HomeMy WebLinkAboutContract 49894-R2 CSC No. 49894-R2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 14, 2019
SILVER CREEK MATERIALS INC
Attn: Jennifer Lutz
PO BOX 150665
FORT WORTH,TX 76108
Re: Contract Renewal Notice
Contract No. CSC No. 49894 (the"Contract")
Renewal Term No. 2: October 2, 2019 to October 1, 2020
The above referenced Contract with the City of Fort Worth expires on October 2,2019(the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the
parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged, except for the price increase reflected in
Exhibit B-R2.
To agree to renew the Contract for an additional one (1)year period,please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://foi-tworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
D is Hunter, Asst Parts Materials Supervisor
Field Operations, Water Department
817-392-5028
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OffICIAL RECJR
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CITY SECRET
FT WORTH
Contract Renewal Page 1 of 2
CSC No. 49894-R2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract,including
By: _ ensuring all performance and reporting
Name: Dana Bur ff requirements.
Title: Assistant City Manager
By. _"'"''"'"'
xe�s!�_
APPROVAL RECOMMENDED: Name:D us Hunter
Title:.Asst Parts/Materials Supervisor
/rr APPROVED AS TO FORM AND
By: (4 l•. LEGALITY:
Name: Christopher P. Harder
Title: PE Director
Water Department
By:
ATTEST: Name: Douglas Black
Title: Assistant City Attorney
f CONTRACT AUTHORIZATION:
By: / M&C: _P-12096
Name: lgar J.Ka r T FQi Date Approved:_ —t 2- I
Title: City Secretary R
'� ly Form 1295 Certification No.: 1A
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By: Ii F-1L. CL ,...,yl
Name: Anovrj s,,PS
__..........._.Title:.....ci.M ..j�kOkyCT".JF' t1�i� ..... ........ ...... ..... .. ...._..... -- rFT.
.._.......IAL RECORD
SECRETARY
WORTH,TX
Contract Renewal Page 2 of 2
EXHIBIT B -- R2_
PRICE SCHEDULE
RFP 17-0373-BULK DISPOSAL AND MATERIAL
Estimated Unit Total
Proposal Item Quantity UOM Price Price
Bulk Material Disposal for soil,concrete&
asphalt from cleanup of water and sewer
repairs, 10 Yard Loads 4,000 EA $ 30.00 $ 120,000.00
Top Soil 1,000 CUYD $ 11.34 $ 11,340.00
Crushed Limestone 1,000 TON $ 24.23 $ 24,230.00
Backfill Sand 200 CUYD $ 7.47 $ 1,494.00
TOTAL PROPOSAL PRICE $ 157,064.00
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FR �i
REFERENCE **M&C 19- 13PAMEND BULK
DATE: 8/20/2019 NO.: 0066 LOG NAME: DISPOSAL & MATERIAL
WATER SKR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to an Existing Purchase Agreement with Silver Creek Materials
Inc. for bulk disposal services and bulk material to Increase the Total Annual Amount to
$312,000.00 for the Water Department. (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City council authorize an amendment to an existing Purchase Agreement
with Silver Creek Materials Inc. for bulk disposal services and bulk material to increase the total
annual amount to $312,000.00 for the Water Department.
DISCUSSION:
On October 2, 2017, the City Council approved M&C P-12096, authorizing an annual amount of up to
$200,000 per year for an Agreement with Silver Creek Materials Inc. for bulk disposal service and
bulk materials, pertaining to excavation spoils and restoration, for an inital one-year term, with four
one-year annual renewal terms. During the first one-year term of this Agreement, increased needs
for these services and materials necessitated a $50,000 administrative change order, which brought
the contract amount to $250,000.
Because the City's needs for bulk disposal service and bulk materials is exceeding $250,000
annually, staff recommends and is now requesting authorization to amend and increase the existing
Purchasing Agreement by $62,500, to an annual amount of$312,000.00. As in the original
agreement, the contract does not guarantee that a specific amount of goods and services will be
purchased. According to the United States Producer Price Index for nonmetallic mineral products, if
the unit prices are not increasing then the orginal contract amount will not increase.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office, in accordance with BDE ordinance, because the
purcahase of goods or services is from sources where subcontracting or supplier opportunities are
negigible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the Water and Sewer Fund, prior to an expenditure
being made, the participating department has the responsibility to validate the availability of funds.
BQN\\
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Fund Department Account Project I Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity I Budget Reference# ount
ID ID Year (Chartfield 2)JAm
Submitted for City Manager's Office by:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27214&councildate=8/20/2019 8/26/2019
M&C Review Page 2 of 2
Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Steven Rathers (2057)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27214&councildate=8/20/2019 8/26/2019