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Home My WebLink AboutContract 37018Grant Project Number M04=G16 City of Fort Worth Used TV Recycling Program CITY SECRETARY 37701 CONTRACT N NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS INTERLOCAL AGREEMENT FOR SOLID WASTE IMPLEMENTATION GRANT PROJECT This Interlocal Agreement is entered into by and between the parties named below. Neither the Texas Commission on Environmental Quality nor the State of Texas is a party to this Agreement. CONTRACTING PARTIES: The Funding Agency: North Central Texas Council of Governments Herein referred to as "NCTCOG" Funds Recipient: City of Fort Worth, TX Herein referred to as "FUNDS RECIPIENT" II. SERVICES TO BE PERFORMED: For the City of Fort Worth's Used TV Recycling Program, the FUNDS RECIPIENT shall complete all work as specified or indicated in "Attachment A - Work Program and Schedule of Deliverables of FUNDS RECIPIENT". III. FUNDING AMOUNT: The funding amount under this Interlocal Agreement is: $25,000 dollars (Twenty five thousand dollars). The budget details are in Attachment C. IV. TERM OF CONTRACT: This Interlocal Agreement is effective March 24, 2008 and shall terminate July 31, 2009, This Interlocal Agreement shall immediately terminate at the end of any state fiscal year for which the Texas Legislature fails to appropriate funds necessary to perform this agreement. This Interlocal Agreement must be signed and executed forty-five (45) days from the effective date stated above. In the event funding is not available, the parties further agree that NCTCOG has no further obligation to pay and "FUNDS RECIPIENT has no further duty to perform under terms of this agreement. V. ADDITIONAL CONTRACT PROVISIONS: See Attachment C -Schedule for Reimbursement and Reporting, Attachment D - Special Provisions, and Attachment E - General Provisions. A. ENTIRE CONTRACT: This Interlocal Agreement, including all Attachments, represents the entire contract between the contracting parties. Any changes or modifications to this Interlocal Agreement must be in writing. Funds for this subcontract are currently available from the Texas Solid Waste Disposal and Transportation Revenue Fee, as proscribed in Texas Health and Safety Code Chapter 361,014, Due to demands upon the source for funds necessary to protect the health and safety of the public, it is possible that the funds contained in the Municipal Solid Waste Disposal Account, as proscribed in Texas Health and Safety Code Chapter 361.014(d), will be depleted or reduced prior to completion of this Interlocal Agreement. The parties agree that all funding arranged under this Interlocal Agreement is subject to sufficient funds in the Municipal Solid Waste Disposal Account, The NCTCOG has certified, and the FUNDS RECIPIENT certifies that each has the authority to perform the services contracted for by authority granted in 11the Regional Planning Act, of 1965;" -- Grant Project Number 08-04416 City of Fort Worth Used TV Recycling Program Texas Local Government Code, Chapter 391 and "The Interlocal Cooperation Act," Texas Government Code, Chapter 7910 COUNCIL OF GOVERNMENTS North Central Texas Council of Governments u Mike Eastland Name Executive Director Title �Z Date PROJECT FUNDS RECIPIENT City of Fort Worth, TX Local Government Carl L. Smart Nae m Acting Assistant City Manager Title Date P r✓�e ct cto rib � d Attested Bye _ �Vl . Mar rir 1F�end r - :icy $.cxetax} contract Authorization µ 1&1 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program LIST OF ATTACHMENTS ATTACHMENT A. WORK PROGRAM AND SCHEDULE OF DELIVERABLES ..............................1 ATTACHMENT B. SCHEDULE FOR REIMBURSEMENT AND REPORTING ....................................... 3 ATTACHMENT C. BUDGET &DETAILED COST SHEETS..................................................................a 4 ATTACHMENT D. SPECIAL PROVISIONS............................................................................................ 6 Article 01. PURPOSE OF AGREEMENTS.. 0#00009904*90 am 0*0 0 am 0 Ito 0 BIRDS BIDS some see 0*0 a BIRDS 04 elevator a some a 6 d a 0 , 6 6 Article 02. LIMITATIONS AND REPORTING REQUIREMENTS. . 0 0 9 * 1 0 0 8 0 a V 0 0 4 4 0 0 4 a 4 0 a a 1 9 a a 0 a 8 4 * 9 4 a 0 a a * 4 %Noe 8 0 0 1 0 h a a * 0 4 0 R 4 6 Article 03. FINANCIAL OBLIGATION...................................................................................................... 6 Article 04. REIMBURSEMENT PROCEDURES... .... ad so 9*86 0 Defeat BaS4460960*8 0*09 0 me*@ Rose 0 0*00 09*0 Eamon MOORES Dan model M*M*DOMSM&m 7 Article 05. BUDGET CATEGORY ADJUSTMENTS. I 1 0 a v a 6 a * 1 0 h S a 0 4 a 4 0 8 0 * 4 0 4 0 0 0 . a a 0 0 6 0 0 * a a 0 2 0 0 a 0 a 0 a a 0 a 0 1 0 0 a a 9 a 0 0 D 0 a 0 a a 0 2 0 a 0 a a 0 a 9 0 9 8 Article 06. PROJECT REPORTING REQUIREMENTS. . a 6 0 a a 6 0 6 8 A a 9 0 1 0 0 a a a 1 4 a 1 0 a 0 0 a 4 0 0 9 V 0 0 0 a I * 0 * 0 a 0 0 4 0 0 a a 0 0 a a 9 a 9 0 a 0 a w * a 0 V 0 5 a 0 a a 4 8 Article 07. PERFORMANCE MEASURES............................................................................................... 9 Article08. PERSONNEL.........................................................................................................................a 9 Article09. TRAVEL...............................................................................................................................a 10 Article 10. CONSUMABLE SUPPLIES. me on grow 06409690so Moore a ov#66v*o*m4Iom mopes area Bongoes momoom*mm no as 10 Article11. EQUIPMENT,... flow Ohl so Seen a ud**O hap a a a 0 * 0 a 0 a 4 2 0 a 0 0 0 0 0 0 0 a a a a 9 0 0 9 0 a 0 0 0 1 0 a a a 5 0 1 0 0 0 a 1 0 0 a a 0 0 a a 0 0 9 0 0 a a a V a 0 0 a 1 0 a V a a v a F B 0 a 0 W I a a 0 a a a a 0 a P h I a 10 Article 12. CONTRACTUAL EXPENSES... Blvd so meows of ousedes soup $&a S*S*M 94009*90amem mom Samoan smog mdam*oom massage no 13 Article 13. CONSTRUCTION................................................................................................................. 13 Article 14. OTHER EXPENSES. R 0 a a 0 0 0 0 a 9 a 0 B 0 a 0 0 0 D 0 9 0 0 a a 0 0 a 1 0 an a a 0 a 6 W 6 a 0 V 0 D 0 8 8 8 0 0 a B a 0 0 0 D 0 a 0 8 a , 0 0 a 0 0 a 9 0 0 0 a a a 0 0 0 a a 0 0 a 0 0 0 a a 1 0 0 Be a 0 0 9 a 0 0 0 0 0 a a 0 a 14 Article15. INDIRECT EXPENSES........... polls Is 0 a 0 9 1 a 0 A 0 0 0 0 2 0 0 1 9 0 a 9 0 a a a 0 owes 0 a owe 0 1 V 0 T a 0 so 0 up I Bottom Else h 0 V 0 0 * a a a so a 15 Article 16. MATCHING SERVICES/CASH CONTRIBUTIONS........ 0 0*0 Oman names means smog malwandeomm ones 06960*90 IRS one, so 15 Article17. PROJECT CONTACTS....................................................................................................... 15 ATTACHMENT E. GENERAL PROVISIONS........................................................................................ 17 Article 011 ELIGIBLE PROJECT FUNDING RECIPIENTS.................................................................... 17 Article 02. RESPONSIBILITIES OF THE FUNDS RECIPIENT............................................................. 17 Article 03. OVERSIGHT OF SOLID WASTE IMPLEMENTATION PROGRAM, R 9 a 6 1 V I v 9 a p a 0 6 a & 0 p d h 0 4 h d I * a 0 0 1 a h 1 0 b 18 Article 04. STANDARDS FOR IMPLEMENTATION PROJECTS..... 0 owe opffoloom BIRDS a 4 a a 0 0 8 0 * 0 0 4 4 a 0 0 0 a a 0 8 0 0 a a a a 0 a a 4 & a 0 0 a 18 Article 05. MONITORING REQUIREMENTS.. manommunswan off 0 0 areas@ ovemessond red Seen 22 Article 06. COMPLIANCE WITH APPLICABLE LAWS. . 0 9 4 0 a 0 * a 0 0 0 0 a 0 0 a 0 a a I a a 9 0 9 a V 0 a 8 D 0 9 a I a 0 6 0 a 8 0 0 8 8 a 4 0 a v 0 0 a 1 0 a 0 a 0 V 8 0 0 a q 0 0 0 a a 1 9 23 Article 07. UNIFORM GRANT AND CONTRACT MANAGEMENT ACT, seealsookaso moan mom mom sports son 23 Article 08. ACCOUNTING SYSTEM...................................................................................................... 23 Article 09. RELEASE OF CLAIMS. . 4 0 0 0 9 v 0 0 8 9 8 0 a 0 a 4 a 0 0 0 a a 5 0 2 0 2 0 @argon a EDISON a wage wwwwwwwwome moomasomp BIRDS* mom 23 Article 10. ACCESS/EXAMINATION OF RECORDS.. oungvd*s of SIMON moan monsoons mpg wave BIRDS weemom 0 0 a I a d a * 8 a 0 1 1 0 a a 23 Article 11. Article 13. Article Article 14. 15. Article 16. Article 17. Article 18. Article Article Article Article 19. 20. 21. 22. Article 23. Article 24. AUDITS................................................................................................................................24 SEV E RAB I L ITY..................................................................................................26 INTELLECTUAL PROPERTY.................................................................................26 CORRESPONDENCE.........................................................................................27 DATA AND PUBLICITY....... emmem Do mom swobboeqldl am 1 0% Beat 0 0 a a 9 0 1 1 of oDvvvovpqp27 ASSIGNABILITY.................................................................................................28 SUBAGREEMENTS AND SUBCONTRACTS. I p a 4 & a a I a a I 1 0 0 2 0 0 0 a 6 D a 0 6 6 4 a a a a 9 a I . b 0 r 1 0 1 0 V a a a 0 9 0 0 0 1 EQ9 9pi a 2a SUPPLEMENTAL FUNDING STANDARDS............,.......... BIRD......... "' J:-.::0'6S-. vU 61 ".: Grant Project Number 08=04-G16 City of Fort Worth Used TV Recycling Program Attachment A. Work Program and Schedule of Deliverables The City of Fort Worth requests $25,000 to implement the Time to Recycle Goal of the Regional Solid Waste Management Plan by expanding the collection and management of special wastes by providing the residents of Fort Worth with an effective means for recycling their used televisions through the city's electronic waste (e-waste) collection program. The purpose of this grant will be to assist the City with the television processing costs as the City determines the best method to sustain this program into the future. The options would be to continue to fund the program at large from the solid waste enterprise fund at no charge to residents dropping off televisions or to charge a nominal amount to each resident that chooses to use the collection program. Since September 2005, through a partnership with Goodwill Industries of Fort Worth, Inc. the City of Fort Worth has provided a year round a -waste collection program at its drop-off stations. From September 2005 through July 2007, the City has collected and Goodwill has processed either for resale or for recycling over 141 tons of e-waste. However, during this period televisions were not accepted under this program. Starting in August of 2007, through a 6- month