HomeMy WebLinkAboutContract 51337-A1 CITY
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFF6 ft�TRA 3ECCT No.Y
AMENDMENT NO.�TO CONTRACT NUMBER 56180002950
U.S.DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM (CFDA#81.042)
This Amendment to U. S. Department of Energy Weatherization Assistance Program Contract Number
56180002950 by and between the Texas Department of Housing and Community Affairs, a public and official
agency of the State of Texas ('Department"), and City of Fort Worth, a political subdivision of the State of
Texas ("Subrecipient"), hereinafter collectively referred to as 'Parties", is executed on the respective dates
indicated to ratify,confirm and acknowledge the execution date of this Amendment to be April 23,2019.
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed that U. S. Department of Energy
Weatherization Assistance Program Contract Number 56180002950 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby
acknowledged,the Parties agree as follows:
SECTION 1.
The following Contract sections and exhibits are hereby amended as follows:
1 Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its
entirety with the attached Exhibit A.
SECTION 2.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and
shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the
event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it
would make the Contract void by law.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 4.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original
copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the
Parties shall not have signed the same counterpart.
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends
the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its
original signature.
SECTION 6.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of
the Contract as if it were set forth word for word therein.
Page 1 of4 OFFICIAL RECORD
CITY SECRETARY
FT.1P WORTH,'TX
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of April 23,2019.
WITNESS OUR HAND EFFECTIVE: April 23,2019
SU13RECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: April 29,2019 9:23 am
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: David Cervantes
Title: Its duly authorized officer or representative
Date: May 1,2019 8:47 am
Page 2 of
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NO. 56180002950; AMENDMENT NO. 1
FY 2018 U. S. DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE
PROGRAM
APPROVED AS TO FORM AND LEGALITY:
:�iw /..
Matt Murray
Assistant City Attorney
ATTEST: FORT
AA
ary J. I a r
City Secretary Y EXP'
M&C C-28473 '"
Dated: November 14, 2017
CITY OF FORT WORTH
By: Fernando Costa(signed electronically-see attached contract)
Title: Assistant City manager
Date: April 29, 2019
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Timothy K. Irvine (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: May 1, 2019
Contract Compliance Manager:
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
&6axk
a�: �
Barbara Asbury, CoInpliance d onitoring Manager
Neighborhood Services
®FFIC6�,���CDRD
CITY SECRETARY
FT.WORTH,TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO.2 TO CONTRACT NUMBER 56180002950
U.S.DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM (CFDA981.042)
EXHIBIT A
BUDGET AND PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$250,641.00 DOE WAP FUNDS CURRENTLY AVAILABLE
$13,380.00 TRAINING&TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE
$250,641.00 TOTAL ANTICIPATED DOE WAP FUNDS
$13,380.00 TOTAL ANTICIPATED TRAINING&TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the
current Contract Term.Unexpended fund balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS
CATEGORIES FUNDS
Z Administration $16,402.00
3 Liability/Pollution Occurrence Insurance $0.00
Fiscal Audit $0.00
Materials/Program Support/Labor $203,054.00
4 Health and Safety $31,185.00
SUB-TOTAL $2509641.00
5 Training and Technical Assistance $13,380.00
TOTAL $264,021.00
FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
1 Denotes that the Subrecipient must request in writing any amendment needed to a budget category before
TDHCA will make any amendments. The only categories that can be reduced are the Administration,
Insurance, Fiscal Audit, Training and Technical Assistance and/or the Health and Safety categories.
Subrecipients are limited to two (2) requested budget amendments during the current Contract Term. Only
those written request(s) from the subrecipients received at least forty-five (45) days prior to the end of the
Contract Term will be reviewed. TDHCA may decline to review written requests received during the final
forty-five(45)days of the Contract Term.
Page 3 of 4
2 Denotes maximum dollar amount permitted for administration based on 10.00% of the total allowable
expenditures
3 Denotes maximum $2,000 for liability insurance and the remaining balance for pollution occurrence
insurance.
4 Denotes the maximum allowed for Health and Safety expenditures.
5 Department approved training / travel only. The Department must pre-approve any training and travel
expenses.
