HomeMy WebLinkAboutContract 36786 a1 Governor's Division of Emergency Management
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2005 Grant Adjustment Notice
p � for CITY SEoFiE Ar Y
City of Fort WOrthCONTRACT NO.
Date or Award
February 27, 2008
1.Sub-Recipient Name and Address 2.Prepared by: Saba, Sherry 3.Award Number: 05-GA 27000-03
4. Federal Grant Information
Mayor Mike Moncrief Federal Grant Title: Homeland Security Grant Program
City of Fort Worth Federal Grant Award Number: 2005-GE-T5-4025
1000 Throckmorton Date Federal Grant Awarded to GDEM: September 27, 2005
Fort Worth, TX 76102-6311
Federal Granting Agency: Office of Grants and Training
U.S. Department of Homeland Security
S. Award Amount and Grant Breakdowns
Total Award (Vote: Additional Budget Sheets (Attachment A): No
Amount CCP LETPP MMRS SHSP SHSP/CCP UASI
-7
97.053 97.074 97.071 97.073 97.073 97.008
$4,203,703.14 $0.00 $318,740.00 $227,592.00 $0.00 $0.00 $3,657,371.14
This award supersedes all previous awards. Performance Period: Sep 27, 2005 to Nov 30, 2008
6. Statutory Authority for Grant:This project is supported under Public Law 108-334, the Department of Homeland Security
Appropriations Act of 2005.
7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of
invoices.
S. Debarment/Suspension Certification:The Sub-Recipient certifies that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
9. Agency Approval
Approving GDEM Official: Signature of GDEM Official:
lack Colley, Chief
Division of Emergency Management
Office of the Governor
10. Sub-Recipient Acceptance
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official: Signature of S b-Recipient fficial:
Joe Paniagua
First Assistant City Manager
City of Fort Worth
11. Enter Employer Identification Number(EIN)/ Federal Tax Identification Number: 12.Date Signed :
13.DUE DATE:
Signed award and Direct Deposit Form (if applicable) must be returned to GDEM on or before the above dut daC �
ry . .L:J1.
03-1 7-08 A08 :47 IN
GOVERNOR'S DIVISION OF EMERGENCY 2005 Grant Adjustment Notice
MANAGEMENT (GDEM) For
HOMELAND SECURITY GRANT
PROGRAM (HSGP) City of Fort Worth
AWARD NUMBER 2005 HSGP-27000
SPECIAL CONDITIONS
1) Purpose : Sub-grant funds will be used to provide law enforcement and emergency response
communities with enhanced capabilities for preparing and responding to the potential threats of
manmade and natural disasters.
2) Overview : Funds provided shall be used to provide law enforcement and emergency response
communities with enhanced capabilities for detecting, deterring, disrupting, and preventing acts of
terrorism as described in the Federal Program Guidelines, specifically: planning, equipment, training
and exercise needs . All costs under these categories must be eligible under OMB Circular No. A-87
Attachment A, located at http://www.whitehouse.gov/omb/circulars/index.htmi.
3) The Notice of Sub-recipient Award is only an offer until the sub-recipient returns the signed copy of
the Notification of Sub-recipient Award in accordance with the date provided in the transmittal letter.
4) Sub-recipient agrees to comply with the applicable financial and administrative requirements set forth
in the current edition of the Office of Justice Programs (03P) Financial Guide located at
http://www.ojp.usdoj.gov/oc/.
5) Sub-recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, as further described in the current
edition of the OJP Financial Guide.
6) Sub-recipient agrees to make no request for reimbursement prior to return of this agreement and
signed by the authorized sub-recipient representative.
7) Sub-recipient agrees to make no request for reimbursement for goods or services procured by
sub-recipient prior to the performance period start date of this agreement.
8) Sub-recipient agrees to comply with the U.S. Department of Homeland Security Fiscal Year 2005
Homeland Security Grant Program Guidelines and Application Kit and the Notice of Award from ODP to
GDEM.
9) Sub-recipient agrees to monitor the activities of program participants as necessary to ensure that
federal awards are used for authorized purposes in compliance with laws, regulations, and the
provisions of contracts or grant agreements and that the performance goals are achieved.
10) Notwithstanding any other agreement provisions,the parties hereto understand and agree that GDEM's
obligations under this agreement are contingent upon the receipt of adequate funds to meet GDEM's
liabilities hereunder. GDEM shall not be liable to the Sub-recipient for costs under this Agreement
which exceed the amount specified in the Notice of Sub-recipient Award.
