HomeMy WebLinkAboutContract 52789-A1 AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
10 Diamond Hill Community Center — New Facility
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. I
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Good Fulton & Farrell, Inc., dba GFF, Inc.
(Consultant) made and entered into City Secretary Contract No. 52789 (The Contract)
which was administratively authorized, the 16th day of September, 2019, for Diamond
Hill Community Center— New Facility; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for 100% completion of
schematic design, design development, construction documents, probable cost
estimate, and construction administration services including bidding phase services.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of Diamond Hill
Community Center — New Facility. The cost of this additional service is
$718,865.00 including $13,500.00 in reimbursable expenses. The scope of
services is described more fully in Attachment "C" City of Fort Worth Cover Letter
including GFF's Proposal dated August 21 , 2019, subject: "RE: Diamond Hill
Community Center Replacement, Fort Worth Texas".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "C". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "C". However the total tee paid by the City shall not
exceed a total of $794,000.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
3.
All other provisions of this Contract which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
CFW Standard Agreement for Professional Services AMENDMENT(Rev.16Aug2016) Pa e 1 ?
Diamond Hill Community Center—New Facility March 2020
EXECUTED this the � day of , 2020,
in Fort Worth, Tarrant County, Texas.
Good Fulton & Farrell, Inc., dba GFF, Inc. APPROVED:
By: By: L/
Evan L. Beattie, AIA, LEED AP Jesus Chapa,
President Deputy City Manager
APPROVAL RECOMMENDED: RECORDED:',.
y: y:
Stev ooke, Director Mary J. Kayse
Property Management Department City Secretary -3
CXAS
APPROVED AS TO FORM AND LEGALITY: M&C No.: 20-0125
By: M&C Date: March 03. 2020
J n B. St o g }1 la9S ' R019 -55i3-75
A sistant City At rney
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this
contract, including ensuring all performance and reporting requirements.
By: &-CA4 G�
Brian R. Glass, AIA
Architectural Services Manager
LFTWORTH,
CORD
TARY
TX
CFW Standard Agreement for Professional Services AMENDMENT(Rev.16Aug2016) Page 2 of 2
Diamond Hill Community Center—New Facility March 2020
ATTACHMENT "C"
FORT WORTH,
City of Fort Worth
Property Management Department
Facilities Division / Architectural Services
March 3, 2020
Re: Diamond Hill Community Center Replacement, Fort Worth Texas
The attached Good Fulton & Farrell, Inc., dba GFF, Inc.'s proposal, dated August 21, 2019
for the reference project outlines the comprehensive services required for this project.
At this time, we shall separate the outlined "Scope of Services" of the attached proposal
into the following Phases:
Phase 1 — On September 16, 2019, an Agreement, "City Secretary Contract No.
52789", between the City of Fort Worth and Good Fulton & Farrell, Inc., dba GFF,
Inc. was administratively authorized for Programming through 50% Schematic
Design which included Basic Services ($52,422.50), Supplemental Services
($21,212.50, and Reimbursable Expenses of $1 ,500.00. The Total Fee for Phase 1
including reimbursable expenses is $75,135.00.
Phase 2 — The City of Fort Worth shall execute an Amendment No. 1 to "City
Secretary Contract No. 52789" for additional design services with GFF, Inc. for the
remainder of the of Schematic Design to 100% completion through Construction
Administration which includes Basic Services ($543,002.50), Supplement Services
($162,362.50), and Reimbursable Expenses of $13,500.00. The Total Fee for
Phase 2 including reimbursable expenses shall be $718,865.00.
The Amendment No. 1 to Agreement "Standard Agreement for Professional Services" shall
be for Phase 2 — Schematic Design to 100% completion through Construction
Administration Services. The Total Fee for Phase 2 including reimbursable expenses shall
be $718,865.00.
CFW Standard Agreement for Professional Services Amendment(Rev.16Aug2016) Page 1 of 1
Diamond Hill Community Center—New Facility—Proposal Cover Letter March 2020
ARCHITECTS Dallas Fort Worth Austin
INTERIORS 2808 Fairmount Street,Suite 300 3300 West 7th Street,Suite 110 800 Brazos Street,Suite 670
LANDSCAPE Dallas,Texas 1 75201 Fort Worth,Texas 1 76107 Austin,Texas i 78701
PLANNING 214.303.1500 817 303.1500 612.807.0433
August 21, 2019
Alfonso Meza
Registered Architect
Property Management Department
City of Fort Worth
401 W. 13th Street
Fort Worth, TX 76102
RE: Diamond Hill Community Center Replacement, Fort Worth Texas
Dear Alfonso:
Thank you for the opportunity to submit a proposal on the above referenced project. We understand the City of
Fort Worth ("Owner")would like GFF Architects ("GFF"or"Architect")to provide Professional Services for the
replacement of Diamond Hill Community Center. This letter outlines our basic project understanding, the scope
of services we propose and the related fees.
PROJECT UNDERSTANDING:
• Programming, design and construction administration services of a new community center and associated
site improvements including but not limited to: boxing gym, gymnasium, fitness area, teaching kitchen and
meeting rooms.
