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Home My WebLink AboutContract 43436-A8 CITY SECRETARY (',0rl T RACT NO. 13g3 e_A 8 o �o k AMENDMENT NO. 8 TO CITY SECRETARY CONTRACT NO. 43436 �o PROFESSIONAL SERVICES AGREEMENT STA CONSULTING WHEREAS, the City of Fort Worth (hereafter "City") and International Consulting Acquisition Corp dba STA Consulting, (hereafter "STA"), collectively the "parties," entered into City of Fort Worth City Secretary Contract ("CSC") No. 43436, (hereafter "Agreement") which was authorized by the City Council by M&C C-25670 on July 26, 2012; and WHEREAS, the City has embarked upon a business and technology transformation initiative to replace its current collection of legacy financial and administrative information systems with an integrated enterprise solution (commonly known as an Enterprise Resource Planning or ERP System); and WHEREAS, the City has engaged the services of STA to provide expert guidance, oversight, recommendations and planning assistance to the City in the management and execution of this strategic initiative; and WHEREAS, STA will serve as the City's Principal ERP Consultant for the full ERP project lifecycle from initiation to the implementation of an ERP system and initial project closeout; and WHEREAS,the agreement was amended on or about April 18, 2016,via CSC 43436-Al to extend the timeline of support and increase Compensation by $1,788,836.00; and WHEREAS,the agreement was further amended on or about December 16,2016,via CSC 43436-A2 to further extend the timeline support and include post-go-live support, add financial modules and upgrade the ERP system and increase Compensation by$907,718.00; and WHEREAS, the agreement was further amended on or about October 21, 2017, via CSC 43436-A3 to include additional post-go-live support and implementation assistance and increase Compensation by$882,000.00; WHEREAS,the agreement was further amended on or about June 19,2018,via CC 43436- A4 to include Robotic Process Automation(RPA)Production Pilot and increase Compensation by $87,000.00; and CFW/STA OFFICIAL RKORI Amendment No.8 to CSC No.43436 CITV SECRETARY Page 1 of FT. WORT ,,,x WHEREAS,the agreement was further amended on or about June 29,2018,via CC 43436- A5 to include additional implementation advisory services and project delivery assistance and increase Compensation by$486,580.00; and WHEREAS, the agreement was further amended on or about February 12, 2019, via CC 43436-A6 to include additional implementation advisory services and project delivery assistance and increase Compensation by$224,100.00; WHEREAS, the agreement was further amended on or about June 28, 2019, via CC 43436-A7 to include system support and project delivery assistance and Robotic Process Automation (RPA) by$340,400.00; and WHEREAS, the parties wish to amend the Agreement to include extend the timeline of system support and project delivery assistance for the City's Enterprise Resource Planning System. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows: 1. Section 3. COMPENSATION of the Agreement shall be modified to include system support and project delivery assistance for an amount not to exceed$323,125.00 for a total contract amount not to exceed $ 9,969,581.00 2. The Agreement is hereby amended to add "Exhibit B-8," Major Task Areas, to include system support and project delivery assistance beginning upon execution of the Amendment, continuing until December 31, 2020. "Exhibit B-8" is attached hereto and incorporated into the Agreement for all purposes. 3. The Agreement is hereby amended to add"Exhibit C-8,"Payment Schedule,which amends the Agreement to include projected payments for this Agreement. "Exhibit C-8"is attached hereto and incorporated into the Agreement for all purposes. 4. