HomeMy WebLinkAboutContract 36864 Ci T Y SECRETARY
CONTRACT NO.
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made
and entered into by and between the CITY OF FORT WORTH (the "City"), a home
rule municipal corporation organized under the laws of the State of Texas, acting by and
through Tom Higgins, its duly authorized Acting Assistant City Manager, and FORT
WORTH PARTNERSHIP FOR COMMUNITY DEVELOPMENT ("FWPCD"), a
Texas nonprofit corporation in good standing with the State of Texas, acting by and
through Charlotte B. Sobel, its duly authorized President/Chief Executive Officer.
RECITALS
A. On or about January 29, 2007, the City and FWPCD entered into that certain
Professional Services Agreement on file in the City Secretary's Office as City Secretary
Contract No. 34839 (the "First Agreement") pursuant to which FWPCD agreed to
provide assistance to the City by leveraging private sector funds to aid neighborhood
housing and commercial development sponsored by nonprofit community development
corporations under the Program, as outlined more specifically in the First Agreement.
B. The Initial Contract Period of the First Agreement expired January 28, 2008.
The First Agreement allows the City and FWPCD to renew the First Agreement for up
to two (2) consecutive additional terms of twelve (12) months each if the Scope of
Work under the First Agreement is not completed by the end of the Initial Contract
Period. As provided in this Agreement, the City and FWPCD now wish to renew the
First Agreement for up to one (1) additional term of twelve (12) months in order to
allow FWPCD more time to complete the Scope of Work set forth in the First
Agreement.
C. In addition to renewing the First Agreement, the City and FWPCD desire for
FWPCD to provide continuing or additional services beyond those specified in the
Scope of Work under the First Agreement and for the City to provide additional funding
to FWPCD in consideration for such continuing or additional services under the
Program, as more specifically set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual benefits and promises
contained herein and for other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the City and FWPCD agree as follows:
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04-07-0 8 A09: 18 I
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Professional Services Agreement between
City of Fort Worth and Fort Worth Partnership for Community Development
AGREEMENT
1. SCOPE OF WORK.
1.1. FWPCD's Services.
Pursuant to and in accordance with the First Agreement, the First
Agreement is hereby renewed and incorporated herein by reference for all
purposes in order to allow FWPCD to complete the Scope of Work set forth in
the First Agreement. Any compensation payable for such work shall be paid
from funds originally appropriated pursuant to Ordinance No. 17287-11-2006,
which was adopted by the City Council on November 14, 2006 at the same time
that the City Council approved execution of the First Agreement, and as
appropriated in the City's 2007-08 fiscal year budget. In addition to completing
the Scope of Work under the First Agreement, FWPCD hereby agrees to provide
the City's Economic and Community Development Department ("ECD") and
the Housing Department with continuing and additional professional consulting
services to assist certain Fort Worth community-based development
organizations in providing comprehensive community economic development
and diverse, focused activities that produce housing units and create and retain
jobs, and to complete other comprehensive projects that result in substantial,
measurable improvements in the quality of life in low and moderate income
neighborhoods of the City, as more specifically set forth in Exhibit "A",
attached hereto and hereby made a part of this Agreement for all purposes
(collectively, the "Second Year's Scope of Work"). The City and FWPCD
may change the Second Year's Scope of Work by substituting an amended
Exhibit "A", signed by both the City and FWPCD, which shall then be attached
to this Agreement and made a part of this Agreement for all purposes.
1.2. City's Duties.
The City shall provide FWPCD access on a reasonably timely basis to
various City personnel for interviews, questions, consultation, document reviews
and other forms of participation necessary to the Second Year's Scope of Work.
The City shall also provide FWPCD with reasonable facilities and equipment in
order to allow FWPCD to perform its duties and obligations under this
Agreement when it is necessary for FWPCD to be on-site.
1.3. Work Schedule.
Within one hundred and twenty (120) days following the Effective Date
of this Agreement (as defined at Section 2) the City and FWPCD shall complete
a written work schedule applicable to the Second Year's Scope of Work
("Work Schedule") for the Term (as defined at Section 2). This Work
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Professional Services Agreement between
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Schedule shall establish timetables and milestones relating to and in accordance
with each step or line item of work referenced in Exhibit "A" for the Term.
