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CONTRACT N0. 51 L 5 6 _A
CITY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
AMENDMENT NUMBER 1
The Texas Commission on Environmental Quality(TCEQ) and the City of Fort Worth
(City) agree to amend Contract Number 582-19-90039 to revise the Scope of Work for
fiscal year 2020 (FY20), in accordance with General Terms and Conditions, Section 1.2.
In addition, the term of the contract is extended to August 31, 2020,by exercising the
first of three, one-year renewal options in accordance with Special Term and
Conditions, Section 1, and the total compensation possible under the contract has been
increased by $64,451.21 for FY20, for a total Contract value of $135,552.89.
The City of Fort Worth will continue to operate and maintain four air monitoring
stations (CAMS), in Eagle Mountain Lake and Fort Worth, Texas.
The following outlines the changes in this Amendment:
1. The TCEQ and the City agree that the total compensation possible under this
contract is increased as follows:
The Original Contract Amount (FYI 9) $ 71,101,68
Contract Amendment 1 (FY20 -Renewal) $ 64,451.21
The Total Contract Amount $ 135,552.89
2. TCEQ has revised the FY20 Scope of Work and incorporated it in its entirety as
Attachment A of this Amendment.
3. The TCEQ has approved the FY20 Cost Budget Sheet,hereby included in its entirety
by Attachment B of this Amendment.
4. TCEQ has revised FY20 Notices, Project Representative and Records Location Form
and incorporated it in its entirety as Attachment C of this Amendment. This form
shows updated information for the TCEQ Project Manager.
5. The Maximum Amount of the Contract is increased to $ 135,552.89.
6. The Term of Contract is extended to August 31, 2020.
All other conditions and requirements of Contract Number 582-19-90039 remain
unchanged.
Texas Commission on City of Fort Worth
Environmental Quality
By: 1 By:
Authorized�Signate Authorized Signature
Ramiro Garcia. Tr. Valerie Washington
Printed Name Printed Name
Deputy Director Assistant City Manager
Office of Compliance &Enforcement
Title Title
Date � t"'�.�.° `- Date
'' ..
a
f•Wi *g ' r .0� A 'tt"WED AS TO FOR LEGALITY.
J RECEIVED
AUG 3 0 2019
CITY OF FORT WORTH u ` o ,�slx�?nt.City Attorney F90 R CORD
CITY SECRETARY
a r
\ r� nald P. Gonzales, s#. City
FT. U9l RTH, TX
CrrY OF FORT WORTH—CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Attachment A
SCOPE OF WORK
I, FACTS/PURPOSE
The Performing Party will operate and maintain air monitoring stations in Eagle
Mountain Lake, and Fort Worth,Texas, listed below in Table I.A,in accordance with 40
Code of Federal Regulations (CFR) Parts 50 and 58, the effective Texas Commission on
Environmental Quality(TCEQ) quality assurance project plans (QAPPs)pertaining to
the State or Local Air Monitoring Stations (SLAMS)network and the Particulate Matter
of 2.5 Micrometers or Less (PM2.$)network, equipment standard operating procedures
(SOPs), and the Preventive Maintenance Instructions(PMI)Manual.This documentation
is available upon request.
Air monitoring stations are subject to relocation and sampler changes (including
changes in sampling frequency).In the event of site relocation, the Performing Party
will be notified 30 days prior to relocation. The Performing Party will operate similar
additional or relocated ambient air monitoring equipment as needed and as agreed
upon by both parties.
Table I.A lists all parameters and air monitoring stations operated and maintained
under this contract. Additional auxiliary equipment needed for data collection is not
listed.
Table I.A: Equipment
Station Address Equipment Type Operating
Schedule
Eagle Mountain Lake 14290 Morris Dido NO.,monitor continuous
AQS 484390075 Newark Road, Eagle
CAMS 0075 Mountain,Texas 76179
Fort Worth 1198 California PM2.5 continuous monitor continuous
California Parkway Parkway North, Fort (Primary-)
North Worth,Texas 76115 PMt.s continuous monitor continuous
AQS 484391053 (Collocated)
CAMS 1053
Haws Athletic 600 '/z Congress Street,
Center Fort Worth,Texas PMzs continuous monitor continuous
AQS 484391006 76107
CAMS 0310
Keller Federal Aviation NO,,monitor continuous
AQS 484392003 Administration(FAA)
CAMS 0017 site off Alta Vista
Road, Fort Worth,
Texas 76244
AQS-Air Quality System
CAMS-continuous air monitoring station
NO,-oxides of nitrogen
particulate matter of 2.5 micrometers or less in diameter
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CrrY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
II. TCEQ RESPONSIBILITIES/DESIGNATION OF STAFF
A. Provide all air monitoring equipment,parts, audit equipment,gas standards,
sample media as required, communications equipment, and equipment related
supplies for the proper operation of the air monitoring stations.