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. [SIGNATURE PAGE FOLLOWS] CFW/STA Amendment No.8 to CSC No.43436 Page 2 of 5 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including By: ensuring all performance and reporting Name: Kevin Gunn requirements. Title: Assistant City Manager By: APPROVAL RECOMMENDED: Name: David Zellmer Title: Sr, IT Solutions Manager APPROVED AS TO FORM AND By: LEGALITY: Namkjt6ger Wright Titlek Interim IT Solutions Director By: ATTEST: Name: Join Stro. Title: Assistant Cit Attorney �' '• CONTRACT AUTHORIZATION: By: F Name: ary J. a r ® M&C: 19-0362 Title: City Secretary •-;��.4 Date Approved: 12/3/2019 U= JJO 1a95' aOiq-55b871 STA Consulting By: Name: Nathan Frey Title: Partner OFFICIAL RECORD CFw i STA CITY SECRETARY Amendment No.8 to CSC No.43436 Page 3 of 5 FT, WORTH,TX 1 EXHIBIT B-8 MAJOR TASK AREAS Task Area Start End Advisory Services and Implementation Assistance 1. Production Support ® Provide Production Support for System Users, Problem Research, and Solution Definition ® Provide weekly activity emails Provide Help Desk Ticket Support Jan Sep ® 2020 2020 2. Project Support Project support areas include: ® Project Management for Financials PUM project ® PeopleSoft advisory services for PeopleSoft related activities such as Inventory Management Project CFW/STA Amendment No.8 to CSC No.43436 Page 4 of 5 Projected Projected i Month 'Payment Payment Amount Date Jan-20 $ 35,903 Feb-20 Feb-20 $ 35,903 Mar-20 Mar-20 $ 35,903 Apr-20 Apr-20 $ 35,903 May-20 May-20 $ 35,903 Jun-20 Jun-20 $ 35,903 Jul-20 Jul-20 $ 35,903 Aug-20 Aug-20 $ 35,902 Sep-20 Sep-20 $ 35,902 Oct-20 $ 325,125 CFW/STA Amendment No.8 to CSC No.43436 Page 5 of 5 12/9/2019 M&C Review Official site of the City of Fort Worth,Texas CXYY COUNCK AGENDA 'F011T WO R 7 I DATE: 12/3/2019 REFERENCE **M&C 19- LOG NAME: 04STA CONSULTING CONTRACT NO.: 0362 AMENDMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contract Amendment No. 8 to City Secretary Contract No. 43436 with International Consulting Acquisition Corporation d/b/a STA Consulting in an Amount Not to Exceed $323,125.00 to Provide Additional Production and Project Support for the Financials Upgrade Project which will Upgrade PeopleSoft (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contract Amendment No. 8 with International Consulting Acquisition Corporation d/b/a STA Consulting in an amount not to exceed $323,125.00 to provide production and project support. DISCUSSION: This M&C provides the necessary authorization to enter into an Amendment with STA to provide production support for the Financials Upgrade Project, which will upgrade PeopleSoft Financials and PeopleSoft Purchasing to the latest the most current Oracle versions.Additionally, the M&C will provide project support for the implementation of the PeopeSoft Inventory Management System for the Fire and TPW Departments. STA Consulting has been under contract since 2012 and have provided professional consulting services for ERP when the PeopleSoft Financials project commenced. They have intimate knowledge of the City's system and processes. On June 4, 2019, the City Council approved Mayor and Council Communication (M&C P-12336) to execute Amendment No. 7 for STA Consulting (STA) to provide additional system support, project delivery assistance and Robotic Process Automation. Funding for these initiatives shall not exceed $323,125.00. This M&C will bring the total contract amount to $9,969,581.00. M/WBE OFFICE - International Consulting Acquisition Corp. d/b/a STA Consulting agrees to maintain its initial M/WBE commitment of 11 percent that it made on the original Agreement and extend and maintain that same 11 percent to all prior amendments up to and inclusive of this Amendment No. 8. Therefore, International Consulting Acquisition Corp. d/b/a STA Consulting remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment Form executed by an authorized representative of its company. ADMINISTRATIVE AMENDMENT -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. AGREEMENT TERM - This Amendment updates the contract expiration to December 31, 2020. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated, of the General Fund and that, prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Fdudget I Reference# Amount ID I ID I Year (Chartfield 2) FROM apps.cfwnet.org/council_packet/mc review.asp?ID=27509&councildate=12/3/2019 1/2 12/9/2019 M&C Review F E Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2)) Fund Department I Account Project Program Activity Budget Reference# Amount ID�_-__ t _ era Car fielyd-2) _. .... Submitted for City Manager's Office by_ Kevin Gunn (2015) Originating Department Head: Roger Wright (2230) Additional Information Contact: Anabelle Pannell (8461) ATTACHMENTS apps.cfwnet.org/counciI_packet/mc_review.asp?ID=27509&counci[date=12/3/2019 2/2