HomeMy WebLinkAboutContract 35857-A5 (2) CITY SECRETARY) S �-
AMENDMENT No.5 CONTRACT NO•
TO CITY SECRETARY CONTRACT No.
WHEREAS, the ity of Fort Worth (CITY) and AECOM USA, Inc. (formerly
TCB, Inc. ) , (ENGIN�ER) made and entered into City Secretary Contract No.
35857, (the CONTRACT) which was authorized by M&C C-22390 on the 18th day
of September, 2007 in the amount of $37, 400 . 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $10, 600 . 00 which was administratively authorized on
February 27, 2008, Amendment Number 2 in the amount of $99, 770 . 00 which
was authorized by M&C C-24228 on May 18, 2010, Amendment Number 3 in the
amount of $22, 565. 00 which was administratively authorized on October 19,
2011, Amendment Number 4 in the amount of $12, 760 . 00 which was
administratively authorized on December 19, 2012; and
WHEREAS, the CONTRACT involves engineering services for the
following project :
Provine Drainage Improvements, Project No. 00703;and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives; enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering service specified in a proposal dated December 30, 2013, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $37, 360. 00 . (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $220, 455 . 00 .
3.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 OFFICIAL RECORD
Paget of 3 CITY SECRETARY
FT. WORTH, TX RECEIVED MAR 2 6101q
All other provisions of the Contract, which are not expressly
amended herein, shlTll remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worthl ENGINEER
AECOM USA, Inc.
Fernando Costa D 'A am
Assistant City Manager Vice President
DATE: 3 DATE:
APPROVAL RECOMMENDED:
G s�
Douglas Wj Wiersig, P.E.
Director, Transportation and Public Works Department
APPROVED AS TO FOR14 AND LEGALITY: M&C:
Date:
Assistant City Attorney
ATTES oTpO°F®00
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®oo°
S o
� o$�y
Mar J. Kayser °O�0000000
City Secretary S
City of Fort Worth OFFICIAL Professional Services Agreement Amendment Template ���®�®
PMO Official Release 8/1/2012 CITY SE�iR A
Page 2 of 3 ETARy
FT. W®RTHs TX
FUNDING BREAKDOWN SHEET
City Secretary No.
Amendment No. 5
Department Fund-Account-Center Amount
TPW P227-531200-208280070330 $37, 360 . 00
Total : $37, 360 . 00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
A_COM AECOM 972 735 3000 tel
16000 Dallas Parkway 972 735 3001 fax
Suite 350
Dallas,Texas 75248
www.aecom.com
December 30, 2013
Ms. Debbie J. Willhelm, PE
Senior Professional Engineer
City of Fort Worth
Transportation and Public Works Department
Stormwater Management Division
1000 Throckmorton Street
Fort Worth, Texas 76102
Subject: Project No.00703
Provine Outfall Drainage Improvements
Supplemental Services Request#5
Dear Ms. Willhelm:
Since the 90% design review meeting on May 29, 2012,AECOM has been requested to perform
additional services outside the current scope of work in order to complete the final design of the
referenced project. AECOM met with City staff on June 5, 2013 to discuss these additional services,
and followed up with a written request for additional services on June 7, 2013. We subsequently
proceeded to complete the final design of the project in order to meet the City's goal of advertising
and awarding the project before end of FY 13, with the understanding that AECOM would receive
approval and funding for the additional services.
The project advertised for bids on July 25, 2013 and the bid opening occurred on August 15, 2013.
The City received only one bid on this project, with the amount being significantly higher than
AECOM's Opinion of Probable Construction Cost(OPCC). AECOM provided a bid tabulation and
assessment/comparison of the Contractor's bid to our OPCC on August 19,2013. We also contacted
and gathered feedback from a Contractor that pulled plans but did not bid the project and provided
this summary to the City on September 22, 2013. A summary of the findings is attached herewith.
City Staff recommended rejection of the bid with the intent to re-evaluate the bid package and to re-
bid the project in the near future.
On November 22, 2013,the City requested that AECOM revise the additional services request
submitted on June 7, 2013 to include support service efforts associated with re-bidding of the project.
This additional effort is the direct result of the City Council's rejection of the sole bid, with a focus on
updating the OPCC with the goal of preventing a no bid or limited bid submission on the re-
advertisement of this project.