B. Provide all electrical and communication accounts necessary for the proper
operation of air monitoring stations.
C. Provide all site maintenance equipment(i.e.,lawnmower, edge trimmer).
D. Provide shipping labels or shipping account information upon request for the
Performing Party to ship air monitoring equipment, parts, audit equipment, and
equipment related supplies to the TCEQ.
E. Provide Performing Party staff with individual virtual private network(VPN) access
accounts to check the site status remotely and update electronic operator logs
through the TCEQ's internal status report webpage during the term of the contract.
Issuance of VPN access accounts to individuals is entirely within the discretion of
TCEQ and may be denied and/or revoked with or without cause.All VPN access
accounts issued pursuant to this contract will be revolted upon its expiration.
F. Provide training for equipment operations and other activities designed to increase
technical capabilities required to support this agreement upon request by the
Performing Party.
G. Provide contact information, troubleshooting, and technical support related to
TCEQ air monitoring equipment by phone, email, or on-site visits, during regular
business days between the hours of 8:00 AM and 5:00 PM Central Standard Time
(CST).
H. Conduct annual air monitoring station field audits.
1. Designation of staff
• Nautasha Gupta (512) 239-1722 is the Project Manager and point of contact for
this contract. Additional experienced TCEQ staff will be available in her absence.
Contact information for technical staff is available upon request.
• Rhoshel Steib(512) 239-1733 is the Contract Specialist.
III. PERFORMING PARTY RESPONSIBILITIES
A. At a minimum, provide one primary operator with at least six months experience
with operating,maintaining, and troubleshooting continuous and non-continuous
air monitoring instrumentation and one backup site operator with similar
experience. These site operators must be electrical/mechanical grade technicians
capable of operating, troubleshooting, and performing maintenance on
meteorological hardware and electronic monitoring equipment. Staff must be
proficient with the use of Volt/Ohm meters, dry gas meters, calibration/audit
equipment, and personal computers.
B. Designate a project representative who receives communications from the TCEQ
manages the work being performed, and acts on behalf of the Performing Party as
an authorized representative.Participate in regular phone calls with the TCEQ
Project Manager. Calls will be scheduled as agreed upon by both parties and
documented in writing by the TCEQ Project Manager.
C. Possess and utilize the information, practical knowledge, techniques,and skills to
comply with federal and state air monitoring rules, including those listed in the
effective Code of Federal Regulations.
D. Communicate effectively and promptly with TCEQ technical staff to troubleshoot
malfunctioning equipment. Address all warnings and failures as soon as detected,
or no later than the next business day.
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CITY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19.90039
AMENDMENT 1
E. At least one operator must be present during all TCEQ assessments or site visits.At
least one assessment per year should be expected.More frequent assessments may
occur if significant or persistent data quality issues occur. If the data quality
objectives are not met, the Performing Party must produce a corrective action plan
in writing, within 30 days of notification or set deadline,including:
• an assignable root cause for not meeting this specification;
• the programmatic impact;
• specific corrective actions taken or planned to address the nonconformance;
• specific corrective actions taken or planned to prevent recurrence;
a timeline for completing each action;
• the means by which corrective action completion will be documented;
• the means by which corrective action will be verified as effective; and
• the individual(s)responsible for implementation.
F. Operate monitoring equipment according to federal regulations, established
applicable SOPS, PMIs, QAPPs, and any other guidance documents.This
documentation is available upon request.
G. Operate air monitoring equipment according to Table VII.A and ensure the
deliverables listed are performed adequately and on time. Document completion
and submit deliverables in the manner listed in Table VII.A.
H. Monitor the site status remotely through the agency's internal status report
webpage using the TCEQ-provided VPN access. Ensure individual VPN access
accounts remain active. If VPN access is lost, notify the TCEQ Project Manager upon
discovery. VPN access accounts are issued to individuals annually and must not be
shared amongst Performing Party's staff.VPN access accounts issued pursuant to
this contract may only be used to complete work on the sites designated herein.
I. Notify the TCEQ through electronic mail of the name and termination date for any
personnel that has been provided VPN access, and who is terminated or removed
from work on this contract, within five days of the termination date.The TCEQ
Project Manager will request the TCEQ Information Resources Division terminate all
access for that person.
J. Reply in writing to all TCEQ requests by set deadlines. Promptly respond to and
comply with verbal and written guidance from the TCEQ Project Manager and
technical support staff
K. Document all site activities in the electronic operator log,including but not limited
to requirements listed in SOPs, before leaving a site where access to the electronic
-log is available or within two business days where site access to electronic logs is
not available.
L. Ensure the certification date for all equipment and gas cylinders is current.
Equipment must be sent to TCEQ for certification prior to expiration. Prior approval
is required to use any expired equipment or cylinders.
