HomeMy WebLinkAboutContract 35737 AMENDMENT NO. 1 TO AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES
NEIGHBORHOOD POLICE STATION AND TRAFFIC DIVISION FACILITY
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. 35'73'l
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Perkins Will (Architect) made and entered into City Secretary
Contract No. 32411 (The Contract) which was authorized by the City Council by M&C C-20926, the 30th
day of August, 2005; and
WHEREAS, further amendment is necessary to reimburse the Architect for including the geotechnical
services (soil borings, analysis, and report)as part of the design services agreement; and
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives, enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I — SERVICES OF THE ARCHITECT, a fourth paragraph is added to read as
follows:
"Provide additional design services to include the completion of the Construction Documents and
provision of bidding phase services for the Neighborhood Police Station and Traffic division
facility on Nashville Avenue. The cost of this additional service is $343,972.00. The scope of
services is described more fully in the Perkins Will Email dated October 30, 2006, subject:
Nashville Police and Traffic Facility Revised Fee Proposal with attached letter dated October 30,
2006, subject: Revised Fee Proposal for the New Fort Worth Nashville Police Traffic Facility,
which is attached hereto and as Attachment"A" and made a part of this Agreement."
2.
Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows:
"The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHITECT'S SERVICES hereof shall be a fixed fee of
$639,370.00 plus up to$4,600 in reimbursable expenses."
3.
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect. l
EXECUTED t s the t' 1 da 2007, in Fort Worth, Tarrant County, Texas.
PERKINS I APPROVED:
By: By:
--- A
Philip L. ison, A, LEED Marc dt
Associate in ' al Assistant City Manager
APPROVAL RECOMMENDED: RECORDED:
By: �j By: Y�n alta�&L�
(;w Robert Go de, E Marty Hendrix
Director, Transportation & Public Works Dept. City Secretary
APPROVED AS O RM L ALITY: M&C C-222276 (July 31, 2007)
Contract Authorization
By:
Amy S."llam Date: —
Assistant Cit Att rney
Z) ORIGINAL
Murayama, Dalton .ATTAM W� "All
From: Callison, Philip [Philip.Callison@perkinswill.coml
Sent: Monday, October 30, 2006 7:23 PM
To: Murayama, Dalton
Cc: Schecht, Kippen
Subject: Nashville Police &Traffic Facility Revised Fee Proposal
FeeProposalFortwo
rthPolice-rev...
«FeeProposalFortWorthPolice-rev10-30-06.pdf>>
Dalton,
I have attached the latest fee proposal based on the Schematic Design of
30, 050 square feet and a $8,000,000 Design Budget. The breakout of the
additional contract fees that you requested to complete CD's are found
on the last page near the bottom. They are as follows: To complete
design through 100W CD's = $305, 958; Bidding Phase = $38, 014;
Construction Administration Phase = $152, 055. Please call me if you have
additional questions.
Thanks,
Phil Callison, AIA LEEDTM AP
10100 North Central Expressway, Suite 300, Dallas, Texas 75231
t: 214.283 .8817 f: 214.283 . 8701
www.perkinswill.com
Perkins+Will. Ideas + buildings that honor the broader goals of society
This email and any files transmitted with it are confidential and
intended solely for the addressee. If you are not the named addressee
you should not disseminate, distribute, copy or alter this email.
1
6200 N.Central Expressway t:214.775.6200
Dallas,TX 75206 f:214.775.6201
www.perkinswill.com
PERKINS
- WILL
October 30, 2006
Mr. Alfonso Meza, Registered Architect
Project Manager
City of Fort Worth
TPW/Facilities Management-Architectural Services
319 West loth Street
Fort Worth, TX 76102-4616
RE: Revised Fee Proposal for the New Fort Worth Nashville Police Traffic Facility
Dear Alfonso,
We appreciate the opportunity to submit this revised proposal to provide Full Design Services for
the Nashville Police Traffic Facility project. This proposal revises our June 23, 2006 proposal to
reflect a 30,050 square foot facility with a "Design To" budget of$8,000,000.
