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HomeMy WebLinkAboutContract 52979 RECEDED CSC No. 52979 OCZ 28 2019 GI c�Sicp�AFtY H INTERLOCAL AGREEMENT FOR THE SCHOOL RESOURCE OFFICER PROGRAM FORT WORTH INDEPENDENT SCHOOL DISTRICT This agreement("Agreement")is made and entered into between the City of Fort Worth, a home rule municipal corporation of the State of Texas ("City"), acting by and through Jesus J. Chapa, its duly authorized Assistant City Manager, and the Fort Worth Independent School District ("FWISD"), a political subdivision of the State of Texas located in Tarrant County and a legally constituted Independent District("District"), acting by and through Dr.Kent P.Scribner,its duly authorized Superintendent. RECITALS WHEREAS, this Agreement is made under the authority granted to the City and the District pursuant to the Texas Government Code, Chapter 791, known as the INTERLOCAL COOPERATION ACT; WHEREAS,the citizens of Fort Worth and the City Council have determined that the security of students is paramount; WHEREAS, District wishes to participate in the School Resource Officer Program ("SRO Program")through which City provides school security to participating school districts with facilities within the City's territorial limits using City's police officers; and WHEREAS, City will receive funds through the Fort Worth Crime Control and Prevention District("CCPD")to assist in funding City's portion of the SRO Program costs. NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements herein expressed, the Parties agree as follows: AGREEMENT DOCUMENTS: The Agreement documents shall include the following: 1. This Agreement for the SRO Program 2. Exhibit A—Scope of Services 3. Exhibit B—Payment Schedule Exhibits A and B, attached hereto are incorporated herein and made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A and B and the OFFICIAL RECORD FWISD&CFW FY 2020 SRO Interlocal Agreement CITY§ RETARY FT. WORTH,TX terms and conditions set forth in the body of this Agreement,the terms and conditions set forth in the body of this Interlocal Agreement shall control. The term "District" shall include the District, and its officers, agents, employees, representatives, servants,contractors or subcontractors. The term "City"shall include its officers,employees,agents,and representatives. The term"Party" shall refer to either the City or the District. The term "Parties"shall refer to both the City and the District. 1. SCOPE OF SERVICES. City hereby agrees to provide the District with school security services for the purpose of creating a safe educational environment, in partnership with the District.The City will provide Fort Worth Police Department("FWPD")officers at District schools within the territorial limits of Fort Worth. The District covenants and agrees to fully cooperate with the City in the implementation of the SRO Program. Attached hereto and incorporated for all purposes incident to this Agreement is "Exhibit A,"Scope of Services,more specifically describing the services to be provided hereunder. 2. TERM. This Agreement shall commence on October 1,2019("Effective Date")and shall continue in full force and effect until September 30, 2020, unless terminated earlier in accordance with the provisions of this Agreement. 3. CONSIDERATION. The District shall pay City$3,894,050.11 in accordance with the provisions of this Agreement and the Payment Schedule attached as "Exhibit B." Such Agreement amount is based upon fixed expenditures for personnel and operating costs for police officers assigned to the SRO Program. The Agreement amount represents 50% of all personnel and operating costs incurred by the City for the forty-four (44)police officers,which does not include the command staff, assigned to the District. The Agreement amount also includes the District's proportional share of the personnel, training and operating costs of the FWPD command staff that oversee the SRO Program. The command staff costs are shared by all participating school districts, and the participating school districts pay a proportional amount of the command staff costs based on the number of SRO Program officers assigned to each participating school district. The command staff includes: one(1)detective; five(5) sergeants; two (2) relief police officers; and one (1) lieutenant assigned to the SRO Program. In FWISD&CFW FY 2020 SRO Interlocal Agreement Page 2 of 1 I addition, the Agreement amount includes the District's proportional share of the administrative operating fees of SRO-assigned patrol vehicles. In the event that an officer is on leave due to an occupational injury, the Agreement Amount shall not be reduced or amended due to such absence unless agreed by both Parties in writing. It is understood and agreed that District shall remit funds to the City within thirty(30)calendar days following receipt of an official invoice. Invoices shall be provided by City to District on a monthly basis. 4. TERMLNATION. 4.1 CCPD Funds This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement.Before terminating this Agreement for the reason stated above,City will provide written notice to District and provide District with 15 days to cure deficiency. 4.2 Convenience. Either Party may terminate this Agreement at any time and for any reason by providing the other Party with 30 days' written notice of termination. 4.3 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by either the City or the District in any fiscal period to fund the SRO Program, that Party will notify the other Party of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to that Party of any kind whatsoever. 4.4 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the Expiration Date,the District shall pay City for services actually rendered up to the effective date of termination and City shall continue to provide the District with services requested by the District and in accordance with this Agreement up to the effective date of termination. Within thirty(30)days after the effective date of such termination, City shall forward to District a final invoice for the FWISD&CFW FY 2020 SRO Interlocal Agreement Page 3 of 11 appropriately prorated unpaid balance due on the Agreement Amount for services rendered and District shall remit payment in full within thirty(30)days after the date of such invoice. 