1.4. Negotiation of Agreement for Third Year of Program.
Prior to the expiration of the Term, the City and FWPCD shall use
commercially reasonable efforts to prepare a mutually agreeable Scope of Work
and Work Schedule for a third year of the Program that covers the twelve (12)-
month period immediately following the expiration of the Term of this
Agreement. The Scope of Work and the Work Schedule for this third year of
the Program shall be addressed in a written agreement in substantially the same
form as this Agreement, subject to approval by the City Council. The amount of
compensation payable by the City to FWPCD under such agreement shall not
exceed $275,000.00, subject to appropriation of such funds by the City Council.
2. TERM.
This Agreement shall commence on January 29, 2008 ("Effective Date") and
shall expire on January 28, 2009 (the "Term") thereafter unless terminated earlier in
accordance with the provisions of this Agreement. Should FWPCD not complete the
Second Year's Scope of Work by the end of the Term, the City and FWPCD may renew
the contract by written consent of both parties up to one (1) additional twelve (12)-
month term, provided that the City has appropriated sufficient funds in its then-current
fiscal year budget to pay FWPCD.
3. COMPENSATION.
Subject to the provisions of Sections 4.2 and 4.3 of this Agreement, the City
shall pay FWPCD a sum not to exceed $275,000.00 ("Year 2 Funding Commitment")
in various installments for services to be provided and expenses to be incurred in the
carrying out and fulfillment of FWPCD's duties and obligations under this Agreement
for the Term. The first installment shall equal $68,528.26. In order to receive the first
installment, FWPCD shall submit to the City a request for payment that will include (i)
the Work Schedule referred to in Section 1.3; (ii) a revised budget that shows how the
Year 2 Funding Commitment will be spent in a format substantially similar to that
attached as-Exhibit "B", and (iii) evidence that sufficient financial controls and policies
are in place to ensure adequate accountability and oversight on the expenditure of funds.
The City shall provide FWPCD any objections with respect to such submitted
information within ten (10) business days. Should the City have no objections to such
submitted information, the City agrees to pay the first installment no later than thirty
(30) days after the request for payment. Notwithstanding anything to the contrary
herein, the amount and timing of each subsequent installment shall be dependent on the
amount of funds that the City Council has appropriated for purposes of this Agreement
and the work provided by FWPCD, as determined in the sole, but reasonable discretion
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Professional Services Agreement between
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of the City. FWPCD will submit quarterly reports, in a format substantially similar to
that attached hereto as Exhibit "C", for services and activities undertaken by
Contractor in performance of this Agreement. Each report will be signed by a duly
authorized agent or contractor and submitted by the 15th day of the month following the
quarter which is reported.
The City and FWPCD may renew this Agreement in accordance with Section 2,
provided that the City and FWPCD first agree on the amount of compensation to be
paid to FWPCD for services rendered during such renewal period and the City has
appropriated sufficient funds in the then-current fiscal year for such services to be
undertaken in the subsequent renewal period.
4. TERMINATION.
4.1. Written Notice.
The City and FWPCD may terminate this Agreement at any time and for
any reason by providing the other party thirty (30) calendar days' advance
written notice of termination.
4.2. Fiscal Funding Out.
FWPCD understands and agrees that as of the execution date of this
Agreement by both the City and FWPCD, the City Council has only
appropriated $68,528.26 for purposes of this Agreement. Additional
appropriations by the City Council will be necessary in order for FWPCD to be
paid any additional compensation hereunder. Nothing herein compels the City
Council to appropriate additional funds for purposes of this Agreement, and
FWPCD understands and agrees that unless such additional funds are so
appropriated, the City shall have no obligation to pay FWPCD more than
$68,528.26 for any services provided pursuant to the Second Year's Scope of
Work. Notwithstanding anything to the contrary herein, the parties understand
and agree that if the City Council fails to appropriate additional funds for
purposes of this Agreement, either party may immediately terminate this
Agreement without further obligation to the other party.
4.3. Duties and Obligations of the Parties.
Subject to Section 4.2, in the event that this Agreement is terminated
prior to the conclusion of its Term, the City shall pay FWPCD for services
actually rendered as of the effective date of termination and FWPCD shall
continue to provide the City with services requested by the City and in
accordance with this Agreement up to the effective date of termination.
FWPCD shall not be obligated to return to the City any compensation or other
sums previously paid to FWPCD by the City pursuant to this Agreement,
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Professional Services Agreement between
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provided that FWPCD timely performs all components of the Second Year's
Scope of Work for which such sums have been paid.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL
INFORMATION.