Following is a summary of tasks considered to be additional services along with a breakdown of fees.
Per our contract,we respectfully request approval of the additional scope and fee required to support
the goal of re-advertising the project by December 19, 2013 and supporting you during the
subsequent phases.
1.0 FLOODPLAIN DEVELOPMENT PERMIT
The proposed 42"storm drain outfall for this project is located in the 100-year floodplain (FEMA
Zone A)of Stream WF-3; as such, a Floodplain Development Permit(FDP)was required through the
City prior to issuing the project for advertisement. The City requested that AECOM proceed with the
FDP at the 90% design review meeting on May 29, 2012. Preparation of a FDP was not included in
the current contract scope of work.
A=C•OM
Ms. Debbie J. Willhelm, PE
December 30, 2013
Page 2
AECOM prepared and submitted the FDP to the City on June 26, 2012 based on the 90% plans. The
City requested that AECOM provide additional information on the proposed turf reinforcement mat
(TRM)at the outfall. AECOM was required to coordinate with a TRM manufacturer to obtain the
requested information and provided it to the City on July 3, 2012. The FDP was approved and issued
by the City on July 11, 2012.
2.0 PARK CONVERSION
Since the outfall alignment of the proposed storm drain is located in Oakland Lake Park, a Park
Conversion was required through Parks and Community Services (PACS). Amendment No. 2 (dated
May 18, 2010) to the current contract included provisions for a Park Conversion; however, AECOM
was required to provide additional services beyond the scope of work outlined in Amendment No. 2 in
order to obtain approval of the Park Conversion through PACS. The following bulleted list is a
summary of the additional work performed by AECOM to obtain the Park Conversion.
• Revised Park Conversion based on two (2) additional rounds of comments from PACS in July
2012.
o Required by PACS to create a new Park Conversion Plan exhibit showing higher
level of detail on proposed outfall alignment and erosion protection.
o Coordinated extensively with TRM manufacturer to obtain information on installation
and performance of proposed materials and representative projects to fully address
PACS comments.
o Prepared a project history summary as requested by PACS.
• Attended PACS Board meeting on July 25, 2012. This meeting was adjourned due to lack of
quorum.
• Prepared a letter at the City's PM request on August 20, 2012 to address PACS concerns
with potential impacts of the project in Oakland Lake Park prior to the second PACS Board
meeting.
• Attended a second PACS Board meeting on August 22, 2012, in which the Park Conversion
was approved.
• Prepared and negotiated a Temporary Access Agreement between PACS and geotechnical
subconsultant (Mas-Tek Engineering & Associates, Inc.) to allow geotechnical boring on
Oakland Lake Park property adjacent to Ederville Road.
• Based on a site visit with the PACS representative and City Arborist on September 19, 2012,
PACS requested that outfall alignment be shifted to minimize impacts to tree driplines.
AECOM revised the alignment from Ederville Road to the outfall accordingly for the final
plans. It should be noted that PACS comments on the final plans requested trees to be
removed at the outfall instead of protecting the trees.
3.0 ALTERNATIVE MATERIAL EVALUATION
The 90%design plans submitted in May 2012 called for the use of 42" reinforced concrete pipe
(RCP)for the proposed storm drain, with two(2)drop manholes located in Oakland Lake Park in
order to maintain velocities within acceptable limits. At the 90%design review meeting on May 29,
2012, the City requested that AECOM revise the design to eliminate the drop manholes and
investigate alternative materials in terms of velocity and abrasion resistance to handle the increased
slope and resulting velocities of the proposed storm drain.
AECOM investigated the use of RCP, HDPE, and Hobas pipe for the proposed storm drain. This
effort involved contacting and obtaining information on velocity and abrasion resistance from these
manufacturers, conducting an evaluation/comparison of the pipe materials, and preparing a summary
for submittal to the City. Ultimately, HDPE was selected as the preferred material,and the plan
sheets were revised to reflect this change. In addition, the storm drain profile from Ederville Road to
A=COM
Ms. Debbie J.Willhelm, PE
December 30, 2013
Page 3
the outfall was revised to eliminate the drop manholes. This work required additional modeling in
Winstorm to establish the hydraulic grade line(HGL)due to supercritical flow and updates to the
hydraulic calculations sheet.
