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HomeMy WebLinkAboutContract 51038-A1 � AFC �0 AIAG cif. g?p19 CITY SECRETARY 6 J0N9 �� aFFagr CONTRACTNO._ 51Q38—EL n'S1CA4.1oyTy AMENDMENT No . 1 cm�sECR�P�� TO CITY SECRETARY CONTRACT WHr:REAS, the City of Fort Worth (CITY) and Hach Company, (ENGINEER) made and entered into City Secretary Contract No. 51038 (the CONTRACT) which was authorized by M&C P-12204 on the 5th day of June, 2018 in the amount of $326,000 .00; and WHEREAS, the CONTRACT involves engineering services for the following project: Citywide Temporary Flow Monitoring for the Water Department WHEREAS, it has become necessary to execute Amendment No. I to the CONTRACT to include an increased scope of work and revised fee. NOWTHEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated March 14, 2019 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $114,000 .00 . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $440,000 . 00 3 . A11 other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RED; i ' CITY SECRETARY FT. WORTH, `T Page -1- EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Hach Comp y 16�4 Ian Morrison -Fr4�►assistant City Manager Service Manager DATE: DATE: r / � APPROVAL RECOMMENDED: c6 /` L Chris Harder, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �,�cc� M&C: C-29152 J n Kasavich, P.E. Project Manager Date: June 18, 2019 V- 5 lags : a019-50 ido-7 Douglas W. Black Senior Assistant City Attorney .- ATTEST: Mary J. K s r City Sec re ary TE, OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX Page -2- HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 1 hach.com March 14, 2019 ATTN: John Kasavich, P.E. Project Manager City of Fort Worth Water Department 200 Texas Street Fort Worth,TX 76102 RE: Contract Amendment No. 1 Hach Flow Monitoring Service for a Citywide Collection System Temporary Flow Monitoring Project City Secretary Contract No. 51038 Mr. Kasavich, Please find attached Contract Amendment No. 1 to the Hach Flow Monitoring Service for a Citywide Collection System Temporary Flow Monitoring Project. This amendment request specifically addresses the project narrative elements summarized below. BACKGROUND Hach Company was contracted in July 2018 and started monitoring ten (10) locations within the City of Fort Worth's wastewater collection system in September 2018. The monitoring contract includes data management, reporting, maintenance,and calibrations. AMENDMENT NO.1: Addresses the solicitation of the following flow monitoring services funding amount of$114,000 for the above referenced proiect. • This amendment request seeks additional funding for the above referenced Professional Services Agreement contract value($326,000)for efforts beyond the original contract value that are being utilized to monitor the ten(10) locations through Fall 2020. Requested by the City of Fort Worth, flow meters will be installed in five (5) additional locations for a twelve (12) month monitoring period. This includes the purchase of the meters, ongoing maintenance, calibrations, and data delivery. Under the Amendment No. 1 request, Hach Company has integrated the costs noted above by project task shown in the table below. Page I 1 HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 hach.com Item No. Description Unit of Unit Price Value Measure Quantity Flow Meter Unit with Non-Contact AV Sensor(includes 5 a Doppler Radar Velocity sensor or laser velocity sensor EA 5 $11,100.00 $55,500.00 with an ultrasonic depth sensor)and pressure depth sensor Initial Flow Meter Installations(Includes initial site calibration,coordination with the telemetry service 6 provider,and a final confirmation inspection within 7 EA 5 $900.00 $4,500.00 days of installation) Meter Site Maintenance as Required Including 7 Scheduled Calibrations(bi-weekly for the first 60 days Mo 60 and then quarterly thereafter)—Monthly Servicing Fee $600.00 $36,000.00 (per meter,up to 20 meters) Additional Meter Site Maintenance and Calibration Site Visits for Use as Directed/Authorized by the City (related to additional calibration requested beyond 8 specified in the scope and related to telemetry-related EA 5 $500.00 $2,500.00 manual collects above and beyond regularly scheduled site calibration and meter maintenance visits),Not for Use for Regular Calibration and Maintenance visits Flow Meter Removal(Includes final site calibrations, 9 meter cleanup and servicing and recalibration of meter EA 5 $100.00 $500.00 and probes prior to redeployment) Flow Meter Redeployment Fee(includes meter site investigations,documentation,and site selections; installation,miscellaneous field supplies associated 10 with new installation,initial site calibration, EA 5 $900.00 $4,500.00 communications check(s)and a final confirmation inspection to start the clock on the metering period for that site) Additional Data Management,Analysis and Reporting BA#1 Monthly Data Mangement,Analysis,and Reporting Fee Mo 60 $175.00 $10,500.00 (per meter,up to 20 meters)as noted in Section 30.0 "Scope of Work" Total $114,000.00 For your convenience,a summary of the total project fees are as follows: Contract Item Fee Original Contract Amount $326,000.00 Amendment No. 1 $114,000.00 Amended Contract Value $440,000.00 Page 12 HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 1 hach.com Please do not hesitate to contact us should you have questions or need any additional background information concerning this