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Home My WebLink AboutContract 51652-A1 > CSC No.51652-A1 c��csscs�as FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.51652 i i This Amendment("Amendment") is entered into by and between the City of Fort Worth("City") and The Salvation Army, A Georgia Corporation ("Agency') by and through their respective duly authorized agents.City and Agency may be referred to individually as"Party"and collectively as"Parties." WHEREAS, City and Agency made and entered into City Secretary Contract No. 51652 ("Contract')on December 10,2018; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-17-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; ! WHEREAS,Section 5.2.2.2 of the Contract permits Agency to request an amendment of the s budget,subject to written approval by the Director of the City's Neighborhood Services Department,so long as a request is submitted by July 31,2019;and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. WHEREAS,Section 5.3.4 allows for amendments to the agreement to further the program's goals so long as those requests for amendments to performance milestones are submitted by July 31, 2019: WHEREAS, Agency requested an amendment to its performance milestones regarding CDBG funds from City in order to decrease the number of unduplicated clients served from 500 unduplicated clients served to 200 unduplicated clients served due to factors outside of the Program,such as staffing and timing,Agency will not be able to meet the number of unduplicated clients currently in the Agreement;and WHEREAS, due to the reduction in staff, Agency will not require all of the funds that were previously allocated for this program; accordingly, the City and Agency now agree to decrease the funds for this project;and WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City.;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: 1. EXHIBIT"A"-Program Summary and Exhibit`B"-Budget attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT"A"-Program Summary and Exhibit"B"-Budget- j Revised 6/2019,attached hereto. Section 4.1 is hereby amended and replaced in its entirety with the following: Amendment No. 1 to CSC No.51652 ® F9��W�P �® The Salvation Army,A Georgia Corporation(CDBG) aTy SECRETARY FT. WORTH,TX i 4.1 Provide CDBG Funds. City shall provide up to$_53,910.89 of CDBG Funds under the terms and conditions of this Contract. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: Agency will maintain coverage in the form of insurance or bond in the amount of $ 53,910.89 to insure against loss from the fraud,theft or dishonesty of any Agency's officers, agents,trustees,directors or employees. II. This amendment is effective as of the date of execution of this Amendment. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] i Amendment No. 1 to CSC No.51652 Page 2 The Salvation Army,A Georgia Corporation(CDBG) i ACCEPTED AND AGREED: ! The Salvation Army,A Georgia Corporation CITY OF FORT WORTH I Ferna�osta�,2019i ! By: BY: Ronnie Ra mer,t4cas Divionsal Commander Fernando Costa,Assistant City Manager 4 VC)Rs : ATTEST: � ' %0 APPROVE AS TO FORM AND A EGALITY: /�G� � �' •�' F „��-A�uz Pale- B Mary J.K r(0 ,20191 to Ann Pate(Oct y. (/ By: City Secretary `'I Jo Ann Pate,Assistant City Attorney ! M&C:G-19328 TEX � ! 1295 Certification No.2018-363 - Date:August 7,2018 j i I ! CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements i Barbara Asbury Asbury(Oct�O Barbara Asbury,Compliance and Planning Manager i OFFICIAL RECORD Amendment No. 1 to CSC No.51652 CITY S% �R� The Salvation Arm A Georgia Corporation(CDBG) • UV�R �lti Y� g p i EXHIBIT"B"-BUDGET Account Grant Budget Inerense Decrease Total PROGRAM PERSONNEL Salaries 1001 $ 55,670.25 $ 13,181.71 $ 42,488.54 FICA 1002 $ 4,258.77 $ 1,008.40 $ 3,250.37 Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ 15,070.98 $ 6,899.00 $ 8,171.98 Unemployment-State 1005 $ - $ - Worker's Compensation 1006 f Retirement 1007 SUPPLIES AND SERVICE, Office/Program Supplies 2001 $ - Postage 2002 Printing 2003 Computers 2004 Is - Books 2005 Is - MISCELLANEOUS ' Contract Labor 3001 Food Supplies 3002 $ - Teaching Aids 3003 $ - Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 Other Q 3007 OtherO 3008 FACILITY AND UTILITI,S Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Other() 4008 LEGAL,FINANC D INSURANCE _ Fidelity Bond or Equivalent 5001 $ Directors and Officers 5002 $ - General Commercial Liability 5003 $ - OtherQ 5004 BUDGET TOTAL $ 75,000.00 $ - $ 21,089.11 $ 53,910.89 CDBG 51%PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Salvation Army A Georgia Corporation-Amendment 1 Page I The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT"B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT"B"— Budget is July 31,2019. (� I SALARY DETAIL-PROGRAM PERSONNEL Est.Percent to Position Title Annual Salary Grant Amount to Grant Employment Specialist $ 38,480.00 89.7% $ 34,500.00 Employment Specialist-Specialist $ 57,061.00 14.0% $ 7,988.54 TOTAL $ 95,541.00 44.5% $ 42,488.54 FRINGE DETAIL-PROGRAM PERSONNEL j Percent of Est.Percent to Payroll Amount Grant Amount to Grant FICA 7.65% $ 18,427.77 17.64% $ 3,250.37 Life/Disability Insurance $ 1,135.00 j Health/DentalInsurance $ 83,038.98 9.84% $ 8,171.98 Unemployment-State j Worker's Compensation $ 8,536.00 i Retirement $ 13,602.00 1 TOTAL $ 124,739.75 9.2% $ 11,422.35 ii SUPPLIES AND SERVICES Est.Percent to Total Budget Grant Amount to Grant j Office/Program Supplies Postage Printing Computers Books TOTAL $ - MISCELLANEOUS Est.Percent to Total Budget Grant Amount to Grant Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage Other() Other Q TOTAL $ m #DIV/0! $ CDBG 51%PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET AB Christian Learning Center Page 2 i i I I FACILITY AND UTILITIES Est.Percent to Total Budget Grant Amount to Grant Telephone � Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies OtherO TOTAL LEGAL,FINANCIAL AND INSURANCE Est.Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Other( TOTAL $ 220,280.75 24.5% $ 53,910.39 1 I � i CDBG S 1%PSA CONTRACT 20 i 8-2019-EXHIBIT"B"-BUDGET AB Christian Leaming Center Page 3 THE SALVATION ARMY,A GEORGIA EXHIBIT "A" CORPORATION Fort Worth Mabee Center PROGRAM SUMMARY PROGRAM SUMMARY (CDBG) October 1,2018 to September 30,2019 $75,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program will provide clients with employment services and training to increase their job readiness and abilities. Activities include, but are not limited to, resume building,job searching, interviewing skills, job retention, tools for effective workplace communication, and job skills. Clients will be assessed for job readiness and in obtaining and maintaining employment. Clients enrolled in the program will attend a structured course that will consist of either a four week course that will meet once weekly or a fast track course that will meet daily for one week. Once the course is complete, clients work with career services staff to obtain employment. Clients are followed up within 45 days after completion of the program to assess the client's progress in maintaining employment goals. CDBG Funds will be used to pay for a percentage of salaries and benefits for Program employees and child care aide. The percentage of any Program employee's salary and benefits will not exceed the percentage of Fort Worth clients participating in the Program. Services will be available at the following locations on the proposed days and times: The Salvation Army Mabee Center 1855 E. Lancaster Ave., Fort Worth, TX 76103 Monday through Friday, 8:30 a.m. to 4:30 p.m. and evening classes will be provided as determined by participant's need. Agency will conduct multiple job fairs at various locations in Fort Worth. These locations are TBD. Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Agency is a Fort Worth Agency which means at least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all clients served by the Program,whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% of AMI. CDBG 51%PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page I THE SALVATION ARMY,A GEORGIA CORPORATION REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05H Employment Training National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) PROGRAM GOALS: Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 500 Certification of Income Statements that prove at least 255 of the clients served by the Program are Income Eligible Clients. Minimum Number of Clients to be Served: The Program must serve a minimum of 200 Unduplicated Clients as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. CDBG 5 1%PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 2 THE SALVATION ARMY,A GEORGIA CORPORATION EXHIBIT "B" -BUDGET Account Grant Budget Increase Decrease Total _ PROGRAM PERSONNEL _ Salaries 1001 $ 55,670.25 $ 13,181.71 $ 42,488.54 FICA 1002 $ 4,258.77 $ 1,008.40 $ 3,250.37 Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ 15,070.98 $ 6,899.00 $ 8,171.98 Unemployment-State 1005 $ - $ - Worker's Compensation 1006 Retirement 1007 SUPPLIES AND SERVICES Office/Program Supplies 2001 $ Postage 2002 Printing 2003 Computers 2004 $ Books 2005 $ MISCELLANEOUS Contract Labor 3001 Food Supplies 3002 $ Teaching Aids 3003 $ - Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 Other() 3007 OtherO 3008 FACILITY AND UTILITIES _ Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent(City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Other() 4008 LEGAIL.,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 $ Directors and Officers 5002 $ General Commercial Liability 5003 $ - Other() 5004 BUDGET TOTAL $ 75,000.00 $ - $ 21,089.11 $ 53,910.89 CDBG 51%PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Salvation Army A Georgia Corporation-Amendment 1 Page 1 The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT"B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT"B"— Budget is July 31,2019. SALARY DETAIL-PROGRAM PERSONNEL Est.Percent to Position Title Annual Salary Grant Amount to Grant Employment Specialist $ 38,480.00 89.7% $ 34,500.00 Employment Specialist-Specialist $ 57,061.00 14.0% $ 7,988.54 TOTAL 1 $ 95,541.00 44.5% $ 42,488.84 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Est.Percent to Payroll Amount Grant Amount to Grant FICA 7.65% $ 18,427.77 17.64% $ 3,250.37 Life/Disability Insurance $ 1,135.00 Health/DentalInsurance $ 83,038.98 9.84% $ 8,171.98 Unemployment-State Worker's Compensation $ 8,536.00 Retirement $ 13,602.00 TOTAL, $ 124,739.75 1 9.2% $ 11,422.35 SUPPLIES AND SERVICES Est.Percent to Total Budget Grant Amount to Grant Office/Program Supplies Postage Printing Computers Books TOTAL $ - MISCELLANEOUS Est.Percent to Total Budget Grant Amount to Grant Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage Other() Other() TOTAL $ - #DIV/01 $ - CDBG 51%PSA CONTRACT 2018-2019-EXWBIT"B"-BUDGET AB Christian Learning Center Page 2 FACILITY AND UTILITIES Est. Percent to Total Budget Grant Amount to Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Other{) TOTAL LEGAL,FINANCIAL AND INSURANCE Est.Percent to Total Budget Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability OtherO TOTAL $ 220,280.75 24.5% $ 53,910.89 CDBG 5 1%PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET AB Christian Learning Center Page 3