HomeMy WebLinkAboutContract 46820-R5 -,' 8 910�
1�E;FINED 46820-R5
JANy
2020 CSC No.
CITr Of FORT`NORTH
CITY SECRETARY RT WORTH
CONTRACT ACT RETY OF ONEWALL NOTICE
December 17,2019
Deaf Link, Inc.
14400 Northbrook Dr.Ste.200
San Antonio, TX 78232
Email:danheller@deaflink.com
Phone:210-590-7446
Re: NOTICE OF CONTACT RENEWAL
Accessible Hazard Alert System(AHAS)
Contract No.CSC No.46820(the"Agreement')
Renewal Term No.5: February 1,2020 to January 31,2021
The above referenced Agreement will expire on January 31,2020. Pursuant to the Agreement, renewals are at the sole option of the
City(Customer). This letter is to inform you that the City is exercising its right to renew the Agreement for an additional one year
period,which will begin immediately upon the expiration of the current term and will end on January 31,2021. All other terms and
conditions of the Agreement remain unchanged. Please submit a copy of your current insurance certificate,via
email, to camillia.ryan(�fortworthtexas.gov after acknowledging receipt of the Contract Renewal Notice.
Failure to provide a signed acknowledgment does not affect the renewal.
Please log into the PeopleSoft Supplier Portal at http://fortworthtexas.gov/purchasing to insure that your company information is correct
and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below.
Sincerely,
M1f'/2'El Nyz i l2Z
Maribel Martinez(Dec 20,2019)
Maribel Martinez-Mejia PhD CEM
Fire Department/Office of Emergency Management
817-392-6173—Direct
SIGNATURE SHEET FOLLOWS
DEAF LINK, INC. (AHAS) CONTRACT RENEWAL 2020-2021 OFFIC1AL RECORD
CITY SECRETARY
FT: WORTH,TX
Re: NOTICE OF CONTRACT RENEWAL
Accessible Hazard Alert System (AHAS)
Contract No. CSC No.46820(the"Agreement')
Renewal Term No.5: February 1,2020 to January 31, 2021
VENDOR:
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.46820 for a one-year period ending on January 31,2021
bares tiw.(er
Dan Heller(Dec 20,2019) Dec 20 2019
Authorized Signature: President Date:
Vendor Name&Title
CITY OF FORT WORTH: M&C No. NIA
Jan 9 2020
Valerie Washington(Jan 9,2020) Date:
Valerie Washington,Assistant City Manager
�7`/X ry Dig�n2
1 7—�lkf Jan 9 2020
City Attorney JB Strong(Jan 9, 20) Date:
John B.Strong
ti ang r gobor'i son Jan 8 2020
Contract Compliance Manager: Homer Robertson(Jan a,2020) Date:
Homer Robertson,Assistant Fire Chief
Recommended By: J es Davis(Jan 9,2020) e _; Date:
Jan 8, 2020
ames E.Davis, Fire Chief
N2yr; Jan 9 2020
ATTEST: Mary J.Kayser(Jan 9,2020) ; Date:
Mary J. Kayser,City Secretary
rEX �
®FFICVAL RE 011k .
DEAF LINK, INC. (AHAS) CONTRACT RENEWAL 2020-2021 CITY SECRETARY
FT WORTH,`1;A4"
DEAF LINK
Accessible Hazard Alert System (AHAS"')
Program renewal for the City of Fort Worth,TX
Proposal date: 11-11-2019
Deaf Link proposes renewal of the Accessible Hazard Alert System(AHASTM) for the City of Fort Worth. The
performance period is for February 1st,2020 through January 31st,2021.
• Program cost is $49,945 per year.
• Deaf Link offers an option to renew the AHAS program for 1 additional year,February P',2021
through January 31 st, 2022 at current pricing.
Scope of work:
1. Deaf Link will provide the City of Fort Worth Office of Emergency Management(FWOEM)with
24/7 capability to send accessible alerts in response to all Emergency Alert System(EAS) event codes
for Warnings,Watches, Civil Emergency Messages(CEM),Terrorism events,Amber Alerts, and
National Weather Service watches and warnings.AHAS will independently monitor the National
Weather Service and send alerts for Threat to Life and Property, Watches and Warnings for Fort
Worth. AHAS will also send alerts or emergency information at the direction of the FWOEM when
submitted through the AHAS client portal.
2. AHASTM program will send accessible web-based alerts in American Sign Language(ASL)video,
English Voice,and Text(maximum length 2 minutes -200 words). All AHAS alerts are sent in
email and SMS formats with associated URL link embedded in the text.AHAS alerts can be received
on all video and web enabled cell phones,computers,tablets,and refresh braille readers.
Note: At the request of FWOEM,the Spanish AHAS alert services have been removed from the
AHAS program renewal proposal.
3. Deaf Link will continue to maintain the FW AHAS website providing Fort Worth with a web location
where accessible information about AHAS,Active Alerts, FAQ's and Preparedness videos in ASL,
English voice/text can be viewed by the community. Deaf Link will continue to maintain the FW
AHAS,ASL/English based subscriber registration page and database.
4. Deaf Link will include production of four(4)accessible preparedness videos in this renewal. Videos
will be produced in ASL,English voice with captions as well as a Spanish translation in voice and
captions. The topics are selected by FWOEM. Scripts can be submitted to Deaf Link in English and
Spanish in a word doe format,maximum length is 400 words. Deaf Link will add a Spanish language
preparedness page on the AHAS website. Preparedness videos can also be collocated on the FWOEM
or other city websites.
5. The AHAS system will operate as a stand-alone program for delivery of accessible emergency alerts
and information.AHAS can also work in conjunction with other Emergency Notification Systems(ENS)
should FWOEM want to pursue an integration through an application programing interface (API).
Creation of the API may incur additional program expense and would be quoted before integration of
the services begins.
6. The Accessible Hazard Alert System(AHASTM) is a sole source product from Deaf Link Inc.
Contact information:
Dan Heller 210-590-7446 danheller(iWeaflink.com
Deaf Link Inc. 14400 Northbrook Dr. Suite 200 San Antonio,TX 78232(Corp. office)