FWPCD hereby warrants to the City that FWPCD has made full disclosure in
writing of any existing or potential conflicts of interest related to FWPCD's services
and proposed services with respect to the Second Year's Scope of Work. In the event
that any conflicts of interest arise after the Effective Date of this Agreement, FWPCD
hereby agrees immediately to make full disclosure to the City in writing.
The City acknowledges that FWPCD may use products, materials or
methodologies proprietary to FWPCD. The City agrees that FWPCD's provision of
services under this Agreement shall not be grounds for the City to have or obtain any
rights in such proprietary products, materials or methodologies unless the parties have
executed a separate written agreement with respect thereto. Notwithstanding the
foregoing, FWPCD understands and agrees that the City is subject to various public
information laws and regulations, including, but not limited to, the Texas Open Records
Act. FWPCD, for itself and its officers, agents and employees, further agrees that it
shall treat all information provided to it by the City as confidential and shall not
disclose any such information to any third parry without the prior written approval of
the City.
6. AUDITS.
FWPCD will provide to the City an annual audit on the performance and
financial management of this Agreement. Additionally, the City shall have, for three
(3)years following the termination or expiration of this Agreement and upon reasonable
advance notice, access to and the right to examine and audit any books, documents,
papers, records or other data of FWPCD that involve transactions relating to this
Agreement. Accordingly, FWPCD shall provide the City with access during normal
working hours to all of FWPCD's facilities and with appropriate workspace at
FWPCD's facilities necessary for the City to conduct examinations and audits in
accordance with this Agreement. This Section 6 shall survive the termination or
expiration of this Agreement.
7. INSURANCE.
During the term of this Agreement, FWPCD shall procure and maintain at all
times, in full force and effect, a policy or policies of insurance that provide the specific
coverage set forth in this Section 7 as well as coverage for any and all other public risks
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Professional Services Agreement between
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related to FWPCD's performance of its obligations under this Agreement. FWPCD
shall specifically obtain the following types of insurance at the following limits:
Commercial General Liability (CGL)
$1,000,000 each occurrence
$2,000,000 aggregate limit
Coverage shall include but not be limited to the following: premises/operations,
independent contractors, products/completed operations, personal injury, and
contractual liability. Insurance shall be provided on an occurrence basis, and as
comprehensive as the current Insurance Services Office (ISO) policy. The City
of Fort Worth, its' Officers, Employees and Volunteers shall be named as an
Additional Insured.
Automobile Liability
$1,000,000 each accident on a combined single limit basis
A commercial business policy shall provide coverage on "Any Auto", defined as
autos owned, hired and non-owned.
Professional Liability
$1,000,000 per occurrence or per claim
$1,000,000 aggregate
Prior to the Effective Date, FWPCD shall provide the City with certificates of
insurance that verify FWPCD's compliance with the insurance requirements of this
Agreement. The City's Risk Manager shall have the right to review and evaluate
FWPCD's insurance coverage and to make reasonable requests or revisions pertaining
to the types and limits of that coverage. FWPCD shall comply which such requests or
revisions as a condition precedent to the effectiveness of this Agreement.
8. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that FWPCD shall operate as an
independent contractor as to all rights and privileges granted herein, and not as an agent,
representative or employee of the City. Subject to and in accordance with the
conditions and provisions of this Agreement, FWPCD shall have the exclusive right to
control the details of its operations and activities and shall be solely responsible for the
acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. FWPCD acknowledges that the doctrine of respondent superior shall
not apply as between the City, its officers, agents, servants and employees, and
FWPCD, its officers, agents, employees, contractors and subcontractors. FWPCD
further agrees that nothing herein shall be construed as the creation of a partnership or
joint enterprise between the City and FWPCD.
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Professional Services Agreement between
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9. LIABILITY AND INDEMNIFICATION.
