HomeMy WebLinkAboutContract 37013-A4 (2) 678
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AMENDMENT No.4 CONACT .
erg, TO CITY SECRETARY CONTRACT
4�
L 9 g NMEREAS, the City of Fort Worth (CITY) and Kimley-Horn
and Associates, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 37013, (the CONTRACT) which was
authorized by M&C C-22765 on the 15th day of April, 2008 in
the amount of $2,533,113. 00; and
WHEREAS, the CONTRACT was subsequently revised by:
Amendment No. 1 in the amount of $1,580,000 .00 which was
authorized by M&C C-25303, Amendment No. 2 in the amount of
1,896,000 . 00 which was authorized by M&C C-26276 on May 21,
2013 and Amendment No.3 in the amount of $1,736,800 .00 which
was authorized by M&C C- 26838 on June 10, 2014; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Water and Sanitary Sewer Main Relocations for the Trinity
River Vision (TRV) - Central City Project and the Trinity
Uptown Service Area, Phase 1 - Bridge and Channel
Relocations; and
WHEREAS, it has become necessary to execute Amendment
No. 4 to the CONTRACT to include an increased scope of work
and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
January 7, 2016, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$1,596, 900 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $9,342,813 . 00 .
OFFICIAL RECORD
�5 � Page -1- CITY SECRETARY
FT.WORTHS TX
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Kimley-Horn and Associates, Inc.
Jesus J. Chapa Glenn ry, P.E.
Assistant City Manager
Manager Senior Vice-President
DATE: �17 -/� DATE: O� ` r 7
APPROVAL RECOMMENDED:
drew T Cronberg,Qater
E.
Assistant Director, Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-27628
Date: February 16, 2016
XQ_jaol�_r Douglas W. Black Zg r 20/6- L3f
Senior Assistant City Attorney
*OR?'
ATTEST:
Mary
Ma J a ser
City S cretary d `
OFFICIAL RECORD
CITY SECRETARY
Page -2- FT,WORTH, TX
M&C Review Page 1 of 4
Official site of the City or Fort Worth,Texas
CITY COUNCIL AGENDA FoKT
DATE: 2/16/2016 REFERENCE NO.: C-27628 LOG NAME: 60WSTRAVA4-KHA
CODE: C TYPE: NOW PUBLIC CONSENT HEARING:
NO
SUBJECT: Authorize Execution of Amendment No. 4 to City Secretary Contract No. 37013 with
Kimley-Horn and Associates, Inc., in the Amount of$1,596,900.00 for Water and Sanitary
Sewer Main Relocations for the Trinity River Vision -Central City Project and the Trinity
Uptown Service Area Phase 4, Provide for Project Costs for a Project Total in the Amount
of$9,342,813.00 and Adopt Appropriaton Ordinances and Reimbursement Resolution
(TRV- RELATED EXPENSES ELIGIBLE FOR REIMBURSEMENT FROM THE TRWD)
(COUNCIL DISTRICTS 2 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Appropriation Ordinances increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of$283,796.00 and the Sewer Capital Projects Fund in the
amount of$147,535.00;
2. Authorize the execution of Amendment No. 4 to City Secretary Contract No. 37013 with Kimley-Horn
and Associates, Inc. in the amount of$1,596,900.00 for Trinity River Vision - Central City Project and the
Trinity Uptown Service Area Phase 4; and
3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds of
future debt for the Trinity River Vision -Central City Project and the Trinity Uptown Service Area Phase 4.
DISCUSSION:
On April 15, 2008, (Mayor and Council Communication (M&C) C-22765) the City Council authorized an
Engineering Agreement in the amount of$2,533,113.00 for water and sanitary sewer main relocations for
the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 4.