4.0 PROPERTY OWNER COORDINATION
In August 2012, the City requested that AECOM perform additional services regarding the property at
1801 Ederville Road due to conflicting information on the property boundary between AECOM's plans
and the property owner's records. The property owner had provided the City with copies of two (2)
boundary surveys, one prepared in 1996 and the other in 2000, both of which were sealed by a
Registered Professional Land Surveyor. AECOM performed the following additional services:
• Conducted additional research on the Provine Street ROW for the property in question. This
effort involved comparing property corners found by the survey consultant against the
property corners provided by the owner's records.
• Prepared an exhibit showing the existing property lines along with new corners found in the
field by the survey subconsultant., and discussed with City staff at a meeting on October 2,
2012. At this meeting, the City directed AECOM to revise the property base file to reflect the
boundary provided by the property owner.
• At the request of the City's PM, met with the property owner on-site on December 11, 2012 to
obtain tree diameter measurements and locations with respect to the proposed storm drain.
Prepared an exhibit depicting the tree locations, types, and sizes and provided to the City's
PM on December 19, 2012.
• At the request of the City's current PM on May 1, 2013, performed a conceptual alignment
analysis to move the proposed storm drain into Provine Street to avoid the property at 1801
Ederville Road. Prepared an exhibit showing the conceptual alignment and provided
estimated quantities of pavement and curb replacement in Provine Street.
Should the City require AECOM to perform any further coordination with property owners, including
but not limited to surveys, easement preparation, site visits, and meetings, it will be considered
Additional Services.
5.0 POST 90% SUBMITTAL REVISIONS
Per the current contract scope of work, AECOM was to address comments on the 90% submittal and
provide final plans and specifications to the City that could be issued for bidding purposes. AECOM
addressed the comments on the 90% submittal from May 2012 and submitted final plans to the City
on April 1, 2013. Since the 90% submittal, AECOM has performed the following additional services
outside of the current contract scope of work:
• City Standard Specifications — The current contract scope of work included preparation of
specifications with the final plans. The format of the City's specifications changed in 2011,
with two (2) revisions being issued on Buzzsaw after the 90% submittal was made. Thus
AECOM has been required to update and recheck the specifications to ensure compatibility
with the plans and details without additional compensation. This includes addressing
additional comments from the City on the April 1, 2013 submittal.
• City Standard Details — City standard details were revised between the 90% and final
submittals. AECOM was required to update all of the applicable detail sheets to incorporate
the new standard details. This includes addressing additional comments from the City on the
April 1, 2013 submittal.
A=C'OM
Ms. Debbie J. Willhelm, PE
December 30, 2013
Page 4
6.0 BID PHASE SERVICES
AECOM will coordinate with in-house construction management staff to review site conditions and
constraints, special conditions and project restrictions to identify potential refinements that could
result in more favorable conditions for construction. Based on feedback from our in-house staff and
contractor(s), AECOM will refine and update the Opinion of Probable Construction Cost (OPCC), and
provide a brief summary via email to the City documenting the updates to the OPCC and
recommendations resulting from the constructability review.
AECOM will subsequently incorporate recommended changes and clarifications as needed into the
plans and specifications. The bid package will be submitted in accordance with City's standard
procedures with a target advertisement date of January 16, 2013.
AECOM will provide support services to the City during the advertisement phase, which includes the
following items:
• Coordinate with known local contractors to make them aware of the project;
• Attendance at the pre-bid meeting;
• Response to contractor questions during advertisement;
• Issuance of addenda, if required;
• Attendance at the bid opening; and
• Evaluation of bids and preparation of a bid tabulation.
COMPENSATION
Compensation for the scope of services described above will be provided on a Lump Sum basis in
accordance with the terms and conditions of the agreement dated October 2, 2007. A summary of
fees is provided below. ExhibitA includes a fee breakdown for the requested supplemental services.
