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Home My WebLink AboutContract 51660-A1 CSC No.51660-A1 Cn-or � 2pjg C17'S Cq ry FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.51660 This amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City")and The Salvation Army,a Georgia Corporation("Agency"),a Texas non-profit corporation.City and Agency may be referred to individually as"Party"and jointly as"Parties". WHEREAS the City of Fort Worth ("City") and The Salvation Army, a Georgia Corporation ("Agency") made and entered into City Secretary Contract No. 51660 ("Contract") effective October 1, 2018; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program("ESG"); WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by July 31,2019; WHEREAS, the Agency requested a budget amendment from City in order to expend Urban Development Action Grant(UDAG) proceeds for emergency shelter, homeless prevention, staff salaries and benefits,which includes homeless services,case management and rental assistance,and meet Contract objectives; WHEREAS, the Agency has requested that the Contract term and portions of the funding be extended for Agency to provide emergency shelter services after September 30, 2019, which will allow Agency to achieve the program goals and complete the program; WHEREAS, City believes that the requested budget amendment will help Agency meet the program's goals and further the interests of both Agency and City;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. a. Section 3 shall be amended and replaced in its entirety with the following: The term of this Contract begins on the Effective Date and terminates on February 28,2020, unless earlier terminated as provided in this contract.Exhibit A-I shall describe the allowable activities through September 30,2019,and Exhibit A-2 shall describe the allowable services that shall begin on October 1,2019 until the date of expiration or termination. b. Section 4.1 and 4.2 shall be amended and replaced in its entirety with the following: 4.1 Provide ESG and UDAG Funds. City shall provide up to$183.375.00 of ESG Funds and$66,625.00 of UDAG Funds for a total of $250,000.00 under the terms and conditions herein. Amendment No.1 to CSC No.51660 LTEWORTH, The Salvation Army,a Georgia Corporation(ESG) RETAR'�TX 4.2 Monitor. City will monitor the activities and performance of Agency and any of its contractors, subcontractor or vendors as necessary,but no less than annually.Monitoring by the City will include determining whether Agency is meeting the requirements of the ESG Regulations or applicable UDAG regulations during the term of this Contract. c. Section 5.2.1 shall be amended and replaced in its entirety with the following: 5.2.1 Compliance with ESG and UDAG Regulations and Contract. Agency shall be reimbursed for eligible Program costs with ESG and UDAG Funds only if City determines in its sole discretion that: 5.2.1.1 Costs are eligible expenditures in accordance with ESG and UDAG Regulations. d. Section 5.2.2.1 shall be amended and replaced in its entirety with the following: 5.2.2.1 The ESG and UDAG Funds will be paid on a reimbursement basis in accordance with Exhibit `W-Budget. e. Section 5.2.4 shall be amended and replaced in its entirety with the following: 5.2.4 Payment of ESG and UDAG Funds to Agency. ESG and UDAG Funds will be disbursed to Agency upon City's approval of Reimbursement Requests including submission of Complete Documentation to City in compliance with Section 9.If Agency expends all funds budgeted for the Program prior to February 28,2020,City may hold back a small amount of the ESG and UDAG Funds until the end of the term. During this interim period, Agency must continue to submit Attachment III - Client Data Report in EXHIBIT "D" - Reimbursement Forms monthly. It is expressly agreed by the Parties that any ESG and UDAG Funds not spent or not approved for reimbursement to Agency shall remain with City. f. Sections 5.4 and 11 are amended to include ESG and UDAG funds and shall read as follows: 5.4 Identify Program Expenses Paid with ESG and UDAG Funds. Agency will keep accounts and records in such a manner that City may readily identify and account for Program expenses reimbursed with ESG and UDAG Funds. These records shall be made available to City for audit purposes and shall be retained as required hereunder. ESG and UDAG Funds shall automatically transfer to City or to such assignee as City may designate. 