PERFORMANCE
Subrecipient's service area consists of the following Texas counties:
TARRANT
Work orders must be submitted to weatherization contractors no later than June 30, 2019 for any weatherization
activities to be completed under this Contract. All weatherization activities including final inspection must be
completed no later than July 31,2019.
Subrecipient may incur costs associated with the closeout of this Contract. These activities include but are not
limited to: payment of invoices, and quality assurance activities for a period no to exceed 45 days from the end
of the Contract Term defined in Section 2 of this Contract.
These costs shall be reported on the final report described in Section 10 of this Contract.
Subrecipient shall provide weatherization program services sufficient to expend the Contract funds during the
Contract Term. WAP costs per unit (materials, labor, and program support), excluding health and safety
expenses, shall not exceed $7,261.00 total cost per unit without prior written approval from the Department. The
cumulative total cost per unit (materials, labor, and program support), shall not exceed the maximum allowable
by end of the Contract Term.
The Indirect Cost Rate is a maximum 0.00%of modified total of direct costs.
Page 4 of 4
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/14/2017 -Ordinance No.22995-11-2017
DATE: Tuesday,November 14,2017 REFERENCE NO.: **C-28473
LOG NAME: 19NS TDHCA-DOE 2018
SUBJECT:
Authorize Acceptance of 2018 U.S.Department of Energy Weatherization
Assistance Program Grant Funds,a Federally Funded Program Sponsored by the
U.S.Department of Energy Designed to Provide Assistance for Low to
Moderate Income Residents to Perform Home Modifications to Reduce Overall
Energy Costs from the Texas Department of Housing and Community Affairs in
an Amount Up to$400,000.00,Authorize Execution of Related Contracts,
Adopt Appropriation Ordinance and Waive Indirect Costs(ALL COUNCIL
DISTRICTS)
RFCOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of U.S.Department of Energy Weatherization
Assistance Program grant funds from the Texas Department of Housing and
Community Affairs for the 2018 Weatherization Assistance Program in an
amount up to$400,000.00;
2. Authorize the execution of related contracts,including any amendments,
extensions and renewals,in accordance with City policies and regulations,
with the Texas Department of Housing and Community Affairs for the grant
funds for the program year beginning on January 1,2018 and ending on
December 31,2018;
3. Adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the Grants Fund in the amount of
$400,000.00,subject to receipt of the grant;and
4.Waive indirect costs in the amount of$10,395.00.
DISCUSSION:
The City has operated the Weatherization Assistance Program(WAP)with
grant funds from the Texas Department of Housing and Community Affairs
(TDHCA)since 1982. This funding is in addition to the Low Income Housing
Energy Assistance Program funds provided by TDHCA,which funds
approximately$1,000,000.00 on an annual basis. The program provides
weatherization services for low-income residents in Tarrant
County. Weatherization measures include attic insulation,weather
stripping,caulking,repair and replacement of windows and doors and other
minor repairs. Administrative costs are restricted to 10 percent based on
the total allowable expenditures for the WAP.
The City has weatherized approximately 35 houses with funding from this
grant between January and September 2017 and will target completing 50
houses in 2018.Overall,the WAP has completed 113 units during this same
period in Fort Worth and Tarrant County.
A waiver by the City of indirect costs will maximize program benefits.The
2018 United States Department of Energy Weatherization Assistance Program
grant provides for 1.25 full time positions with estimated direct salaries
of$63,000.00. The addition of indirect costs would result in reduction of
services and staff.The estimated indirect cost to be waived is$10,395.00.
This program services ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity,state agency or public
institution of higher education:Texas Department of Housing and Community
Affairs.
FISCAL.INFORMATION/CERTIFICATION:
The Director of Finance certifies that,upon approval of the above
recommendations,receipt of the grant and adoption of the attached
appropriation ordinance,funds will be available in the current operating
budget,as appropriated,of the Grants Fund.This is a reimbursement grant.
FUND IDENTIFIERS(FIDs):
I
Fund Department Account Project program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
EBUM
Fund Department Account Project program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office hy: Fernando Costa (6122)
Originating ting Department Head: Aubrey Thagard (8187)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
1. 19NS TDHCA-DOE 2018 21001—AO18.docx irunti�l