M. Document all equipment and gas cylinder changes in Hardware Tracker within two
business days of the change.
N. Make travel arrangements and cover expenses for staff to attend all requested
trainings, competency evaluations, and meetings.
0. Maintain and provide as needed: documentation of shipping expenses,insurance
costs (required)whether using the TCEQ account or other, and any additional
information necessary to track equipment.
P. When visiting the TCEQ headquarters, all staff must enter through the front of the
building, check-in with the security guard, and be escorted by TCEQ staff.
Q. Notify the TCEQ Project Manager immediately of any damages due to accident or
vandalism. Provide pictures,police reports, and communications to provide remedy
Page 4 of 17
CITY OF FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19.90039
AMENDMENT 1
within 48 hours of discovery.The TCEQ is not responsible for damages due to
negligence of the Performing Party or its subcontractors.The Performing Party
must provide adequate replacement for equipment that is lost, stolen, or damaged
due to negligence by the Performing Party or any subcontractor.
R. Provide arrangements to convey equipment to and from the site to TCEQ
employees at mutually agreed upon locations for exchange, delivery, or transfer.
The Performing Party is responsible for its own fuel,vehicle, and any other
expenses associated with the requested conveyance.
S. Upon request by the TCEQ provide guided tours of the monitoring sites to local
school districts or governing agencies,not to exceed four hours per quarter.
T. Complete the Basic Siting Criteria checklist annually and subunit a copy to the TCEQ
Project Manager.Notify the TCEQ Project Manager of any non-conformance or
obstructions to the monitoring path upon discovery.
U. Complete the CAMS Operator and Safety Checklists monthly and note its
completion in the electronic operator log.Maintain a copy on site.Notify the TCEQ
Project Manager about any unresolved safety issue or non-conformance upon
discovery.
V. Identify, obtain, and document any necessary safety training annually. Ensure all
training is documented and records are maintained for a minimum of five years
and provided to the TCEQ Project Manager upon request.
W. Provide limited logistical support related to relocating or establishing a new air
monitoring site. This may include,but is not limited to, assistance with locating a
new site, providing access to contractors and utility companies for site
construction, and reviewing and documenting site construction activities.
X. Perform transitional services. Given the nature and importance of the services
requested under this contract,TCEQ must maintain uninterrupted services.The
Performing Party will provide services as needed to assist in the smooth transition
of a replacement contractor. Transitional services include,but are not limited to:
• the Performing Party will provide one week of training to the replacement
contractor;
• the Performing Party•will provide reports, maps, property site contact
information,keys, equipment, and other TCEQ property to any replacement
contractor upon execution of said future contract;
• the Performing Party will report to any replacement contractor any pending
problems being investigated or for which equipment repair is incomplete;
• upon request by TCEQ the Performing Party will provide to any replacement
contractor access to site trailers, buildings, utilities, or other locked areas;
• the Performing Party will notify the TCEQ Project Manager in writing when the
transition of services is complete; and
• at all times, the Performing Party will provide complete cooperation, courtesy,
civility, and professionalism when providing transitional services and
communicating with any replacement contractor staff
W. DESCRIPTION OF DELIVERABLES
The Performing Party must operate and maintain the air monitoring stations listed in
Section I according to all applicable federal regulations and all effective TCEQ QAPPs,
SOPs, and PMIs, as well as any additional guidance provided by the TCEQ Project
Manager to meet existing, and future, federal and state air monitoring requirements. If
there are discrepancies between the TCEQ SOPs and this contract, the Performing Party
must contact the TCEQ Project Manager for clarification and approval.TCEQ
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Crry of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
documents can be accessed through the TCEQ Rhone page and are also available upon
request.
V. ACCEPTANCE CRITERIA
a. The Performing Party is required to provide the TCEQ with at least an 85 percent
(%) quarterly data return from all monitors and samplers. If the 8S% data return is
not achieved, assignable cause must be identified within a week after each month
end. Assignable causes may include acts of nature(tornadoes,hurricanes,hail,etc.),
vandalism, or circumstances beyond the control of the Performing Party.Neglect of
the site is not an assignable cause.
b. Failure to meet 85% quarterly data returns without assignable cause may result in
discretionary payment reductions. Considerations for the reduction of payment will
consist of evaluation of the Performing Party's performance of required operating
procedures, quality control procedures, and effective and timely communication of
non-compliance issues. Any payment adjustment made under this section is
cumulative with all other remedies, and non-compliance issues may require
additional corrective action.
c. The parties agree that the following payment reductions represent a reasonable
calculation of damages to the TCEQ in the event that the Performing Party fails to
meet the required 85 percent(%) quarterly data return without an assignable cause.
a. The TCEQ may reduce payment to the Performing Party for a non-compliant
quarter by up to 25% of the total amount invoiced.
b. Payment reductions made under this section may not reduce the total amount
paid to Performing Party for an entire fiscal year by more than 25% of the total
amount invoiced. After receipt of the fourth quarter invoice, TCEQ will perform
an accounting of all payment reductions and make necessary adjustments to the
final payment to ensure that Performing Party is paid at least 75% of the total
amount invoiced for the fiscal year.
