The URL can be used to link to this page

Home My WebLink AboutContract 50394-A3 q� asror.7 gn Envelope ID: 3C3-4C5B-435C-8OB6-155E25877CB7 t) CITY SECRETARY CONTRACT NO. Q k> ti THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 50394 U1 6 9 This Third Amendment to Fort Worth City Secretary Contract No. 50394 ("First Amendment") is made between the City of Fort Worth ("FORT WORTH"), a municipal corporation, acting herein by and through Kevin Gunn,its duly authorized Assistant City Manager and s[Cube] Inc., a New York, S Corporation, ("s[Cube]") acting herein through Haileab Samuel, its duly authorized Chief Executive Officer. WHEREAS, FORT WORTH and s[Cube] entered into an Agreement identified as Fort Worth City Secretary Contract No. 50394 beginning March 16, 2018 (the "Agreement"); and WHEREAS, the Agreement was amended on or about March 11, 2019, via CSC 50394- A1 to extend the term through May 31, 2019 at no additional cost; and WHEREAS,the Agreement was amended on or about August 7,2019,via CSC 50394-A2 to extend the term through December 31, 2019 at no additional cost; and WHEREAS, it is the collective desire of both FORT WORTH and s[Cube] to amend the Agreement to include and additional scope of work; NOW THEREFORE, KNOWN ALL BY THESE PRESENT, FORT WORTH and s[Cube], acting herein by the through their duly authorized representatives, enter into this Third Amendment, which amends the Agreement as follows: 1. The Agreement Section 1. Scope of Services is hereby amended to include an additional scope of work, outlined here as "Exhibit All; All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECOK) CITY SECRETARY I Third Amendment to Fort Worth City Secretary Contract No.50394 FT. WORTH tXf 1 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 CITY: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance By: 16 and reporting requirements. Name: Kevin Gunn Title: Assistant City/Manager Date: O�ZT�'�� By: r ` Nameyree Approval Recommended: Title: istrative vices Manager Approved as to Form and Legality: By: Name: Title: By: Name: JWong Attest: Title: Assistant City ttomey �� Contract Authorization: By; �)1 M&C: C-28596 Name:,44ar. J. Kayser F7-l— ,Date Approved: March 6,2018 Title: City Secretary Drm 1295 Certification No.: 2018-312107 I SELLER: s[Cube] Inc. C �1DocuASigned by: Gri7YG�L 15---e,A By: 44A147205E774AB.,. Name: Haileab Samuel Title: CEO 8/21/2019 Date: EXHIBIT A OFFICIAL RECORD CITY SECRETARY FT IAJ TX Third Amendment to Fort Worth City Secretary Contract No. 50394 Page 2 of 1 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 SCOPE OF WORK Third Amendment to Fort Worth City Secretary Contract No. 50394 Page 3 of 10 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 r5 cu L b eJ Amendment to Professional Services Agreement for Accela Support Services forthe City of Fort Worth August 19,2019 Third Amendment to Fort Worth City Secretary Contract No.50394 Page 4 of 10 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 r5 -1 1:u L b eJ P C�'}�•91`Pd far:City r,t Foith tihVurth,TE:cur. �or.rti��r;trN.-r y'r�rrnr ;+(Gany�,hl'412�0 Table of Contents OVERVIEW.........................................................................................................................................3 AGREEMENT......................................................................................................................................3 PERIODOF PERFORMANCE.................................................................................................................3 SCOPE OF WORK/WORK ESTIMATE:.................................................... ...................3 ASSUMPTIONS...................................................................................................................................5 FEES...................................................................................................................................................5 LABORFEES..........................................................................................................................................5 ACCEPTANCE............................................................................................................................I........5 EXHIBITS,............................................................................................................................................7 Third Amendment to Fort Worth City Secretary Contract No. 50394 Page 5 of 10 DocuSjgn Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 rs -1 r-U L b eJ OVERVIEW (s]Cube Inc is pleased to submit this proposal for product support services to assist the City of Fort Worth in modifying its current Amela implementation. [s]Cube will provide this service by offering experienced Amela Technical Support resources. [s] Cube has assembled a team of resources with an extensive history of providing these same servicestoStates,Counties,and Cities throughout the Country. AGREEMENT This agreement is an AMENDM ENTto the existing agreement between[s]Cube and the City,dated March 16tq, 2018. This Amendment is entered,into as of August 213°2019(the"Effective Date")by and between The City of Forth Worth Texas,("the City")and[s]Cube Inc. (as named or"[s]Cube")to provide technical support to the City's existing Accela implementation,subject to the terms and co nditions of the original agreement. PERIOD OF PERFORMANCE This contract shall befor a period from the date of execution until December 31,2019. The City reservesthe right to extend the term of the contract inthirty(30)day increments,notto exceed ninety(90) daystotal with written notice to[s]Cube;provided,that City shall give the Is]Cube a preliminary written notice of its intent to extend