pilot program with Goodwill, Fort Worth began accepting televisions. During the four month period from August — November 2007 our e-waste program collections jumped appreciably to over 90 tons of electronic waste for this period with at least one third of this tonnage being television sets. The City has 3 drop-off locations for citizens to bring their televisions: Drop-off Station #1 - 2400 Brennan Ave. in Fort Worth • Drop-off Station #2 - 5150 Martin Luther King Jr. Freeway in Fort Worth • Drop-off Station #3 - 6260 Old Hemphill Rd. in Fort Worth Goodwill staff performs a "triage" after the receipt of the televisions at their facility. Those that can be put back into circulation as operational or used for parts are sold through the Goodwill Computer Works Store located at 2451 Mansfield Highway in Fort Worth. Those that can not be put back into circulation as operational and/or for parts are disassembled and recycled at Monitex L.L.C., 2920 114`h Street in Grand Prairie. Monitex is listed on the TCEQ's publication "Recyclers of Computer and Electronic Equipment" dated February 12, 2008. As per Sam Barrett, TCEQ Region 4 office, Monitex is not currently under enforcement action by the state. Monitex's registration number with the EPA is ID # TXR0000492134 The challenge facing both Goodwill and the City is that while many other electronic wastes can be effectively resold or recycled at a breakeven or even a nominal cost, there is the potential of a significant cost to recycling the television sets as there is virtually no reuse potential for older, non working TVs. Goodwill has estimated that they had additional costs that have averaged over $3,000.00 per month over any potential revenue gain during the 4 month startup period. Goodwill and Fort Worth both estimate that these costs are currently low and they will grow considerably more due to volume over the next two years as this program becomes better known to residents but more dramatically because of the advent of the Federal Communications Commission (FCC) -mandated High Definition television switchover in February 2009. Because of this mandated upgrade, many experts are anticipating that one in every four households throughout the US will chose not to obtain a converter and will be seeking to dispose of their older TVs. For a city the size of Fort Worth, that would translate into over 50,000 units or roughly 1,760 tons of televisions over the next 2 or 3 years. Fort Worth would prefer to recycle these units vs. disposing of them in landfills because of the potential environmental impact due to hazardous components used in the manufacturing of the televisions. ;, o Grant Project Number 08=04-G16 City of Fort Worth Used TV Recycling Program Attachment B. Schedules for Requests for Reimbursement and Quarterly Status Reports 1. REQUESTS FOR REIMBURSEMENT The FUNDS RECIPIENT must submit a "Request for Reimbursement" at least quarterly (even if no funds were spent), but not more frequently than once a month, for reimbursement of actual allowable costs. Requests for Reimbursement may be submitted monthly and are not associated with the Status Report schedule. All Requests for Reimbursement shall be submitted in accordance with the requirements identified in Attachment D, Article 04 "Reimbursement Procedures" of this Interlocal Agreement. The final Request for Reimbursement must include a Release of Claims as indicated under Attachment E. Article 09, "Release of Claims" of this Interlocal Agreement. 2. QUARTERLY STATUS REPORTS The following represents the reporting schedule for projects funded in fiscal years 2008-09: DUE DATES FY2008 PROGRESS REPORTS REPORTING PERIOD Quarterly Project Summary/Results Report #1: March 2008 through May 2008 Due Friday, June 6, 2008 Quarterly Project Summary/Results Report #2: DJune 2008 through August 2008 Due Friday, September 5, 2008 Quarterly Project Summary/Results Report #3: September 2008 through November 2008 Due Friday, December 5, 2008 Quarterly Project Summary/Results Report #4. December 2008 through February 2009 Due Friday, March 6, 2009 Quarterly Project Summary/Results Report #5: March 2009 through May 2009 Due Friday, June 5, 2009 Final Results Report & Release of Claims June 2009 through July 31, 2009 Due Friday, August 21, 2009 Follow -Up Results Report: One (1) year after completion of the project Due Friday, August 5, 2010 upon NCTCOG request. 3 Grant Project Number OM4-G16 City of Fort Worth Used TV Recycling Program DETAILED BUDGET SHEET - Line 7: Project -Funded Contractual This budget sheet should be completed if any expenses are entered for contractual services on Line 7 of the Project Budget Summary; otherwise omit. $ 25,000 All contractual expenses must be pre -approved by NCTCOG0 Expenses included under this category should be for costs for professional services or tasks provided by a firm or individual who is not employed by the project funds recipient other than those related to construction. All local government municipal laws and regulations, including UGMS, for bidding and contracting for services must be followed during the project period. Any expenses (including legal fees, staff time, travel and communications) related in any way to drafting legislation, lobbying for legislation, or other political activities are not allowable under this program. The following is an itemized list of the contractual expenses associated with the funded project, with as many specifications as possible: • Recycle processing costs-approx.1,850 TV sets at $.18 per pound 5 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program have not been billed to NCTCOG within thirty (30) calendar days following termination of this Interlocal Agreement. NCTCOG is not liable to the FUNDS RECIPIENT for costs incurred or performance rendered by FUNDS RECIPIENT before commencement of this agreement or after termination of this Interlocal Agreement. Except as specifically authorized by NCTCOG in wrng, NCTCOG is liable only for expenditures made in compliance with the cost principles and administrative requirements set forth in this Interlocal Agreement, stated guidelines and applicable rules and regulations. Failure on the part of the FUNDS RECIPIENT to comply with the conditions set forth in this Interlocal Agreement shall be the basis for termination of the Interlocal Agreement and/or the revocation of any unexpended or inappropriately expended funds. Article 04: Reimbursement Procedures All payments for approved project expenditures shall be on a cost reimbursement basis only. The NCTCOG reserves the right to withhold or deny payments of funds awarded under this Interlocal Agreement due to incomplete, incorrect, or inconsistent reports or tasks required under this Interlocal Agreement, until the FUNDS RECIPIENT satisfactorily completes, revises, or corrects such services or reports. Request for Reimbursement (Summary of Project Expenditures): For expenditures already incurred, the FUNDS RECIPIENT shall submit a request for reimbursement at least quarterly, but no more frequently than once per month, by the tenth (10th) calendar day following the end of each month for which expenditures are claimed. The FUNDS RECIPIENT must use the required Summary of Project Expenditures (Form PT-F2), with appropriate itemized lists (Forms PT-F2-A through PT-F2-E) submitted with an original signature. All requests for reimbursement shall provide sufficient documentation, including: • copy of purchase order(s), • copy of invoice(s), • check number and/or electronic transfer number under which payment was made, and • information concerning the costs incurred to enable the NCTCOG to ascertain the eligibility of a particular expenditure to enable subsequent audits. Specific guidelines and requirements are given later in this Attachment D for each category of allowed expenditures, in the Articles labeled "Personnel," "Supplies," "Equipment," "Travel," etc. The FUNDS RECIPIENT may account for expenses incurred and request reimbursement of outlays under a cash or accrual basis, as defined and authorized by the UGCMA. Under this Interlocal Agreement, an eligible reimbursement cost must have been incurred within the time period indicated on the Summary of Pass -Through Grant Expenditures (Form PT-F2); shall have been already paid; or incurred by the last day of the Interlocal Agreement period of performance. Payments: Upon review and approval of each Summary of Pass -Through Grant Expenditures, NCTCOG will make payment to FUNDS RECIPIENT, as soon as practicable. The Final Request for Reimbursement must be submitted at the end of the Interlocal Agreement period of performance and must include a Release of Claims. Grant Project Number 08-04wG16 City of Fort Worth Used TV Recycling Program the same forms used for the Summary/Results Report of Implementation Project form and the supplemental detailed forms for this project's funding category. The Final Report shall include information on the progress during the last quarter of the project as well as cumulative information from the beginning of the project through its completion. The FUNDS RECIPIENT also agrees to provide NCTCOG one or more "Follow-up Results" Report(s) documenting the continued impact of this funded project beyond the end date of this agreement. The Follow-up Results Report(s) will be required on a schedule to be provided by NCTCOG, approximately one year after the end of the project funding cycle. The Follow-up Results Report form will be provided by NCTCOG to the FUNDS RECIPIENT later in the funding cycle. The FUNDS RECIPIENT agrees to provide, throughout the life of the project, additional reports as requested by the NCTCOG) to document the project's continued results at the culmination of the project. Timeliness in completing reporting requirements will be monitored by the NCTCOG and reported to the RCC. If the FUNDS RECIPIENT'S is not able to submit a scheduled progress report on time, the FUNDS RECIPIENT must contact the NCTCOG Project Representative for a report extension due date prior to the original submittal date. If the FUNDS RECIPIENT fails to submit the Summary/Results Report of Implementation Project form to NCTCOG's Project Representative upon notice/reminder, this matter will be brought to the attention of NCTCOG's RCC for further resolution. Failure to comply with the requirements of this Article shall constitute a breach of this Interlocal Agreement, Article 07. Performance Measures The timeliness of meeting reporting requirements and completion of the original Work Program Mil be monitored by the NCTCOG and reported to the RCC. Performance on reporting requirement information will be considered as an evaluation criteria for future Requests for Projects. As such, the FUNDS RECIPIENT is cautioned to meet all of the reporting requirements as outlined in Attachment B of this Interlocal Agreement. Prior written notification must be provided to NCTCOG in the event that the FUNDS RECIPIENT is unable to comply with the reporting requirements. Article 08. Personnel In addition to the project funding reimbursement request, all outlays that fall within the "Personnel/Salaries" category of the budget shall be itemized by the FUNDS RECIPIENT on Form PT-F2-A. For Personnel/Salaries expenditures, the FUNDS RECIPIENT is expected to maintain signed time sheets that can serve to verify the total, overall hours of staff time directly billed to this Interlocal Agreement. Payments from funds provided under this Interlocal Agreement for accruals such as vacation, sick leave, severance pay, or other accruals are allowed only for time during which the employee was employed and performing work under this Interlocal Agreement. The FUNDS RECIPIENT employee positions covered in this Interlocal Agreement are listed in Attachment C. The FUNDS RECIPIENT must notify and seek approval from NCTCOG for any changes in personnel whose salaries are funded under this Interlocal Agreement. 