HomeMy WebLinkAboutContract 49249-R2 CITY SECRETAR`(
FORT WORTH,:,; CONTRACT NO. `"��� � "
May 3, 2019
Rone Engineering Services, Ltd.
3201 NE Loop 820, Suite 180
Fort Worth, TX 76137
Attn: Mark Gray, P.E.
RE: NOTICE OF CONTRACT RENEWAL
Geotechnical Engineering and Materials Testing Services
Contract No. CSC No.49249("Contract")
Contract Amount: $500,000.00
This letter is to inform you that the City is exercising its option to renew CSC No.49249 for an additional one year
period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second
renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement.
If you have any questions concerning this Second Renewal, please don't hesitate to contact me.
Sincerely y urs,
Zelalem Arega
TPW Capital Delivery/Lab Services
8851 Camp Bowie Blvd:,West
Fort Worth, Texas 76116
(817)392-8930
O
FC
TARY
CITY OF FORT WORTH
SECOND RENEWAL OF AGREEMENT
WHEREAS, this Second Renewal of Agreement("Renewal") is between the City of
Fort Worth, ("CITY"), and Rone Engineering Services, Ltd., ("CONSULTANT"); and
WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement
(City Secretary#49249) as renewed and amended; and
WHEREAS,the Agreement was approved by M&C C-28278 (June 20, 2017),for the
Project generally described as: Geotechnical Engineering and Materials Testing Services;and
WHEREAS, the Agreement was renewed and amended administratively on June 4,
2018 (CSC 49249-R1); and
WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and
the parties desire to renew the Agreement for the second and final time;
NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows:
Article I
The Scope of Services as set forth in the Original Agreement remains unchanged.
Article II
The CONSULTANT's compensation for this Renewal shall not exceed a total of
$500,000.00.
Article III
The Agreement shall be renewed for an additional year from its effective date.
Article V
All other provisions of the Original Agreement not expressly amended herein, shall
remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City
Manager.
OFFICIAL.RECORD
APPROVED: CITY SECRETARY
FT. WORTH,T
Second Renewal of Agreement P e 1 of 2 —J
Geotechnical Engineering and Materials Testing Services
City of Fort Worth Rcji4 Engineering Services,Ltd.
f
Su lapis Ma'Yk Gray, P.E.
Assistant City Manager Principal-in-ChkL)
')-1 lo DATE:DATE: t:� I
APPROVAL REZCrNDED:
Steve Cooke
Interim Director, Transportation/Public Works Department
APPROVED AS TO FORM AND LEGALITY:
M&C: C
Date: 7b— f
Douglas W. Black
Assistant City Attorney
A fETT
:3:
Mary J. Kayser
City Secretary ..........
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirements.
Zelalem Arega.
Sr Professional Engineer
OFFICIAL k6w&,
CITY SECRETARY
Second Renewal of Agreement
Geotechnical Engowermg and Materials Testmg Services r*,r i0sut�
A� 5/09/2019 CERTIFICATE OF LIABILITY INSURANCE D IDDI
5/09/
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: J.A. Tassanl
Sage Risk&Insurance Management PHOIAIC,NE 732-906-3920 a/c No: 732-906-3921
Me Box n, E-MAIL
SS: CERTIFICATES(a�SRMCORP.NET
Metuchen, NJ 08840
INSURERS AFFORDING COVERAGE NAIC#
INSURERA: Homeland Insurance Company 34452
INSURED INSURERB: Atlantic Specialty Insurance Co 27154
Rone Engineering Services,Ltd. INSURERC: Wesco Insurance Company 25011
8908 Ambassador Row INSURERD: Lexington Insurance Company 19437
Dallas, TX 75247
INSURER E: Markel American Insurance Co 28932
INSURER F
COVERAGES CERTIFICATE NUMBER: 2018-19 Renewal REVISION NUMBER: 01
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR POLICY NUMBER MM/DD/YYYY MMIDD/YYYY
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
✓ COMMERCIAL GENERAL LIABILITY DAMAGE ( RENTED
PREMISESSEa $
250,000
occurrence
A CLAIMS-MADE IV]OCCUR Y Y 793002493-0004 8/20/18 08/20/19 MED EXP(Any one person) $ 5,000
PERSONAL&ADV INJURY $ 1,000,000
Incl Pollution Liability GENERAL AGGREGATE $ 2,000,000
GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000
POLICY ✓ PROTJEC LOC Pollution Liability $ 2,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000
Ea accident $
✓ ANY AUTO BODILY INJURY(Per person) $ xxxxxxxxxx
ALL OWNED SCHEDULED Y Y 793003685-0003 8/20/18 08/20/19 BODILY INJURY(Per accident) $ xxxxxxxxxx
B AUTOS AUTOS $ XXXXXXXXXX
✓ HIRED AUTOS �/ NON-OWNED PROPERTY
a..de DAMAGE
AUTOS Per accidnt
$ XXXXXXXXXX
UMBRELLA LIAB �I OCCUR EACH OCCURRENCE $ 5,000,000
E EXCESS LIAB CLAIMS-MADE Y Y MKLM7EUL100057 8/20/18 08/20/19 AGGREGATE $ 5,000,000
DED I ✓ I RETENTION$ 10,000 $ xxxxxxxxxx
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS'LIABILITY Y/N ✓ T R XXXXXXXXXX
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000
C OFFICER/MEMBER EXCLUDED? IV N IA Y WWC3366424 1/15/19 01/15/20
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1 $ 1,000,000
$2,000,000 each claim
D PROFESSIONAL LIABILITY 031711125 8/20/18 08/20/19 $2,000,000 policy limit
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required)
The City of Fort Worth, its Officers and Employees are named as an Additional Insured as required by City Ordinance
under Commercial General Liability including Products and Completed Operations and a blanket waiver of subrogation
with coverage provided on a primary and non-contributory basis as per written contract agreement. Coverage under
Commercial Auto Liability is also afforded as additional insured under blanket waiver of subrogation endorsement and
coverage afforded on a primary and non-contributory basis. 30 days notice except 10 days for non-payment cancellation.