FWPCD SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
CLAIMS, DEMANDS, LAWSUITS OR OTHER ACTIONS FOR DAMAGES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, PROPERTY LOSS,
PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
FWPCD,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
FWPCD COVENANTS AND AGREES TO, AND DOES HEREBY,
INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL
CLAIMS OR LAWSUITS FOR DAMAGES OF ANY KIND, INCLUDING, BUT
NOT LIMITED TO, PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO FWPCD'S BUSINESS AND ANY RESULTING LOST
PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND
ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF FWPCD, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
10. ASSIGNMENT AND SUBCONTRACTING.
To carry out the Second Year's Scope of Work, FWPCD may subcontract
certain elements of the Second Year's Scope of Work. FWPCD will provide the City in
writing the name of agency, agency contact, address, and scope of work for any
subcontractor who will provide services in carrying out any elements of the Second
Scope of Work. Through FWPCD's execution of any such contract—with a
subcontractor, the subcontractor shall be bound by the duties and obligations of
FWPCD under this Agreement. FWPCD shall not assign or subcontract any of its
duties, obligations or rights under this Agreement other than the extent outlined in this
Section 10 without the prior written consent of the City. If the City grants such consent,
the assignee or subcontractor shall execute a written agreement with the City under
which the assignee or subcontractor agrees to be bound by the duties and obligations of
FWPCD under this Agreement.
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Professional Services Agreement between
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11. COMPLIANCE WITH LAWS, ORDINANCES,RULES AND
REGULATIONS.
FWPCD agrees to comply with all federal, state and local laws, ordinances,
rules and regulations. If the City notifies FWPCD of any violation of such laws,
ordinances, rules or regulations, FWPCD shall immediately desist from and correct the
violation.
12. NON-DISCRIMINATION COVENANT.
FWPCD, for itself, its personal representatives, assigns, subcontractors and
successors in interest, as part of the consideration herein, agrees that in the performance
of FWPCD's duties and obligations hereunder, it shall not discriminate in the treatment
or employment of any individual or group of individuals on the basis of race, color,
national origin, religion, handicap, sex, sexual orientation or familial status. If any
claim arises from an alleged violation of this non-discrimination covenant by FWPCD,
its personal representatives, assigns, subcontractors or successors in interest, FWPCD
agrees to assume such liability and to indemnify and defend the City and hold the City
harmless from such claim.
13. LICENSES AND PERMITS.
FWPCD shall, at its sole expense, obtain and keep in effect all licenses and
permits necessary for it to carry out its duties and obligations hereunder.
14. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other
party, its agents, employees, servants or representatives, (2) delivered by facsimile with
electronic confirmation of the transmission, or(3) received by the other party by United
States Mail, registered, return receipt requested, addressed as follows:
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Professional Services Agreement between
City of Fort Worth and Fort Worth Partnership for Community Development
To THE CITY: To FWPCD:
City of Fort Worth Charlotte B. Sobel, President/CEO
Housing Department Fort Worth Partnership for
Attn:Director Community Development
908 Monroe St. 900 Summit Avenue
Fort Worth, TX 76102-6311 Fort Worth, TX 76102
Facsimile: (817) 392-7328 Facsimile: (817) 921-1290
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the City does
not waive or surrender any of its governmental powers.
16. NO WAIVER.
The failure of the City or FWPCD to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a
waiver of the City's or FWPCD's respective right to insist upon appropriate performance
or to assert any such right on any future occasion.
17. VENUE ,JURISDICTION AND EXPENSES.
This Agreement shall be construed in accordance with the laws of the State of
Texas. If any action, whether real or asserted, at law or in equity, is brought on the
basis of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas or the United States District Court for the Northern District of Texas,
Fort Worth Division. In any such action, the prevailing party shall be entitled to
recover from the other party reasonable attorneys' fees incurred in the bringing or
defending of the action.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable,
the validity, legality and enforceability of the remaining provisions shall not in any way
be affected or impaired.
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Professional Services Agreement between
City of Fort Worth and Fort Worth Partnership for Community Development
19. FORCE MAJEURE.
The City and FWPCD shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but shall not be held liable for any
delay or omission in performance due to force majeure or other causes beyond their
reasonable control, including, but not limited to, compliance with any government law,
ordinance or regulation, acts of God, acts of omission, fires, strikes, lockouts, national
disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
21. ENTIRETY OF AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and
agreement between the City and FWPCD, their assigns and successors in interest, as to
the matters contained herein. Any prior or contemporaneous oral or written agreement
is hereby declared null and void to the extent in conflict with any provision of this
Agreement. This Agreement shall not be amended unless agreed to in writing by both
parties and, if required, approved by the City's City Council.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
multiples as of the later date below:
CITY OF FORT WORTH: FORT WORTH PARNTERSHIP
FOR COMMUNITY
DEVELOPMENT,
a Texas nonprofit corporation:
By: LJ; By: 0
Tom Higgins Charlotte B. Sobel
Acting Assistant City Manager President/Chief Executive Officer
Date: 0 8 Date:
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Professional Services Agreement between
City of Fort Worth and Fort Worth Partnership for Community Development
ATTEST: ATTEST:
By: f By:
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Peter Vaky,Assistar4tity Attorney
M & C: C-22735
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Professional Services Agreement between
City of Fort Worth and Fort Worth Partnership for Community Development
EXHIBIT "A": Scope of Work
Year 2 Contract Period
I. Deliver a sustained and comprehensive message to Fort Worth at large about the
importance of community development. Progress toward achieving this important
part of the Fort Worth Partnership for Community Development(FWPCD)mission
will be measured in the following ways:
A. Leverage the City's Year 2 Funding Commitment by raising$1 new dollar
from private or other public sources for each dollar of Year 1 Funding
• Commitment expended;
B. Forge new collaborative efforts and strengthen existing partnerships;
C. Obtain in-kind assistance and resources that directly translate to support for
the Beneficiary organizations.