The Engineering Agreement was subsequently revised by Amendment No. 1 (M&C C-25303, November
15, 2011) in the amount of$1,580,000.00 to provide for Phase 2A, Amendment No. 2 (M&C C-26276, May
21, 2013) in the amount of$1,896,000.00 to provide for Phase 2B and Amendment No. 3 (M&C C-26838,
June 10, 2014) in the amount of$1,736,800.00 to provide for Phase 3.
This Amendment No. 4 allows Kimley-Horn and Associates, Inc., to commence with the necessary design
work for Phase 4.
The proposed scope of services for Trinity River Vision - Central City Project and the Trinity Uptown Service
Area Phase 4 includes the following:
Design for the relocation of conflicting water and/or sanitary sewer mains for Gateway/Oxbow Valley
Storage Site E Channel Segments A, B, C and D;
Construction phase services;
Permit acquisition;
Coordination meetings with TRV Management Team, TRV partners and Staff;
Subsurface utility engineering;
Geotechnical investigations;
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Design Program Management;
Holly Water Systems Analysis;
Ham Branch Sanitary Sewer Study; and
Panther Island Sanitary Sewer Master Plan
Kimley-Horn and Associates, Inc., proposes to provide the necessary additional services for a lump sum fee
of$1,596,900.00. Staff considers the fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $431,331.00 (water: $283,796.00 and sewer: $147,535.00) is required
for program management, real property acquisitions, material testing and inspection. This project will have
no impact on the Water Department's operating budget.
Upon approval of this amendment, the total of these water, sanitary sewer and major storm drain
appropriations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase
4 Project will be$39,885,975.00. This project is anticipated to be included in a future revenue bond issue
for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio
along with the appropriation authority authorized under the Direct Purchase Note (DPN) program will be
used to provide interim financing for this project until debt is issued. To the extent resources other than the
Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged
interest that is equivalent to the overall rate of return being earned by the City portfolio (currently
approximately one-percent annually). Should the City's portfolio not support the liquidity needed to provide
an interim short-term financing source, another funding source will be required, which could mean issuance
of securities under the DPN program or earlier issuance of Water and Sewer revenue bonds than is
currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse
the Water and Sewer portfolio and the City' s portfolio in accordance with the attached Reimbursement
Resolution.
The City Council adopted the Water Department's Fiscal Year 2016 -2020 Five-Year Capital Improvement
Plan on February 2, 2016 (M&C G-18662). This City Council-adopted plan includes this specific project,
with funding identified through the DPN program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. This debt must be issued within approximately three years to provide reimbursement for these
expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and
the funding source will have to be made whole through other budgetary methods. Adoption of this
resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-
exempt bond proceeds.
Appropriations for the Trinity River Vision - Central City and the Trinity Uptown Service Area Phase 4
Project will consist of the following:
Existing Additional Future 1[Description Appropriations A propriations A ropriations Project Total*
11
Engineering $14 222 727.00 $ 0.00 $ 573 634.00 $14 796 361.00
Construction F $2 5557 177.00 $ 0.00 $4 667 900.00 $26 225 077.00
Project Management,
Real Property
Acquisitions, Inspection,
Testing and
Contingencies $3,674,740.00 $431,331.00 $ 344,175.00 $ 4,450,246.00
Project Total $39,454,644.00 $431,331.00 $5,686,709.00 $45,471,684.00
* Numbers rounded for presentation purposes.
Appropriations for the Trinity River Vision -Central City and the Trinity Uptown Service Area Phase 4
Project will consist of the following by fund:
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Fund Appropriations*
Specially Funded Projects Fund 39007 $10,715,680.00
Water/Sewer DPN Fund 56005 $6,855,400.00
Water and Sewer Bond 2015A 56007 $6,167,422.00
Water Capital Fund 59601 $14,404,709.00
Sewer Capital Fund-Legacy 59607 $7 328 473.00
Project Total $46,471,684.00
Numbers rounded for presentation purposes.
