HomeMy WebLinkAboutContract 35996 CITY SECRETARY mm
CONTRACT NO. `Jt-f
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Joe Paniagua, its duly authorized Assistant City Manager, and
ALLIANCE FOR CHILDREN, Inc., a Texas non-profit corporation ("Contractor")
acting by and through Ms. Nancy Hagan, Executive Director, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2008 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "CHILD ABUSE PREVENTION THROUGH PROSECUTION" which will
provide a secure environment in which children can receive an education; and support the
adoption of a prevention focus by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the Child Abuse
Prevention Through Prosecution Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$47,656.25 ("Program Funds")to provide to the Contractor for the operation of the Child
Abuse Prevention Through Prosecution Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed,the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Child Abuse
Prevention Through Prosecution Program. Contractor agrees to expend the Program
Funds in accordance with its Child Abuse Prevention Through Prosecution Progta . ,
budget, described in Exhibit "A", attached. -> ,,ry
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2. Program Funds
2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $47,656.25.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed invoice.
Contractor shall deliver to City a written detailed Program Narrative as described in
Section 4.2 below with each invoice to support expenditure of Program Funds. Such
narrative shall be signed by the Contractor or duly authorized officer of the Contractor.
The invoice and monthly report shall be submitted to City no later than the 15th day
following the end of the month. Submittal of a monthly invoice and Program Narrative
is required even if services are not provided. When services are not provided during a
month, a negative invoice and Program Narrative is required.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Child Abuse Prevention
Through Prosecution Program must be reported monthly and may be expended on the
Child Abuse Prevention Through Prosecution Program with written permission from the
Contract Administrator (see paragraph 13.3). Invoices for payment, Program Narrative
and budget adjustments shall be submitted to the Research and Planning Unit of the Fort
Worth Police Department, ATTENTION: BRADLEY FORD, 350 W. Belknap, Fort
Worth, Texas, 76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2007, and
ending on September 30, 2008. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2008.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "A." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
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activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15''day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty(30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default,inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
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5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any properly provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Child Abuse Prevention Through Prosecution Program. Contractor
shall maintain, replace or repair any item of equipment used in support of the Child
Abuse Prevention Through Prosecution Program and/or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of the Child Abuse Prevention
Through Prosecution Program and/or for use under the terms of this Agreement is the
sole responsibility of Contractor. Contractor shall not use Program Funds or City funds
to repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Child Abuse Prevention Through
Prosecution Program. Within 10 days following the purchase of equipment, Contractor
shall submit to City a detailed inventory of all equipment purchased with Program Funds.
The equipment inventory shall include an itemized description of each piece of
equipment, the date each piece of equipment was purchased, the cost of purchase for each
piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s)with Contractor.
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7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse,misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of Child Abuse
Prevention Through Prosecution Program assets as appropriate and as directed by City's
Contract Administrator(see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors,program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY,
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Child Abuse Prevention Through
Prosecution Program is situated; and no other public official of such locality or localities
who exercises any functions or responsibilities with respect to the Child Abuse
Prevention Through Prosecution Program during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of sex, race, religion, age, disability, color, national origin, or familial status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and-regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
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13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Bradley Ford, Senior Planner, 817-392-4244, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability(CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Joe Paniagua,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Bradley Ford, Contract Administrator
Fort Worth Police Department
350 W. Belknap
Fort Worth, TX 76102
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Denis McElroy,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth,TX 76102
2. CONTRACTOR: Nancy Hagan,Executive Director
Alliance for Children, Inc
908 Southland Ave
Fort Worth,TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas,to be effective October 1, 2007.
CITY OF FORT WORTH ALLIANCE FOR CHILDREN,Inc., a
Texas Non-Profit Corporation
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Contract Authorization
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Contract No
EXHIBIT A
2007-2008 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Alliance For Children,Inc.
DIRECTOR: Nancy Hagan
PHONE NUMBER: 817 335-7172,ext. 103
ADDRESS: 908 Southland Ave.
Fort Worth,Texas 76104
CONTACT: Nancy Hagan EMAIL ADDRESS: nhagan@allianceforchildren.org
PHONE NUMBER: 817 335-7172,ext. 103 FAX NUMBER: 817 335-8482
PROGRAM TITLE: Child Abuse Prevention through Prosecution
FUNDS REQUESTED: $53,000
AGENCY STATUS:
X❑ Private Nonprofit
❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s)that your project addresses.