0 Grant Project Number M04=G16 City of Fort Worth Used TV Recycling Program Subject to the obligations and conditions set forth in this Interlocal Agreement, title to real property and equipment (together hereafter referred to in this Article as "property") acquired under this Interlocal Agreement by the FUNDS RECIPIENT will vest upon acquisition or construction. Subject to the provisions of this Interlocal Agreement and as otherwise provided by State statutes, property acquired or replaced under this Interlocal Agreement shall be used for the duration of its normally expected useful life to support the purposes of this Interlocal Agreement whether or not the original projects or programs continue to be supported by state funds. The FUNDS RECIPIENT shall not allow to a third party a security interest in any original or replacement property purchased or constructed with funds made available to the FUNDS RECIPIENT under this Interlocal Agreement. The use of property acquired under this Interlocal Agreement, both during the term of this Interlocal Agreement and for the useful life of the property or until compensation is provided to the TCEQ for the applicable percentage share of the fair market value of the property, shall be in compliance with §361.014(b) of the Texas Health & Safety Code Annotated, which directs that a project or service funded under this program must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. The FUNDS RECIPIENT may develop and use their own property management systems, which must conform to all applicable federal, state, and local laws, rules and regulations. If an adequate system for accounting for property owned by the FUNDS RECIPIENT is not in place or is not used properly, the Property Accounting System Manual issued by the State Comptroller of Public Accounts will be used as a guide for establishing such a system. The property management system used by the FUNDS RECIPIENT must meet the requirements set forth in this Section. Property records must be maintained that include a description of the property, a serial number or other identification number, the source of the property, who holds title, the acquison date, and the cost of the property, percentage of state participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. A physical inventory of all equipment acquired or replaced under this Interlocal Agreement shall be conducted no less frequently than once every two years and the results of such inventories reconciled with the appropriate property records. Property control procedures utilized by the FUNDS RECIPIENT shall include adequate safeguards to prevent loss, damage, or theft of the acquired property. Any loss, damage, or theft shall be investigated. The FUNDS RECIPIENT shall develop and carry out a program of property maintenance as necessary to keep both originally acquired and any replaced property in good condition, and to utilize proper sales procedures to ensure the highest possible return, in the event such property is sold. Certain types of equipment are classified as "controlled assets" and are subject to annual revision. In accordance with the UGMS, the FUNDS RECIPIENT should contact the Texas Comptroller of Public Accounts' property accounting staff or review the Comptroller's state Property Accounting User Manual available on the Internet, for the most current listing. Firearms shall be maintained on the FUNDS RECIPIENT'S inventory system irrespective of cost, and the following equipment with costs between $500 and $5,000 shall be maintained on 11 Grant Project Number 08-04=G16 City of Fort Worth Used TV Recycling Program the original cost of the property. When the FUNDS RECIPIENT is directed to sell property, sales procedures shall be followed that provide for competition to the extent practicable and result in the highest possible return. Transfer title to the TCEQ or, in the case of an implementation project funds recipient, the NCTCOG, or to a third -party designated/approved by the TCEQ. If the FUNDS RECIPIENT participated financially in the original purchase of the property, the FUNDS RECIPIENT may be authorized payment from the receiving party of an amount calculated by applying the percentage of the participation in the original purchase of the property to the current fair market value of the property. Items of property with a current per -unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the FUNDS RECIPIENT with no further obligation to the TCEQ. Methods used to determine per -unit fair market value must be documented, kept on file and made available to the TCEQ upon request. A request for reimbursement for equipment must include itemized expenses on Form PT-F2-B. Article 12. Contractual Expenses No contractual expenditures are eligible for reimbursement under this Interlocal Agreement, unless such contracts' scope of work has been approved ahead of time, in writing, by the NCTCOG. Any amendments to the FUNDS RECIPIENT'S subcontract authorization for reimbursement under this Interlocal Agreement, whether or not such subcontract required NCTCOG's pre -approval, which will result in or require substantive changes to any of the tasks required to be performed under this Interlocal Agreement, must be approved in writing by the NCTCOG. Examples of contractual expenses include professional (subcontracted) services. The FUNDS RECIPIENT is expected to conform to the appropriate bidding and contracting laws and regulations according to the FUNDS RECIPIENT'S own internal policies and procedures. In addition, the FUNDS RECIPIENT is required to maintain documentation that the costs incurred for contractual expenses (including subcontract expenses) were reasonable and necessary. Please note the specific guidance applicable to project restrictions, especially regarding projects that require a TCEQ permit or registration. All outlays that fall within the "Contractual" category of the budget shall be itemized by the FUNDS RECIPIENT on Form PT-F2-B, to accompany the Request for Reimbursement (Form PT-F2). In addition, the FUNDS RECIPIENT shall attach, for each item listed, legitimate documentation that (1) further identifies the specific cost; (2) clearly identifies the vendor or subcontractor who provided the materials or services; and (3) confirms the reimbursable materials listed. Supporting documentation shall include a purchase order marked "received/paid" and an invoice similarly marked, plus a copy of the check under which payment for the expense was made. In the case of subcontractor services, the supporting documentation shall consist of a dated invoice marked "received/paid" showing the amount billed to the FUNDS RECIPIENT, indicating any "past due" amount from previous invoices and a copy of the check. Article 13, Construction Expenses budgeted under this category should be for costs related to the enhancement or building of permanent facilities. Examples include: facility design, site preparation and facility 10 Grant Project Number 08-04=G16 City of Fort Worth Used TV Recycling Program that the expenses were incurred (a copy of the check), and shall include purchase orders if issued and invoices, or receipts marked "received/paid." Any Request for Reimbursement must include an itemization of the expenses, using Form PT-F2-D. Article 15. Indirect Expenses Indirect costs rates under this Interlocal Agreement shall comply with all provisions of §391.0115 of the Texas Local Government Code relating to the restrictions on commission costs, and the FUNDS RECIPIENT shall advise the NCTCOG in writing in the event such compliance will necessitate a reduction or other change to the indirect cost rate(s) set forth in the budget identified under Attachment C. The Indirect Cost Rates) included under Attachment C shall remain in effect subject to formal approval by either a Federal Cognizant Agency, a State Coordinating Agency based on a recent audit performed by an independent auditor, or another funding entity, that specifically examines and reports the indirect cost rate for the FUNDS RECIPIENT accounting period(s) covered under this Interlocal Agreement, The FUNDS RECIPIENT agrees to reimburse the NCTCOG any overpayments received as a result of any final audit finding. In the event that the FUNDS RECIPIENT'S Federal Cognizant Agency, or State Coordinating Agency approves, prior to the termination date of this Agreement, determines a final audited indirect cost rate which is different from the indirect rate set forth in this Interlocal Agreement, the FUNDS RECIPIENT and the NCTCOG may negotiate a new contract budget and incorporate such into this Interlocal Agreement by way of a contract change. Nothing in this section, or the results of any indirect cost audit or final indirect cost rate approval, shall cause the NCTCOG to owe the FUNDS RECIPIENT more than the FUNDS RECIPIENT amount shown in budget set forth in Attachment C. Article 16. Matching Services/Cash Contributions In reference to the performance of the FUNDS RECIPIENT under this Interlocal Agreement, Matching Services shall be for staff or services directly involved with the work related activities as defined in the approved work plan. A cash contribution is a monetary contribution to the project budget provided by the FUNDS RECIPIENT. Maatching Services and Cash Contributions as defined in the approved Project Budget will be tracked separately with the understanding that in the event that such services and/or contributions are not provided during the term of this Interlocal Agreement, the NCTCOG may terminate the Interlocal Agreement for non-compliance. The FUNDS RECIPIENT shall track In -kind Services and Cash Contributions separately from project funding and shall itemize those costs on the required Form PT-F2-E, which shall be submitted with each Request for Reimbursement (Form PT-F2). Article 17. Project Contacts The NCTCOG hereby designates the person in Article 17of this Attachment as the individual authorized to give direction to the FUNDS RECIPIENT for the purposes of this Interlocal Agreement. The NCTCOG Project Representative shall not be deemed to have authority to bind the NCTCOG in contract unless the NCTCOG's Executive Director has delegated that person to have such authority. 