Of the $1,596,900.00 cost of this amendment, the amount of$1,368,784.00 is necessitated by the Trinity
River Vision (TRV) Project while the remaining amount of$228,116.00 is non-TRV related. Having met its
$26.6 million commitment to the TRV Project, the City will be reimbursed the amount of$1,368,784.00 by
the Tarrant Regional Water District(TRWD) upon contract completion, in accordance with the provisions of
the executed Interlocal Agreement between the City and the TRWD (City Secretary Contract No.
43425). Staff will record a receivable every month for reimbursable expenses and the TRV Program
Manager in the Planning and Development Department will be responsible for collecting the full
reimbursement from TRWD upon project completion. Available resources in the 2017 Water and Sewer
Revenue Bonds Capital Project Fund will be used to provide interim financing until reimbursement occurs.
Once reimbursement is received, the revenue will be receipted to the 2017 Water and Sewer Revenue
Capital Project Fund.
M/WBE OFFICE: Kimley - Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by
committing to 25 percent M/WBE participation on this Amendment No. 4. The City's goal on this
amendment is 25 percent.
This project is located in COUNCIL DISTRICTS 2 and 9, Mapsco 62U and 62V.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the Water Capital Projects Fund and the Sewer
Capital Projects Fund. After the appropriations for this project are completed, the balance in the Water
Capital Projects Fund will be $11,519,588.00 and the balance in the Sewer Capital Projects Fund will be
$14,621,522.00. In addition, funds are available as directed by M&C G-18375 in the 2017 Water and
Sewer Revenue Bonds Capital Project Fund for funding the Trinity River Vision-Central City Project and the
Trinity Uptown Service Area Phase 4 Project to pay expenses which will be incurred on this contract until
reimbursement is received from the TRWD, as depicted in the following table:
Fund Existing Additional Future Project Total*
Appropriations Appropriations Appropriations
Specially Funded
Projects Fund 39007 $ 5 129 971.00 $ 0.00 $5 585 709.00 $10 715 680.00
Water/Sewer DPN Fund
56005 $ 6 855 400.00 $ 0.00 $ 0.00 $ 6 855 400.00
Water&Sewer Bond
2015A 56007 $ 6,167,422.00 $ 0.00 $ 0.00 $ 6,167,422.00
Water Capital Fund
59601 $14,120,912.00 $283,796.00 $ 0.00 $14,404,708.00
Sewer Capital Fund-
Legacy 59607 $ 7,180,938.00 $147,535.00 $ 0.00 $ 7,328,473.00
Project Total $39 454,643.00 $431 331.00 11 $5 585 709.00 $45,471 683.00
" Numbers rounded for presentation purposes.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
59601 0600430 4905420 C00969 2016 $283 796.00
59607 0700430 4905420 C00969 2016 $147,535.00
59601 0600430 5110101 C00969 C01780 2016 $283,769.00
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59607 0700430 5110101 1 C00969 C01780 1 2016 $147,535.00�
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
59 001 0600430 5110101 C00969 C01780 2016 $283,769.00
59607 0700430 5110101 C00969 C01780 2016 $147,535.00
56005 0600430 5330500 1 C00969 C01733 2016 $291,368.00
56005 0700430 5330500 1 C00969 C01733 2016 $1,305,532.00
Submitted for City Manager's Office by: Jay Chapa (6122)
Originating_Department Head: John Carman (8246)
Additional Information Contact: Liam Conlon (6824)
ATTACHMENTS
60WSTRAVA-KHA REIMB RESOLUTION.doc
60WSTRAVA4 KHA MAP01.pdf
60WSTRAVA4-KHA sewer.docx
60WSTRAVA4-KHA water.docx
KimleyHorn Associates CPN 00969.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=21980&councildate=2/16/2016 2/15/2016
I
Kimley>>>Horn
January 7, 2016
Mr. Liam Conlon
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
RE: City's Water&Sanitary Sewer Relocations for the Trinity River Vision Central City
Project&the Trinity Uptown Service Area Phase 1—Bridge and Channel Relocations
Amendment No. 4—Phase 4
KHA No. 061018052
�I
Dear Liam:
Kimley-Horn and Associates, Inc. is pleased to submit our Amendment No.4 for the City's Trinity River
Vision Project. Attached is the additional scope of services (Attachment A) and the following is a
summary of the individual project descriptions and the scope and fee per project for Amendment No.