5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION. 5.1 Disclosure of Conflicts.Both Parties hereby warrant to the other Party that they have made full disclosure in writing of any existing or potential conflicts of interest related to services under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this Agreement, the Parties hereby agree immediately to make full disclosure to the other Party in writing. 5.2 Confidential Information. The Parties, each for itself and its officers, agents and cmployccs,agree that they shall treat all information provided to it by the other Party as confidential and shall not disclose any such information to a third party without the prior written approval of the other Party. 5.3 Unauthorized Access. The Parties shall store and maintain City and District Information in a secure manner and shall not allow unauthorized users to access,modify,delete or otherwise corrupt City or District Information in any way. The Parties shall notify the other Party immediately if the security or integrity of any City or District information has been compromised or is believed to have been compromised, in which event, the Party shall, in good faith, use all commercially reasonable efforts to cooperate with the other Party in identifying what information has been accessed,modified,deleted or otherwise corrupted by unauthorized means and shall fully cooperate with the other Party to protect such information from fiirther unauthorized tampering. 5.4 Federal Law'Enforcement Database Access. If District, or any District Personnel, has access to any federal law enforcement database or any federal criminal history record information system, including but not limited to Fingerprint Identification Records System ("FIRS"),Interstate Identification Index System("III System"),National Crime Information Center ("NCIC")or National Fingerprint File("NFF"),that is governed by and/or defined in Title 28,Code of Federal Regulations Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal justice as defined therein on behalf of the City under this Agreement, District shall comply with the Criminal Justice Information Services Security Policy and CFR Part 20, and shall separately execute the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. 6. RIGHT TO AUDIT. Each Party agrees that the other Party shall, until the expiration of three years after final payment under this Agreement,or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, FWISD&CFW FY 2020 SRO Interlocal Agreement Page 4 of 11 documents,papers and records of the other Party involving transactions relating to this Agreement at no additional cost to the Party. Each Party agrees that the other Party shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The requesting Party shall give the other Party reasonable advance notice of intended audits. Section 6 shall survive the termination or expiration of this Agreement. 7. INDEPENDENT CONTRACTOR. District shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of City. City shall operate hereunder as in independent contractor and not as an officer, agent, servant, or employee of the District. City shall be solely responsible for the acts and omissions of its officers, members, agents, servants, and employees. District shall be solely responsible for the acts and omissions of its officers, members, agents, servants, and employees. Neither City nor District shall be responsible under the Doctrine of Respondent Superior for the acts and omissions of the officers,members, agents, servants, or employees of the other. Nothing in this Agreement shall waive any statutory or common-law immunity or defense of City or District. 8. PROPERTY LOSS. The Parties shall in no way nor under any circumstances be responsible for any property belonging to the other Party, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged. 9. PROVISIONS REGARDING AGE. City and District covenant that neither it nor any of its officers,members, agents,employees, program participants, or subcontractors, while engaged in the performance of this Agreement shall, in connection with the employment, advancement, or discharge of employees,or in connection with the terms,conditions or privileges of their employment,discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. 10. LIABILITYANDEMNIFICATION TO THE EXTENT PERMITTED BY LAW, AND WITHOUT THE WAIVER OF ANY U% MUINITY OR DEFENSE,DISTRICT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT FWISD&CFW TFY 2020 SRO 1lnterlocal Agreement Page 5 of 11 ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF DISTRICT,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. Section 10 shall survive the termination or expiration of this Agreement. 11. NON-DISCRIMINATION COVENANT. District, for itself, its personal representatives, assigns, subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance of District's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. Section 11 shall survive the termination or expiration of this Agreement. 12. NOTICES. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1)hand-delivered to the other Party, c/o the designated person listed below; or (2) received by the other Party by United States Mail, registered, return receipt requested,addressed as follows: Citv of Fort Worth FWISD Attn:Jesus J. Chapa Attn: Dr. Kent P. Scribner Assistant City Manager Superintendent 200 Texas Street 100 N. University Drive Fort Worth, Texas 76102-6311 Fort Worth,Texas 76107 With Copy to the City Attorney With Copy to District's General Counsel At same address At same address 13. GOVERNMENTAL POWERS/IMMUNITIES. It is understood and agreed that by execution of this Agreement, the Parties do not waive or surrender any of their governmental powers or immunities. 