11.Repayment of ESG and UDAG Funds. All ESG AND UDAG Funds are subject to repayment in the event the Program does not meet the requirements of this Contract or in the ESG and UDAG Regulations. If Agency takes any action that results in the City being required to repay all or any portion of the ESG Funds to HUD,Agency agrees it will reimburse City for such repayment.If Agency takes any action that results in City receiving a finding from HUD about the Program,whether or not repayment of all or any portion of the ESG Funds is required of City,Agency agrees City may require that 10% of the ESG Funds be repaid to City as liquidated damages. Amendment No.1 to CSC No.51660 Page 2 The Salvation Army,a Georgia Corporation(ESG) The Parties agree that City's damages in the event of either repayment to HUD being required or receiving a finding from HUD are uncertain and would be difficult to ascertain and may include an impact on City's ESG grant or other federal grant funds, in addition to the finding by HUD or a required repayment of funds to HUD by City. Therefore, the Parties agree that payment under this Section of 10% of the ESG Funds by Agency to City is liquidated damages and not a penalty. g. EXHIBIT"A"—Program Summary attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT"A-1"and EXHIBIT"A-2". EXHIBIT"B"—BUDGET attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT"B-1" and EXHIBIT 1113-2"—BUDGETS Revised 9/20191,attached hereto. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.I to CSC No.51660 Page 3 The Salvation Army,a Georgia Corporation(ESG) ACCEPTED AND AGREED: THE SALVATION ARMY;s Georgia Corporation OF FORT WORTH By: .---" By: Fernando Costa fOct 10,2019) Ronnie Raymer,Lfe4tenant Colonel Fernando oata Assistant City Manager ATTEST: Q�,FRTG APPROVE A I TO FORM AND 7i LEGALITY: Mary Kayser(Oct 11,2019 Jo Ann Pate(Oct 11,201`i; By: By: City Secretary '* Jo Ann Pde,Assistant City Attorney M&C:G-19526 .. Date:May 7,2019 1295 Certification No.2019-47 CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements &a`b�a Barbara Asbury(Oct 10,2)13. Barbara Asbury Compliance and Planning Manager OFFICIAL RECORD CM SECRETARY FT. WORTH, TX Amendment No.1 to CSC No.51660 Page The Salvation Army,a Georgia Corporation(ESG) i I THE SALVATION ARMY,A GEORGIA EXHIBIT"A-1" CORPORATION Fort Worth Mabee Center—Homelessness PROGRAM SUMMARY Programs PROGRAM SUMMARY (ESG) October 1,2018 to September 30,2019 $216,213.13 PERIOD AMOUNT Capitalized terms not defined herein shall have ineanings assigned them in the Contract. PROGRAM: The Program provides three separate service components: 1) Homeless Prevention component includes services for individuals and families who are at risk of homelessness as defined by HUD,including short-term financial assistance for rent and/or utilities,case management,home visits,and life skills training.Any financial assistance will be short-term not to exceed 3 months.Any arrears owed are not included in 3 months. 2) Emergency Shelter component provides safe, clean refuge for homeless families with minor children and single women. While in shelter, clients receive lodging accomodations, food, shower, facilities, hygiene products, case management and referrals. 3) Ranid Re-Housing Services component provides services for individuals and families who are homeless as defined by HUD,including short-term financial assistance for rent and security deposits.Any financial assistance will not exceed 12 months. ESG Funds will be used to pay for financial assistance in the form of rent payments and security deposits payments, including arrears if necessary for Prevention. ESG Funds will also be used to pay for salaries and fringe benefits for Program employees. Agency's office is located at 1855 E. Lancaster, Fort Worth, TX 76103. Case Management services will be provided Monday through Friday, 9:00 a.m. to 5:00 p.m., with evening or weekend appointments scheduled as needed to accommodate client's schedule. Life skills and financial education classes times vary and are held Monday through Friday. REGULATORY CLASSIFICATION: Service Category(if more than one category, specify amount for each): ESG PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 1 The Salvation Army,a Georgia Corporation • ESG Emergency Shelter Component: $78,786.87 ESG Funds $45,000.00 UDAG Funds $33,786.87 • ESG Homeless Prevention Component: $121.213.13 ESG Funds $88,375.00 UDAG Funds $32,838.13 • ESG Rapid Re-Housing Assistance $50,000.00 Regulatory Citation Emergency Shelter: 24 CFR 576.102 Regulatory Citation Homeless Prevention: 24 CFR 576.103 Regulatory Citation Rapid Re-Housing Assistance: 24 CFR 576.104 Component Requirements: Emergency Shelter Agency will maintain documentation that 100% of clients served are homeless and are residing at the shelter. Homeless Prevention Agency will maintain documentation that 100% of clients served are at risk of homelessness as defined by HUD AND that the client's household has annual income at or below 30% of AMI, and that the client lacks sufficient resources and support networks to retain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. Rapid Re-Housing Assistance Agency will maintain documentation that 100% of clients served meet the criteria under paragraph (1)of the homeless definition in 24 CFR 576.2 or meet the criteria in paragraph(4)of the homeless definition and live in an emergency shelter or other place described in paragraph (1) of the homeless definition. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. PROGRAM GOALS: Homeless Prevention Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 155 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Rapid Re-Housing Assistance Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 23 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Emergency Shelter Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 500 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. ESG PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 2 The Salvation Army,a Georgia Corporation EXHIBIT"B"-BUDGET Expended by 9/30/19 Account Grant Budget ESG I UDAG A B C Total EMERGENCY SHELTER ESSENTIAL.SERVICES Salaries 1001 $ 36,750.00 S 36,750.00 $ 185,211.00 $ 221,961.00 FICA 1002 $ 2,586.00 S 2,586.00 $ 14,169.00 $ 16,755.00 Life/Disability Insurance 1003 $ 1,135.00 $ 1,135.00 Heallh/DentalInsurance 1004 $ 5,664.00 S 5,664.00 $ 67,968.00 S 73,632.00 Unemployment-State 1005 Worker's Compensation 1006 $ 8,536.00 S 8,536.00 Office/Printing Supplies 1007 $ 6,403.00 S 6,403.00 Food Supplies 1008 Insurance 1009 $ 15,03 1.00 $ 15,031.00 Accounting 1010 $ 3,401.00 $ 3,401.00 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ 364,021.00 S 364,021.00 Retirement 1012 $ 13,602.00 S 13,602.00 SHELTER OPERATIONS Maintenance 2001 $ 8,200.00 S 8,200.00 Security 2002 $ 205,130.00 S 205,130.00 Insurance 2003 $ 5,300.00 S 5,300.00 Utilities 2004 $ 55,302.00 S 55,302.00 Supplies 2005 $ 5,000.00 $ 26,302.00 $ 31,302.00 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER $ 45,000.00 S 45,000.00 S IS 5,000.00 1 $ 979,711.00 $ 1,029,711.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 $ 25,132.00 $ 25,132.00 $ 9,299.73 $ 20,000.00 $ 64.032.00 S 118,463.73 FICA 3002 $ 1,925.00 S 1,925.00 $ 679.40 $ 4,899.00 S 7,503.40 Life/Disability Insurance 3003 $ 92.00 $ 92.00 Health/DentalInsurance 3004 $ 7,943.00 $ 7,943.00 $ 2,859.00 $ 19,114.00 $ 29,916.00 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 $ 78,618.00 S 78,618.00 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 $ 28,034.00 $ 28,034.00 Unemployment-State 4005 Worker's Compensation 4006 Other Q 4007 SUBTOTAL HR&S S 35,000.00 1$ 35,000.00 i S 12,838.13 $ 106,652.00 $ 20,000.00 $ 88,137.00 $ 262,627.13 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 $ 120,000.00 $ 53,375.00 $ 20,000.00 $ 27,500.00 $ 51,105.00 $ 151,980.00 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 45,000.00 $ 45,000.00 $ 75,000.00 $ 109,000.00 S 229,000.00 Security Deposits 6002 $ 5,000.00 $ 5,000.00 S 5,000.00 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ 170,000.00 1$ 103,375.00 1$ 20,000.00 $ 102,500.00 $ 160,105.00 $ 385,980.00 HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 250,000.00 1$ 183,375.00 $ 32,838.13 $ 111,652.00 $ 122,500.00 $ 1,227,953.00 $ 1,678,318.13 FUNDING: CFW-Awarded UDAG FUNDS FUNDING A:Directions Home FUNDING B:TDHCA ESG FUNDING C:Unrestricted General Donations ESG PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET The Salvation Army,a Georgia Corporation-Amendment 1 Page I THE SALVATION ARMY,A GEORGIA EXHIBIT"A-2" CORPORATION Fort Worth Mabee Center—Homelessness PROGRAM SUMMARY Programs PROGRAM SUMMARY (ESG) October 1,2018 to February 28,2020 $33,786.87 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides three separate service components: 1) Homeless Prevention component includes services for individuals and families who are at risk of homelessness as defined by HUD,including short-term financial assistance for rent and/or utilities,case management,home visits,and life skills training.Any financial assistance will be short-term not to exceed 3 months. Any arrears owed are not included in 3 months. 2) Emergency Shelter component provides safe, clean refuge for homeless families with minor children and single women. While in shelter, clients receive lodging accommodations, food, shower, facilities, hygiene products, case management and referrals. 