• The project is located at 1701 NE 36th Street in Fort Worth (76106)
• Services include but not limited to: programming, architectural and engineering design, cost estimating,
assisting the COFW/PARD with furniture selection, and construction administration.
• Attending 2 community meetings, 2 furniture assist meetings, and 2 artist selection meetings.
• The project size is 25,000 sf with a budget of$8.0 million.
• Construction duration is assumed at 12 months+2 months for demolition.
SCOPE OF SERVICES:
Basic Services
• Provide Architectural, Structural and MEP services from Schematic Design through the conclusion of
Construction Documents,for the project described above, per the terms of the AIA B101, Standard Form of
Agreement Between Owner and Architect, 2017 edition.
• Provide assistance during Bidding and Negotiation with evaluating the project costs, per the terms of the AIA
B101, 2017 edition.
• Provide standard Contract Administration services for reviewing shop drawings, attending jobsite meetings,
clarifying the intent of the construction documents, etc., per the terms of the AIA B 101, 2017 edition for up to
14 months. Basic Services shall include up to 28 site visits consisting of 2 site visits per month (bi-weekly
OAC meetings) and 2 punch list visits. Services beyond these amounts shall be Additional Services.
Supplemental Services
• Provide Programming, Civil Engineering, Platting, Surveying/Topo, Road Abandonment, Landscape/Irrigation
design, Interior Design, Renderings (2 ea. Ind.), Food Service, Cost Estimating (4 ea.), Specifications,
Accessibility(TAS) registration and review, and Boxing consultant(allowance) services, for the project
described above, per the terms of the AIA B 101, 2017 Ed.
Proposal—Diamond Hill Community Center Replacement
August 21, 2019
Page 2 of 3
FEES:
We propose to perform this work for a fixed sum as follows:
Programming thru 50% SD thru Total Project
Service SBE�Consultant 50% SD Fee CA Fee Fee
Basic Services
Architectural GFF Architects $45,162.50 $406,462.50 $451,625.00
Structural Eng. ✓ RL Woods $5,760.00 $71,040.00 $76,800.00
-v_ MEP Eng. ✓ BHB MEP $1,500.00 $65,500.00 $67,000.00
uo-rotaI $52,422.50 $543,002.50 $695,425.00
Supplemental
Services
Civil Eng. ✓ BHB Civil $3,200.00 $71,300.00 $74,500.00"
Survey ✓ B H B Civil $8,500.00 _$0.001 _$8,500.00
interiors GFF Interiors $4,500.00 $40,500.00 $45,000.00
Landscape GFF Landscape $2,287.50• $29,227.50 $31,515.00
Food Service Bosma Desgin $1,425.00: $8,075.00 $9,500.00
Cost Estimating Riddle & Goodnight $1,300.00 $13,260.00 $14,560.00_
- Sub-Total $21,212.50 $162,362.50 $183,575.00
Total; $73,635.00r $705,365.00 $779,000.00
Reimbursable Expenses $1,500.00 $13,500.00 $15,000.00.
TOTALS. $75,135.00 $718,865.00 $794,000.00
• Allowed Reimbursable Expenses(with prior approval of City)
In addition to the basic services fees, printing, deliveries, long-distance communication,travel, plots, taxes on
goods or services, and other reimbursable expenses per AIA B 101, 2017, Ed.,will be invoiced at 1.1 times
invoice amount, or the equivalent for in-house expenses.
2019 Hourly Rates*
Senior Principals: $275
Principals-In-Charge: $250
Principals: $225
Managers/Directors: $215
Leaders: $121 -$194
Senior Coordinators: $110-_$159#
Coordinators: $85-$118'
Team Members: $73-$101
*subject to annual inflationary increase
Proposal—Diamond Hill Community Center Replacement
August 21, 2019
Page 3 of 3
If this proposal is acceptable, please sign and return one (1) copy to my office, to signify your acceptance, which
shall also serve as our authorization to proceed. As an alternative, in the event services or instruments of service
are provided by Architect and accepted by you, this shall also constitute acceptance of this proposal.
Thank you again for the opportunity to be a part of your team.
Sincerely,
GFF ARCHITECTS
W, ?Vk
Kent Pontious,AIA, LEED AP
Associate Principal I Studio Director
cc: Duncan Fulton, FAIA, LEED AP
Evan Beattie, AIA, LEED AP
Rick Myers, AIA
Allison Hubbard, MBA
GFF Accounting
ACKNOWLEDGED AND APPROVED:
Signature Date
Name/Title
The Texas Board of Architectural Examiners,333 Guadalupe,Suite 2-350,Austin,TX 78701-3942,Phone:5121305-9000,has jurisdiction over individuals licensed under the
Architects Registration Law,Chapter 1051 of the Texas Occupational Code.