II. Put in place a solid organizational framework for the FWPCD that ensures the
agency's long-term ability to help build a city of healthy,thriving and diverse
neighborhoods and to lessen the burdens of government of Fort Worth. Making
strides towards this effort will be measured by accomplishing the following during
the Initial Contract Period:
A. Expand the Board of Directors by at least two members,bringing additional
leadership and financial support to the goals of the organization.
B. Adoption by the Board of an annual budget for Year 2. The goal of the
organization would be to achieve a"Good"rating utilizing the benchmarks
and criteria established by Charity Navigator(www.charitynavi atg or.org);
C. Adoption by the Board governance policies and procedures: and,
D. Establishment of criteria,procedures,performance measures for funds
granted to Beneficiaries in a manner that helps build strong, accountable
locally-led community development organizations.
III. Support comprehensive community economic development and diverse, focused
activities that produce housing units and create and retain jobs, and completing other
comprehensive projects that result in substantial,measurable improvements in the
quality of life in neighborhoods of Fort Worth. Addressing this fundamental portion
of the FWPCD's mission will be measured by the following:
A. Increase of 50% in number of housing units in the development process over
pre-grantee status totals;
B. Increase of 30% in number of commercial and/or mixed use square feet in
the development process over pre-grantee status totals;
C. Assist at least two(2)additional Beneficiary organizations in achieving
stronger organizational development
D. Establish and expand the FWPCD network and outreach system.
E. Create a peer to peer"best practices"and support infrastructure
Exhibit B: Budget Year 2
2007 2008 2009 3 Yr Total
Revenues ist 3 Q", ,-^n-4th Qtr.' ".Yr,1 Tow .,'J Tot Exp:Yl2 Total ,%Tot E3rp'Yr 3 Total %,Tot ExP�:3 Yr;Total:r
Amon Carter Foundation $75,000 $75,000 19.9% $75,000 11% 0.0% $150,000
Sid Richardson Foundation $25,000 $25,000 $50,000 6.6% $100,000 14% $100,000 12.9% $250,000
Other Foundations $0 $2.000 $2,000 0.0% $75,000 11% $150,000 19.4% $227,000
Contracts/fees/other $0 $0 0.0% $35,000 5% $50,000 6.5% $85,000
City of Fort Worth/Gov t $75,000 $175.00 $250,000 19.9% $275,000 40% $275,000 35.5% $800,000
Corporate Grants/gifts 0 $0 $0 0.0% $150,000 22% $200,000 25.8% $350,000
Total Revenues,.` .5175,000 ..5202,000 8 53770, a ;_1000% ;'.iT 0,000 '100:0% `1775,000_: 100.0% 41,862,000
Administration Expense+ 1st 3 Qtrs 4th Qtr Yr 1 Total %Tot Exp Yr 2 Total %Tot Exp Yr 3 Total %Tot Exp 3 Yr Total
Executive Director Salary(30%salary) $0 $3,600 $3,600 2% $24,411 4% $ 31,827 4% $59,838
Admin Support $0 $0 0% $30,000 4% $ 30,900 4% $60,900
Benefits $0 $0 0% $23,881 3% $ 3,473 0% $27,354
Executive Recruitment $1,000 $0 $7,500 4% $2,500 0% $ - 0% $10,000
Rent $0 $0 $0 0% $24,750 4% $ 25,493 3% $50,243
Utilities $0 $0 $0 0% $1,500 0% $ 1,500 0% $3,000
Phoneffax $0 $0 0% $3,000 0% $ 3,600 0% $6,600
Accounting/Legal $500 $9,500 $10,000 6% $10,000 1% $ 8,000 1% $28,000
FFBE $1,955 $0 $1,955 1% $4,000 1% $ 4,000 0% $9,955
TraveUTraining $1,500 $1,000 $2,500 1% $6,500 1% $ 7,000 1% $16,000
Meetings $1,500 $1,200 $2,700 1% $2,500 0% $ 2,500 0% $7,700
Marketing(fundraising) $0 $0 0% $8,000 1% $ 8,000 1% $16,000
D&OInsurance $2,767 $6.500 $9,267 5% $10,000 1% $ 10,000 1% $29,267
Consuttants/Technical(Board) $0 $0 0% $2,500 0% $ 2,500 0% $5,000
Total Administration Expense $9,222 $21,800 $37,522 21% $ 153,542 22% $138,792 17% $329,856
Programs and Services +
Executive Director(70%salary/benef.) $8,400 $8,400 5% $74,756 11% $76,998 10% $160,154