15 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program Attachment E. General Provisions Article 01, Eligible Project Funding Recipients Only those local and regional political subdivisions located within the State of Texas as listed below are eligible to receive funding from the NCTCOG for an implementation project: • Cities; • Counties; • Public schools through their school districts and school districts (does not include universities or post secondary educational institutions); • Other general and special law districts created in accordance with state law, and with the authority and responsibility for water quality protection or municipal solid waste management, to include river authorities; and, • Councils of Government. Local and regional political subdivisions that are subject to the payment of state solid waste disposal fees and whose fee payments are in arrears, as determined by the TCEQ, are not eligible to receive implementation project funding from the NCTCOG. The TCEQ shall provide, on a quarterly basis, the NCTCOG a list of entities for which fee payments are in arrears. The NCTCOG shall allow a potential implementation project applicant that is listed as being in arrears in its fee payments the opportunity to provide documentation of payment of the fees owed to the state. If the potential applicant provides the NCTCOG with documentation of payment of the fees, such as a canceled check or receipt from the state, or waiver of the fee in question, the NCTCOG may consider that applicant to be eligible to receive implementation project funding under this Interlocal Agreement, Article 02. Responsibilities of the FUNDS RECIPIENT The FUNDS RECIPIENT shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services and other work furnished by the FUNDS RECIPIENT under this Interlocal Agreement, The FUNDS RECIPIENT shall perform such services as may be necessary to accomplish the work required under this Interlocal Agreement, in accordance with the FUNDING AGENCY and contractual requirements and any and all applicable law. The NCTCOG may require the FUNDS RECIPIENT to correct and revise any errors, omissions or other deficiencies in any reports or services provided by the FUNDS RECIPIENT to ensure that such reports and services fulfill the purposes of this Interlocal Agreement, The FUNDS RECIPIENT shall make the required corrections or revisions without additional cost to the NCTCOG. Neither the NCTCOG's review, approval or acceptance of, nor payment for any of the services shall be construed to operate as a waiver of any rights under this Interlocal Agreement or of any cause of action arising out of the performance of this Interlocal Agreement; and the FUNDS RECIPIENT shall be, and remain liable in accordance with applicable law for all damages to the NCTCOG, including reasonable attorney's fees and court costs caused by the FUNDS RECIPIENT'S negligent performance of any of the services furnished under this Interlocal Agreement. 17 Grant Project Number M04-4316 City of Fort Worth Used TV Recycling Program Entities receiving funds for a local enforcement officer, enforcement vehicles, and/or related equipment for use by an enforcement officer, must investigate major illegal dumping problems, on both public and private property, in addition to investigating general litter problems on public property. Entities receiving funds to conduct a local enforcement program must cooperate with the TCEQ's regional investigative staff in identifying and investigating illegal dumping problems. Lack of cooperation with the TCEQ staff may constitute a reason to withhold future funding to that entity for local enforcement activities. Funds may not be used for investigation and enforcement activities related to the illegal Jumping of industrial and/or hazardous waste. Instances where industrial or hazardous waste is discovered at a site do not preclude the investigation of that site, so long as the intent and focus of the investigation and enforcement activities are on the illegal dumping of municipal solid waste. Source Reduction and Recycling. This category includes projects that provide a direct and measurable effect on reducing the amount of municipal solid waste going into landfills, by diverting various materials from the municipal solid waste stream for reuse or recycling, or by reducing waste generation at the source. Funded activities may include: facility design and construction; equipment, such as chippers, balers, crushers, recycling and composting containers, trailers, forklifts, and trucks; program administration expenses, such as salaries/fringe benefits, office supplies and equipment, travel, and training; and, educational materials; printing and advertisement expenses. Funding limitations specific to this category are set forth in this Section. Programs and projects funded under this category shall have as a goal and be designed to provide a measurable effect on reducing the amount of municipal solid waste being disposed of in landfills. Any program or project funded with the intent of demonstrating the use of products made from recycled and/or reused materials shall have as its primary purpose the education and training of residents, governmental officials, private entities, and others to encourage a market for using these materials. Projects funded under this Interlocal Agreement may not include programs dedicated to the collection and/or recycling of automotive wastes, to include scrap tires, used oil, oil filters, antifreeze, or lead -acid batteries. This restriction includes the purchase of equipment to shred or split scrap tires. However, this restriction does not apply to the ancillary collection of these materials as part of a comprehensive Household Hazardous Waste Collection facility or program. Local Solid Waste Management Plans. This category includes projects to develop and have adopted by the TCEQ a local solid waste management plan, in accordance with Subchapter D, §363 of the Texas Health & Safety Code, as implemented by TCEQ rule, 30 TAC Chapter 330, Subchapter O, or to amend an existing local solid waste management plan that has been adopted by the TCEQ. Funding limitations applicable to this category are set forth in this Section. The local planning area must be consistent with one or a combination of local solid waste management planning sub -regions identified by the NCTCOG in the regional solid waste management plan. Funding provided under this category may not be used for final engineering work, designs, or construction plans. At least one year should be allowed for the completion and adoption of the local plan. Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program Cleanup events, conducted in conjunction with the TCEQ. Funding limitations specific to this category are set forth in this Section. Projects under this category must be coordinated with the TCEQ HHW program staff, and all applicable laws, regulations, guidelines, and reporting requirements must be followed. Funds provided under this Interlocal Agreement may not be used for programs and activities related to the collection and management of commercial, industrial, and hazardous wastes. Funds provided under this Interlocal Agreement may not be used for programs and activities solely related to the management of scrap tires, used oil, oil filters, antifreeze, lead -acid batteries, or other special wastes excluded from disposal in municipal solid waste landfills. However, collection of these materials may be included as part of a comprehensive Household Hazardous Waste collection and management program, so long as that is not the sole intent of the program. Technical Studies. This category includes projects which include the collection of pertinent data, analysis of issues and needs, evaluation of alternative solutions, public input, and recommended actions, to assist in making solid waste management decisions at the local level. Projects under this category may also include research and investigations to determine the location and boundaries of closed municipal solid waste landfills in support of the regional solid waste landfill inventory program. Funding limitations specific to this category are set forth in this Section. All technical studies shall be consistent with the adopted regional solid waste management plan, and prepared in accordance with the Content and Format Guidelines provided by the TCEQ. Funding may not be used for final engineering work, designs, or construction plans. A landfill or landfilling may be the topic of a technical study only if it is part of an overall, integrated solid waste management system. However, this restriction does not apply to research related to an inventory of closed municipal solid waste landfill sites. Litter/Illegal Dumping Cleanups and Community Cleanup Events. This category includes ongoing and periodic activities to clean up litter and illegal dumping of municipal solid waste, to include lake and river cleanup events conducted in conjunction with the TCEQ's and Keep Texas Beautiful's Lake and River Cleanup Program. Projects included under this category may include general community cleanup events designed to involve the residents and community in periodic cleanup of litter and trash within the community as well as waste removal; disposal or recycling of the removed materials; fencing and barriers; and signage. Placement of trash collection receptacles in public areas with chronic littering problems is also included. Reuse or recycling options should be considered for managing the materials collected, to the extent feasible. Funding limitations specific to this category are set forth in this Section. Lake and River Cleanup events must be coordinated with the TCEQ's cleanup program staff and/or the Keep Texas Beautiful organization, which is contracted by the TCEQ to administer the Lake and River Cleanup program. Projects funded to clean up litter or illegal dumping on private property must be conducted through a local government sponsor. Funds may not be provided directly to a private landowner or other private responsible party for cleanup expenses. The local government sponsor must either contract for and oversee the cleanup work, or conduct the work with its own employees and equipment. 