SECTION 1. PROJECT DESCRIPTION
The Fort Worth Police Department (FWPD) is proposing to build a new police substation facility to
serve the community. This facility will be located on approximately 1.9 acres southeast of
downtown Ft. Worth at the intersection of Nashville Ave. and Avenue D, near the Texas Wesleyan
University Campus. At present, the site is occupied by a former two story bank building that
currently houses police operations for this area. We understand that if possible, the department
would like to keep this facility in operation during the design and construction of the new facility.
Upon completion of the new facility, the existing building will be demolished to make room for
parking requirements. The original proposal was based on a preliminary space program that was
developed by the City of Fort Worth estimated at 13,040 Square Feet. After a full programming
effort and Schematic Design Phase, the scope has been redefined to accommodate a three story
facility of 30,050 which includes motorcycle storage on the lower level.
SECTION 2. BASIC SCOPE OF SERVICES
For purposes of this Proposal, Basic Services shall include those Architectural and Engineering
services defined as such, by AIA Document B151-1997, paragraphs 2.2 through 2.6. These
services include full architectural, structural, mechanical, electrical, and plumbing design services
for schematic design, design development, construction documents, bidding, and construction
administration. Services beyond those identified as Basic Services are considered Optional
Additional Services as defined in paragraphs 3.4.1 through 3.4.20. These services are identified
in this proposal as Specialty Consultants (Section 3) and Optional Additional Services (Section 4).
NORTH AMERICA I ASIA 1 MIDDLE EAST I AFRICA I EUROPE
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City of Fort Worth Nashville Police Substation Fee Proposal
Page 2 of 5
Phases of Service
In the performance of services described in Section 2 — Basic Scope of Services, the Phases of
Service and duration for each phase, shall include the following and shall commence from notice
to proceed for Schematic Design:
PHASE DURATION
1. Schematic Design 6 Weeks+4 Weeks Review
2. Design Development 6 Weeks+ 4 Weeks Review
3. Construction Documents 12 Weeks+ 4 Weeks Review
4. Bidding/Negotiation 8 Weeks(TBD)
5. Construction Administration 52 Weeks (TBD)
SECTION 3. SPECIALTY CONSULTANTS
The Scope of Services for the proposed Fort Worth Nashville Neighborhood Police and Traffic
facility requires that a number of Specialty Consultants be retained by Perkins+ Will. The services
of these Consultants are in addition to those for the Engineering Consultants that are included in
the Basic Services. The proposed Specialty Consultants are as follows:
• Civil Engineering-Charles Gojer&Associates, Dallas, TX (TBD)
• Topographic & Boundary Survey—Charles Gojer& Associates, Dallas, TX (Completed)
• Landscape Architect- Studio Tincup, Arlington, TX
• Cost Estimating—Riddle &Goodnight, Arlington, TX
SECTION 4. ADDITIONAL SERVICES
The following services are optional to be performed by Perkins+ Will for the proposed Fort Worth
Nashville Neighborhood Police &Traffic Facility project. These expanded services are not normally
included under Basic Services, but are recommended for this project. The scope for each task is
defines as specifically as possible. The required fee is included in Section 5 - Proposed
Compensation. In cases where the scope is unclear, or has not yet been defined, an "estimated
fee" is indicated.
1. Full Programming:
The City of Fort Worth elected to do a full programming effort for the New Fort Worth
Nashville Neighborhood Police and Traffic facility. This effort revised the original 13,040
SF of the previous program to 26,818 SF. In addition, the programming effort included
scope changes for including the SSI and the Gang unit. Although these items were not
included in the final program due to budget constraints, work was done by Perkins+Will as
requested by the City of Fort Worth. With these two divisions included the estimated
square footage would equal 34,416 SF.