VI. ANNUAL VENDOR PERFORMANCE EVALUATION
Failure to meet contract deliverables will be noted and documented in the TCEQ Project
Manager's annual performance evaluation of the Performing Party and may determine
the continuation of this contract.
VII. SCHEDULE OF DELIVERABLES
The Performing Party must provide the deliverables listed in Table VII.A to the TCEQ in
accordance with the noted timeframes.
Page 6 of 17
Crry of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Table VII.A: Contract Deliverables
Deliverable Equipment Summary of Tasks and Tinneframes Submit to:
Data Collection NO,,, PM2.t • Collect and monitor continuous ambient LEADS via VPN or
continuous air data and operate non-continuous through the on-site
samplers according to applicable data logger
Standard Operating Procedures(SOPS)
and the U.S.EPA Monitoring Schedule.
Review continuous data in Leading
Environmental Analysis and Display
System(LEADS)daily to ensure sampler
function.
Equipment NO,, PM,., • Respond to equipment warnings, Project Manager,
Failure continuous failures or malfunctions by visiting the TCEQ Equipment
Response site on the same day if feasible,but no Support Work Group
later than the next business day. (ESWG),and LEADS via
• Notify TCEQ in writing within one VPN
business day of problem resolution.
• Follow the TCEQs technical advice and
instructions without exception when
troubleshooting equipment.
e Document all equipment actions and
subsequent resolution in the electronic
operator Iog and hardware tracker if
applicable.
Equipment NO,, PMz., •Report equipment failures or TCEQ ESWG, Project
Failure and continuous malfunctions in writing the same day as Manager,and LEADS
Sample Loss discovered. Include symptoms or cause via VPN
Report of failure and contact information for
the Performing Party personnel
immediately available to troubleshoot.
• Report in writing within one business
day if any continuous monitor fails to
collect data for more than 48
consecutive hours or when two
consecutive non-continuous samples are
missed or invalid.Include reason for
data loss and corrective action plan.
Monthly PM2.5 • Perform verifications monthly within gm@tceg.Mxas.gov
Verification and continuous first ten business days of the month. and Project Manager
Report • Perform verification procedures as
defined by instrument SOPs.
e For each verification,download a new
worksheet from the TCEQ Rhone page at
http://Rhone/cei-bin/worksheet_docs.nl.
• Enter all verifications in the electronic
operator log according to the
requirements listed in Section III of this
contract,identifying the sampler, the
results,and the date of the verification.
The originator must review the
worksheet for accuracy.
• Verification reports must be
independently reviewed by someone
other than the originator prior to
Page 7 of 17
CITY OF FORT WoRTH-CAMS-PM2.S TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
submission to the TCEQ to ensure
accuracy.The independent review must
be documented.
Submit verification report within two
business days of completion.
- If corrections are requested by the
TCEQ, the Performing Party will correct
and return the worksheet within one
business day.
Quarterly Audit PM2.> - Perform quarterly PM;!.,audits,using pm@tcea.texas.gov
and Report continuous unexpired audit equipment,within first and Project Manager
ten business days of the quarter.
Quarters are defined in instrument
sops.
Perform additional audits after
instrument repair,modification, or
replacement.
- For each audit,download a new
worksheet from the TCEQ Rhone at
httn://rho ne/cgi-bin/worksheet_docs.of
page.
- Enter all audits in the electronic
operator log according to the
requirements listed in Section III of this
contract,identifying the sampler, the
results,and the date of the audit.The
originator must review the worksheet
for accuracy.
Audit reports must be independently
reviewed by someone other than the
originator prior to submission to the
TCEQ to ensure accuracy.The
independent review must be
documented.
- Submit audit reports within two
business days of audit completion.
If corrections are requested by the
TCEQ the Performing Party will correct
and return the worksheet within one
business day.
Laboratory NO, - Perform eight LCCs per year,two per Icc:@tcea.texas.gov
Control Check calendar quarter, approximately 45 days and Project Manager
(LCC)and apart per instrument.
Report - For each LCC,download a new
worksheet from the TCEQ Rhone page at
htro://rhone/cgt-bin/worksh(--et_docs.t)l.
Enter all LCCs results in the electronic
operator log according to the
requirements listed in Section III of this
contract,identifying the analyzer, the
results,and the date of the LCC.The
originator must review the worksheet
for accuracy.
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CITY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
• LCC reports must be independently
reviewed by someone other than the
originator prior to submission to the
TCEQ to ensure accuracy.The
independent review must be
documented.
