HomeMy WebLinkAboutContract 37001-A1CONTRACTENO, 3�7 -
EXHIBIT A-1 � p �
TO CITY SECRETARY N0.37001
PROFESSIONAL SERVICES AGREEMENT WITH
THE COMUPTER SOLUTION COMPANY
THIS STATEMENT OF WORK identified as EXHIBIT A-1 (SOW) is made and entered into this
th day of February, 2009 and is made part of and incorporated into to the PROFESSIONAL
SERVICES AGREEMENT dated April 24, 2008, and identified as City Secretary Contract No. 37001, by
and between the City of Fort Worth, a Texas municipal corporation, with principal offices at 1000
Throckmorton Street, Fort Worth, Texas 76102, (hereinafter referred to as "Customer") and The Computer
Solution Company of Virginia, Inc. with offices at 1525 Huguenot Road, Midlothian, Virginia 23113-2426,
a Virginia corporation (hereinafter referred to as "Company").
NOW THEREFORE, Customer and Company hereby agree as follows
Scope of Work
Company has been retained to assist with the design and construction of a portal web page for submitting
case entry into Forensic Advantage ("FA") by pulling data from the Tiburon evidence system. This
includes, but may not be limited to:
Tasks to perform
• Build an interface for the City of Fort Worth Crime Lab for pulling data from Tiburon into the FA
web application
• The interface also needs to provide a mechanism to notify the internal staff of when it is down.
The interface has to be built so that a process can be monitored by NETIQ or a message can be
sent notifying someone internally of the interface not functioning.
• Create an Architectural Design Document, including installation and configuration
documentation. The documentation should include an Entity Relationship Diagram of what tables
and fields are being utilized and what intermediate database the data is being stored in.
• Construct and deploy web pages to select and submit data from Tiburon to Forensic Advantage
• Deploy the resulting Forensic Advantage Case Submission Service for receiving and processing
secure, web based case submissions from portal pages. Work with Police IT to ensure the link on
our internal portal redirects to the FA web application.
• Deploy resulting application and supporting files while training the Police IT and designated
crime lab personnel.
Deliverables and documentation
• Functional portal application capable of reading Tiburon report, tag and item data and submitting
it to Forensic Advantage using the FA Service API.
• Architectural Design Document, including installation and configuration documentation
Acceptance criteria
TCSC will demonstrate proof of concept testing in the City of Fort Worth's environment that
their interface works. This includes but is not limited to the interface being installed on our
servers, the web form sending and receiving data from our Tiburon RMS servers, and the
demonstration of a FA Case submission. The crime lab will test thoroughly in our environment
before acceptance.
Mr. Thomas Stimpson, Police IT staff and City PM will review project performance to assure that all
aspects have been properly addressed. The project plan will be reviewed for applicability and
completeness. Company will provide regular communication to Mr. Stimpson_regarding performance
towards stated objectives.
Quote
We expect that a proper design and implementation effort will require approximately 3 to 4 weeks.
The success of this effort is dependent on the active participation of Customer employees and
constituents. $17,500, Including the First Year of Annual Maintenance.
Plus Annual Maintenance of $3,850 (This will give you support plus any upgrad
Page 1
02-27-09 A08045 IN _--
City of Fort Worth
IN WITNESS WHEREOF, the parties hereto, each acting under due and proper authority, have executed
this Agreement as of the date first written above.
City of Fort Worth:
Customer:
Title:
Date:
f�ssi. G77 /s�.vQfvE/2
z/z¢/o7
� Cit]j Mitt®�12�y
COntract Authorization �
The Computer Solution Company, Inc.:
r�S; e�e.rr1-
Title:
Date:
CITir �CRETARY
�T, WO TK U
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, March 25, 2008
LOG NAME: 13P07-0157 REFERENCE NO.: *'�P-10751
SUBJECT:
Authorize an Agreement with the Computer Solution Company for a Lab Information Management
System and Support Services for the Police Department
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with the Computer Solution Company
(TCSC) for a lab information management system (LIMB) and support services for the Police Department.