4. The fees for this Amendment, as stated in Attachment B, are not to exceed $1,596,900, increasing
the total not to exceed fee to$9,342,813.
Part 3— Main St. $8,600
o This project consists of water and sanitary sewer relocations where conflicts existed with
the USACE Main Street Bridge project. The project includes approximately 10,300 LF of
8-to 36-inch water pipe, two vertical shafts to facilitate boring beneath the railroad,
approximately 1,000 LF of 8-and 15-inch sanitary sewer pipe and approximately 400 LF
of storm sewer pipe. The project area encompasses the Main Street/Commerce Street
area north of downtown Fort Worth as well as the White Settlement/Kansas Street Area
west of downtown.
o Amendment 4 includes the following project phases
■ Construction Phase Services—Record Drawings
Part 4—Channel Segment B $329,200
o This project involves abandoning the existing 54-inch M-248 which is in conflict with the
USACE Channel Segment B project. In order to perform this abandonment, flow in M-
248 will be diverted into the existing 42-inch single barrel siphon to the south. This
involves approximately 1,200 of proposed 8-to 24-inch sanitary sewer installation.
o Amendment 4 includes the following project phases:
■ Ten months of Construction Phase Service
801 - - • 0 Ft.Worth,TX 76102 �c
Kim ey>>>Horn Page 2
Part 6—White Settlement $8,600
o This project consists of water and sanitary sewer relocations due to the USACE White
Settlement Bridge Project. This includes over 5,000 LF of 8-to 36-inch water line and
two vertical shafts to allow for boring under the railroad.Also included is approximately
1,060 LF of 8-and 12-inch sanitary sewer line and sanitary sewer line abandonments.
The project area encompasses the White Settlement/Kansas Street Area west of
downtown.
o Amendment 4 includes the following project phases:
■ Construction Phase Services—Record Drawings
Part 7—Gateway Oxbow Site E $33,800
o This project includes the abandonment of M-126(18-inch)within Gateway Park Mitigation
Site E to allow for USACE excavation. It includes approximately 2,200 LF of 15-to 24-
inch sanitary sewer and a double barrel 12-and 18-inch siphon under the existing Trinity
River.
o Amendment 4 includes the following project phases:
■ Two months of Construction Phase Services
Part 10—Channel Segment A $287,650
o This project consists of water and sanitary sewer relocations associated with the USACE
Channel Segment A Project and includes approximately 1,750 LF of 12-inch water line
and 4,700 LF of 8-to 24-inch sanitary sewer line in order to clear conflicts for the
USACE. The project area encompasses the N Main Street/N Houston Street area north
of downtown Fort Worth.
o Amendment 4 includes the following project phases:
■ Final Design
• Bidding Phase Services
■ Construction Phase Services
■ Right-of-Way and Easement Services
■ Permitting
Part 13—Channel Segment D (Plug D) $86,600
o This project consists of sanitary sewer relocations due to the USACE Channel Segment
D (Plug D) Project. The project includes approximately 3,300 LF of 54-to 72-inch sanitary
sewer line as well as a double barrel 36-and 42-inch siphon crossing the existing
■iiiWl�illil�1i11111� 801 - - • • Ft.Worth,T 76102
Kimley)))Hor1 1 Page 3
Trinity River. The project area encompasses the Forest Park Blvd area between N
Henderson St and W 71h St parallel to the existing Trinity River.
