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Home My WebLink AboutContract 47900-R1A1 N23456 �, CITY SECRETARY ® R�cEiv�� FORTWORTH CONTRACT NO._`��7910--P I A I � �� cm DEC 2 7 2019 CITY OF FORT WORTF! CITY SECRETARY 6' PUBLIC EVENTS DEPARTMENT/WILL ROGERS MEMORIAL CENTER 9�' 5 3401 WEST LANCASTER AVENUE, FORT WORTH,TEXAS 76107 RENEWAL AND AMENDMENT TO CITY SECRETARY CONTRACT NO.47900 A LICENSE AGREEMENT WITH NATIONAL REINED COW HORSE ASSOCIATION This RENEWAL AND AMENDMENT TO CITY SECRETARY CONTRACT NO. 47900 ("Renewal and Amendment") is made and entered into by and between the City of Fort Worth ("City"), a home-rule municipal corporation, acting herein through its duly authorized Assistant City Manager, and National Reined Cow Horse Association ("Licensee"), acting herein by and through its duly authorized representative. WHEREAS, on June 22, 2016, City and Licensee entered into City Secretary Contract ("CSC") No. 47900 for the purpose holding the NRCHA Snaffle Bit Futurity at certain facilities in the Will Rogers Memorial Center ("Agreement"); WHEREAS, the primary term of the Agreement was for three years, effective beginning on or about October 2, 2017 and expiring on October 13,2019; WHEREAS, the Agreement provides that the Licensee has the option to renew this Agreement for the Event for two additional one(1)year periods on the same terms and conditions; WHEREAS, the parties desire to exercise both renewal terms, such that this Agreement will be renewed through 2021; WHEREAS, the parties also desire to memorialize the specific dates, available facilities, and rental fees for Licensee's 2020 and 2021 Events; and NOW, THEREFORE, City and Licensee for and in good and valuable consideration of the mutual covenants and agreements contained herein, do mutually covenant and agree that the Agreement is hereby renewed and amended as follows: I. RENEWAL Licensee and City agree that the Agreement has been renewed and extended through December 31, 2021. II. AMENDMENTS 1. Exhibit A, 1) FACILITIES AND RENTAL DATES, Subsection a. is amended for the purpose of adding Cattle Barns 1, 2, 3 and 4 for horse stalls to the list of Facilities available to Licensee at the Will Rogers Memorial Center for the 2020 and 2021 Events and reads as follows: "a) City agrees to license and provide to Licensee the following facilities at the WRMC (collectively, the "Facilities" or "Facilities") as needed and available for the Event on the contracted dates listed in section 1.b. i) Will Rogers Coliseum (1) Includes all dressing rooms, office areas and the Backstage Club, if needed ii) Burnett Building (1) Includes all stalls, Vet Clinic, office areas,exercise area and cattle pens _ Renewal and Amendment of CSC 47900 1 , I,, 96�FFICIAI.��' i. CITY SECET' �'` FT. WORTH,Tx 13 iii) Richardson-Bass Building (1) Includes John Justin Arena, all stalls and cattle pens, James L. and Eunice West Arena, Brown-Lupton North and South Exhibits Areas, Coburn Room, all available meeting rooms and office areas. iv) Charlie and Kit Moncrief Building (1) Includes W.R. Watt Arena, all stalls, exercise area and all meeting rooms and office areas v) Equestrian Multi-Purpose Building (1) Includes all stalls and arenas if needed vi) The Pavilion with 125'x 250'arena vii) Round Up Inn included for Hall of Fame banquet only viii) Cattle 1, 2, 3,4—use of these facilities is limited to stall rentals on a per stall basis" 2. Exhibit A, 1) FACILITIES AND RENTAL DATES, Subsections b.iv.2 and 3 are amended for the purpose of revising the license dates for the 2020 and 2021 Events and read as follows: "(2) 2020 (a) October 5-6: Staff move in to office areas, arenas and commercial exhibit areas only (b) October 7-8: Move in and exercise beginning at 8:00 a.m. (i) Any livestock arriving on show-grounds prior to 8:00 a.m.,Wednesday, October 7, 2020 will be considered early arrivals. (c) October 9-24: Show Dates (d) October 25: Move out must be completed by 12:00 a.m. (3) 2021 (a) October 4-5: Staff move in to office areas, arenas and commercial exhibit areas only (b) October 6-7: Move in and exercise beginning at 8:00 a.m. (i) Any livestock arriving on show grounds prior to 8:00 a.m.,Wednesday, October 6, 2021 will be considered early arrivals. (c) October 8-23: Show Dates (d) October 24: Move out must be completed by 12:00 a.m." 3. Exhibit A, 1) FACILITIES AND RENTAL DATES, Subsection c.i. is amended for the purpose of revising the Rental Fee for the 2020 and 2021 Events and reads as follows: "c) FEES i) Rental Fee. Licensee agrees to pay City an annual flat rental fee of$95,000.00 per Event for each year of the Initial Term. For Licensee's 2020 and 2021 Events, Licensee agrees to pay City an annual flat rental fee of$99,000.00 per Event ("Rental Fee"). The Rental Fee includes the following items: (1) Rental of the Facilities for the dates set forth in Exhibit A, Section 1.b above pursuant to the terms and conditions of this Agreement (2) Up to 1,100 city-owned stalls in the Facilities. If additional stalls are required, Licensee agrees to pay the rates listed below. (3) Rental and set-up of City-owned tables, chairs,stage risers,panels, 1 roping chute, 2 tractors and implements, and sound equipment(e.g., microphones, mixer, CD player, speakers, spotlight,etc.)as required for the Event. (4) Labor to set and remove the above-listed City-owned equipment, install and remove the white wall around the Will Rogers Memorial Coliseum arena and clean-up following the Event, including any necessary dumpsters. (5) Commercial vendor spaces inside and outside of contracted Facilities.Any use of outside exhibit space must be agreed upon by Licensee and City prior to January 1st in each licensed year. (6) Diesel fuel for City-owned tractors Renewal and Amendment of CSC 47900 2 of 4 (7) Additional dirt, if required,for horse and cattle access to the Pavilion and a 30'x 50' dirt pad on W.R.Watt Drive adjacent to the entrance to John Justin Arena." 4. Exhibit A, 3)PAYMENT SCHEDULE, Subsection a. is hereby amended to read"YEARS 2017 through 2021." 5. All terms in this Renewal and Amendment that are capitalized but not defined shall have the meanings assigned to them in this Agreement. 6. All terms and conditions of the Agreement that are not expressly amended pursuant to this Renewal and Amendment remain in full force and effect. To the extent that any terms of this Renewal and Amendment conflict with the terms of the Agreement,the terms contained here govern. 7. This Renewal and Amendment may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. th f2�-7 IN WITNESS WHEREOF, the parties hereto have executed this Renewal and Amendment on this L day of 'DeCt b-e f , 2019. CITY OF ORYOR NATIONAL REINED COW HORSE ASSOCIATION By: By: Je us"Jay' P�r_ �NV(� rJAs istantf JAI C Treasurer Approval Recommended: f By: R hard Zavala In rim Director of Public Events Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: David Reeve Senior Public Events Manager OFFICIAL aECOR� Renewal and Amendment of CSC 47900 3 CM SECRETARY a ——J APPROVED AS TO FORM AND LEGALITY: By: �--_ Tyler F.Wallach Assistant City Attorney FQ'R]` 0• •:•(� ATTEST. By. Ma y Kayser City Secretary AGREEMENT AUTHORIZATION: No M&C required ' E ECORD ETARY'H, TX Renewal and Amendment of CSC 47900 4 of 4