• Submit written notification of any failed
LCC to the Project Manager on the date
of the failure
• Submit LCC reports within two business
days of LCC completion.
• If corrections are requested by the
TCEQ, the Performing Party will correct
and return the worksheet within one
business day.
Preventive NO,, PM,., Execute the following: LEADS via VPN
Maintenance continuous, • 4-014,Analyzer Sample Inlet Particulate and Project Manager
Instruction site Filter Replacement(N0Q,a minimum of
(PMI) every two weeks;
Completion • 4-360,Ambient Sample Line
Replacement,a minimum of once per
year;
• 5-360,Exhaust Scrubber Charcoal
Replacement,a minimum of once per
year;
• 8-030a,BAM-1022 VSCC Cleaning,a
minimum of 30 days;
• 8-030b,BAM-10221"Stage PMI,,Inlet
Cleaning,a minimum of every 30 days;
• 8-090,BAM-1022Internal Nozzle
Cleaning,a minimum of every three
months;
• 8-090a,BAM-1022 Background Testing, a
minimum of every three months;
• 08-180a,BAM-1022 Fan Filter
Replacement,a minimum of every six
months;
• 8-365, BAM-1022 Pump Change,when
pump vacuum measures less than 20
inches of water;
• 9-180, Zero Air Module Charcoal
Scrubber Replacement,a minimum of
once every six months; and
• any future PMIs developed for this
equipment with TCEQ notification.
. Enter the completion of each PMI, the
PMI number,and the date of completion,
in the electronic operator log according
to the requirements listed in Section III
of this contract.
• Track PMI completion using the TCEQ
PMI tracker and submit monthly by the
tenth calendar day of the following
month.
Page 9 of 17
CrrY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19.90039
AMENDMENT 1
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
On-site Quality NO,, PM2,s • Respond within 24 hours of receiving TCEQ Data Quality
Assurance(QA) continuous audit request to acknowledge that the Team,Lead QA
and request was received. Specialist,and Project
Performance a Submit completed pre-audit Manager
Evaluation(PE) questionnaires by set deadlines.
Audits • Assist TCEQ staff or U.S. EPA auditors
on-site during all TCEQ audits and
assessments.
• When the preliminary audit report is
issued, troubleshoot any warnings or
failures and produce a written response
within two business days.
Provide a corrective action plan to the
final audit report within 30 days, as
described in Section III, detailing all
actions to correct findings.In addition,
provide a written response to address
any comments in the report.If
corrections are requested by the TCEQ
the Performing Party will correct and
return the report by the requested
deadline.
Site site • Maintain site free of vegetation higher Project Manager
Maintenance than six inches and trash or debris.
• Ensure site remains locked and secure
when staff are not on-site.
• Obtain written approval from TCEQ to
change the site lock or combination.
• Request and maintain vegetation control
equipment from TCEQ.
• Record all site maintenance in the
electronic operator log according to the
requirements listed in Section III of this
contract.
• Ensure compliance with siting criteria in
40 Code of Federal Regulations (CFR)
Part 58 Appendix E.
• Complete the Siting Criteria Checklist
annually,submit to the TCEQ Project
Manager for review,and notify the TCEQ
of any threats to siting criteria when
threats occur,such as the growth of
trees or construction of nearby
structures.
• Complete the CAMS Operator and Safety
Checklists monthly and note its
completion in the electronic operator
log.Checklists must be kept at the site
either electronically or as a physical
copy.The checklists are located on the
TCEQ Rhone page.
• Notify the TCEQ Project Manager about
any unresolved safety issue and non-
conformance or concern on the day of
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CrrY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
discovery.
Invoice and all • Submit four quarterly and one monthly Project Manager
Release of invoices at the following intervals: and
Claims o September-November Contract Specialist
Submission ■ due December 31
o December-February
■ due March 31
o March
■ due April 30
o April-May
■ due June 30
o June-August
■ due October 30
• Submit completed Release of CIaims
form with final Contract invoice.
• Late submittal of invoices will be noted
and documented in the end of the year
evaluation that may determine the
continuation of this contract.
. Invoices must include an organized and
detailed breakdown of all expenditures.
. Invoice submittal extensions must be
requested at least one week before due
date.
• Any inappropriate expenditure,
including items not related to the
project,will result in the invoice being
rejected.
■ If an invoice is rejected, the Performing
Party must submit a revised invoice by
the requested date.
Data all .Track and submit data completeness Project Manager
Completeness reports on the following schedule:
Reports o September-November
■ due December 31
o December-February
■ due March 31
o March-May
■ due June 30
o June-August
■ due October 30
• Include description of how data
completeness was determined and
provide justification for data loss and
corrective actions taken.
Inventory all • Notify the Project Manager in writing Project Manager
Management within two business days of equipment
and Reports or gas cylinder replacement or change.