o Amendment 4 includes the following project phases:
■ Conceptual Design
■ Survey and Subsurface Utility Exploration Services
■ Permitting
Part 14—Channel Segment C $378,200
o This project involves relocation of the portion of the existing 66-inch M-545 which is in
conflict with the USACE Channel Segment C project. This project will involve installation
of approximately 1,900 LF of 66-inch sanitary sewer, a double barrel 36-and 42-inch
siphon across the existing Trinity River, and a double barrel 42-and 54-inch siphon
crossing the proposed Channel Segment C.
o Amendment 4 includes the following project phases:
■ Conceptual Design
■ Preliminary Design
■ Right-of-Way and Easement Services
■ Permitting
Design Program Management $308,400
o This Amendment includes 14 months of overall program management for the Water and
Sanitary Sewer Relocations for the Trinity River Vision Central City Project. This includes
project kickoff meetings, coordination meetings, monthly reporting, scheduling, capital
planning and tracking and other tasks necessary to manage the program as a whole.
Holly Analysis $15,000
o This project includes the review and documentation of area plans for within the University
of North Texas Health Science Center and Trinity Uptown areas.
Development Reviews $30,000
o This project includes the review of upcoming development projects in the TRV, Cultural
District and Downtown Areas. Upon review, recommendations will be provided for
necessary infrastructure improvements for the proposed development based on the
recommended design criteria.
A
• • 801 - • I Ft.Worth, 76102c •
i
Kimsey>>>Horn Page 4
Mitigation Areas $40,000
o This project includes the review of the USACE Valley Storage, Ecosystem Restoration,
and/or Recreation Plans for impacts to the City's water and sanitary sewer systems.
o Amendment 4 includes the following anticipated projects:
■ 19 University Drive Design Review—Valley Storage
■ 20.01 Gateway/Oxbow Sites A&C Construction—Valley Storage
■ 20.02 Gateway/Oxbow Site E Design—Valley Storage
Ham Branch Study $12,100
o Kimley-Horn submitted a draft report for the FWCC Ham Branch Valley Storage Impacts
with recommended improvements. This scope will finalize the report based on the City's
selection of the improvements.
Panther Island Sanitary Sewer Master Plan $39,000
o The Trinity River Vision Authority has started their Panther Island Master Plan project to
help determine what is required for future developments. The City has completed the
water system master plan for this area. This scope will develop the sanitary sewer
master plan for the Panther Island area.
Additional Services $19,750
o The City has requested we allocate an amount for unanticipated services for this project.
For the services listed above, the following table summarizes the fee per Work Phase:
Work Phase Water Sewer Total
31 $85,971 $373,689 $459,660
32 $171,941 $747,379 $919,320
33 $28,657 $124,563 $153,220
51 $3,980 $60,720 $64,700
Total Project $290,549 $1,306,351 $1,596,900
Kimley>>>Horn Page 5
For this Amendment as summarized above, the recommended breakdown for FWCC and Non-FWCC
services is as follows:
Description FWCC Non-FWCC Total
Part 3 Main Street $6,966 $1,634 $8,600
Part 4 Channel Segment B $329,200 $0 $329,200
Part 6 White Settlement $8,428 $172 $8,600
Part 7 Gateway Site E $5,071 $28,729 $33,800
Part 10 Channel Segment $230,120 $57,530 $287,650
Part 13 Channel Segment D(Plug D) $86,600 $0 $86,600
Part 14 Channel Segment C $378,200 $0 $378,200
Design Program Management $308,400 $0 $308,400
Holly Analysis $0 $15,000 $15,000
Development Reviews $0 $30,000 $30,000
Mitigation Areas $40,000 $0 $40,000
Ham Branch Study $0 $12,100 $12,100