3) Ranid Re-Housing Services component provides services for individuals and families who are homeless as defined by HUD, including short-term financial assistance for rent and security deposits. Any financial assistance will not exceed 12 months. ESG Funds will be used to pay for financial assistance in the form of rent payments and security deposits payments, including arrears if necessary for Prevention. ESG Funds will also be used to pay for salaries and fringe benefits for Program employees. Agency's office is located at 1855 E. Lancaster, Fort Worth, TX 76103. Case Management services will be provided Monday through Friday, 9:00 a.m. to 5:00 p.m., with evening or weekend appointments scheduled as needed to accommodate client's schedule. Life skills and financial education classes times vary and are held Monday through Friday. REGULATORY CLASSIFICATION: Service Category(if more than one category,specify amount for each): ESG PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 1 The Salvation Army,a Georgia Corporation • ESG Emergency Shelter Component: $78,786.87 ESG Funds $45,000.00 UDAG Funds $33,786.87 • ESG Homeless Prevention Component: $121.213.13 ESG Funds $88,375.00 UDAG Funds $32,838.13 • ESG Rapid Re-Housing Assistance Component: $50,000.00 Regulatory Citation Emergency Shelter: 24 CFR 576.102 Regulatory Citation Homeless Prevention: 24 CFR 576.103 Regulatory Citation Rapid Re-Housing Assistance: 24 CFR 576.104 Component Requirements: Emergency Shelter Agency will maintain documentation that 100% of clients served are homeless and are residing at the shelter. Homeless Prevention Agency will maintain documentation that 100% of clients served are at risk of homelessness as defined by HUD AND that the client's household has annual income at or below 30% of AMI, and that the client lacks sufficient resources and support networks to retain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided,including rental amounts and compliance with ESG Minimum Habitability Standards. Rapid Re-Housing Assistance Agency will maintain documentation that 100%of clients served meet the criteria under paragraph (1)of the homeless definition in 24 CFR 576.2 or meet the criteria in paragraph(4)of the homeless definition and live in an emergency shelter or other place described in paragraph (1) of the homeless definition. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. PROGRAM GOALS: Homeless Prevention Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 155 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Rapid Re-Housing Assistance Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 23 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment IIL Emergency Shelter Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 500 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. ESG PSA CONTRACT 2018-2019—EXHIBIT"A"—PROGRAM SUMMARY Page 2 The Salvation Army,a Georgia Corporation EXHIBIT"B"-BUDGET UDAG Expended by expended by Account Grant Budget 9/30/19 1 2/28/2020 A B C Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 36,750.00 $ 36,750.00 $ 24,239.30 $ 185,211.00 S 246,200.30 FICA 1002 $ 2,586.00 $ 2,586.00 $ 1,938.20 $ 14,169.00 $ 18,693.20 Life/Disability Insurance 1003 $ 1,135.00 S 1,135.00 Health/Dental Ins;urance 1004 $ 5,664.00 $ 5,664.00 $ 7,609.37 $ 67,968.00 $ 81,241.37 Unemployment-State 1005 Worker's Compensation 1006 $ 8,536.00 S 8,536.00 Office/Printing Supplies 1007 $ 6,403.00 $ 6,403.00 Food Supplies 1008 Insurance 1009 $ 15,031.00 S 15,031.00 Accounting 1010 $ 3,401.00 $ 3,401.00 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ 364,021.00 $ 364,021.00 Retirement 1012 $ 13,602.00 $ 13,602.00 SHELTER OPERATIONS Maintenance 2001 $ 8,200.00 S 8,200.00 Security 2002 $ 205,130.00 S 205,130.00 Insurance 2003 $ 5,300.00 $ 5,300.00 Utilities 2004 $ 55,302.00 S 55,302.00 Supplies 2005 $ 5,000.00 $ 26,302.00 S 31,302.00 Repairs 2006 Othero 2007 SUBTOTAL EMERGENCY SHELTER S 45,000.00 $ 45,000.00 S 33,786.87 $ 5,000.00 $ 979,711.00 S 1,063,497.87 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 $ 25,132.00 S 34,431.73 $ 20,000.00 $ 64,032.00 $ 118,463.73 FICA 3002 $ 1,925.00 S 2,604.40 $ 4,899.00 S 7,503.40 LifeMisability Insurance 3003 $ 92.00 S 92.00 Health/Dental Insurance 3004 $ 7,943.00 S 10,802.00 $ 19,114.00 $ 29,916.00 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 $ 18,618.00 $ 78,618.00 FICA 4002 Life/Disability Insurance 4003 Health/DentalInsurance 4004 $ 48,034.00 $ 28,034.00 Unemployment-State 4005 Worker's Compensation 4006 Other() 4007 SUBTOTAL HR&S S 35,000.00 IS 47,838,13 S 1 6,652.00 $ 20,000.00 S 88,137.00 S 262,627.13 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 $ 120,000.00 S 73,375.00 $ 27,500.00 $ 51,105.00 S 151,980.00 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 45,000.00 $ 45,000.00 $ 75,000.00 $ 109,000.00 $ 229,000.00 Security Deposits 6002 $ 5,000.00 $ 5,000.00 $ 5,000.00 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 MoteUHotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE S 170,000.00 S 123,375.00 $ 102,500.00 $ 160,105.00 S 385,980.00 HOMELESS MANAGEMENT INFORMATION SYSTEM MIS) HMIS Software Costs 70p1 SUBTOTAL EMS BUDGET TOTAL S 250,000.00 S 216,213.13 S 33,786.87 S 11,652.00 S 122,500.00 S 1,227,953.00 S 1,712,105.00 FUNDING: CFW-Awarded UDAG FUNDS FUNDING A:Directions Home FUNDING B:TDHCA ESG FUNDING C:Unrestricted General Donations ESG PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET The Salvation Army,a Georgia Corporation-Amendment l Page 1