Supplemental Services
1.0 Floodplain Development Permit $1,205.00
2.0 Park Conversion* $7,330.00
3.0 Alternative Material Evaluation $4,220.00
4.0 Property Owner Coordination $4,695.00
5.0 Post 90% Submittal Revisions $14,450.00
6.0 Constructability Review and Re-Bid $5,460.00
Total Supplemental Services $37,360.00
A summary of the total project fee is as follows:
Total MWBE Percent
Original Contract $37,400 $7,700 21%
Amend. #1 —Evaluate Add'I Alternatives $10,600 $6,000 57%
Amend. #2—Add'I Services for OTOC Alignment Evaluation $99,770 $19,001 19%
Amend.#3—Add'I Services for Final Selected Alignment $22,565 $10,200 45%
Amend. #4—Geotech for Final Alignment, Special Specs $12,760 $7,900 62%
Amend. #5—FDP, Park Conversion,Add'I Plan Revisions. Re-Bid $37,360 $0 0%
TOTAL BUDGET $220,455 $50,801 23%
"Note: The original City MWWBE participation goal was 10%.
A=COM
Ms. Debbie J. Willhelm, PE
December 30, 2013
Page 5
We appreciate the opportunity to continue our work on this project with you. Should you have any
questions or require additional information, please do not hesitate to contact Greg Crews at
972.735.3031.
Sincerely,
t
Don D'Adam, PE Greg Crews, PE
Vice President Project Manager
Enclosures:
Exhibit A—Level of Effort Spreadsheet
Email dated August 19, 2013 to City regarding bid results
Email dated September 22, 2013 to City regarding Contractor feedback
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,M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
_ r�m
CITY COUNCIL AGENDA FoRWoR
COUNCIL ACTION: Approved on 3/18/2014
REFERENCE,,* 20SW PROVINE DRAINAGE
DATE: 3/18/2014 NO.: C-26710 NAME: IMPROVEMENTS_DESIGN AMENDMENT
#5
CODE: C TYPE: CONSENTPUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 5 to City Secretary Contract No. 35857, an
Engineering Agreement with AECOM USA, Inc. Formerly TCB, Inc., in the Amount of
$37,360.00 for Additional Engineering Design for the Provine Drainage Improvements
Project, Thereby Increasing the Total Contract Amount to $220,455.00 (COUNCIL
DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 5 to City Secretary
Contract No. 35857, an Engineering Agreement with AECOM USA, Inc. formerly TCB, Inc., in the
amount of$37,360.00 for additional engineering design for the Provine drainage improvements
project, thereby increasing the total contract amount to $220,455.00.
DISCUSSION:
The amendment recommended by this Mayor and Council Communication (M&C) will provide
additional engineering services not included in the original contract scope. The additional services
are primarily needed to acquire permits associated with the final alignment and revision of
construction documents to conform to current City requirements.
Amount Project Descrilptilon M&C No. A roved
Original Agreement $37,400.00 Design services for C-22390 09/18/2007
drainage improvements
Amendment No. 1 $10,600.00 Evaluation of alternate Administrative 02/27/2008
alignments during
conceptual design to
reduce the number of
easements needed
Amendment No. 2 $99,770.00 Acquire additional soil C-24228 05/18/2010
borings, survey, and
SUE to evaluate
tunneling option for
installation of pipe
between residences.
Added scope to include
bid and construction
phase services
http://apps.cfwnet.org/council_packet/mc review.asp?ID=19507&councildate=3/18/2014 3/19/2014
M&C Review Page 2 of 2
Amendment No. $22,565.00 Design of final Administrative 10/19/2011
3 alignment selected
in previous
amendments
Amendment No. $12,760.00 Creation of site- Administrative 12/04/2012
4 specific vibration
monitoring and
rock excavation
special
specifications
Amendment No. $37,360.00 Floodplain
5 Development and
Grading Permits;
Parks Conversion;
revise construction
documents
Total $220,455.00
AECOM USA, Inc., proposes to perform the amendment services for a lump sum fee of
$37,360.00. Staff considers the fee to be fair and reasonable for the scope of services proposed.
Cost for this Amendment No. 5 will be funded by the Stormwater Capital Projects Bond Fund.
M/WBE Office- No MNVBE participation is required for this Amendment No. 5.
This project is located in COUNCIL DISTRICT 8, Mapsco 331 D8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Stormwater Capital Projects Bond Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P227 531200 208280070330 $37,360.00
Submitted for City Manager's Office by. Fernando Costa (6122)
Originating Department dead: Douglas W. Wiersig (7801)
Additional Information Contact: Debbie Willhelm (2481)
ATTACHMENTS
00703 Provine Drainage Improvements.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19507&councildate=3/18/2014 3/19/2014