Panther Island Sanitary Sewer Master Plan $0 $39,000 $39,000
Additional Services $0 $19,750 $19,750
Total Project $1,392,985 $203,915 $1,596,900
.I 801 - - • 0
Kim ey.'O Horn Page 6
The following table summarizes our recommended budget revisions and shows the revised total
contract amount:
Original Amend Amend Amend Amend Revised
Description Fee No. 1 No.2 No.3 No.4 Contract
Pre-
Engineering $ 243,500 $ 221,300 $ 307,300 $ 294,800 $ 464,250 $1,531,150
Conceptual
Engineering $ 365,413 $ 345,400 $ 157,100 $ 230,800 $ 77,000 $1,175,713
Preliminary
Construction
Plans $ 852,500 $ 520,500 $ 525,800 $ 535,500 $ 173,300 $2,607,600
Final
Construction
Plans $ 974,200 $ 434,000 $ 502,900 $ 87,000 $ 282,900 $2,281,000
Pre-
Construction
Services $ 30,400 $ 40,600 $ 57,900 $ 37,500 $ 18,700 $ 185,100
Construction
Phase
Services $ 67,100 $ 18,200 $ 345,000 $ 551,200 $ 580,750 $1,562,250 {
1
Total Project $2,533,113 $1,580,000 $1,896,000 $1,736,800 $1,596,900 $9,342,813
Kimley-Horn will subcontract a portion of these services to Gorrondona&Associates, Inc.; JQ
Infrastructure, LLC; PIC-Printing, LLC;The Rios Group; and Lamb-Star Engineering, M/WBE
subconsultants. The amount we will be subcontracting is$399,500. This represents an M/WBE
participation percentage of 25.0%for these additional services. With these Additional Services, our
revised contract amount will be$9,342,813. This will revise our total contract M/WBE participation
from$2,456,675 (31.7%)to$2,856,175 (30.6%).
i
i
• • 801 - • I Ft.Worth,
Kimley>>)Horn Page 7
The water and sewer design fees are as follows:
Water Sanitary Sewer
Original Contract $ 1,346,789 $ 1,186,324
Phase 2A $ 462,400 $ 1,117,600
Phase 2B $ 732,800 $ 1,163,200
Phase 3 $ 669,700 $ 1,067,100
Phase 4 $ 290,549 $ 1,306,351
Total Project $3,602,238 $ 5,840,575
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Texas Registration No. F-928
Glenn A. Gary, P.E.
Sr.Vice President
GAG:ctd
K:1FTW UtilitiesX061018052XPPPIPhasa_4_contract-FY2015-2016%KHA Contract110-27-2015_NPB TRV Amendment 4 Summary Ltr..docx
raTMIL6111 • 801 - • 1 Ft.Worth, 76102Q
M&C Review Page 1 of 4
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT
DATE: 2/16/2016 REFERENCE NO.: C-27628 LOG NAME: 60WSTRAVA4-KHA
CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO
SUBJECT: Authorize Execution of Amendment No. 4 to City Secretary Contract No. 37013 with
Kimley-Horn and Associates, Inc., in the Amount of$1,596,900.00 for Water and Sanitary
Sewer Main Relocations for the Trinity River Vision - Central City Project and the Trinity
Uptown Service Area Phase 4, Provide for Project Costs for a Project Total in the Amount
of$9,342,813.00 and Adopt Appropriaton Ordinances and Reimbursement Resolution
(TRV- RELATED EXPENSES ELIGIBLE FOR REIMBURSEMENT FROM THE TRWD)
(COUNCIL DISTRICTS 2 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Appropriation Ordinances increasing estimated receipts and appropriations in the
Water Capital Projects Fund in the amount of$283,796.00 and the Sewer Capital Projects Fund in the
amount of$147,535.00;
2. Authorize the execution of Amendment No. 4 to City Secretary Contract No. 37013 with Kimley-Horn
and Associates, Inc. in the amount of$1,596,900.00 for Trinity River Vision - Central City Project and the
Trinity Uptown Service Area Phase 4; and
3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds of
future debt for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 4.
DISCUSSION:
On April 15, 2008, (Mayor and Council Communication (M&C) C-22765) the City Council authorized an
Engineering Agreement in the amount of$2,533,113.00 for water and sanitary sewer main relocations for
the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 4.