• Document any equipment or gas
cylinder replacement or change in the
electronic operator log and Hardware
Tracker according to the requirements
listed in Section III of this contract.
• Return Inoperable equipment, with
Page 11 of 17
CITY OF FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT I
Deliverable Equipment Summary of Taslcs and Timeframes Submit to:
proper documentation of the problem,
to the TCEQ within three business days
of replacement.
- Upon request,promptly assist the
Project Manager with maintaining
inventory control and with Inventory
Management Database(IMD)requests.
- Track and submit quarterly TCEQ asset
inventory reports on the following
schedule:
o September-November
■ due December 31
o December-February
- due March 31
o March-May
■ due June 30
o June-August
■ due October 30
Documentation all - Ensure all site operators successfully Project Manager
of Competency complete and maintain all applicable
(DOC) DOCs.
- Site operators must complete and
submit a Contractor Competency
Evaluation Form(CCEF)to the TCEQ
Project Manager for all equipment
within 30 days after the effective date of
this contract.
- If an operator is hired after the effective
date of this contract, submit a CCEF for
all applicable equipment within six
months of the operator's hire date.The
new operator may not work
independently until his/her CCEF has
been completed.
- The CCEF is available upon request from
the TCEQ Project Manager and will be
submitted within ten business days of
completion,Maintain copies of the
completed CCEF and any supporting
documentation for a minimum of five
years.Make this documentation
available to the TCEQ upon request.
Quality all - Read all QAPP documents applicable to Project Manager
Assurance Performing Party's program and
Project Plan complete a QAPP Review Signature
(QAPP) Form. Submit the signed form to the
TCEQ Project Manager within ten
business days of contract issuance and/
or QAPP revision.The signature form is
available upon request from the TCEQ
Project Man a er.
FOSTAT all - Read all applicable FOSTAT SOPS and Project Manager
Standard complete SOP Review Signature Form.
Operating Submit the signed form to the TCEQ
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CITY OF FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Deliverable Equipment Summary of Tasks and Timefranies Submit to:
Procedures Project Manager within ten business
(SOPS) days of contract issuance and/or SOP
revision.The signature form is available
upon request from the TCEQ Project
Manager,
CFR-Code of Federal Regulations
DOC-documentation of competency
ESWG—TCEQ Equipment Support Work Group
LEADS-Leading Environmental Analysis and Display System
NO.-oxides of nitrogen
PM:.:-particulate matter with an aerodynamic diameter less than or equal to a nominal 2.5 micrometers
QAPP-quality assurance project plan
site-trailer,fence,electrical equipment,and site pad,and any encroaching vegetation
SOP-standard operating procedure
TCEQ-Texas Commission on Environmental Quality
U.S.EPA-United States Environmental Protection Agency
VPN-virtual private network
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QTY of FORT WoRTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Attachment B
City of Fort Worth
582-19-90039
Cost Budget for Fiscal Year 2020
Cooperative Reimbursement Contract for State Agencies and Local Governments
1. Budget. Authorized budgeted expenditures for work performed are as follows:
Budget Category Cost for Work to be
Performed
Salary/Wages $39,080.00
Fringe Benefits $18,128.60
Travel $0.00
Supplies $0.00
Equipment $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Costs $7,242.61
Total $64,451.21
Indirect Cost Reimbursable Rate. The reimbursable rate for this Contract is 16.50% of
(check one):
® salary and fringe benefits
❑ modified total direct costs
❑ other direct costs base
If other direct cost base, identify:
This rate is less than or equal to(check one):
❑ Predetermined Rate—an audited rate that is not subject to adjustment.
®Negotiated Predetermined Rate—an experienced-based predetermined rate agreed to
by Performing Party and TCEQ. This rate is not subject to adjustment.
❑ Default rate—a standard rate of ten percent of salary/wages may be used in lieu of
determining the actual indirect costs of the service.
Other. If Budget Category"Other" is greater than $25,000 or more than 10%of budget total,
identify the main constituents:
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CITY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Travel. In order to be reimbursable, travel costs must be specifically authorized in advance
of the travel. Travel costs will be reimbursed only in the amount of actual costs, up to
the maximum allowed by law for employees of the State of Texas at the time the cost is
incurred.
Budget Categories. The Budget Categories above have the definitions, requirements and
limitations stated in UGMS. Construction costs are not reimbursable without prior,
specific written authorization from TCEQ.
Budget Control.
a. Cumulative transfers equal to or less than 10%of the Total Budget.Performing Party
may transfer amounts between the approved direct cost budget categories so long as
cumulative transfers from direct cost budget categories during the Contract Period do
not exceed ten percent(100A) of the Total Budget amount. Performing Party must
timely submit a Budget Revision Request(BRR) Form reflecting the revised budget.
