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CONTRACT NO. -
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 4 TO CONTRACT NUMBER 58180002775
FY 2018 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568)
This Amendment No. 4 to Comprehensive Energy Assistance Program Contract Number. 58180002775 by and
between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas
('Department"), and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter
collectively referred to as'Parties",
RECITALS
WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number
58180002775("Contract")on January 01,2018 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
The following Contract section is hereby amended as follows:
1. Section 4.F. Department Obligations of this Contract is hereby amended to read as follows:
"Section 4. F. Department Obligations. Notwithstanding any other provision of this Contract, the total of
all payments and other obligations incurred by Department under this Contract shall not exceed the sum of
$6,221,863.00."
2. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety
with the attached Exhibit A.
SECTION 2.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by law.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 4.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counterpart.
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of
its authorized signature printed by the receiving machine or the electronic transmission to b _ _
OFFICIAL RECORD
c Iy srCRETIARY
Page I of ET. WORTH,TX
SECTION 6.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the
Contract as if it were set forth word for word therein.
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of April 23,2019.
WITNESS OUR HAND EFFECTIVE: April 23,2019
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: April 29,2019 9:23 am
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: David Cervantes
Title: Its duly authorized officer or representative
Date: May 1,2019 8:47 am
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
2019 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (LEAP)
CONTRACT NO. 58180002775; AMENDMENT NO. 4
(CFDA# 93.568)
APPROVED AS TO FORM AND LEGALITY:
Matt Murray
Assistant City Attorney
ATTEST:
F OR T�
Mary J. Kayse
City Secretary _
M&C C-28480
Dated: November 14,2017 �XAS
CITY OF FORT WORTH
By: Fernando Costa(signed electronically-see attached contract)
Title: Assistant City Manager
Date: April 29, 2019
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: David Cervantes (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: May 1, 2019
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
Sonia Singleton, Ass' t t Director
Neighborhood Seri Ue
OFF10AL RECORD
CITY SECRETARY
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 4 TO CONTRACT NUMBER 58180002775
FY 2018 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568)
EXHIBIT A
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$6,221,863.00 CEAP FUNDS CURRENTLY AVAILABLE
$0.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS %
Administration $354,664.98 -
Direct Services $5,867,198.02 -
TOTAL CEAP BUDGET $6,221,863.00 -
BUDGET CATEGORY FUNDS %
Household Crisis $460,000.00 7.84
Utility Assistance $4,640,173.02 79.09
Program Services $767,025.00 13.07
TOTAL DIRECT SERVICES $5,867,198.02 100.00
Subrecipient's service area consists of the following Texas counties:
TARRANT
General Administrative and coordination of LEAP, including costs and all indirect (or overhead) cost, examples include
salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 7.22% of the
Contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of costs for program
services,must be paid with nonfederal funds.
Page 3 of 4
Program services costs shall not exceed the maximum 13.29%. Program services cost includes direct administrative
cost associated with providing the client direct service salaries and benefits cost for staff providing program services,
cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable
program services cost when associated with providing client direct services. Other program services costs may include
outreach activities and expenditures on the information technology and computerization needed for tracking or
monitoring required by CEAP.
Department's prior written approval for purchase or lease of equipment with an acquisition cost of S 5,000 and over is
required. Approval of this budget does not constitute prior approval for such purchases.
Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent
improvement of any building or facility.
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second
and final budget revision must be received by the Department no later than 45 days prior to the end of the Contract
Term.
Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in
Contract termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or
other funds.
Vendor Refunds
Subrecipient must determine which TDHCA contract the payment(s) were charged to, the clients(s) associated to the
payment(s)and if the contract remains open.
If the contract remains open, Subrecipient must enter the amount into the Contract System in the appropriate budget line
item into the Adjustment column in the monthly report and make an appropriate note in the system. This will credit
back the vendor refund(s)for the Subrecipient to expend on eligible expenses.
If the contract is closed, Subrecipient must return the vendor refund(s) to the Department containing the contract
number and appropriate budget line item associated to the refund(s).