at least ten(10)days before the contract expires.The preliminary notice does not commit the Cityto an extension. SCOPE OF WORK/WORK ESTIMATE: Service and Support to Accommodate compliance with new Texas Fauns requiring expedited approvals. The primary purpose of this Amendment is to providethe City of Fort Worth with making modificationsto their existing Amela permitting system to accommodate new requirements driven by a new Texas state law.The desired changes have been documented in a workflow diagram,which is attached herein as Exhibit A. Those changes will be made to the Amela system by configuring the software to accommodate the modified processes. The changes will also require additional changesto scripts and reports in the Accela system. An estimate of the actual tasks and number of hours required to make all of these changes is provided here,along with descriptions of the tasks and resources and hours required: Total Estimated Man It m tw Djotes Requirements Gathering Session(Workflow,and Reports) 6 Both Copy existing workflow and adjust to match Vic's diagram 4 Torn Adjust WTUA script to match new requirements(i.e.Notifications) 6 Zach Modify config and scriptsto restrict Citizen record submission to certain days. 3 Zach Modify Reports as needed: IPRC Matrix Reports(includes IPRC statistical reports 1,2,3&4) 5 Zach Third Amendment to Fort Worth City Secretary Contract No.50394 Page 6 of 10 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 rs CU L b L= Overall IPRCCFA Information 3 Zach PM Project Status Issues 3 Zach All ProjectsStatus Issues 3 Zach CFA DAC Report(same asthe"CFA Matrix DAC report") 3 Zach Infrastructure Consolidated Report 3 Zach PM PROJECTSTATUS REPORT 3 Zach ALL PROJECTS STATUS REPORT 3 Zach APPROVED PROJECTS REPORT 3 Zach REPORT ON HOW LONG AN APPLICATION WENTTHROUGH THE PROCESS(also known asthe"Matrix"report,and detailed in Redmine Ticket 4493 3 Zach Comments Due Report(same as Redmine tldket#1031 which is titled"Follow Up on Report Request") 3 Zach Consolidated Report#3392 3 Zach peHSu6Total 57 User Acceptance Testing/Feedback/Adjustments(In Person,Onsite) 16 Both Reports Adjustments based orUAT 16 Zach Final Review and Release Prep 6 Both Release and Rel ease Testing 6 Both Post Go-Live Support 8 UAT,Testing and Suppo rt S ub Tota I 52 Grand Tots 10 Lim ita do as: CFA,Construction,Bid Proposals and Change Order records are not in scope. Reports not explicitly listed above are out of scope. Estimates presume focused availability from IPRC and the City IT Team to expedite tim ell nes. Reports development timelines not subjectto September 1st deadline. Note: the items and hours above are estimated,and are based on initial scoping efforts and available information. These estimatesare subjectto change should additional itemsbe identifiedfor modification,or should requirements change. It is also antidpated that at least 2 onsite visits will be required to implement the work in this Amendment. These trips will cost aooroximateWS3500 oer trio(flights and hotels and meals for 2 resources). All travel expenses will be billed to the City. Estirrated Travel Budget=S7,000 The services above will be billed on an hourly basis at the rate detailed in the Fees section of this Amendment slCube'stechnical resources will be availableto provide support and maintenancefor the City.This includes remote Third Amendment to Fort Worth City Secretary Contract No.50394 Page'of 10 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 r5 I ICU L b eJ support,delivered by phone and Webex as well as on site support,as needed. All work will be delivered on a simple hourly basis,logged in[s]Cube's issue and time management system and billed on a monthly basis. ASSUMPTIONS GENERAL • City staff will provide detailed explanations of the issues being experienced and work with the[s]Cube resources throughout the resolution of the issue. • City ITand related resources will be available ass needed to complete the work on an expedited basis,and to provide directa¢essto[s]Cube resourcesto the City'sAccela permitting system,so that modifications can be made directly. • Issues will be logged and tracked in[s]Cube'sticket management system. City staff will have a¢essto that system for purposes of reporting new issues or updating current issuesthat are in progress. • Issues will be thoroughly tested by City staff prior to deployment. • [s]Cube resources will work closely with City staff to mitigate and address any production system issues th at ari se. FEES Labor Fees Support&Maintenance $1501hour Hours will be billed to the City on a m onthly basis. An estimate of thetotal hours required is provided above in the "Scope"section of this Am endment. "Travel expenses for onsite support will be covered by the City. ACCEPTANCE AGREED TO AND CEPTED BY: AGREED TO AND ACCEPTED BY: Cityof Fo h xac [S ocuftned by: By: �.,�--�.� B •ywtiliiaL Jwn.swL �EyiN CT&J'V I I-a&b7�n.ue1 Name: Name: �� Title: 1$SUT4wr Cj n//� Title: CEO Q 8/21/2019 Date: Uv-- f Date: Third Amendment to Fort Worth City Secretary Contract No.50394 Page 8 of 10 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 rs CU L b eJ EXHIBITS Exhibit A. Workflow Diagram of Proposed Workflow,as proposed by City employees. IPRC Review Process involviig Plat Submittals W Third Amendment to Fort Worth City Secretary Contract No.50394 Page 9 of 10 DocuSign Envelope ID:C92FD3C3-4C5B-435C-80B6-155E25877CB7 rs -i Cu L b eJ I PRC Review Process involvirg Plat sib mtttals—cont'nued '77!I+ww.wt i --j0ptlar B). - IHIwMC p11rAK.. i fA1FW � J� ,h•" M1rw1 i13 a�w.e.wr.. i�.nr..MM WrKw-DW Riiy�T=F- ti�wa�si�i'K •1f• U��ub��Wvl - a aF�.al l i tr++dr� Third Amendment to Fort Worth City Secretary Contract No.50394 Page 10 of 10