11) Projects identified in the Domestic Preparedness Assessment website (https://www.texasdpa.com)
must identify and relate to the goals and objectives indicated by the applicable Texas Homeland
Security Strategic Plan for the grant period of performance.
12) Sub-recipient agrees to comply with all reporting requirements and shall provide such information as
required to GDEM for reporting as noted in the 2005 Federal Grant Guidelines.
13) Sub-recipient must prepare and submit quarterly performance reports to GDEM for the duration of the
grant performance period or until all grant activities are completed and the grant is formally closed.
Sub-recipient may also be required to submit additional information and data requested by GDEM.
14) GDEM may perform periodic reviews of sub-recipient performance of eligible activities and approved
projects. These reviews may include, without limitation: performance of on-site audit and compliance
monitoring - including inspection of all grant-related records and items, comparing actual sub-recipient
activities to those approved in the sub-award application and subsequent modifications if any, ensuring
that advances have been disbursed in accordance with applicable guidelines, confirming compliance
with grant assurances, information provided on performance reports and payment requests, needs and
threat assessments and strategies.
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CITY �NiCASI ��Y
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15) GDEM may suspend or terminate sub-award funding, in whole or in part, or other measures may be
imposed for any of the following reasons: failing to comply with the requirements or statutory
objectives of federal law, failing to make satisfactory progress toward the goals or objectives set forth
in the sub-award application, failing to follow grant agreement requirements or special conditions,
failing to submit required reports, filing a false certification in the application or other report or
document.
16) GDEM will close a sub-award after receiving sub-recipient's final performance report indicating that all
approved work has been completed and all funds have been disbursed, completing a review to confirm
the accuracy of the reported information, and reconciling actual costs to awards modifications and
payments. If the close out review and reconciliation indicates that the sub-recipient is owed additional
funds, GDEM will send the final payment automatically to the sub-recipient. If the sub-recipient did not
use all the funds received, GDEM will issue an invoice to recover the unused funds.
17) Sub-recipient understands and agrees that it cannot use any federal funds, either directly or indirectly,
in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any
level of government, without the express prior written approval of ODP.
18) The sub-recipient agrees that all allocations and use of funds under this grant will be in accordance
with the Fiscal Year 2005 Homeland Security Grant Program Guidelines and Application Kit and must
support the goals and objectives included in the State Homeland Security Strategy and the Urban Area
Homeland Security Strategies.
19) When implementing the Office of State and Local Government Coordination and Preparedness (SLGCP)
funded activities, the sub-recipient must comply with all federal civil rights laws, to include Title VI of
the Civil Rights Act, as amended. The sub-recipient is required to take reasonable steps to ensure
persons of limited English proficiency have meaningful access to language assistance services regarding
the development of proposals and budgets and conducting SLGCP funded activities.
20) The sub-recipient agrees that all publications created with funding under this grant shall prominently
contain the following statement 'This Document was prepared under a grant from the SLGCP, United
States Department of Homeland Security. Point of view or opinions expressed in the document are
those of the authors and do not necessarily represent the official position or policies of SLGCP or the
U.S. Department of Homeland Security.'
21) The sub-recipient agrees that any equipment purchased with grant funding shall be prominently
marked as follows: 'Purchased with funds provided by the U.S. Department of Homeland Security.'
Exceptions to this requirement are limited to items where placing of the marking is not possible due to
the nature of the equipment.
22) The sub-recipient agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requests, including, but not limited to, the provision of any information
required for the assessment or evaluation of any activities within this project.
23) Approval of this award does not indicate approval of any consultant rate in excess of$450 per day. A
detailed justification must be submitted to and approved by GDEM prior to obligation or expenditure of
such funds.
24) Sub-recipient acknowledges that SLGCP reserves a royalty-free, non-exclusive,and irrevocable license
to reproduce, publish, or otherwise use, and authorize others to use,for Federal government purposes:
(1) the copyright in any work developed under an award or sub-award; and (2) any rights of copyright
to which a recipient or sub-recipient purchases ownership with Federal support.The Recipient agrees
to consult with SLGCP regarding the allocation of any patent rights that arise from, or are purchased
with, this funding.
25) Sub-recipient shall provide the assurances required by ODP. Failure to comply may result in the
withholding of funds, termination of the award or other sanctions.
26) Sub-recipient must register as a user of the Texas Regional Response Network(TRRN) and identify all
major resources such as vehicles and trailers, equipment costing $5,000 or more and specialized
teams/response units equipped and/or trained using grant funds (Le, hazardous material,
decontamination, search and rescue, etc.). This registration is to ensure jurisdictions or organizations
are prepared to make grant funded resources available to other jurisdictions through mutual aid.