2. Building Commissioning Program—As Required
This task will include the services of Perkins+Will and selected Consultants in support of
Building Commissioning Program as required per Section Vll I — "Procedures for Providing
Design Services", Sub-section 2.7 of the Standard City of Fort Worth/Architect Agreement.
-}-� www.perkinswill.com
City of Fort Worth Nashville Police Substation Fee Proposal
Page 3 of 5
3. LEED Support& Design— Duration: As Required
This task will include the services of Perkins +Will and selected Consultants in support of
achieving LEED Certification for the new facility. Per the USGBC, a third-party consultant,
is required to lead the commissioning effort. Services will include:
• 'Support/Coordination for the third-party commissioning consultant.
• Required documentation at the end of each Phase of service.
• Required documentation for LEED application
• Coordination with the general contractor during construction in support of LEED
certification.
• Energy modeling as required for the concepts to be tested.
• LEED Additional Commissioning—AIR Engineering&Testing, Dallas, TX
4. Security Electronics & Hardware— Duration: As Needed
• This Task will include the services of Charles HBE Texas to provide consulting services for
the security electronics and hardware portion of the project.
5. Platting—Duration: As needed
This Task will include the services of Charles Gojer &Associates to complete a Replat of
the Project Property if necessary.
SECTION 5. PROPOSED COMPENSATION
We understand the approved budget for this project to be:
• 30,050 square foot Building "Design To" Budget : $8,000,000
Based on this established budget, Perkins+Will proposes compensation for services described
above as follows:
PROPOSED SERVICES PROPOSED FEE COMMENTS
Basic Services (8.5% of Design To Budget):
Architectural (Perkins+Will) $528,452.00 1.73 O.H. multiplier
Structural (R.L. Woods &Associates) $ 63,853.00 1.68 O.H. multiplier
MEP (LopezGarcia Group) $ 78,360.00 1.64 O.H. multiplier
Total $670,665.00
Specialty Consultants (Refer to Section 3):
Civil Engineering(Charles Gojer&Assoc.) $ 33,450.00 1.93 O.H. multiplier
Topo + Boundary Survey (Gofer&Assoc.) $ 2,950.00 Completed
Landscape Architect(Studio Tincup) $ 25,860.00 1.50 O.H. multiplier
Cost Estimating (Riddle & Goodnight) $ 6,120.00
Total $ 68,380.00
Total (Basic Services& Specialty Consultants) $739,045.00
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City of Fort Worth Nashville Police Substation Fee Proposal
Page 4 of 5
Additional Services (Refer to Section 4):
1. Pre-Design Services— Programming
Full Programming—
Original Contract Amount $ 19,753.00
Add Services for SSI, and Gang Unit
7,598 SF x 1.50 $/SF
(Based on 34,416 SF program) $ 11,397.00
Total: $ 31,150.00
2. Building Commissioning Program (AIR) $ 17,730.00 (Required)
3. LEED Certification $ TBD
4. Security Hardware (HBE Texas) $ 3,500.00 (Required)
5. Platting (Gojer&Assoc.) $ TBD (Fort Worth)
6. Geotechnical Investigation (MACTEC) $ TBD (Fort Worth)
Total: $ 52,380.00
Total Fees ($739,045+$52,380) $791,425.00
M/WBE Participation for Total Compensation
R.L. Woods &Associates 8.07%
Structural
Charles Gojer&Associates 4.60%
Civil
LopezGarcia Group 9.90%
M/E/P
Studio Tincup 3.27%
Landscape Design
Total M/WBE Participation 25.84%
SECTION 6. ADDITIONAL SERVICES
For all services requested by the City of Fort Worth outside those listed above with written
approval, Perkins + Will will be compensated on an hourly basis at the rates as indicated in the
original proposal.
