability. To the extent that there might otherwise be an implied warranty of fitness for a particular purpose,LCPtracker,Inc.disclaims that implied warranty of fitness for a particular purpose. 4. Assumption of the risk. Each User agrees to strictly assume all of each and every risk that is at all associated with use of the Software inclusive of,without limitation,technical issues with the Software and inadvertent release of any information,confidential or not. 5. Limitation on remedies. Neither LCPtracker,Inc.nor User shall be subject to any equitable remedies. Neither LCPtracker,Inc.nor User shall be subject to special,consequential,indirect,incidental,or punitive damages,or lost profits that at all relate to User's reasonable use of the Software.(1)to personal injury or death caused by LCPtracker's negligence;(2)for fraud;(3)for express remedies under law or the contract; or(4)for any other matter for which liability cannot be excluded by law. 6. Governing law. The law of the United States shall govern this Agreement. 7. Venue. The venue for any dispute between LCPtracker,Inc.and User as stated in the applicable federal law. LCPtracker,Inc Docusignea by: C•YYS U"t By: A04FU7ABACC42C... Title: Business unit Director { Date: 7` . �. .. : The City U :Z The GSA Customer Y of Fort worth B L Mary J. Ka r, Seca Y: Titl Susan Alanis 'f Date: #-31, --r--r -- assistant City Manager J B. trong, WMt City Attorney C LCPtracker, Inc.—All rights reserved. FFICIAL RECORD FT. (NORTH,TX LCPtracker Proposal for Davis-Bacon/Prevailing Wage Verification Software Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 'OD ✓t Steve Streiffert Assistant Director,IT Solutions Department OFFICIAoO,L RECORD CITY SECRETARY