14. NO WAIVER. The failure of the City or District to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or District's respective right to insist upon appropriate performance or to assert any such right on any future occasion. FWISD&CFW FY 2020 SRO Interlocal Agreement Page 6 of 11 15. GOVERNING LAW/VENUE. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16. SEVERABILITY. If any provision of this Agreement is held to be invalid,illegal or unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 17. FORCE MAJEURE. The City and District shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including,but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or any other similar causes. 18. HEADINGS NOT CONTROLLING. Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 19. APPROVAL OF AGREEMENT. The governing bodies of City and District have approved the execution of this Agreement, and the persons signing the Agreement have been duly authorized by the governing bodies of the City and District to sign this Agreement on behalf of the governing bodies. 20. REVIEW OF COUNSEL. The Parties acknowledge that each Party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the etTect that any ambiguities are to be resolved against the drafting Party shall not be employed in the interpretation of this Agreement or exhibits hereto. FWISD&CFW FY 2020 SRO Interlocal Agreement Page 7 of i l 21. AMENDMENTS. No amendment of this Agreement shall be binding upon a Party hereto unless such amendment is set forth in a written instrument,which is executed by an authorized representative of each Party. 22. ENTIRETY OF AGREEMENT. This Agreement, including Exhibits A and B, contains the entire understanding and agreement between the City and District, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent it conflicts with any provision of this Agreement. 23. COUNTERPARTS. This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. [Signature page follows] FWISD&CPW FY 2020 SRO Interlocal Agreement Page 8 of 11 APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR OF FORT WORTH FWISD iris Gpy Jesus J.Chapa(Oct 24,2019) Jesus J. Chapa Dr. Kent P. Scribner Assistant City Manager Superintendent Date: ---- - ------_ Date: f p- D 8 --- APPROVAL RECOMMENDED APPROVED AS TO FORM AND Elwin Kraus LE ALITY FOR FN ISD Edwin Kraus(Oct 23,2019) Edwin Kraus Chief of Police Alex der Athanason APPROVED AS TO FORM AND FWISA General Counsel LEGALITY FOR CITY OF FORT WORTH Matt Murray(Oct 24,2019) ATTEST 0 Matthew A. Murray Assistant City Attorney MaryJ.Kayser(Oct 27, 019) Mary J. Kayser City Secretary Date: _ M&C Form 1295 Certification No:NOT REQUIRED Contract Compliance Manager: By signing I acknowledge.that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 4--4..l V Sasha Kane(Oct 23,2019) Sasha Kane Sr. Contract Compliance Specialist OFFICIAL RECORD FWISD&CFW FY 2020 SRO Interlocal Agreement CITE sSIG tIETARY FT. WORTH,TX EXHIBIT A SCOPE OF SERVICES 1. City,through the commander of the SRO Program,shall assign FWPD officers to specific schools within the District to provide school security and officers shall work directly with the District's school principals. 2. There shall be forty-four(44)City police officers assigned to the District for the SRO Program. In addition,there shall be a command staff comprised of one:(1)detective;five(5)sergeants;two(2) relief police officers; and one (1) lieutenant assigned to the SRO Program. The Lieutenant shall conunand the SRO Program. Additional officers will not be provided to District during the Term of the Agreement. The District shall submit a written request for addi.onal Police Officers to Cite ten (10) months prior to the start of a new Fiscal vear (the end of the month of December). 3. Assigned officers shall have the SRO Program as their primary duty, and will not be regularly assigned additional police duties. City reserves the right,however, to reassign any or all officers temporarily in the event of an emergency or when the City,in its sole discretion,deems necessary. 4. City shall coordinate assignment and duty hours with District. If necessary,to liandle unplanned absences at schools, FWPD officers from other units may be assigned temporarily to provide coverage. City shall not provide replacements for officers who are on leave due to an occupational injury. Replacement officers,when available,will be assigned to District when the assigned police officer's absence is for an extended period of time. 5. City shall provide to the officers assigned to the SRO Program all the law enforcement training and certification,vehicles and police equipment,benefits,and insurance(including liability coverage) that are provided to all City's police officers. District shall provide any radio equipment necessary to allow the assigned officers to communicate with District staff. 6. The City shall maintain emergency response plans for every school within their jurisdiction.To the extent allowed under Texas law,these plans shall be kept confidential within the Fort Worth Police Department for security purposes, but meetings shall be held with authorized representatives of District to provide relevant information and excerpts from the,plan necessary for implementation. City's Chief of Police shall designate a commander to be responsible for maintenance and dissemination of these plans. 7. All police personnel assigned to the SRO program will remain subject to the rules and regulations applicable to all sworn personnel,including Genera] Orders, Special Orders, Personnel Rules and Regulations,directives,and other applicable law. FWISD&CFW FY 2020 SRO lnterlocal Agreement Page 10 of 11 EXHIBIT B PAYMENT SCHEDULE District will remit 11 payments at$324,504.18 per month within 30 days of receipt of an invoice from the City and the final payment of$324,504.13 $324,504.18 x 11 =$3,569,545.98 Final Payment $ 324,504.13 Total Payments $3,894.050.11 FWISD&CFW FY 2020 SRO lnterlocal Agreement Page 11 of 11