27) Sub-recipients must implement the National Incident Management System (NIMS) at the local level.
The requirement to train personnel on the IS-700 course, National Incident Management System
(NIMS),An Introduction, has been extended into FY 06. Grant recipients should still complete the
following other four aspects of this task no later than October 1, 2005:(1)Formally recognize the NIMS
and adopt the NIMS principles and policies, (2)Establish a NIMS baseline by determining which NIMS
requirements are met, (3)Establish a timeframe and(4) Develop a strategy for full NIMS
implementation and institutionalize the use of the Incident Command System (ICS).
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28) Sub-recipients must maintain an updated inventory of equipment purchased through this grant
program.
29) Sub-recipient may request an advance for expenditures incurred under this program. Requests must
be made in writing from the chief elected official and submitted to GDEM. Letters for advance
payments must be certified by the financial officer of the sub-recipient organization. GDEM will make
the determination whether an advance will be made. Conditions for use and reporting of the advance
payments will be available with the forms. If a sub-recipient is approved for an advance,the funds
must be deposited in a separate interest bearing account and are subject to the rules outlined in the
Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments, at
http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html and the Uniform Rule 28 CFR Part
70, Uniform Administrative Requirements for Grants and Agreements (including sub-awards) with
Institutions of Higher Education, Hospitals, and other Nonprofit Organizations, at
http://www.access.gpo.gov/nara/cfr/walsidx_03/28cfr70_03.html. Any interest earned in excess of
$100 must, on a quarterly basis, be remitted to:
United States Department of Health and Human Services
Division of Payment Management Services
P.O. Box 6021
Rockville, MD 20852
Sub-recipients must report any interest remitted to GDEM.
30) Notice.All notices or communication required or permitted to be given by either party hereunder shall
be deemed sufficiently given if mailed by registered mail or certified mail, return receipt requested, or
sent by overnight courier, such as Federal Express, to the other party at its respective address set
forth below or to such other address as one party shall give notice of to the other from time to time
hereunder. Mailed notices shall be deemed to be received on the third business day following the date
of mailing. Notices sent by overnight courier shall be deemed received the following business day.
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
PO Box 4087
Austin,TX 78773-0220
IVY I KI-101RV
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City Secretaj:y
contract Authorization
Date
I VC-1 �111 D),
CRY MC-110A, PIN
YEN.
L--------------
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/15/2005 - Ordinance No. 16706-11-2005
DATE: Tuesday, November 15, 2005
LOG NAME: 02FY05 SHSGP REFERENCE NO.: **G-15001
SUBJECT:
Authorize Acceptance of FY 2005 State of Texas Homeland Security Program Grant Award and
Adopt Appropriations Ordinance
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Accept from the State of Texas — Governor's Division of Emergency Management the FY 2005 State
Homeland Security Grant Award consisting of three program allocations:
1. Urban Area Security Initiative (UASI) : $3,379,131.00
2. Law Enforcement Terrorism Prevention Program (LETPP): $318,740.00
3. Metropolitan Medical Response System (MMRS): $227,592.00
Combined Total Award: $3,925,463.00
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $3,925,463.00.
DISCUSSION:
The State Homeland Security Grant Program is awarded to jurisdictions on the basis of enhancing their
jurisdictions' capability to prevent, respond to and recover from acts of terrorism and natural disasters. Over
the past two years, this funding has migrated to a regional response approach requiring jurisdictions to work
together at a regional level in project development. The project development is overseen and approved by
the Regional Emergency Preparedness Advisory Committee (REPAC), comprised of various agencies and
jurisdictional representation, in accordance with State Homeland Security Strategies.
The City's Office of Emergency Management will coordinate with multiple City departments in the formation
of projects in the areas of: threat and vulnerability assessment, plan development; training on equipment
and concepts and regional exercises designed to test plans and procedures.
This grant is 100% funded. There is no match requirement.
FISCAL INFORMATIONXERTIFICATION:
The Finance Director certifies upon acceptance and execution of the grant contract and approval of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Grants Fund.
Lognarne: 02FY05 SHSGP Page 1 of 2
TO FundlAccounVCenters FROM Fund/Account/Centers
GR76 451217 002442071000 $3,925,463.00
GR76 5(VARIOUS) 002442071010 $3,925,463.00
Submitted for City Manager's Office_bT Joe Paniagua (6140)
Ord inating Department Head: Juan Ortiz (6173)
Additional Information Contact: Summer Wilhelm (6171)
Logname: 02FY05 SHSGP Page 2 of 2