21 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program NCTCOG may periodically monitor the FUNDS RECIPIENT for: • The degree of compliance with the terms of this Interlocal Agreement, including compliance with applicable rules, regulations, and promulgations referenced herein; • The administrative and operational effectiveness of the project; and, • NCTCOG Project Representative must visit the FUNDS RECIPIENT facility and certify in writing that equipment is on site in order for FUNDS RECIPIENT to receive reimbursement for equipment expenditures. Article 06. Compliance with Applicable Laws The FUNDS RECIPIENT shall, except as otherwise provided in this Interlocal Agreement, be responsible for giving notices, obtaining any necessary licenses and permits, complying with all provisions of this Interlocal Agreement, including, but not limited to, all applicable State, Municipal and Local laws, ordinances, rules, regulations and order of any public authority, in connection with the work required by this Interlocal Agreement. The main governing standards include, but may not be limited to, the following: • §36140148 TEX. HEALTH and SAFETY CODE ANN. (as amended by H.B. 30727 741h Texas Legislature); • §330.569 of the TCEQ Municipal Solid Waste Regulations (30 TAC Chapter 330), and • The Uniform Grant and Contract Management Act, TEX. GOV'T CODE ANN., §§783.001 et. Seq., and the Uniform Grant and Contract Management Standards, 1 Texas Administrative Code (TAC), §§5.141 et. seq. (collectively, "UGCMA" ). If the FUNDS RECIPIENT or NCTCOG observes that this Interlocal Agreement is at variance in any respect, the observing party shall promptly notify the other party in writing, and any necessary changes shall be adjusted by appropriate Interlocal Agreement modification. Article 07. Uniform Grant and Contract Management Act The provisions of the Uniform Grant and Contract Management Act ("UGCMA") apply to this Interlocal Agreement to the extent required by law. Article 08. Accounting Systems The FUNDS RECIPIENT shall have an accounting system that accounts for costs in accordance with Generally Accepted Accounting Standards or Principles, and complies with applicable State law, regulations, and policies relating to accounting standards or principles. The FUNDS RECIPIENT must account for costs in a manner consistent with such standards or )rinciples. Article 09. Release of Claims Upon satisfactory completion of the work performed hereunder and prior to final payment under this Agreement for such work, or prior to settlement upon termination of this Agreement, and as a condition to final payment/settlement, the FUNDS RECIPIENT shall execute and deliver to the NCTCOG a release of all claims against the NCTCOG arising under or by virtue of this Interlocal Agreement. Article 10. Access/Examination of Records The FUNDS RECIPIENT shall maintain and make available for review, inspection and/or audit books, records, documents, and other evidence reasonably pertinent to performance on all work under this Interlocal Agreement, including but not limited to, negotiated changes or amendments 23 Grant Project Number 08=04-G16 City of Fort Worth Used TV Recycling Program TAC § ?5.141 et.seq, Governor's Office Regulations. Provisions of the Single Audit Circular in Part 1V of the UGMS apply to all recipients of funding under this grant. Article 12. Insurance and Liability The FUNDS RECIPIENT understands and agrees that it shall be liable to repay and shall repay upon demand to NCTCOG any amounts determined by NCTCOG, its independent auditors, or any agency of state government any funds which have been paid in violation of the terms of this Interlocal Agreement, Article 13. Hazardous Substances, Waste Disposal and Manifests The FUNDS RECIPIENT shall comply with all applicable laws and regulations, including but not limited to, those relating to hazardous substances, waste disposal, and manifests. The FUNDS RECIPIENT shall ensure that the same requirement will be incorporated into sub -agreements and/or subcontracts awarded under the provisions of this Interlocal Agreement. Article 14. Conflicts of Interest No employee, officer or agent of the FUNDS RECIPIENT shall participate in selection, or in the award or administration of a contract supported by State funds, if a conflict of interest, real or apparent, would be involved: • The employee, officer or agent. • Any member of his immediate family. • His or her partner. • An organization which employs, or is about to employ any of the above. Such a conflict arises when any of the above has a financial or other interest in the subcontractor selected. The officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontractors. To the extent permitted by State or local law or regulations, such standards of conduct will provide for penalties, sanctions, or other disciplinary actions for violation of such standards by the FUNDS RECIPIENT officers, employees, or agents, or by contractors or their agents as specified in the Uniform Grant Management Standards. The FUNDS RECIPIENT shall notify the NCTCOG immediately upon discovery of any potential or actual conflict of interest. The FUNDS RECIPIENT agrees that the NCTCOG and the TCEQ have sole discretion to determine whether a conflict of interest exists and that the NCTCOG may terminate this Interlocal Agreement at any time, on the grounds of actual or apparent conflict of interest. The FUNDS RECIPIENT shall notify the NCTCOG in writing of any actual, apparent, or potential conflict of interest regarding any individual performing or having access to information regarding the services in question. As applicable, the notification shall include both organizational conflicts of interest and personal conflicts of interest. Any individual with a personal conflict of interest shall be disqualified from taking part in any way in the performance of any services that created the conflict of interest. Article 15. Survival of Obligations All representations, indemnifications, warranties and guarantees made in, required by or given in accordance with this Interlocal Agreement, as well as all continuing obligations indicated in 0 5 Grant Project Number 08=04-G16 City of Fort Worth Used TV Recycling Program If the FUNDS RECIPIENT first conceives of, actually puts into practice, discovers, invents, or produces any intellectual property during the course of its work under this Agreement, it shall report that fact to the NCTCOG. The FUNDS RECIPIENT may obtain governmental protection for rights in the intellectual property. However, the NCTCOG hereby reserves a nonexclusive, royalty -free and irrevocable license to use, publish, or reproduce the intellectual property for sale or otherwise, and to authorize others to do so. The NCTCOG also reserves a royalty -free nonexclusive, and irrevocable license to use, publish, or reproduce for sale or otherwise, and to authorize others to use, publish, or reproduce, for sale or otherwise (to the extent consistent with the rights of third parties) any intellectual property for which the FUNDS RECIPIENT obtains rights with funds received under this Interlocal Agreement. In performing work under this Interlocal Agreement, the FUNDS RECIPIENT shall comply with all laws, rules and regulations relating to intellectual property, and shall not infringe on any third party's intellectual property rights. It shall hold the NCTCOG harmless for, and to the extent permitted by the laws and Constitution of the State of Texas, defend and indemnify the NCTCOG against, any claims for infringement related to its work under this Agreement. The FUNDS RECIPIENT expressly acknowledges that persons with visual impairments may not expend state funds in connection with the purchase of an automated information system unless that system meets certain statutory requirements under §2157,005 of the Government Code, relating to accessibility. Accordingly, the FUNDS RECIPIENT represents and warrants to the NCTCOG that the technology provided to the NCTCOG for purchase is capable, either by virtue of features included within the technology or because it is readily adaptable by use with other technology, of (1) providing equivalent access for effective use by both visual and nonvisual means; (2) presenting information, including prompts used for interactive communications, in formats intended for non -visual use; and (3) being integrated into networks for obtaining, retrieving, and disseminating information used by individuals who are not blind or visually impaired. For purposes of this paragraph, the phrase "equivalent access" means a substantially similar ability to communicate with or make use of the technology, either directly by features incorporated within the technology or by other reasonable means such as assertive devices or services which would constitute reasonable accommodations under the Americans with Disabilities Act or similar state or federal laws. Examples of methods by which equivalent access may be provided include, but are not limited to, keyboard alternatives to mouse commands and other means of navigating displays, and customizable display appearances. Article 20. Correspondence All project related notices, reports and other contractual communications under this Interlocal Agreement shall be sent to the NCTCOG Project Representative as specified under Attachment D, Article 17. All such communications shall be considered duly given if hand delivered; delivered by nationally recognized courier service, or mailed by certified or registered mail, return receipt requested. All such communications shall be deemed