The Engineering Agreement was subsequently revised by Amendment No. 1 (M&C C-25303, November
15, 2011) in the amount of$1,580,000.00 to provide for Phase 2A, Amendment No. 2 (M&C C-26276, May
21, 2013) in the amount of$1,896,000.00 to provide for Phase 2B and Amendment No. 3 (M&C C-26838,
June 10, 2014) in the amount of$1,736,800.00 to provide for Phase 3.
This Amendment No. 4 allows Kimley-Horn and Associates, Inc., to commence with the necessary design
work for Phase 4.
The proposed scope of services for Trinity River Vision - Central City Project and the Trinity Uptown Service
Area Phase 4 includes the following:
Design for the relocation of conflicting water and/or sanitary sewer mains for Gateway/Oxbow Valley
Storage Site E Channel Segments A, B, C and D;
Construction phase services;
Permit acquisition;
Coordination meetings with TRV Management Team, TRV partners and Staff;
Subsurface utility engineering;
Geotechnical investigations;
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Design Program Management;
Holly Water Systems Analysis;
Ham Branch Sanitary Sewer Study; and
Panther Island Sanitary Sewer Master Plan
Kimley-Horn and Associates, Inc., proposes to provide the necessary additional services for a lump sum fee
of$1,596,900.00. Staff considers the fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $431,331.00 (water: $283,796.00 and sewer: $147,535.00) is required
for program management, real property acquisitions, material testing and inspection. This project will have
no impact on the Water Department's operating budget.
Upon approval of this amendment, the total of these water, sanitary sewer and major storm drain
appropriations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase
4 Project will be $39,885,975.00. This project is anticipated to be included in a future revenue bond issue
for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio
along with the appropriation authority authorized under the Direct Purchase Note (DPN) program will be
used to provide interim financing for this project until debt is issued. To the extent resources other than the
Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged
interest that is equivalent to the overall rate of return being earned by the City portfolio (currently
approximately one-percent annually). Should the City's portfolio not support the liquidity needed to provide
an interim short-term financing source, another funding source will be required, which could mean issuance
of securities under the DPN program or earlier issuance of Water and Sewer revenue bonds than is
currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse
the Water and Sewer portfolio and the City' s portfolio in accordance with the attached Reimbursement
Resolution.
The City Council adopted the Water Department's Fiscal Year 2016 -2020 Five-Year Capital Improvement
Plan on February 2, 2016 (M&C G-18662). This City Council-adopted plan includes this specific project,
with funding identified through the DPN program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. This debt must be issued within approximately three years to provide reimbursement for these
expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and
the funding source will have to be made whole through other budgetary methods. Adoption of this
resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-
exempt bond proceeds.
Appropriations for the Trinity River Vision - Central City and the Trinity Uptown Service Area Phase 4
Project will consist of the following:
Additional Future Project Total*
Appropriations Appropriations Appropriations
Description Existing
$14,222 727.00 $ 0.00 $ 573 634.00 $14,7
Engineering
Construction $21 557 177.00 $ 0.00 $4 667 900.00 $26 225 077.00
Project Management,
Real Property
Acquisitions, Inspection,
Testing and
Contingencies $3,674,740.00 $431,331.00 $ 344,175.00 $ 4,450,246.00
Project Total $39,454,644.00 $431,331.00 $5,585,709.00 $45,471,684.00
* Numbers rounded for presentation purposes.
Appropriations for the Trinity River Vision - Central City and the Trinity Uptown Service Area Phase 4
Project will consist of the following by fund:
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M&C Review Page 3 of 4
Fund Appropriations*
Specially Funded Projects Fund 39007 $10,715,680.00
Water/Sewer DPN Fund 56005 $6,855 400.00
Water and Sewer Bond 2015A 56007 $6,167,422.00
Water Capital Fund 59601 $14,404,709.00
Sewer Capital Fund-Legacy 59607 $7,328,473.00
Project Total $45,471,684.00
* Numbers rounded for presentation purposes.