Consultants/Technical(Program) $38,807 $21,693 $60,500 33% $12,000 2% $15,000 2% $87,500
Operating Support $0 $75,000 $75,000 41% $ 250,000 36% $300,000 37% $625,000
Technical Assistance $0 $0 $0 0% $100,000 14% $120,000 15% $220,000
Pre-Development $0 $0 $0 0% $100,000 14% $150,000 19% $250,000
Total Programs/Services 1 $38,807 $105,0931 $143,900 79% $536,756 78% $661,998 83% $1,342,654
Total Expenses $48,029 $126,893 $181,422 100% $690,298 100% $800,791 100%1 $1,672,511
Surplus/Contingency Reserve $126,9711 $75,1071 $195,5781 1 $215,2801 1 $189,4891 $189,489
n
+ See Budget Detail(attached)
Exhibit C: Quarterly Report Template
FORT WORTH PARTNERSHIP FOR COMMUNITY DEVELOPMENT
PROJECT MANAGEMENT QUARTERLY REPORT
TO: Karen Meunier,Housing Department,Housing Program Manager
Cynthia Garcia,Economic and Community Development Dept.
Project Manager,
FROM. ,Authorized Agency Representative
DATE:
SUBJECT: Status of Work Schedule
CONTRACT: 34839 Fort Worth Partnership for Community Development
REPORT PERIOD: January 1,2008 through December 31,2008
Year Two Contract Period
WORKSCHEDULE % COMPLETE
Task I: Deliver a sustained and comprehensive message to Fort Worth at large
about the importance of community development
Subtask A Leverage the City's Year III Funding Commitment
[Insert bullet list of activities done related to the subtask]
Subtask B Forge new collaborative efforts
[Insert bullet list of activities done related to the subtask]
Subtask C Obtain in-kind resources
[Insert bullet list of activities done related to the subtask]
Task II: Put in Place a solid organization framework
for the FWPCD
Subtask A Administrative and financial procedures
[Insert bullet list of activities done related to the subtask]
Subtask B Governance procedures
[Insert bullet list of activities done related to the subtask]
Subtask C Criteria,procedures,performance measures for funds granted to Beneficiaries
[Insert bullet list of activities done related to the Subtask]
Task III: Community Economic development programs
and services to the Beneficiaries that result in
Neighborhood Housing And Economic Development
Subtask A Housing unit production
[Insert bullet list of activities done related to the subtask]
Subtask B Neighborhood economic development activities
[Insert bullet list of activities done related to the subtask]
Subtask C Beneficiary technical assistance
[Insert bullet list of activities done related to the subtask]
ADDITIONAL ACCOMPLISHMENTS
[List additional Program impact accomplishments. For example, expanded pool of technical
assistance providers]
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 411/2008 - Ord, No. # 18035-04-2008
DATE: Tuesday, April 01, 2008 REFERENCE NO.: "`C-22735
LOG NAME: 05FWPCDYR2
SUBJECT:
Authorize Execution of a Professional Services Agreement with the Fort Worth Partnership for Community
Development, Including Renewal of Previous Professional Services Agreement, City Secretary Contract
No. 34839 and Adopt Appropriation Ordinance
RECQMMENDATION:
It is recommended that the City Council:
1. Authorize the extension of City Secretary Contract No. 34839, Professional Services Agreement with
the Fort Worth Partnership for Community Development executed on January 29, 2007;
2. Authorize execution of a Professional Services Agreement with the Fort Worth Partnership for
Community Development to expire on the earlier of the date all services are completed by Fort Worth
Partnership for Community Development or January 28, 2009, for the purposes outlined below;
3. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund in the amount of$68,528.26; and
4. Authorize staff to proceed with the sale of additional warranty-deed surplus property to fulfill the balance
of Year 2 commitment which is $206,471.74.