❑ To increase citizen participation in the CODE BLUE program.
X❑ To support the adoption of a preventative focus by the police department and the community.
X❑ To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's operating
plans and budget for the proposed program. I acknowledge that I have read and understand the requirements and
provisions of the Request For Proposal and that the above-named agency will comply with all applicable rules
and regulations relating to the procurement process. I certify that I am authorized to sign this proposal and to
enter into and execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Nancy Hagan
TITLE: Executive Director
SIGNATURE: DATE: April 13 2007
PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please address the following
questions:
1) Describe in detail the problem that your program addresses.
Alliance For Children is a nationally accredited children's advocacy center that is the first stop
for children ages birth to seventeen in Tarrant County who are suspected victims of sexual
abuse, serious physical abuse and for children who have witnessed a violent crime. These are
the children at greatest risk of future abuse and the children for whom successful intervention
strategies are most important in prevention efforts.
For many of the 1,244 children interviewed at the Fort Worth Alliance For Children center last
year, the horrific acts we call child abuse are simply part of their daily lives. Consider the four
year old with a huge black eye who accompanied her mother and baby brother to the center
because her little brother had multiple fractures that no one in the home could satisfactorily
explain. Because the baby was nonverbal,this little girl had to relate not only who had caused
her to have a black eye, but to also describe how her mother's boyfriend hit and shook her
baby brother because he kept crying.
Think of the fifteen year old female who had been violated almost every day by her father since
the age of five. After repeatedly telling her mother and receiving no protection,this child, in
desperation,told her boyfriend's parents, who chose not to become involved. When the
information about her abuse became known to authorities,her family kicked her out of the
home and refused to have anything to do with her. If the details shared in these accounts are
hard to read about, how much more difficult must they be for a child to live through? We owe
these children safety; we owe them the opportunity to heal; we owe them the opportunity to be
heard.
All child abuse cases investigated by detectives housed at the Fort Worth center are dependent
on the quality of the forensic interview. Child abuse is a secret crime, and as there are seldom
adults who witness it as it is occurring,the child's statement during the interview is critical to
making the case. As a result of these interviews,the Fort Worth Police Department Crimes
Against Children Unit referred 245 child abuse cases for prosecution in 2006.
Recently CPS,with the concurrence of the Fort Worth Police Department and the Tarrant
County District Attorney's Office, asked AFC to assume responsibility for the critical function
of neutral forensic interviewing. There are several reasons for this request:
• Current tenure of CPS investigators in Tarrant County is 11 months;this provides
inadequate tenure and expertise to conduct quality interviews; in contrast, the tenure of
neutral forensic interviewers in Dallas, Harris, Travis and Collin County Children's
Advocacy Centers is 4.2 years.
• The number of interviews requested in Fort Worth is increasing from seven hundred
sixty one children in 2004 to twelve hundred forty four children in 2006. It is critical
that a dedicated,knowledgeable interviewer be on site full time,which is impossible
given the current system.
• There is some concern that the recent Crawford ruling,that limits the admissibility of a
forensic interview if it is conducted by a governmental agency,may negatively impact
prosecution
2) Describe what your program does to 1) support crime prevention,2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children
can receive an education.
As the detectives in the Crimes Against Children Unit teach new police recruits,the forensic
interview is a critical component of prevention efforts through investigation. We know that
only rarely do child abusers, especially child sexual abusers,have only one victim. A quality
interview, conducted by an experienced and well-trained interviewer, can literally mean the
difference in a detective arresting someone on a Class C misdemeanor or arresting someone
for a felony,punishable by 99 years in prison or more. Stronger cases, fueled by skilled
forensic interviews,protect children and the community by incarcerating these felons for longer
periods of time. The prison setting does not lend itself to the continued abuse of new child
victims.
Sadly,the school environment is not free of child abusers. Every year the Crimes Against
Children Unit of the Fort Worth Police Department investigates child abuse cases that have
been perpetrated by school personnel. In these situations,the contained and timely interview of
multiple potential victims in a class or school is critical. Forensic interviews that quickly
identify the offender and the offense involved would help children learn in a secure
environment
3) How will you measure the effectiveness of the program? Please provide evaluation tools
and the method of data collection that you will use. You must include specific performance
targets on the Activities and Outcomes Summary.