Of the $1,596,900.00 cost of this amendment, the amount of$1,368,784.00 is necessitated by the Trinity
River Vision (TRV) Project while the remaining amount of$228,116.00 is non-TRV related. Having met its
$26.6 million commitment to the TRV Project, the City will be reimbursed the amount of$1,368,784.00 by
the Tarrant Regional Water District (TRWD) upon contract completion, in accordance with the provisions of
the executed Interlocal Agreement between the City and the TRWD (City Secretary Contract No.
43425). Staff will record a receivable every month for reimbursable expenses and the TRV Program
Manager in the Planning and Development Department will be responsible for collecting the full
reimbursement from TRWD upon project completion. Available resources in the 2017 Water and Sewer
Revenue Bonds Capital Project Fund will be used to provide interim financing until reimbursement occurs.
Once reimbursement is received, the revenue will be receipted to the 2017 Water and Sewer Revenue
Capital Project Fund.
M/WBE OFFICE: Kimley- Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by
committing to 25 percent M/WBE participation on this Amendment No. 4. The City's goal on this
amendment is 25 percent.
This project is located in COUNCIL DISTRICTS 2 and 9, Mapsco 62U and 62V.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the Water Capital Projects Fund and the Sewer
Capital Projects Fund. After the appropriations for this project are completed, the balance in the Water
Capital Projects Fund will be $11,519,588.00 and the balance in the Sewer Capital Projects Fund will be
$14,621,522.00. In addition, funds are available as directed by M&C G-18375 in the 2017 Water and
Sewer Revenue Bonds Capital Project Fund for funding the Trinity River Vision-Central City Project and the
Trinity Uptown Service Area Phase 4 Project to pay expenses which will be incurred on this contract until
reimbursement is received from the TRWD, as depicted in the following table:
Fund Existing Additional Future project Total*
Appropriation _Appropriations I Appropriations
Specially Funded
Projects Fund 39007 $ 5 129 971.00 $ 0.00 $5 585 709.00 $10 715 680.00
Water/Sewer DPN Fund
56005 $ 6,855,400.00 $ 0.00 $ 0.00 $ 6 855 400.00
Water&Sewer Bond
2015A 56007 $ 6,167,422.00 $ 0.00 $ 0.00 $ 6,167,422.00
Water Capital Fund
59601 $14,120,912.00 $283,796.00 $ 0.00 $14,404,708.00
Sewer Capital Fund Legacy 59607 $ 7,180,938.00 $147,535.00 $ 0.00 $ 7,328'473.00
Project Total $39 454,643.00 $431 331.00 $5 586,709.00 $45 471 683.00
* Numbers rounded for presentation purposes.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
59601 0600430 4905420 C00969 2016 $283,796.00
59607 0700430 4905420 C00969 2016 $147,535.00
59601 0600430 5110101 C00969 C01780 2016 $283,769.00
i
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M&C Review Page 4 of 4
1 1 59607 1 0700430 1 5110101 1 C00969 I I C01780 1 2016 1 $147,535.0d
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
59601 0600430 5110101 C00969 C01780 2016 $283,769.00
59607 0700430 5110101 C00969 C01780 2016 $147,535.00
56005 0600430 5330500 C00969 C01733 2016 $291,368.00
56005 0700430 5330500 C00969 C01733 2016 $1,305,532.00
Submitted for City Manager's Office by: Jay Chapa (6122)
Originating Department Head: John Carman (8246)
Additional Information Contact: Liam Conlon (6824)
ATTACHMENTS
60WSTRAVA-KHA REIMB RESOLUTION.doc
60WSTRAVA4 KHA MAP01.pdf
60WSTRAVA4-KHA sewer.docx
60WSTRAVA4-KHA water.docx
Kimley Horn Associates CPN 00969.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21980&councildate=2/16/2016 2/17/2016