HomeMy WebLinkAboutContract 36997CONTRARE
CT No Y3
North Central Texas Council Of Governments
February 28, 2008
Anthony Meyers
City of Fort Worth - Community Action Partners
4200 S. Freeway, Suite 2200
Fort Worth, TX 76115
Dear Mr. Meyers,
The North Central Texas Council of Governments received a performance period
extension from the Texas Health and Human Services Commission regarding the 2006
Social Service Block Grant. This letter serves as the amendment to your contract for the
performance period extension through October 31, 2008.
Enclosed is Attachment C of your contact which has been amended to include the
additional award amount of $86,960.23 with a total award of $411,960.23. All terms in
the original Social Service Block Grant contract are legally binding and will be in effect
through October 31, 2008 or until you close the grant.
IN WITNESS HEREOF, NCTCOG and CONTRACTOR have each caused this Amended
Agreement to be signed and delivered by its duly authorized representative.
NORTH CENTRAL TEXAS COUNCIL OF CITY OF FORT WORTH COMMUNITY ACTION
GOVERNMENTS (COG) PARTNERS
DATE: r DATE:
Please rre/JZew/the enclosed information and sign and return both copies. One of the
originals will be returned to you. Should you or your staff have any questions, please
contact me at 817-695-9233.
Sincerely,
161�C�
rameka Jewett MASs
Emergency Preparedness Specialist
A,Xteste"01osure (2)
Six F#'a1'gsw/Drive; f`i T Ant
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(817) 640-3300 FAk: 817 640 718® � 1� n
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CBTY A TORNEY
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Page 1 of 3
North Central Texas Council of Governments
2006 Social Service Block Grant
Acceptable Back-up Documents Guidance
The following information provides guidance on documentation needed to support
payment for allowable services related to the Social Service Block Grant.
Category
Suitable Backup
Salary
0
Copy of page from the payroll journal fro the month showing, individual and rate of pay.
Travel
■
A budget report (Accounting Ledger)
- If the persons name does not appear, please write this information in.
■
Travel voucher with supporting documents such as airline tickets or gas receipts.
Travel Location.
- ALL outside state travel must be pre -approved.
■
Mileage logs for reimbursement of gas receipts
Supplies
M
A budget report (Accounting Ledger)
■
Vendor invoice, packing slip, and proof of payment such as a cancelled check or credit
card statement.
Equipment
■
A budget report (Accounting Ledger)
■
Vendor invoice, packing slip, and proof of payment such as a cancelled check or credit
card statement.
Contractual
■
A budget report (Accounting Ledger)
Services
■
Contractor invoice, purchase order, cancelled check, statement of work performed and
performance period.
-A copy of the contract may be requested depending on questions.
Training
A budget report (Accounting Ledger)
■
Conference/class/workshop registration form, proof of payment such as credit card
statement or purchase memo.
-Please indicate if on accounting ledger the name of individual that attended if it is
not on report.
•
Sign in sheets for reimbursement costs associated with hosting a training
Operating
A budget report (Accounting Ledger)
rP
Expen,��! D
V
illx
Only postage, printing, communication, rent, software expenses related to Hurricane
Katrina expenses
Page 2 of 3
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Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/5/2008 -Ord. No. 17972-02-2008
DATE: Tuesday, February 05, 2008
LOG NAME: 80SSBG08
REFERENCE NO.: **C-22658
SUBJECT:
Authorize Acceptance of Additional Funds from the Fiscal Year 2006 Social Services Block Grant for
Emergency Disaster Relief Funds for Hurricane Katrina; Authorize Execution of a Contract
Amendment with the North Central Texas Council of Governments to Provide Employment Related
Transportation Services, Authorize allon-Interest Bearing Interfund Loan, and Adopt Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to accept additional grant funds of $86,960.23, to the Fiscal Year 2006 Social
Services Block Grant for Emergency Disaster Relief Funds for Hurricane Katrina;
2. Authorize the City Manager to execute an amendment to the contract with North Central Texas Council of
Governments for funds from the Social Services Block Grant in the amount of $86,960.23, to provide
employment related transportation services to persons displaced by Hurricane Katrina;
3. Authorize anon -interest bearing interfund loan from the General Fund to the Grants Fund in the amount
of $50,000.00, to be repaid upon receipt of the executed amended agreement; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Grants Fund in the amount of $86,960.23.
DISCUSSION:
The Department of Defense Appropriations Act (Public Law 109-145, effective December 30, 2005)
provided Social Services Block Grants (SSBG) to support hurricane recovery and provide a wide array of
human services in affected states. The Tarrant County Long Term Recovery Group identified the provision
of employment related transportation services as a priority for persons displaced by Hurricane Katrina.
On February 20, 2007, the City Council approved a contract between the City of Fort Worth Community
Action Partners (CAP) and North Central Texas Council of Governments (NCTCOG) in the amount of
$325,000.00, from March 1, 2007, to September 30, 2007, to provide employment related transportation
service for individuals and families displaced by the hurricane.
CAP was notified of an additional SSBG award of $86,960.23, and that the performance period would be
extended to October 31, 2008. Currently, the program provides 60 to 70 adult individuals per month with
door to door transportation utilizing six rented vans. The additional funds would be used to continue the
transportation program.
http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 4/22/2008
Page 2 of 2
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations, execution of the
amendment, and adoption of the attached appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Grants Fund. Funds will be reimbursed by the grantor after
expenditures are made. Upon execution of the amendment, the interim interfund loan will be returned to the
General Fund.
TO Fund/Account/Centers
GR76 451409 080203171000
GR76 220001 000203171000
GR76 5VARIOUS 080203171010
GR76 5VARIOUS 080203171
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
$86,960.23
$50,000.00
$59,508.91
$27,451.32
FROM Fund/Account/Centers
GG01 136076 0000000
Libby Watson (6183)
Richard Zavala (871-5704)
Anthony Meyers (871-5775)
$50,000.00
http://apps.cfwnet.org/council�acket/Reports/mc�rint.asp 4/22/2008