given when received, as evidenced by the signed acknowledgment of receipt by the recipient; the confirmation of delivery by the courier service; or the receipt returned by the sender. Article 21. Data and Publicity All data and other information developed under this Interlocal Agreement shall be furnished to the NCTCOG and shall be public data and information, with exception to the extent it is exempt from public access by the Texas Open Records/Public Information Act, Vernon's TEX, GOV'T 27 Grant Project Number 08-04mG16 City of Fort Worth Used TV Recycling Program Programs Solely Related to Collection of Certain Wastes. Funds provided under this Interlocal Agreement may not be used for programs and activities solely related to the management of automotive wastes, to include: scrap tires, used oil, oil filters, antifreeze, lead -acid batteries, or other similar wastes excluded from disposal in MSW landfills. Funds may also not be used for the processing of scrap tires, such as through the purchase of equipment to shred or split the tires. However, the collection of these materials may be included as part of a comprehensive household hazardous waste collection and management program, so long as that is not the sole intent of the program. Activities Related to the Disposal of Municipal Solid Waste. Except as may be specifically authorized under an eligible project category, funds provided under this Interlocal Agreement may not be used for activities related to the disposal of municipal solid waste. This restriction includes solid waste collection and transportation to a disposal facility; waste combustion (incineration or waste -to -energy); processing for reducing the volume of solid waste that is to be disposed of; any landfill -related facilities or activities. This also includes the closure and post -closure care of a landfill; or other activities and facilities associated with the ultimate disposal of municipal solid waste. This provision does not apply to activities specifically included under an authorized project category, to include landfill scales, citizens' collection stations, and small registered transfer stations. Protects Requiring a TCEQ Permit. Funds may not be used for expenses related to projects or facilities that require a permit from the TCEQ and/or that are located within the boundaries of a permitted facility, including landfills, wastewater treatment plants, and other facilities. This provision, however, may be waived by the TCEQ, at its discretion, for otherwise eligible activities to be located at a closed permitted facility and/or for recycling activities that will take place within the boundaries of an open facility. Recycling activities that may qualify for such a waiver may include recyclables collection, composting, and land application of bio-solids for beneficial use. The applicant and/or the FUNDS RECIPIENT should request a preliminary determination from the TCEQ as to the eligibility of the project prior to consideration for funding. Protects Requiring TCEQ Registration. Projects or facilities that require registration from the TCEQ, and which are otherwise eligible for funding, may be funded. However, the registration for the facility must be finally received before that project can be selected for funding. Projects that Create a Competitive Advantage Over Private Industry. In accordance with §361.014(b) of the Texas Health and Safety Codea project or service funded under thi ,s Interlocal Agreement must promote cooperation between public and private entities and may not be otherwise readily available or create a competitive advantage over a private industry that provides recycling or solid waste services. Under this definition, the term private industry includes non-profit entities. Supplanting Existing Funds. Funds provided under this Interlocal Agreement may not be used to supplant existing funds. In particular, staff positions where the functions assigned to that position will remain the same and that were active at the time of the project application, and were funded from a source other than a previous solid waste project, are not eligible for project funding. This provision does not apply to the salaries for staff of the FUNDS RECIPIENT in its conduct of activities under this Interlocal Agreement, Food/Entertainment Expenses. Funds provided under this Interlocal Agreement may not be used for food or entertainment expenses, including refreshments at meetings and other functions. This provision does not apply to authorized employee per diem expenses for food costs incurred while on travel status. 29 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program Article 30. Utilization of Small, Minority, and Women's Business Enterprises "Cr FUNDS RECIPIENT agrees that qualified Historically Underutilized Businesses shall have the maximum practicable opportunity to participate in the performance of this Interlocal Agreement, Article 31. Safety and Protection Where applicable, the FUNDS RECIPIENT shall be responsible for maintaining and supervising all necessary safety precautions and programs in connection with the work/services performed under this Interlocal Agreement, Article 32. Energy Efficiency Standards The FUNDS RECIPIENT is encouraged to follow standards and policies on energy efficiency contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (P. L. 94-163). Article 33. Force Majeure A force majeure event shall be defined to include governmental decrees or restraints, acts of God (except that rain, wind, flood or other natural phenomena normally expected for the locality shall not be construed as an act of God), work stoppages due to labor disputes or strikes, fires, explosions, epidemics, riots, war, rebellion, and sabotage. Provided this Interlocal Agreement is still in force, and subject to the conditions below, if a delay or failure of per by either party results from the occurrence of a force majeure event, the delay shall be excused and the time fixed for completion of the work extended by a period equivalent to the time lost because of the event if, and to the extent that: • the delay or failure was beyond the control of the party affected and not due to its fault or negligence; and • the delay or failure was not extended because of the affected party's failure to use all diligence to overcome the obstacle or to resume performance immediately after the obstacle was overcome. No time extension shall be granted under this Article unless the party seeking relief has notified the other in writing within a reasonable time after commencement of the event, of the anticipated length and cause of the delay, the measures taken or to be taken to minimize the delay and the timetable by which the FUNDS RECIPIENT intends to implement these measures. The party seeking relief shall also give written notice of the ending of the event within a reasonable time after the event has ended. The NCTCOG shall be responsible for costs related to a force majeure event, only if they are incurred by the FUNDS RECIPIENT after the prior written request by the NCTCOG Project Representative, to incur such costs. Neither NCTCOG nor the FUNDS RECIPIENT shall have, and both hereby waive, any claim whatever for any damages resulting from delays caused by force majeure events. 31 Grant Project Number 08=04-G16 City of Fort Worth Used TV Recycling Program DEFINITIONS Wherever used in this Interlocal Agreement, the following terms have the meaning indicated which are applicable to both the singular and plural thereof. This list is not meant to be inclusive nor exclusive of all pertinent grant definitions: Accrued expenditures: The charges incurred by the grantee during a given period requiring the provisions of funds for: (1) Goods and other tangible property received; (2) services performed by employees, contractors, subcontractors, and other payees, and (3) other amounts becoming owed under programs for which no current services or performance is required, such as annuities, insurance claims, and other business payments. Accrued income: The sum of (1) earnings during a given period from services performed by the grantee and goods and other tangible property deliverable to purchasers; and (2) amounts becoming owed to the grantee for which no current services or performance is required by the grantee. Acquisition cost: For equipment purchases, means the net invoice unit price of the property including the cost of modifications, attachments, accessories, or auxiliary apparatus necessary to make that property usable for the purpose for which it was acquired. Other charges such as the cost of installation, transportation, taxes, duty or protective in -transit insurance shall be included or excluded from the unit acquisition cost in accordance with the grantee's regular accounting practices. Addenda: Written or graphic instruments issued prior to the execution of the Agreement which clarify, correct or change the Proposal Requirements or the Agreement. Administrative requirements: Those matters common to grants in general, such as financial management, kinds and frequency of reports, and retention of records. These are distinguished from "programmatic" requirements, which concern matters that can be treated only on a program -by -program or grant -by -grant basis, such as kinds of activities that can be supported by grants under a particular program. Cash contribution: The FUNDS RECIPIENT'S cash outlay, including the outlay of money contributed to the FUNDS RECIPIENT by other public agencies and institutions, and private legislation, federal funds received from other assistance Agreement may be considered as FUNDS RECIPIENT cash contributions. Common rule: Part III of the Uniform Grant Management Standards, which were promulgated by the Texas Governor's Office of Budget and Planning pursuant to the Uniform Grant Conditions and Management Act, Texas Government Code Chapter 783, Contract Documents: The Interlocal Agreement and the documents that are described in and incorporated into the Interlocal Agreement. Together, the Contract Documents form the contract between the parties. Contract Price: The moneys payable by the NCTCOG to the FUNDS RECIPIENT for completion of the work in accordance with the Contract Documents as stated in the Interlocal Agreement (subject to the provisions included in the Interlocal Agreement), Contract Times: The number of days or dates stated in the Interlocal Agreement to complete the work so that it is ready for final payment. 