-}- www.perkinswill.com
City of Fort Worth Nashville Police Substation Fee Proposal
Page 5 of 5
SECTION 7. REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to compensation for basic and additional services and
include expenses incurred by Perkins+Will and its consultants in the interest of the project. This
would include expenses in connection with travel, long distance communications, fees to approval
authorities, and the expenses of presentation materials, reproductions, printing, plotting, postage
and handling, courier and overnight services, models, artist renderings or mock-ups, and LEED
related expenses. These expenses shall be reimbursed at their actual cost to Perkins+Will. Should
reimbursable expenses exceed this allowance amount, Perkins+Will will get written approval from
the City of Fort Worth prior to incurring additional expenses.
Reimbursable Allowance: $ TBD ($50,000 Estimated)
SECTION 8. ESTIMATED COMPENSATION BY PHASE
Based on the estimated budget, Perkins+Will proposes compensation at the following percentages
of the total fee at the following stages of the project:
PHASE PERCENTAGE FEE
Programming $ 31,150
Completion of Schematic Design 20% $152,055
Completion of Design Development and Cost Estimates 40% $304,110
Completion of Construction Documents 75% $570,206
Action by City Council to Accept Bids 80% $608,220
Final Acceptance of the Project by the City 100% $760,275
SECTION 9. ADDITIONAL CONTRACT AMOUNT
Based on the previous approved contract fee of $295,398 for basic services, Specialty
Consultants, and required Additional Services, less the $31,150 amount earned for programming,
the balance of $264,248 applies to the SD and DID Phases as listed below:
PHASE PERCENTAGE FEE
OF COMPLETION
Schematic Design 100% $152,055
Design Development and Cost Estimates 87% $112,193
Total Fee Under Current Contract $264,248
Proposed New Contract Amounts:
88% DID—100%CD's $305,958 � g
Bidding Phase $38,014 �43�972�#3r1DIDeo
CA Phase $152,055
Total $496,027
Thank you,
Philip L. Callison, AIA, LEED AP 791�k25
Perkins+Will 3 t,l50
-1 0,275
-{- www.perkinswill.com
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 7/31/2007
DATE: Tuesday, July 31, 2007
LOG NAME: 20PERKINSWILLA1 REFERENCE NO.: **C-22276
SUBJECT:
Authorize Amendment No. 1 to the Architectural Agreement with Perkins and Will for the Design of
the Nashville Neighborhood Police Station and Traffic Division Facility
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to a
professional services agreement with Perkins and Will in the amount of$343,972.00 to complete the design
of the Neighborhood Police Station and Traffic Division facility located at 1100 Nashville Avenue for an
agreement amount not to exceed $639,370.
DISCUSSION:
On August 30, 2005, (M&C C-20926) the City Council authorized the City Manager to execute an
architectural design contract with Perkins and Will to design the Neighborhood Police Station and Traffic
Division facility.
During the programming and needs assessment phase, it was apparent that the original scope and budget
were underestimated. Cost savings utilizing shared spaces were addressed and implemented, such as,
sharing roll call rooms, fitness room, locker rooms, restrooms, mail room, community meeting room,
breakroom, and public and staff entrances. Funding to complete the design of this facility was included in
the Critical Capital Needs Certificate of Obligation, Series 2007.
The estimated overall cost of the project is:
Design $845,000.00
Construction $8,700,000.00
ITS, Geotech, Demolition $480,000.00
Contingency, FF&E, staff administration $1,551,000.00
Total $11,576,000.00
Perkins and Will is in compliance with the City's M/WBE Ordinance by committing to an additional 26
percent on this Amendment No. 1.
The project is located in COUNCIL DISTRICT 8.
The completion of the facility will add 30,074 square feet to the City's facility inventory and add
approximately $10,000 per year in the facility maintenance and repair requirements.
Logname: 20PERKINSWILLAI Page 1 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget , as appropriated, of the
2007 Critical Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C295 531200 208090023830 $343,972.00
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: Robert Goode (7804)
Additional Information Contact: Dalton Murayama (8088)
Logname: 20PERKINSWILLAI Page 2 of 2