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Home My WebLink AboutContract 45635-A2 DoCuSign Envelope ID:6EC46E18-4421-477C-9FDE-E8569199D8C1 C{TY SECRETARY,I((r� CONTRACT NO. `t��3 S--A r RECEIVED SEP 2 3 2019 SECOND AMENDMENT TO C17YOFFORTWORTH FORT WORTH CITY SECRETARY CONTRACT NO. 45635 CITYSECRECARY This second Amendment to Fort Worth City Secretary Contract No. 45635 ("Second Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Superion, LLC, a Delaware limited liability company (`Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 45635 beginning October 1, 2013 (the "Agreement") and the First Amendment was signed on June 27, 2014; WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to increase funding for enhancements; NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by and through their duly authorized representatives, agree to amend the Agreement by adding enhancements/professional services, as follows: Enhancement Item Type Cost Meter Swap/Meter Change out to AMI professional services $ 15,680.00 MDMS Integration with Billing System professional services $ 17,280.00 Billing System Integration with Maximo professional services $ 8,320.00 Billing System Integration with Maximo professional services $ 33,280.00 Refund Check Process professional services $ 3,360.00 Refund Check Process professional services $ 13,440.00 Paymentus POS Implementation professional services $ 3,440.00 Modification to IVR API UTAP1088C professional services $ 1,760.00 Naviline Web Enablement professional services $ 11,310.00 Storm Water Revenue professional services $ 5,880.00 Fusion Software software $ 6,180.00 W3 Naviline Work Order Interface professional services $ 32,371.60 HTML 5 Upgrade, Prof Services professional services $ 12,840.00 HTML 5 Upgrade Training training $ 10,000.00 AnalyticsNOW professional services $ 16,140.00 Additional Central Square/SEW integration work professional services $148,718.40 Total Cost $340,000.00 1. All other terms,provisions,conditions,covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX Second Amendment to Fort Worth City Secretary Contract No.45635 Page 1 of 2 ' DoCuSign Envelope ID:6EC46E18-4421-477C-9FDE-E8569199D8C1 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance By: and reporting requirements. Name: Dana Erur-gTidof Title: Interim Assista t ity Manager Date: T/Z-3 J By: Name: William Bailey Approval Recommended: Title: IT Manager, Water Department �//e�xApproved as to Form and Legality: By: Name: Chris Harder Title: Director, Water Department By: 14A Z--, Name: Jo B. trong Attest: Title: A sistant City ttorney tract Authorization: j FART on tract b 1 By: Name: Mary Kays Title: City Secretary () TE�CP� VENDOR: ,. ..>. Superion, LLC Docu Signed by: By: --] Name: �I sa Neu Title: Controller Date: 9/23/2019 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Second Amendment to Fort Worth City Secretary Contract No.45635 Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTWbKTH DATE: 9/10/2019 REFERENCE NO.: `*M&C 19-0122 LOG NAME: 60SUPERION 2019 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract 45635 to Increase the Contract Amount by up to $340,000.00 Annually for Additional Licensing and Professional Services Under the Sole Source Agreement with Superion, LLC, for the Customer Information and Billing System for the Water Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary Contract No. 45635 to increase the contract amount by up to $340,000.00 annually for additional licensing and professional services under the Sole Source Agreement with Superion, LLC, for the Water Department's customer information and billing system. DISCUSSION: The Water Department acquired the current customer information and billing system in 1993 (M&C C- 13986). On September 30, 2003 (M&C P-9864), December 20, 2005 (M&C C-21214), October 13, 2009 (M&C C-23849) and again on January 7, 2014 (M&C C-26623), the City Council approved the purchase of continued software maintenance and support for the customer information and billing system. The City originally entered into an Agreement with SunGard HTE, Inc., in September 2003 (M&C P- 9864). The vendor's name was subsequently changed to SunGard Public Sector, Inc., in January 2008. SunGard Public Sector, Inc., was later purchased by Ramundsen Holdings and Ramundsen Holdings changed its name to Superion, LLC in April 2017. In September 2018, Superion, LLC was acquired by CentralSquare Technologies, LLC, which conducts business under the name Superion, LLC. Continuation of this Agreement was approved by the City Council on December 5, 2017 (M&C P- 12140), at a cost of$149,203.00 per year for software maintenance and support, licensing, and professional services. This agreement supports the Water Department's customer information and billing system to enable the collection of nearly $500 million annually in revenues for water, sewer, recycling, solid waste, storm water, and environmental protection services, as well as voluntary contributions. Amendment No. 2 provides for an increase in the annual amount by up to $340,000.00 for additional professional services required to enable service enhancements within the Water customer information and billing system. These include additional interfaces to the Maximo Asset Management System to enable improved field service activity, integration with the Meter Data Management System to enable billing through the Advanced Metering Infrastructure,implementation of a new customer portal, implementation of the Paymentus Point of Sale systems for enhanced payment processing, and additional professional services required to fully enable the outbound dialer, enhance the Interactive Voice Response system, and ensure confidentiality tracking within the systems. These enhancements necessitate funding for additional licensing, increased maintenance and support, and professional services in the amount of up to $340,000.00, for a total of$489,203.00 annually. Superion, LLC, is the documented sole source vendor for these services. TERM & RENEWAL OPTIONS-The initial Agreement period began on October 1, 2017 and ended on September 30, 2018. This Agreement allows renewals for up to four additional one-year terms at the City's option. The Water Department exercised the first renewal term, and three renewal options http://apps.cfwnet.org/council_packet/mc review.asp?ID=27270&councildate=9/10/2019 9/23/2019 M&C Review Page 2 of 2 remain. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATIONXERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Water and Sewer Operating Fund. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Dana Burghdoff(8018) Originating Department Head: Chris Harder(5020) Additional Information Contact: Charmaine Baylor (6629) ATTACHMENTS http://apps.cfwnet.org/council.packet/mc review.asp?ID=27270&councildate=9/10/2019 9/23/2019