Effectiveness of the program will be evaluated by the following metrics as reported by the Fort
Worth Crimes Against Children Unit, Tarrant County CPS and the District Attorney's Office:
• The number of forensic interviews conducted for detectives involving out of home
perpetrators and the number of disclosures resulting in a criminal case being filed
• The number of interviews requested by CPS investigators that result in criminal charges
being filed (Over 92%of all cases investigated through AFC involve perpetrators who are
family members or are well known to the family.)
• The number of felony cases filed after the addition of the dedicated forensic interviewer as
compared with the number of felony cases filed prior to the dedicated interviewer joining
the AFC team.
• The number of guilty pleas entered after a strong disclosure in the forensic interview.
4) Who will the program benefit?How many people? What age group? What geographic
area will it serve?
This program will benefit Fort Worth children, ages birth to seventeen, suspected of being child
abuse victims or witnesses to other violent crimes, and children who are verbal (generally four
years old or older). It is anticipated that a minimum of 1300 children will be served in the first
year. While the Fort Worth forensic interviewer position serves children in the City of Fort
Worth, it is part of a unified Tarrant County approach that involves each of the communities
served by an AFC center. The Arlington Police Department is actively locating money to
contract with AFC to provide a dedicated forensic interviewer position for the Arlington center.
AFC is meeting with Tarrant County Commissioners to discuss providing a forensic interview
position for the Hurst center that serves the twelve cities of NE Tarrant. The NE Tarrant
position would also assist with interviews in Arlington and Fort Worth as needed. The District
Attorney's Office will maintain the forensic interviewer position it began 22 years ago, to
conduct child interviews for all Tarrant County police departments investigating out of the
home child abuse cases. This team of four forensic interviewers will follow the same protocols,
attend the same trainings and participate in peer reviews of their work.
5) What makes the program unique from any other crime prevention program in Fort
Worth?
Unlike some primary prevention programs, the AFC program deals with children who have
been identified as abused. However,through the forensic interview and subsequent police
action taken, the identified child victims' abuse will stop, and future victims will be protected
through the incarceration of the offender. This program is unique in that it is a true
collaboration between the Fort Worth Police Department, Child Protective Services,the Tarrant
County District Attorney's Office, Alliance For Children and Cook Children's Medical Center.
With the exception of Cook Children's, staff from all of the agencies co-house in the Fort
Worth center. Child victims are readily available for the forensic interview project, as they are
referred by the investigators at the very beginning of the child abuse investigation.
6) Is this program already in operation?If so,how long have you operated the program?
What resources are currently used to operate the program? What are CCPS funds
necessary at this time?
Alliance For Children has been operating in Tarrant County since 1992, when the first center
opened in Arlington. The Fort Worth center has been operating since February 1995. During
this period of time CPS investigators housed at the Fort Worth center and the DA's interviewer
on request, have conducted the interviews. Recently CPS has requested that AFC assume staff
and fiscal responsibility for the forensic interviewing piece of the investigation. For years AFC
has provided training and equipment for the interviewers,but the lack of tenure and expertise of
CPS interviewers has caused CPS to relinquish responsibility for conducting forensic
interviews that while putting the child first, can also be used as part of the criminal
investigation. Alliance For Children is in the process of completing a$3.5 million capital
campaign for the construction of a new 18,000 square foot Fort Worth center. 5000 square feet
of the building will house the Crimes Against Children Unit of the Fort Worth Police
Department. Construction is almost complete and AFC anticipates moving into the center in
mid May of 2007. The expense of adding three forensic interviewer positions (for the
Arlington, Fort Worth and Hurst centers)was unanticipated.
7) Is this a new program? If so,what other funds have you applies for?Also,please describe
the sequence of steps needed to implement your project and the timeframe in which this
will occur.