33 Grant Project Number M04-G16 City of Fort Worth Used TV Recycling Program Liens: Charges, security interests, liens or encumbrances upon real property or personal property. Local government: Local and regional political subdivisions located within the State of Texas. The meaning is broaden to include eligible recipients of solid waste pass -through grant funds: Cities; Counties; Public Schools and School Districts (excluding Universities or post secondary educational institutions); Other general and special law districts created in accordance with State law, and with the authority and responsibility for water quality protection or municipal solid waste management, to include river authorities. Minor Change: A written document which provides for minor changes in the work to be performed under the Interlocal Agreement, but does not involve a changed in the contract price or the contract times. Obligations: The amount of orders placed, contracts and sub -grants awarded, goods and services rendered, and similar transactions during a given period that will require payment by the grantee during the same or a future period. Outlay (expenditures): Charges made to the project or program. Outlays may be reported on a cash or accruals basis. For reports prepared on a cash basis, outlays are the sum of actual cash disbursement for direct charges for goods and services, the amount of indirect expense incurred, the value of in -kind contributions applied, and the amount of cash advances and payments made to FUNDS RECIPIENT. For reports prepared on an accrued expenditure basis, outlays are the sums of actual cash disbursements, the amount of indirect expense incurred, the value of in -kind contributions applied, and the net increase (or decrease) in the amounts owed by the grantee for goods and other property received, for services performed by employees, contractors, subcontractors, and other payees, and other amounts becoming owed under programs for which no current services or performance are required, such as annuities, insurance claims, and other benefit payments. Percentage of completion method: A system under which payments are made for work according to the percentage of the completed work, rather than to the FUNDS RECIPIENT `s cost incurred. Prior Approval: Documentation evidencing consent prior to incurring specific costs. Project: The total body of services rendered of which the work to be provided under the Interlocal Agreement may be the whole, or a part as indicated elsewhere in the Interlocal Agreement. Project Representative: The individual who is authorized to execute the work program identified in the Interlocal Agreement. This individual must be an employee of the grant recipient and may or may not have contractual authority. Real Property: Land, including land improvements, structures and appurtenances thereto, excluding moveable machinery and equipment. Share: When referring to the TCEQ's portion of real property, equipment or supplies, means the same percentage as the TCEQ's portion of the acquiring patty's total costs under the grant to which the acquisition cost of the property was charged. Only costs are to be counted, not the value of the third -party in -kind contributions. Standards: The Uniform Grant Management Standards. 35 Grant Project Number 08=04-G16 City of Fort Worth Used TV Recycling Program Appendix I. SUMMARY/RESULTS REPORT OF IMPLEMENTATION PROJECT • STATUS OF COMPLETION OF WORK TASKS • PROJECT RESULTS REPORT FORM 10a: LOCAL ENFORCEMENT FORM 10b: LITTER/ILLEGAL DUMPING CLEANUP AND COMMUNITY COLLECTION EVENTS FORM 10c: SOURCE REDUCTION/RECYCLING FORM 10d: LOCAL SOLID WASTE MANAGEMENT PLANS FORM 10e: CITIZENS COLLECTION STATIONS, SMALL REGISTERED TRANSFER STATIONS FORM 10f: HOUSEHOLD HAZARDOUS WASTE FORM 10g: TECHNICAL STUDIES FORM 10h: EDUCATIONAL AND TRAINING PROJECTS II. REIMBURSEMENT FORMS (Form PT-F 2 plus Supplemental Forms) • Request for Reimbursement Form and Supplemental Reimbursement Forms PT-F2 Summary of Pass -Through Project Expenditures F2-A Itemization Personnel/Salaries and Travel budget categories F2-B Itemization of Equipment and Contractual Costs F2-C Itemization of Construction Budget category F2-D Itemization of Supplies and the Other Expenditures F2-E Itemization of Matching Services and/or Cash Contributions III. REQUEST FOR BUDGET REVISION FORM IV. EXAMPLE of RELEASE OF CLAIMS These forms are located at the following website: http://www.nctcog.org/envir/SEELT/funding/report forms asp 37 Grant Project Number 0&04-G16 City of Fort Worth Used TV Recycling Program FY 2008/2009 REGIONAL SOLID WASTE GRANTS PROGRAM SUMMARY/RESULTS REPORT OF GRANT=FUNDED PROJECT 1. Grant Recipient. 2. Contract #: 3. Report #: 4. Final FY 08/09 Report: ❑ Yes ❑ No 5. Reporting Period: 6. Grant Term: From: to: From: to: 7. Percent Completed to Date: 8. Estimated Completion Date: Required Attachments 9. STATUS OF COMPLETION OF WORK TASKS 10. PROJECT RESULTS REPORT (complete the applicable form for the project being conducted with grant funds, ® if attached) ❑ Form 10a: Local Enforcement ❑ Form 10b: Litter/Illegal Dumping Cleanup & Community Cleanup Event ❑ Form 10c: Source Reduction/Recycling ❑ Form 10d: Local Solid Waste Management Plans ❑ Form 10e: Citizens' Collection Stations & "Small" Registered Transfer Stations ® Form 1 Of: Household Hazardous Waste (attach a copy of the completed Data Information Form required to be submitted to TCEQ for each HHW collection activity) ❑ Form 10g: Technical Studies ❑ Form 1 Oh: Education and Training Projects (stand alone projects) 11. PROJECT EQUIPMENT/CONSTRUCTION REPORT ❑ Equipment and Facility Construction Verification Form 12. CERTIFICATION: I certify to the best of my knowledge and belief that this report is correct and complete. Signature of Authorized Certifying Official Typed or Printed Name and Title Date Submitted [cT:3 Grant Project Number 08-04wG16 City of Fort Worth Used TV Recycling Program STATUS OF COMPLETION OF WORK TASKS* For each major work task or deliverable set forth in your grant contract, provide the following information (attach additional pages as needed): - Estimate the percent (%) complete of the task/deliverable - Briefly explain the activities conducted to date towards completing the task or deliverable. Be sure to provide information on the status of equipment purchases and/or facility construction, if applicable. - List the major activities remaining to be conducted towards completing the task or deliverable. - Provide an estimated date for the completion of the task or deliverable. - Explain any problems or delays in completing the task or providing the deliverable. 'Provide copies of all materials and documents produced with grant funds to date (e.g., reports, plans, brochures, educational materials, videos, etc.). 1. Task/Deliverable: A. Percent (%) Completed: B. Activities conducted to date: C. Major activities remaining to complete task: D. Estimated completion date: E. Comments. 2. Task/Deliverable: A. Percent (%) Completed: B. Activities conducted to date: C. Major activities remaining to complete task: D. Estimated completion date: E. Comments: 3. Task/Deliverable: A. Percent (%) Completed: B. Activities conducted to date: C. Major activities remaining to complete task: D. Estimated completion date: E. Comments: 4. Task/Deliverable: 39 Grant Project Number 08-04=Gl6 City of Fort Worth Used TV Recycling Program A. Percent (%) Completed: B. Activities conducted to date: C. Major activities remaining to complete task: D. Estimated completion date: E. Comments: 5. Task/Deliverable: A. Percent (%) Completed: B. Activities conducted to date: C. Major activities remaining to complete task: D. Estimated completion date: E. Comments. 6. Task/Deliverable A. Percent (%) Completed. B. Activities conducted to date: C. Major activities remaining to complete task: D. Estimated completion date: E. Comments: Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program FY 2008/2009 REGIONAL SOLID WASTE GRANT Results Report Form 10fa Household Hazardous Waste Management Reporting Parameter Cumulative FY 2008/2009 Results Grant funding amount $ Total number of collection events, including &waste does not include Texas Country Cleanups) Total number of permanent collection facilities/mobile collection units Total number of participants/customers • FOR HHW Events Total amount of HHW(excluding hazardouspaint) collected inpounds) Total amount of hazardous paint collected (in pounds) Total cost of hazardous materials contractor services $ Total cost of tire contractor services $ Total cost of electronics materials contractor services $ Total amount of nonhazardous paint collected for reuse/recycling (in gallons) Total number of lead -acid batteries collected for reuse/recycling Total amount of used oil collected for reuse/recycling (in gallons) Total number of used oil filters collected for reuse/recycling Total amount of used antifreeze collected for reuse/recycling (in gallons) Total number of used tires collected for reuse/recycling Total number of empty pesticide containers collected for recycling/reuse • For &Waste Events Amount in tons of low grade electronics diverted Amount (in tons) of televisions diverted Amount (in tons) of CPUs diverted Amount (in tons) of monitors diverted Amount (in tons) of Other diverted (list other) (continued on next page) Trainina Com Reporting Parameter Results Amount of grant funding applied toward education/training activities � $ Total of all education/training events Total number of persons involved in education/training events 41 Grant Project Number 08=04-GM City of Fort Worth Used TV Recycling Program Total of all items distributed related to education/training events (e.g., brochures, fliers, manuals, freebies, etc.) Total number of mass media activities (e.g., press releases, PSAs, billboards or signs, etc.) Estimated total number of people reached through mass media activities Comments: 42 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program FY 2008/2009 REGIONAL SOLID WASTE GRANTS PROGRAM SUMMARY OF PASS -THROUGH GRANT EXPENDITURES - FORM PT-F2 1. COUNCIL OF GOVERNMENTS TO WHICH REPORT IS SUBMITTED: North Central Texas Council of Governments 2. VENDOR TAX IDENTIFICATION NUMBER: 3. RECIPIENT ORGANIZATION (NAME AND COMPLETE ADDRESS, INCLUDING ZIP CODE): 4. CONTRACT/PROJECT NUMBER: 5. FINAL REPORT: DYES ❑ NO 6. ACCOUNTING BASIS: nCash I ✓ Accrual 7. TOTAL GRANT PERIOD: FROM: March 24, 2008 TO: July 31, 2009 8. PERIOD COVERED BY THIS REPORT: FROM: TO: 9. BUDGET