DISCUSSION:
The Fort Worth Partnership for Community Development(FWPCD) is a local funding intermediary that
pools private and public financial resources to sustain and grow the impact and capacity of community
development organizations and advocates for the community development industry. On January 29, 2007,
the City of Fort Worth entered into City Secretary Contract No. 34839 with the FWPCD to provide
professional consulting services to assist certain Fort Worth community-based development organizations
in providing comprehensive community economic development and diverse, focused activities that
produce housing units and create and retain jobs, and completing other comprehensive projects that result
in substantial, measurable improvements in the quality of life in low and moderate income neighborhoods.
On November 6, 2007, the FWPCD briefed the Central City Revitalization and Economic Development
Committee of the City Council on its performance against first-year benchmarks. Accomplishments
include:
Leadership and Organization Structure: The Board of Directors was expanded to five members, and is
currently seeking additional members who will provide financial and leadership support. After an initial
national search, the Board chose an Interim Director to help achieve its goals while a second search was
launched. The permanent President/CEO was hired in January 2008. The organization received its IRS
designation and has adopted six-month and twelve-month objectives for the year ahead. Financial
Logname: 05FWPCDYR2 Pagel of 3
management and policy infrastructure are in place.
Fund Development: The sale of a city-owned property provided the City's first year funding commitment of
$250,000. Two local foundations, the Amon Carter Foundation and the Sid Richardson Foundation, have
committed $400,000 over a three-year period. The President of the Board of Directors is actively seeking
corporate funding support. The U. S. Department of Housing and Urban Development(HUD) provided a
technical assistance grant through the City to provide business planning coaching for candidate non-profit
organizations.
Program Delivery Organization self-assessments were conducted with local community development
organizations. Participants completed business plans through the HUD technical assistance grant. The
development of a pool of experts was initiated, who will provide technical assistance through the FWPCD
to local community development organizations. A grant process was formalized resulting in the award of
operating grants to the first three successful organizations.
Year 2 performance benchmarks include:
1. Expansion of the Board of Directors by two members;
2. Raise $200,000 in corporate gifts for the financial support of the FWPCD and its goals;
3. Complete the financial audit of Year 1 operations;
4. Transition of operations to the new President/CEO of the FWPCD;
5. Operations infrastructure development including payroll and insurance for its employees;
6. Deliver technical assistance and training to grantees and to other nonprofit development
organizations with in-place but more nascent capacity; and
7. Conduct Year 2 grant selection process and award.
Contingent on successful annual benchmark performance and financial and organizational reporting
requirements, the City committed to a three-year funding of$800,000 consisting of$250,000 in Year 1
and $275,000 in each of Years 2 and 3. Council directed staff to fund Year 1 and Year 2 through the sale
of City-owned surplus properties. To date $318,528.26 has been raised toward that two-year commitment
($525,000) through surplus property sales authorized by M&C L-14280, M&C L-14281, and M&C L-
14203. A disbursement of$75,000 has been made and a request for disbursement of an additional
$175,000 has been processed. Council action authorizing distribution of the remaining proceeds of
$68,528.26 to the FWPCD is sought in this Council action. The extension of the previous Professional
Services Agreement with FWPCD authorizes the disbursement of future surplus property sale proceeds
designated for the FWPCD as they become available, the total of which not to exceed $525,000. Staff will
continue its effort to identify additional properties to raise the remaining $206,471.74 of the Year 2
commitment.
FISCAL INFORMATION / CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the General Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG01 444533 0172000 W8528.26 GG01 539180 0172000 $68,5 88.26
GG01 539180 0172000 $68,528.26 GG01 240193 0000000 $68,528.26
CERTIFICATIONS:
Submitted for City Manger's Office by•. Joe Paniagua (6191)
Ori inatina Department Head: Jerome C. Walker, Housing Director (7537)
Logname: 05FWPCDYR2 Page 2 of 3
Additional Information Contact: Karen Meunier (8091)
Logname: 05FWPCDYR2 Page 3 of 3