Forensic interviewing is a new function for AFC to manage,but it has been going on in the
AFC centers under different management for the past fifteen years. AFC is requesting the
Arlington Police Department to provide funding to AFC for the forensic interviewer position in
Arlington; AFC has applied to the cities of Northeast Tarrant and Tarrant County to fund the
forensic interviewer position at the Hurst center and now AFC is applying to the CCPD to fund
this position for the Fort Worth AFC center. The Northeast Tarrant position will be based in the
Hurst center, but will also assist with interviews in Arlington and Fort Worth as needed. The
steps needed to implement this project include: Job descriptions and requirements have already
been developed with input from the partner agencies; the AFC protocols that all agencies sign
off on have been amended; funding for salaries need to be secured;the position will need to be
advertised; panel interviews (made up of representatives from the FWPD, CPS,the Tarrant
County DA's Office and AFC)with likely candidates need to be conducted; a job offer needs to
made and employment can begin. It is anticipated that all activities will occur between now and
October 1,2007.
8) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
Expenditures for this position include: VakWID
Gross FICA TEC Worker H ment Training Mileage Total
Salary
42,0 320 5000 840 1257 300 53,000
9) If funds are awarded,will this program continue beyond the CCPD funding period?
AFC is requesting funding support from the CCPD for a period of three to five years. This
support will enable the Fort Worth center to make the transition to a dedicated neutral
interviewer at the same time as the Arlington and Northeast Tarrant centers. CCPD initial
funding will allow AFC time to cultivate other fenders for support of this critical function for
the protection of Fort Worth children. The forensic interviewing position is a critical
component of the Children's Advocacy Center model and is key to the prosecution of child
abusers and the prevention of child abuse through successful prosecution.
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TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been approved or if it is
pending. For example,the project may require a childcare license, health certificate for food preparation,
chauffeurs license for transportation services, etc. Licensed childcare center applicants must attach a copy of
current license. Attachments should be labeled Licensing.
INSURANCE REQUIREMENTS
The program shall agree to provide and maintain during the program period of performance the following
insurance coverage. A statement of concurrence with this requirement must be submitted with your proposal.
Commercial General Liability(CGL)
Limit$1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non-Profit Organization Liability
May be called Directors&Officers Liability
Limit$1,000,000per claim and aggregate
NOTE: This policy protects not only the directors&officers, but committee members,volunteers,and the
organization itself for claims that do not involve bodily injury or property damage(these are covered under the
CGL policy)
COST INCURRED
All costs directly or indirectly related to preparation of a response to the RFQ or any oral presentation required
to supplements and/or clarify a RFQ which may be required by the City shall be the sole responsibility of and
shall be borne byVendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who will be working
with children under the proposed program. Automatic disqualification of a potential worker or volunteer is
appropriate when screening indicates that the individual, as an adult,perpetrated any crime involving a child
and/or a dependent adult,regardless of how long ago the incident occurred, and/or any violent crime within the
past 10 years. Applicants will be responsible for conducting background screening and for maintaining
appropriate records,which will be subject to review by the Police Department.
PROPOSAL EVALUATION PROCEDURE
Proposals deemed to be complete will be scored based on at least four factors. These include the program scope
and definition,the reasonableness of the budget,the qualifications of key personnel, and the capacity of the
organization to complete the project. If a proposal is being considered for selection,the bidder will be asked to
make a formal presentation to the selection committee.
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes,please attach documentation of
non-profit status. Yes it is registered as a non-profit. Please see attached.
2. How many board members does your organization have? Thirty-three members
3. How often does your board meet? Monthly, with the exception of the months of July, August
and December.
4. Who recruits board members? Other Board members with assistance form the executive
director.
5. What portion of the board is elected annually? Generally one third.
6. How long is a board term? How many consecutive terms may be served? Each Board term
is three years; two consecutive terms may be served.
7. Please list the names and occupations of your board officers. Please see attached.
8. Please attach a copy of your board by-laws. Please see attached.
9. If a member of the board is related to another board member or an employee of the non-
profit corporation, please explain the relationship. Robin and Bob Sloane are married and
share a Board position. Their sharing of the position has been a successful experiment that AFC
initiated several years ago. Bob is rarely able to attend the Board meetings, but participates in
other Board activities.
LEVERAGE OF FUNDS
Please describe other sources of funding that have been secured for the proposed project.
FUNDING SOURCE AMOUNT
Applied to the City of Arlington Police Department $53,000
Applied to Tarrant County through Commissioners Court $53,000
TOTAL ESTIMATED
Total project costs for three full time forensic interviewers at the three AFC locations: $159,000.
Fort Worth portion: $53,000.