CATEGORIES do not include inkind Total Budget Project Cost This Report Cumulative Project Cost Total Balance a. Personnel / Salaries b. Fringe Benefits c. Travel d. Supplies e. Equipment f. Contractual g. Construction h. Other ' Total Direct Sum a-h _ Indirect Charges k. Total List (Itemize) on the appropriate supplemental form the component expenses comprising the total cost. 10. CERTIFICATION: I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and unliquidated obligations are for the purposes set forth in the award documents. Signature of Authorized Certifying Official Printed Name and Title Telephone (area code/number) Date Submitted: ❑ NCTCOG-use only 43 Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program FY 2008/2009 REGIONAL SOLID WASTE GRANTS PROGRAM ITEMIZATION OF EQUIPMENT AND CONTRACTUAL COSTS SUPPLEMENTAL FORM F2-B EQUIPMENT PURCHASES (during this report period) NUMBER PURCHASED ITEM DESCRIPTION UNIT COST TOTAL COST OTAL EQUIPMENT EXPENDITURES (Must agree with line 9e on Form PT-F2 CONTRACTUAL EXPENDITURES (durin this report period) SUBCONTRACTOR NAME FOR TOTAL COST TOTAL CONTRACTUAL EXPENDITURES (Must agree with line 9f on Form PT=F2 Legible receipts must be attached to this form for each listed item or expenditure. ATTACH ADDITIONAL SHEETS, IF NEEDED Grant Project Number 08-04-G16 City of Fort Worth Used TV Recycling Program FY Z008/Z009 REGIONAL SOLID WASTE GRANTS PROGRAM ITEMIZATION OF MATCHING SERVICES AND CASH CONTRIBUTIONS SUPPLEMENTAL FORM FZ-m MATCHING SERVICES JUUrin this report period, ITEM PURCHASED OR COST SERVICE PERFORMED PURPOSE THIS PERIOD TOTAL MATCHING SERVICES EXPENDITURES 45 Grant Project Number M04-G16 City of Fort Worth Used TV Recycling Program North Central Texas Council of Governments FY2008/09 SOLID WASTE MANAGEMENT GRANTS PROGRAM REQUEST FOR BUDGET REVISION PLEASE INCLUDE A MEMORANDUM DETAILING THE PURPOSE AND NEED FOR THIS BUDGET REVISION MEMO SHOULD BE ATTACHMENT TO THIS COVER SHEET. YOU MUST ITEMIZE COMPONENT EXPENSES OF THE PROPOSED BUDGET REVISION IN THIS MEMORANDUM, GRANT RECIPIENT: PROJECT NUMBER: GRANT PERIOD: DATE OF REQUEST: BUDGET CATEGORIES APPROVED BUDGET EXPENDITURES TO DATE BUDGET CHANGE (+ OR -) PROPOSED BUDGET REVISION a. Personnel b. Fringe Benefits c. Travel d. Supplies e. Equipment f. Contractual g. Construction h. Other i. Total Direct (Sum a-h) J. Indirect Charges k. Total (Sum i & j) CERTIFICATION: I certify to the best of my knowledge that this request is correct and complete and that all outlays and unliquidated obligations will be used for the purposes set forth in the award documents. Signature of Authorized Project Representative Typed or Printed Name and Title Date Submitted Grant Project Number 08-04wG16 City of Fort Worth Used TV Recycling Program RELEASE OF All CLAIMS Example Whereas, the North Central Texas Council of Governments (NC I kD and the (City of Fort Worth, TX) entered into an Interlocal Agreement for Solid Waste Implementation Project #0& 04-G16, a (Source Fleduc.[ ion ar7d s�ecyclin�c Project', dated March 24, 2008 through July 31, 2009. Whereas, Attachment E, Article 09, Release of Claims, requires that "upon satisfactory completion of the work performed hereunder and prior to final payment under this Interlocal Agreement for such work, or prior to settlement upon termination of this Interlocal Agreement, and as a condition to final payment/ settlement, the City_of_Fort Worth,TX shall execute and deliver to the NCTCOG a release of all claims against the NCTCOG arising under or by virtue of this Interlocal Agreement," and Now, therefore, in consideration of the premises, and of the final payment, the Git�/ of r ort VVortl7 TX hereby remises, releases, and forever discharges the NCTCOG of and from all manner of debts, dues, sum or sums of money, accounts, claims, and demands whatsoever, in law and in equity, under or by virtue of the said contract. In witness whereof, the hand and seal of the contractor have been hereunto set this the day of By: This instrument was acknowledged before me on (date) Notary Public, State of Texas My commission expires: (date) Grant Project Number 08-04416 City of Fort Worth Used TV Recycling Program VOLUME -TO -WEIGHT CONVERSION FACTORS FOR REPORTING PURPOSES (for programs that cannot weigh materials or determine their own factors) In order to standardize reporting and maximize accuracy, recycling programs are encouraged to weigh their materials or develop their own volume4o-weight conversion factors (densities). The following table is provided to help programs without access to scales convert volumes to weights for reporting purposes. These factors are not intended for use in determining payments for handling or sales of materials. These factors were compiled from several sources (primarily by Resource Recycling Magazine) and do not necessarily represent your conditions, particularly for yard trimmings. Where references listed a range of values, a mid -range density is tabulated below. Wherever possible, you should indicate the conversion factors that you used in reporting the quantities of materials recovered. Volumetric equivalents are provided at the end of the table to help determine volumes in cubic yards knowing other volumetric measures or numbers of certain containers. To report in tons, divide weights in pounds by 2000 pounds per ton. MATERIAL LEVEL OF PROCESSING POUNDS PER CUBIC YARD GLASS CONTAINERS Whole 500 Semi -crushed (manually broken) 1000 Crushed to less than 1-1/2" (mechanically broken) 1800 Furnace ready, less than 1/4" 2700 METAL Aluminum Cans Whole 60 Flattened 200 Baled 350 Densified 1080 Shreds 400 Steel (Tin) Cans Whole 150 1/3 Flattened 235 Flattened 400 Baled 850 Densified 1600 Appliances Uncompacted 200 MATERIAL LEVEL OF PROCESSING POUNDS PER CUBIC YARD ORGANICS Grass Loose, green 350 Clippings Compacted, 650 green Leaves Loose, dry 150 Shredded, dry 300 Vacuumed 400 Compacted 550 Brush & Loose 250 Branches Chipped, 3" 600 Screen Yard Loose 600 Trimmings — Compacted 1040 Clean Wood Chipped 500 Material Vegetative From the 800 Food Material kitchen Solid & liquid 1500 fats Grant Project Number 08-044716 City of Fort Worth Used TV Recycling Program MATERIAL LEVEL OF POUNDS PER PROCESSING CUBIC YARD PAPER Newspaper Loose 430 Loose, stacked 600 Baled 650 Baled, 700 horizontal, single ram Baled, 800 horizontal, double ram Corrugated Loose 100 Containers Compacted, 250 packer truck Baled, 500 downstroke Baled, 650 horizontal, single ram Baled, 750 horizontal, double ram Office/Comp Loose 350 uter Paper Baled 750 Mixed Paper Loose 150 E-Waste CPUs 20 - 40 lbs, ea. Hard Drives 1 lb. ea. Keyboards 2 lbs, ea. Laptops 5 — 12 lbs. ea. Monitors 15 — 35 lbs. ea. Printers 35 — 100 lbs. ea. Speakers 3 lbs. ea. MATERIA LEVEL OF POUNDS PER L PROCESSING CUBIC YARD PLASTIC PET Soft Whole 34 Drink Bottles Flattened 75 Baled 400 Baled and 650 perforated Granulated 550 HDPE Whole 30 Milk or Water Flattened 65 Bottles HDPE Whole 45 Colored Bottles Flattened 90 HDPE Baled 400 Bottles Granulated 550 PET & Whole, loose 32 HDPE Milk or water bottles PET & Whole, loose 38 HDPE Colored Bottles Plastic Baled 850 Film TEXTILES Loose 240 Baled 480 Grant Project Number 08-04wG16 City of Fort Worth Used TV Recycling Program OTHER CONVERSION FACTORS: 1 Pallet = 30 to 100 pounds each, averaging 40 pounds each 1 Passenger Tire = 20 pounds each (19.8 pounds by statute) 1 Truck Tire = 60 to 90 pounds each VOLUMETRIC EQUIVALENTS 27 cubic feet = 1 cubic yard 46656 cubic inches = 1 cubic yard One Gaylord box (40x48x36) = 1.48 cubic yards One 55-gallon barrel = 0.27 cubic yard To get volume in cubic yards: Divide the number of cubic feet by 27 Divide the number of cubic inches by 46656 Multiply number of Gaylord boxes by 1.48 Multiply number of 55-gallon barrels by 0.27 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/8/2008 - Ord. No. 17942-01-2008 DATE: Tuesday, January 08, 2008 LOG NAME: 52NTCOGGRANTS08 REFERENCE NO.: **C-22607 SUBJECT: Authorize Grant Applications to and Execute Grant Contracts with North Central Texas Council of Governments for Environmental Projects, Authorize Use of Various Funds for In -Kind Matches and Adopt Appropriation Ordinance RECOMMENDATION. _ It is recommended that the City Council: 1. Authorize the City Manager to submit the following grant applications to the North Central Texas Council of Governments for the purpose of funding certain programs and projects; A. Environmental Management Department (DEM) will be applying for grants for the funding of these projects: 1. "Recycling Block Parties/Trash Trail Field Trips" - $30,325; 2. "City Recycling Coordinator" - $481884; 3. "Used TV Recycling" - $25,000; 4. "Household Hazardous Waste Disposal And Computer Tablet Grant" - $112,000; B. Code Compliance Department will be applying for a grant to fund the "Adopt -A -Street Program" - $11,400; 2. Authorize the City Manager to accept and execute the NCTCOG grant contracts, if awarded; 3. Authorize the use of $52,652 from the Solid Waste Enterprise Fund (PE64), $12,000 from the Environmental Management Fund (R103) and $6,170 from the General Fund as in -kind matching funds for these grants; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations up to $298,431 in the Grants Fund upon receipt of the grants. DISCUSSION: The Environmental Management and Code Compliance Departments are applying for the following grants: "Recycling Block Parties/Trash Trail Field Trials" In an effort to reduce the amount of recycling contamination, the city will host recycling block parties in each Council District focusing on neighborhoods with high rates of rejected loads. After block parties, residents will be invited on a field trip to learn where their trash ends up and how recyclables are processed. The Logname: 52NTCOGGRANTS08 Page 1 of 3 3R76 451409 052203243000 $48,884,00 GR76 5(VARIOUS) 052203243010 $48,884.00 3R76 522100 052203243020 $4,000,00 3R76 451409 052203244000 $25 000,00 3R76 488339 052203244000 $25,000.00 3R76 488339 052203243000 $4,000,00 GR76 539410 052203244010 $25,000.00 GR76 522100 052203244020 $251000400 GR76 451409 052203245000 $112,000400 GR76 488339 052203245010 $121000400 GR76 5(VARIOUS) 052203245010 $112,000,00 GR76 517040 052203245020 $12,000,00 3R76 451409 023203246000 $11,400.00 3R76 488339 023203246000 $6 170.00 3R76 5(VARIOUS) 023203246010 $11,400600 3R76 517040 023203246020 $6,170000 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Libby Watson (6183) Brian Boerner (6647) Kim Mote (5153) Logname: 52NTCOGGRANTS08 Page 3 of 3