Upon approval by TCEQ, the BRR will be incorporated into this Contract as though it is
a document revised under General Term and Condition Section 1.2.The 10%limit does
not reset with the approval of each BRR. It resets when an amendment is signed by the
parties reflecting changes to the budget.
b. Cumulative transfers greater than 10%of the Total Budget. TCEQ must pre-approve
in writing all budget revisions that result in the cumulative transfer from direct cost
budget categories of funds greater than 10%of the Total Budget during the Contract
Period. The Performing Party must request to amend the Contract.A contract
amendment is required before Performing Party incurs these costs.
c. Performing Party may not transfer amounts to budget categories containing zero
dollars without TCEQ pre-approval in writing.
Invoice Submittal. Unless otherwise stipulated in the Contract,invoices must be submitted
to the individual named in TCEQ Project Representatives and Records Location at
monthly intervals. Final invoices shall be submitted within two (2) calendar months after
completing the Scope of Work activities. TCEQ may unilaterally extend this deadline by
e-mail.
a. All invoices must be submitted in a format that clearly shows how the budget
control requirement is being met.
Supporting Records. Performing Party shall submit records and documentation to TCEQ as
appropriate for the review and approval of reimbursing costs. TCEQ may reject invoices
without appropriate supporting documentation. TCEQ has the right to request additional
documentation such as expenses for the invoice period,year-to-date expenses,projected
totals for the year (or applicable contract period),percent of budget spent to date, and
percentage of budget projected to be spent. Performing Party shall maintain records
subject to the terms of this Contract.
Indirect Costs. Performing Party's indirect costs will be reimbursed at the reimbursable rate
entered above. If no reimbursable rate is shown above,indirect costs are not
reimbursable under this Contract. The reimbursable rate must be less than or equal to
the rate authorized under UGMS. To the extent that the reimbursable rate is lower than
Performing Party's actual indirect costs, Performing Party is contributing its
unreimbursed indirect costs to the successful performance of this Contract, and waives
any right it may have to reimbursement of those costs (if this Contract requires matching
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CITY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
funds, Performing Party may claim its unreimbursed indirect costs as part or all of its
match). Performing Party must fund all unreimbursed indirect costs from other funds. It
is the Performing Party's responsibility to ensure that unreimbursed indirect costs are
not charged to other projects which do no benefit from them, and that it uses funding
sources that may be properly used to fund its unreimbursed costs.
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CITY of FORT WORTH-CAMS-PM2.5 TCEQ CONTRACT NUMBER 582-19-90039
AMENDMENT 1
Attachment C
NOTICES, PROJECT REPRESENTATIVES AND RECORDS LOCATION
CONTRACT NO. 582-19-90039
PROJECT TITLE: AIR MONITORING STATIONS IN FORT WORTH
Representatives. The individual(s) named below are the representatives of TCEQ and Performing Party.
They are authorized to give and receive communications and directions on behalf of the TCEQ and
the Performing Party as "indicated below. All communications including official contract notices
must be addressed to the appropriate representative or his or her designee.
Changes in Representatives. Either party may change its representative by unilateral amendment.
TCEQ Representatives
TCEQ CONTRACT SPECIALIST TCEQ PROJECT MANAGER
(for Contractual Matters) (for Technical Matters)
Rhoshel Steib Nautasha Gupta
Contract Specialist Project Manager
Title Title
Texas Commission on Environmental Texas Commission on Environmental
Quality Quality
P.O. Box 13087 P.O.Box 13087
MC-165 MC-165
Austin,`Texas 78711-3087 Austin,Texas 78711-3087
Telephone No. (512)239-1733 Telephone No.(512)239-1722
Facsimile No.(512)239-1605 Facsimile No.(512)239-1605
Performing Party Representatives.
For Contractual Matters For Technical Matters
Anthony Williams John Dahlem
Project Manager Senior Environmental Specialist
200 Texas Street 200 Texas Street
Fort Worth,TX 76102 Fort Worth,TX 76102
Telephone No. (817) 392-5462 Telephone No. (817)999.3331
Invoice Submittal. Invoices must be submitted to the TCEQ Contract Manager, unless another
recipient is identified below:
® TCEQ Project Manager/❑ TCEQ Disbursements Section/❑ Other:
Designated Location for Records Access and Review. The Performing Party designates the physical
location indicated below for record access and review pursuant to any applicable provision of this
Contract:
200 Texas Street
Fort Worth, TX 76102
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Contract Compliance Manager;
By signing this document, I acknowledge that I am the person responsible for the monitoring
and administration of this contract, including ensuring all performance and reporting
requirements.