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORE II
COUNCIL ACTION: Approved on I I/1A!2017-Ordinance No.23001-11-2017
DATE: 11/14/0017 REFERENCE NO.: C-28480 LOG NAME: 19NS CEAP2018
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of a Grant from the Texas Department of Housing and Community
Affairs in an Amount Up to $7,000,000.00 for the 2018 Comprehensive Energy
Assistance Program, a Federally Funded Program Sponsored by U.S. Department of
Health and Human Services Designed to Provide Utility Payment Assistance and Energy
Conservation Education for Low to Moderate Income Residents,Authorize Related
Contracts,Adopt Appropriation Ordinance, and Waive Indirect Cost(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of Comprehensive Energy Assistance Program funds in an amount up to
$7,000,000.00 from the Texas Department of Housing and Community Affairs;
2. Authorize the execution of related contracts, including any amendments, renewals and extensions in
accordance with City policies and regulations with the Texas Department of Housing and Community Affairs
for the grant funds for the program year beginning on January 1, 2018 and ending on December 31, 2018;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in an amount up to$7,000,000.00, subject to receipt of the grant; and
4. Waive indirect costs in the amount of$100,980.00.
DISCUSSION:
The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs(TDHCA)to
provide the Comprehensive Energy Assistance Program(CEAP)through the Community Action Partners
(CAP), which is managed by the City's Neighborhood Services Department. The TDHCA has notified the
City to use the prior year's grant award and contract amount as a planning figure for the 2018 CEAP. The
total 2017 contract amount was$4,686,509.00. CAP staff projects an increase in funding resulting in an
estimated grant award in an amount up to$7,000,000.00 for this program in 2018.The additional
appropriation takes into account anticipated energy rate increases and the award of subsequent grant
amounts due to other grantees being unable to spend their funding. During the past six years,the City has
received an average of$5,874,393.00 per year and as much as$7,444,661.00 in one year.
The three components of the program are:
1. Household Energy Crisis-weatherization and/or energy related assistance, repair of HVAC systems
and/or purchase of window units;
2. Utility Assistance-assistance to all eligible households with priority given to household composition of
elderly and/or disabled members or a child under the age of five; and
3. Case Management-promoting energy self-sufficiency.
All households at or below 150 percent of the Federal Poverty Income Guidelines will be afforded access to
the program. Applicant households will be determined eligible according to income guidelines and program
procedures. Benefit determinations include household income, household size, energy consumption and/or
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25258&councildate=l 1/14/2017 12/7/2018
M&C Review Page 2 of 2
vulnerability and the availability of funds. CAP staff will accept applications at nine neighborhood CAP
facilities and at other identified locations throughout Tarrant County. Payments will be made for eligible
clients directly to the utility vendors and heating and cooling system repair companies.
TDHCA allows no more than 7.22 percent of the grant award (excluding travel and training)to be budgeted
for administrative costs and 13.29 percent for program service costs. The remaining funds will be used for
Household Energy Crisis and Utility Assistance for the duration of the contract. From January 2017 to
September 2017, CAP served 4,303 households and 9,884 individuals.
A waiver by the City of indirect costs will maximize program benefits. CEAP provides for 14 full-time
positions with estimated direct salaries of$612,000.00.The addition of indirect costs would result in the
reduction of Staff and services. The estimated indirect costs that are being asked to be waived is
$100,980.00.
No matching funds are required from the City for the CEAP Grant.
This program serves ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity, state agency or public institution of higher education: Texas
Department of Housing and Community Affairs.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, upon approval of the above recommendations, receipt of the grant
and adoption of the attached appropriation ordinance, funds will be available in the current operating
budget, as appropriated, of the Grants Fund. This is a reimbursement grant.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I Year Chartfield 2
Submitted for City Manager's Office by: Fernando Costa(6122)
Originating Department Head: Aubrey Thagard (8187)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
19NS CEAP2018 21001 A018.docx
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=25258&councildate=l 1/14/2017 12/7/2018