matter. Thank you for your time and consideration. Sincerely, Ian Morrison Service Manager CC: Cody Jeanneret,Service Project Manager, Hach Company Richard Delgadillo, Divisional Sales Manager, Hach Company Jim Caruso, Corporate Account Manager, Hach Company Page 13 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/18/2019 - Ordinance No. 23692-06-2019 DATE: Tuesday, June 18, 2019 REFERENCE NO.: **C-29152 LOG NAME: 60CITYWIDE WW METER A1-RJN/HACH SUBJECT: Authorize Execution of Amendment No. 1 in the Amount of$49,700.00 to City Secretary Contract No. 48947, an Engineering Agreement with RJN Group, Inc., for a Revised Contract Amount of$144,700.00 and Authorize Execution of Amendment No. 1 in the amount of$114,000.00 to City Secretary Contract No. 51038, a Professional Services Agreement with Hach Company,for a Revised Contract Amount of $440,000.00 for Increased Professional Services on Citywide Wastewater Collection System Flow Metering Project, and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS). RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of$163,700.00; from available funds; and 2. Authorize the execution of Amendment No. 1 in the amount of$49,700.00 to City Secretary Contract No. 48947,an Engineering Agreement with RJN Group, Inc., for a Revised Contract Amount of$144,700.00 (City Project No. 100854); and ✓A. Authorize the execution of Amendment No. 1 in the amount of$114,000.00 to City Secretary Contract No. 51038, a Professional Services Agreement with Hach Company, for a Revised Contract Amount of$440,000.00 for the Citywide Wastewater Collection System Flow Metering Project(City Project No. 100854). DISCUSSION: On March 7, 2017 (M&C C-28142),the City Council authorized a Professional Services Agreement in the amount of$95,000 with RJN Group, Inc., for Citywide Wastewater Collection System Flow Metering Project. In order to monitor wastewater flows within the wastewater collection system, portable flow metering devices have been installed, allowing the Water Department to collect data to direct maintenance activities. Amendment No. 1 with RJN Group, Inc. will provide continuing professional services work with the Water Department. This includes assisting staff with planning new meter sites, meter site investigations, and oversight and review of vendor installations. The amendment will provide these services for a lump sum fee of$49,700.00. On June 5, 2018 (M&C P-12204), the City Council authorized a Professional Services Agreement in the amount of$326,000.00 with Hach Company (CSN 51038)for Citywide Temporary Flow Monitoring for the Water Department. Amendment No. 1 with Hach Company will provide for the installation of additional 5 meters on Sanitary Sewer Mains Big Fossil 54-inch M-402A and the parallel relief main, West Fork Mains including the 90- inch M-280B and 90-inch M-338B, and the existing 48-inch M-285 for a twelve (12) month monitoring period. This includes the purchase of the meters, ongoing maintenance, calibrations, and data delivery. Staff considers the proposed fees to be fair and reasonable for the scope of services proposed. Professional Services for Citywide Wastewater Collection System Flow Metering Project is one http://apps.cfwnet.org/ecouncil/printinc.asp?id=27128&print=true&DocType=Print 6/19/2019 component of the overall project that includes the purchase and installation of temporary meters. This project will impact the Water Department Operating Budget due to the on-going maintenance and calibration requirements of the installed meters. These costs will be incorporated into future Water Department Operating Budgets. MWBE OFFICE -A waiver of the goal for MBEISBE subcontracting requirements was requested by the Department and approved by the MWBE Office in, accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. The project is citywide and affects ALL COUNCIL DISTRICTS. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Projects Fund. The Fiscal Year 2019 Water Operating Budget includes appropriations of$35,856,873.00 for the purpose of providing Pay-As- You-Go funding for Sewer Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $19,441,477.00. Appropriations for Increased Professional Services on Citywide Wastewater Collection System Flow Metering Project are as depicted in the table below: Exis FUND iting Additional Project Appropriations Appropriations Total W&S Capital Projects - Fund $682,560.00 $163,700.00 $846,260.00 56002 Water Capital -Fund 59601 ��$115,000.00 Fso .00 Fs 115,000.00 Project Total $797,560.00 -]$163,700.00=$961 260.00 "Amounts rounded for presentation purposes. FUND IDENTIFIERS (FIDs): TO nd Department Accoun Project Program�Activity Budget Reference# Amount Fu ID � ID � ,Year Reference 2�`_ FROM Fundl Department ccount Project ProgramActivity Budget i Reference# Amounj ID f _�_ ID _�_ Year _(Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: John Kasavich (8480) ATTACHMENTS 1. 60 CITYWIDE WW METER Al - RJN HACH Hach SAM.PDF (CFW Internal) http://apes.cfwnet.org/ecouncil/printmc.asp?id=27128&print=true&DocType=Print 6/19/2019 2. 60 CITYWIDE WW METER Al - RJN HACH RJN SAM.PDF (CFW Internal) 3. 60 CITYWIDE WW METER Al - RJN HACH Waiver.pdf (CFW Internal) 4. 60 CITYWIDE WW METER Al - RJN Form 1295 2019-442117.0f (CFW Internal) 5. 60CITYWIDE WW METER Al-RJN HACH FID Table.pdf (CFW Internal) 6. 60CITYWIDE WW METER A1-RJN HACH 56002 AO19.docx (Public) 7. 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