Master Version 04.05.19
S:\GFF MASTER DOCS\Legal\Proposal_Fixed Fee_GFF.docx
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/03/20 M&C FILE NUMBER: M&C 20-0125
LOG NAME: 21DIAMOND HILL COMMUNITY CENTER DESIGN
SUBJECT
Authorize Execution of Amendment No. 1 to the Architectural Services Agreement with Good
Fulton & Farrell, Inc. d/b/a GFF, Inc., in the Amount of$718,865.00, for a Total Contract Value of
$794,000.00, to Provide Architectural Design and Construction Administration Services for the
New Diamond Hill Community Center (2018 BOND PROGRAM) (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 to the
Architectural Services Agreement with Good Fulton & Farrell, Inc. d/b/a GFF, Inc., in the Amount of
$718,865.00, for a total contract value of$794,000.00, to Provide Architectural Design and
Construction Administration Services for the New Diamond Hill Community Center.
DISCUSSION:
The 2018 Bond Program includes $9,900,000.00 to construct the Diamond Hill Community Center
and demolish the existing facility. The Park & Recreation Department applied for a Texas Parks &
Wildlife Department Indoor Grant and received an additional $1,000,000.00 for the construction of
this project (M&C No.C-29160).
A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star-Telegram
on January 17, 2019 and January 24, 2019. Twenty SOQs were received March 27, 2019. These
submittals were from the following firms:
• Arcturis
• Arthur Weinman Architect
• Bennett Benner Partners
• Corgan Associates, Inc. d/b/a Corgan
• Demesne
• DSGN Associates, Inc.
• Good Fulton & Farrell, Inc. d/b/a GFF, Inc.
• GSBS Architects
• Harrison kornberg Architects
• Huitt-Zollars, Inc.
• KAI/Alliance, LC d/b/a KAI Design
• Komatsu/Rangel, Inc. d/b/a Komatsu Architecture
• Lockwood, Andrews & Newman, Inc.
• Magee Architects, L.P.
• Oxley Williams Tharp Architects, PLLC
• Perkins + Will, Inc.
• RPGA Design Group, Inc.
• T. Howard & Associates Architects
a VLK Architects, Inc.
A selection team, comprised of members of the Park & Recreation Department, Property
Management Department and the Office of Business Diversity, reviewed these proposals and met
on April 25th, 2019 to create a short list for interviews. Interviews were conducted on March 21,
2019. The selection team prepared scores based on the interviews and discussions as follows:
Design Proposal Good Fulton & Farrell, GSBS Magee
Evaluations Inc. d/b/a GFF, Inc. Architects Architects
L.P.
Technical Approach 11 39 71 35 11 35
Design
Professionals 29 24 26
Qualifications
Project 19 20 20
Management
MWBE Review 1 - 7.5 7.0 4.0
TOTALS11 94.5 86 85.0
After ranking the proposals and conducting interviews, the selection team ranked Good Fulton &
Farrell, Inc. d/b/a GFF, Inc. as the best qualified to provide architectural services for the new
Diamond Hill Community Center. On September 17, 2019, staff administratively authorized an
architectural services agreement with Good Fulton & Farrell, Inc. d/b/a GFF, Inc., in the Amount of
$75,135.00 to provide programming and schematic design services and establish an initial
construction budget.
The selection committee recommends that the City Council authorize the execution of Amendment
No.1 to the Architectural Services Agreement with Good Fulton & Farrell, Inc. d/b/a GFF, Inc., in the
Amount of$718,865.00, for a total contract value of$794,000.00, to provide complete architectural
design and construction administration services for the new Diamond Hill Community Center.
The overall budget for the project is as follows:
PROJECT BUDGET 11 Cost
Design Costs 11 $794,000.00
Anticipated Construction Costs $7,876,575.00
Administrative Costs - Advertising, Bidding, Staff
Time, Impact Fees, Utility Costs, Platting Costs, IT, $2,229,425.00
Security, FFE, Contingencies, etc.
TOTAL $16,900,000.00
Funding - Funds for this project are included in the 2018 Bond Program. Available resources
withi.n.the General Fund and the TDP&W Grant will be used to provide interim financing until debt is
issued. Once debt associated with the project is sold, bond proceeds will reimburse the General
Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as
part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018).
Property Management Maintenance Cost- The impact to maintenance cost associated with
this enlarged community center for the Property Management Department, beginning in Fiscal Year
2021, is expected to be $14,000.00 annually.
Building Permit Waiver- In accordance with the City Code of Ordinances, Part II, Chapter 7-1
Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City
personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council
with notes in the contract packages stating the fee is waived."
Schedule - The design portion of this project started in the third quarter of 2019 and construction is
anticipated to be complete in the second quarter of 2021.
MWBE OFFICE - Good Fulton & Farrell, Inc. d/b/a GFF, Inc. is in compliance with the City's BDE
Ordinance by committing to 28% SBE participation on this project for Amendment No. 1. The City's
SBE goal on this project is 15%.
The new Diamond Hill Community Center is to be located in COUNCIL DISTRICT 2.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as
appropriated, of the 2018 Bond Program and that, prior to expenditures being made, the
participating department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Kevin Gunn 2015
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Brian Glass 8088