DISCUSSION:
The Police Department will purchase an information system to manage the Police Department crime lab
activities. The LIMB will provide an efficient, effective management system for activities that include case
submission, evidence tracking, bar-coding, evidence screening, packaging, analysis, statistical reporting,
quality monitoring, training records, and evidence reporting.
The Police Department received $58,268.00 in funds for the LIMB project through the 2006 Forensic
Science Improvement Grant and anticipates spending $78,740.00 for software, hardware, maintenance and
support services, with aone-year warranty.
BID ADVERTISEMENT -The Request for Proposal (RFP) was advertised in the Fort Worth Star -Telegram
on June 27 and July 4, 2007. The Purchasing Division solicited vendors from the purchasing system
database. Five proposals were received, and evaluated. TCSC submitted the most qualified proposal based
on core objectives establish in this RFP.
AGREEMENT TERM -This purchase agreement will begin on April 1, 2008, and continue for one year.
RENEWAL OPTIONS -This agreement may be renewed for maintenance for up to three additional one-
year terms at the City's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE -TCSC is in compliance with the City's M/WBE ordinance by committing to four percent M/WBE
participation and documentation of good and honest effort to achieve the goal. The City's goal on this
project is 10 percent.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, from
the Grants Fund.
BQN\07-0157\LAB
http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 4/22/2008
Page 2 of 2
TO Fund/AccountlCenters
Submitted for City Manager's Office by:
Originating DeRartment Head:
Additional Information Contact:
FROM Fund/Account/Centers
GR76 541310 035453145010
GR79 524010 0359806
Karen Montgomery (6222)
Lena Elis (8517)
Jack Dale (8357)
56.043.00
$22,697.00
http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 4/22/2008
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on W25/2008
DATE: Tuesday, March 25, 2008
LOG NAME: 13P07-0157 REFERENCE NO.:*P-10751
SUBJECT:
Authorize an Agreement with the Computer Solution Company for a Lab Information Management
System and Support Services for the Police Department
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with the Computer Solution Company
(TCSC) for a lab information management system (LIMS) and support services for the Police Department,
DISCUSSION:
The Police Department will purchase an information system to manage the Police Department crime lab
activities. The LIMS will provide an efficient, effective management system for activities that include case
submission, evidence tracking, bar-coding, evidence screening, packaging, analysis, statistical reporting,
quality monitoring, training records, and evidence reporting.
The Police Department received $58,268.00 in funds for the LIMS project through the 2006 Forensic
Science Improvement Grant and anticipates spending $78,740.00 for software, hardware, maintenance and
support services, with a one-year warranty.
BID ADVERTISEMENT -The Request for Proposal (RFP) was advertised in the Fort Worth Star-Tele-gram
on une 27 and July 4, 2007. The Purchasing Division solicited vendors from the purchasing system
database. Five proposals were received, and evaluated. TCSC submitted the most qualified proposal based
on core objectives establish in this RFP.
AGREEMENT TERM -This purchase agreement will begin on April 1, 2008, and continue for one year.
RENEWAL OPTIONS -This agreement may be renewed for maintenance for up to three additional one-
year terms at the Gity's option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE -TCSC is in compliance with the City's M/WBE ordinance by committing to four percent M/WBE
participation and documentation of good and honest effort to achieve the goal. The City's goal on this
project is 10 percent.
FISCAL (NFORMATIONICERTiFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, from
the Grants Fund,
BQN\07-0157LAS
TO .Fund/Account/Centers
FROM Fund/Account/Centers
Lognarr�e:
13P07-0157
Page 1 of 2
>>.
GR76 541310 035453145010 $56,043.00
GR79 524010 0359806 $22,697.00
Submitted for City Manager's Office by Karen Montgomery (6222)
Originating Department Head; Lena Elis (8517)
Additional Information Contact_: Jack Dale (8357)
Lo�name: 13P07-0157 I'a#;e 2 of 2