CERTIFICATE HOLDER CANCELLATION
City Of Fort Worth SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Parkway Services Division THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
1000 Throckmorton ACCORDANCE WITH THE POLICY PROVISIONS.
Fort Worth, Texas 76102
AUTHORIZED REPRESEN ATIVE
of •
@T988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD
Form W-9 Request for Taxpayer Give Form to the
(Rev.December entoft20ea Identification Number and Certification requester. I not
Department of the Treasury send to the IRS.
Internal Revenue Service
1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
Rone Engineering Services, Ltd.
N 2 Business name/disregarded entity name,if different from above
m
m
3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to
certain entities,not individuals;see
H ❑Individual/sole proprietor or El Corporation El Corporation ❑� Partnership ElTrust/estate instructions on page 3):
d c single-member LLC
CL
Limited liabilitycompany.Enter the tax classification C-C corporation,S=S corporation,P= artnershi ► Exempt payee code(if any)1
o ? Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for
Exemption from FATCA reporting
c H the tax classification of the single-member owner. code(if any)
c
a ❑Other(see instructions)0- Applies to accounts maintained outside the U.S.)
!E 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional)
v
a 8908 Ambassador Row
6 City,state,and ZIP code
m
Dallas, Texas 75247
7 List account number(s)here(optional)
OM ftel Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding.For individuals,this is generally your social security number(page However,for a -m -
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN on page 3. or
Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number
guidelines on whose number to enter.
U34] - 2 1 0 1 1 1 0 1 6 M98
JiErM Certification
Under penalties of perjury,I certify that:
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3. 1 am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage
interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and
generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the
instructions on page 3.
Sign Signature of
Here U.S.person► Date► May 8, 2019
General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T
(tuition)
Section references are to the Internal Revenue Code unless otherwise noted, •Form 1099-C(canceled debt)
Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property)
as legislation enacted after we release it)is at www.irs.gov/fw9.
Use Form W-9 only if you are a U.S.person(including a resident alien),to
Purpose of Form provide your correct TIN.
An individual or entity(Form W-9 requester)who is required to file an information If you do not return Form W-9 to the requester with a TIN,you might be subject
return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2.
which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you:
number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number
identification number(EIN),to report on an information return the amount paid to to be issued),
you,or other amount reportable on an information return.Examples of information
returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or
•Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If
•Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of
any partnership income from a U.S.trade or business is not subject to the
•Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and
•Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are
brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on
•Form 1099-S(proceeds from real estate transactions) page 2 for further information.
•Form 1099-K(merchant card and third party network transactions)
Cat.No.10231X Form W-9(Rev.12-2014)
E
a
r
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/20/2017
DATE: Tuesday, June 20, 2017 REFERENCE NO.: **C-28278
LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS
SUBJECT:
Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering
and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance
Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee
Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North
Texas— Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon
Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000,00
Annually (ALL COUNCIL DISTRICTS)
r
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute individual contracts with
Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC,
Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ
North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLCPR6`ne Engineering Services, LTD,
Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and
materials testing for various construction projects. The term of each Agreement is one-year with two one-
year renewal options. The annual amount of each contract is up to $500,000.00,
DISCUSSION:
A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on
February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and !'
Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21
firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification
of personnel, experience, performance on previous City contracts and availability of testing equipment. An
inter-departmental committee selected the most qualified, and now recommends the following firms for
contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S
Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona
&Associates, Inc., HVJ North Texas— Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone
Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC.
Funding for the geotechnical engineering and materials testing services for City projects will be provided
through various project funding sources. Services for the developer projects will be paid by the developers
who initiate the construction projects.
M/WBE OFFICE- M/WBE Office in conjunction with the Transportation and Public Works Department has
determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE
firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance
Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee
Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas —Chelliah
I
Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page I of 2
b
3
Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land,
Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc.,
committed to 15 percent SBE participation.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are available in the current capita) budgets, as appropriated,
on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA
Fund. Prior to an expense being incurred, the participating department has the responsibility to validate
the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project JProgram ctivity Budget Reference # �moul
ID ID Year Chartfield 2) i
FROM
Fund Department Accoun Project Program ctivity Budget Reference # Amoun
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Roy Teal (7958)
Additional Information Contact: Zelalem Arega (8930)
ATTACHMENTS
1. BDE Geotechnical Engineering .pdf (CFW Internal)
2. Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech.pdf (Public)
3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public)
4. Forn1295 Terracon Geotech.pdf (Public)
5. SAMS EPLS for all 12 Firms.pdf (CFW Internal)
Lognaine: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2