i
Anthony Williams
NAME SIG
Environmental Supervisor
TITLE
0 This form is N/A as No City Funds are associated with this Contract
Printed Name signature
Sign In
Home Legislation Calendar City Council Departments
Vf(9OShare (®RSS78 ersJ
Details Reports
File#: M&C 19-0031 Version: 1 Name:
Type: Award of Contract Consent Status: Passed
File created: 7/30/2019 In control: CITY COUNCIL
On agenda: 8/13/2019 Final action: 8/13/2019
Authorize Execution of the Texas Commission on Environmental Quality Funded Grant Agreement in an Amount Not to Exceed$64,451.21 for
Title: Ambient Air Monitoring Operations,Apply Indirect Costs at Approved Percentage Rate,and Adopt Appropriation Ordinance. (ALL COUNCIL
DISTRICTS)
Attachments: 1.M&C 19-0031.2.23TCEQ PM 2.5 CONTRACT AMENDMENT#1 FY20 21002 A019.pdf
History(1) Text
1 record Group Export
Date Ver. Action By Action Result Action Details Meeting Details Video
8/13/2019 1 CITY COUNCIL approved Action details Mee ing details Not available
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/13/19 M&C FILE NUMBER: M&C 19-0031
LOG NAME: 23TCEQ PM 2.5 CONTRACT AMENDMENT#1 FY20
SUBJECs
Authorize Execution of the Texas Commission on Environmental Quality Funded Grant Agreement in an Amount Not to Exceed$64,451.21 for
Ambient Air Monitoring Operations,Apply Indirect Costs at Approved Percentage Rate,and Adopt Appropriation Ordinance. (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Authorize the execution of the Texas Commission on Environmental Quality Funded Grant Agreement for Ambient Air Monitoring Operations
with a maximum amount of$64,451.21 for a one-year term starting September 1,2019 through August 31,2020;
2.Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the amount
of$64,451.21,subject to receipt of an executed Contract;and
3.Apply indirect costs at the negotiated rate of 12.66 percent for the Code Compliance Department.
DISCUSSION:
The City of Fort Worth operates a comprehensive air quality program under four separate,but related contracts with the Texas Commission on
Environmental Quality(TCEQ). This overall program benefits the City by ensuring that facilities are in compliance with air quality regulations and
by supporting reliable data collection for air pollutants. One of the four contracts,partially funded by the State of Texas,specifically supports air
monitoring operations for particulate matter emissions within the City of Fort Worth. If executed,this contract will require the City of Fort Worth to
operate local air pollution monitors to include retrieving the sampling filters and data,sending filters and data for analysis,and performing regular
audit and maintenance activities on the equipment under the terms of the contract.The Texas Commission on Environmental Quality provides all
air monitoring equipment,parts,and supplies for the proper operation of the air monitoring stations and is contracting with the City of Fort Worth
for the operation and maintenance of these monitoring stations.The contract period will be September 1,2019,through August 31,2020,with a
not to exceed amount of$64,451.21 for reimbursement of expenses to the City.This renewal is the first of three,one-year renewal options in
accordance with the original contract.This contract may be renewed for two more,one-year periods upon mutual written agreement between both
Parties.
Then:are no local matching funds required for this grant contract.
DOCUMENT M&C No. Approval Date Grant Amount Total
Initial Contract(Year One) C-28862 09/25/2018 $71,101.68 $71,101.68
Amendment#1 (Year Two) Pending Pending $64,451.21 $135,552.89
In 1998,the United States Environmental Protection Agency(EPA)revised its measurement standards for Particulate Matter(PM)emissions in to
the atmosphere.Since Fiscal Year 1999-2000,the Texas Commission on Environmental Quality has contracted with the City for operation and
maintenance of the monitoring equipment provided by the Texas Commission on Environmental Quality for four Continuous Air Monitoring
Stations.The location of each station is as follows:
Station Address Equipment
Eagle Mountain Lake 14290 Morris Dido Newark Road 1 NOx Monitor
,Fort Worth California 1198 California Parkway North 2 PM 2.5 Monitors
Parkway North
Haws Athletic Center i600 Congress Street 1 PM 2.5 Monitor
Keller Federal Aviation Administration(FAA)site off Alta Vista Road 1 NOx Monitor
The above monitors are located in COUNCIL DISTRICTS 2,3,and 5.
No City funds will be expended before the contract is approved.Upon approval and acceptance of the grant and execution of the contract,City
funds will be expended before receipt of grant funds.
A Form 1295 is not required for this contract because:This contract will be with a governmental entity,state agency or public institution of higher
education:TCEQ
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations,and adoption of the attached appropriation ordinance,funds
will be available in the current operating budget,as appropriated,of the Grants Operating State Fund.The Code Compliance Department will be
responsible for the collection and deposit of funds due to the City.Prior to expenditure being made,the Code Compliance Department has the
responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office b c. Valerie Washington 6192
Originating Business Unit Head: Brandon Bennett 6345
Elmer DePaula 7251
Additional Information Contact: Cody Whittenburg 5455
David B.Carson 6336