CONTRIBUTIONS: All pending
i
"REVISED" Budget Detail Worksheet y�
3-V, $fG �+a?'Fb»r
A Personnel - _
Position Description %on Project Total
Conduct forensic interviews on the
Fort Worth Forensic request of detectives and CPS 100 38,500
Interviewer investigators with children alleged to be
victims of child abuse
Sub-Total 38,500
A x.
Position Description �Total�
Fort Worth Forensic FICA: 2945.25;Health 5,000;training:1,211 9,156.25
Interviewer
Subtotal: 9,156.25
M- M
Purpose of Travel Location Item Computation Cost
Subtotal:
D �' ui merit
Unit Price/
Item Description Number Total
Sub-Total
E Su lies
Unit Price/
Item Description Number Total
Sub-Total
G ConsWfants and.Contr"acto- r_Services - - - - -
Unit Price/
Item Description Number Total
Sub-Total
1 of 2
Bud et Summa-
Budget Category Amount
A. Personnel 38,500
B. Fringe 9,156.25
C. Travel
D. E ui ment
E. Supplies
F. Construction
G. Consultants and Contractor Services
H. Other Costs
I. Indirect costs
TOTAL PROJECT COSTS 47,656.25
Federal Request:
Non-Federal Amount: $0.00
2 of 2
Alliance For Children Sustainability Plan
Alliance For Children is currently exploring a variety of options to continue funding of
this project beyond the grant life. These options include:
• Responding to a RFP from CJD in the next funding cycle (FY 2008/2009)
• Applying for grant monies from CBDG
• Continuing conversations with Tarrant County as a possible funding source for
the county-wide program '
• Approaching local foundations for assistance if the above mentioned funding
sources are unavailable.
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COUNCIL ACTION: Approved As Amended on 10/9/2007
DATE: Tuesday, October 09. 2007
LOG NAME: 35CCP[]F`/2008 REFERENCE NO.: C-22444
SUBJECT:
Authorize the City Manager to Execute Contracts with Community-Based Organizations that Meet
and Support One or More Goals of the Crime Control and Prevention District
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute contracts with the following
nine community-based organizations to conduct programs in support of the Crime Control and Prevention
District /CCPD> goals:
1. The Women's Center of Tarrant County - Sexual Abuse Education (Adults and Children) - $19,386.00
2. Arteede /a Rosa - Temtpode |m Rosa Outreach - $1O.7OO.00
3. Fort Worth County Day School - 8urnrnerbhdge Program - $24.000.00
4. Camp Fire USA First Texas Council - Diamond Hill Station - $12.152.5O
5. UK8[}JA - Behavior Modification Program - $14.4DDDD
O. Alliance for Children - Child Abuse Prevention through Prosecution - $47,656.25
7. A-Prep Center of Tarrant County -A-Prep Youth Initiative Program - $15,589.00
D. H|K|O8 - Helping Inner Qb/ Kids in Omnger- $14.700.00
S. The Cultural Center of the Americas 'ART As The Bridge To Changes in Youth - $33.41O.25.
DISCUSSION:
The Crime Control and Prevention District ACCPD\ Board included funds totaling $200.000 in its FY2007-08
budget for community-based crime prevention programs in response to requests made during the Phase |||
renewal of the CCPD. Community programs were solicited through a Request for Proposals (RFP) issued
March 12, 2007. Twenty-one requests for funding were received, totaling more than $855.000.
The CCPD Board reviewed the proposals and held m work session to prioritize the applications at its July
26. 2007 meeting. The Board voted tofund nine of the proposing agencies as indicated above for ototal of
$200.000. The term of each contract shall be October 1. 2007 - September 30. 2008. A short synopsis of
each of the programs ieattached.
FISCAL .
The Finance Director certifies that upon approval of the above neconnnnandmUona, funds will be available in
the FY2007 Crime Control and Prevention District budget for the execution of the contracts.
Logoomo: 35[CPDFY2008 Page l of
TO Fund/AccounVCenters FROM Fund/Account/Centers
GR79 539120 0359504 $200,000.00
Submitted for City Manager's Office by: Joe Paniagua (6575)
Originating Department Head: Ralph Mendoza (4211)
Additional Information Contact: Bradley Ford (4244)
Sasha Kane (4243)
Logname: 35CCPDFY2008 Page 2 of 2