HomeMy WebLinkAboutContract 53732 CITY SECRETARY
CONTRACT NO.1,,�]3�L
AGREEMENT FOR SERVICES
THIS AGREEMENT FOR SERVICES ("Agreement") is made and entered into by and between THE CITY OF
FORT WORTH, a home-rule municipal corporation of the State of Texas (hereinafter referred to as "City"), acting by and
through its duly authorized Assistant City Manager, and UNITED WAY OF TARRANT COUNTY, a Texas non-profit
corporation (hereinafter referred to as "Contractor"), acting by and through its duly authorized President.
RECITALS
WHEREAS, Contractor provides services to coordinate area agencies and social service activities and programs,
providing leadership and funding for said programs throughout the entire community; and
WHEREAS, City has identified criteria for determining agencies and social service activities and programs that serve a
public purpose through investing money, expertise, and other resources to improve lives and communities in benefit to the
entire Fort Worth Community; and
WHEREAS, City and Contractor desire to enter into a contract whereby City will provide Contractor with funds to be
distributed to agencies and social service activities and programs that meet City's criteria for serving a public purpose.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows:
AGREEMENT
1. SCOPE OF SERVICES.
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due
diligence, all services and objectives described in Exhibit "A," attached and incorporated herein for all purposes incident
to this Agreement("Services").
2. COMPENSATION.
In consideration of the Services to be performed hereunder by Contractor, City promises and agrees to pay
Contractor in one installment the sum of One Hundred Ninety-Nine Thousand Five Hundred Dollars ($199,500.00)
("Funds"). Contractor acknowledges and agrees that the Funds shall be disbursed to non-profit entities that (i) are
selected by Contractor(each a "Recipient") and (ii) meet criteria that City has determined indicate that the entities serve a
public purpose through investing money, expertise, and other resources to improve lives and communities in benefit to the
entire Fort Worth Community. Contractor shall have discretion to select Recipients so long as each selected entity meets
all of the following criteria:
1. Has valid current designation of tax-exempt status under 26 USC 501 from the United States Internal
Revenue Service.
2. Has a mission statement and service plan that aligns with public safety.
3. Does not engage in inherently religious activities, such as worship, religious instruction, or proselytizing, as a
part of the program or services funded by City dollars. Inherently religious activities must be offered
separately, in time or location, from the programs, activities, or services supported by City funds.
4. Submits documentation attesting to and demonstrating the entity's capacity to deliver specified services.
5. Demonstrates to Contractor via site visits that the nature and performance of the proposed service meets the
above-listed criteria.
3. REPORTING OF EXPENDITURES.
a. Contractor shall deliver to the City's Budget Office a quarterly statement of the receipts and expenditures of
F Funds ("Quarterly Award Report"), detailing how the Funds were expended by C t�self�and by each
OFFICQAP.R�ECORV
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Recipient to accomplish performance of the Services. The quarterly statement shall be in the same format as
Section I of the attached Exhibit "B," which is incorporated herein for all purposes, and each such Quarterly
Award Report shall be attached hereto, incorporated herein, and made a part of this Agreement for all purposes.
b. Each Quarterly Award Report must be prepared and signed by a Certified Public Accountant or by a
representative of the Contractor who has responsibility for maintaining Contractor's financial accounts and
records. If the Contractor deviates from this reporting requirement, the Contractor will be considered in non-
compliance with this Agreement.
c. Each Quarterly Award Report must be submitted to the City's Budget Office not later than the 151h day of the
first month after the end of each quarter. Therefore, each respective Quarterly Award Report must be submitted
not later than January 15, 2020,April 16, 2020, July 16, 2020, and October 18, 2020.
d.Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the Contractor's ability to
receive future funding from the City. In addition, failure to comply with Section 3 or any other term of this
Agreement, including, but not limited to, the criteria for determining eligible Recipients, may result in forfeiture of
grant monies not yet disbursed and/or required reimbursement of all monies awarded.
4. REPORTING OF SERVICES.
Not later than the 15th day of the first month after the end of each quarter, Contractor shall submit to the City's
Budget Office a report of Services for itself and each Recipient in the same format as Section II of the attached Exhibit
"B," which is incorporated herein for all purposes, and each such Quarterly Award Report shall be attached hereto,
incorporated herein, and made a part of this Agreement for all purposes. Therefore, each respective Quarterly Services
Report must be submitted not later than January 15, 2020, April 16, 2020, July 16, 2020, and October 18, 2020.
Contractor and each Recipient shall be subject to a review by the City of its services and activities in performance of this
Agreement.
5. TERM AND TERMINATION.
This Agreement shall be for a term beginning October 1, 2019 and ending September 30, 2020.
a. Either party may cancel this Agreement upon thirty (30) days' notice in writing to the other party of such intent
to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section 3, "Reporting of
Expenditures"or Section 4, "Reporting of Services,"above.
c. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any payments
hereunder, City will notify the Contractor of such occurrence, and this Agreement shall terminate on the last day
of the fiscal period for which appropriations were received without penalty or expense to City of any kind
whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been
appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all Funds that Contractor
has received under this Agreement for purposes of discretionary distribution but that it not otherwise committed or
encumbered by contract. Contractor shall include in its funding contract with each Recipient, that in the event of
any termination of this Agreement or a Recipient contract, Recipient shall reimburse to the City all Funds that
Recipient has received but that it has not otherwise committed or encumbered by contract.
6. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the Services to be
performed under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor
for the purpose of such monitoring. Contractor further agrees to include in its agreement with each Recipient, that the
Recipient agrees to fully cooperate with the City in monitoring the effectiveness of the Services to be performed under this
Agreement, and City shall have access at all reasonable hours to offices and records of the Recipient for the purpose of
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 2 of 10
such monitoring.
7. INDEPENDENT CONTRACTOR.
Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or
employee of City. Contractor shall have exclusive control of and the exclusive right to control the details of the Services
performed hereunder and all persons performing same and shall be solely responsible for the acts and omissions of its
officers, agents, servants, employees, subcontractors, and program participants. The doctrine of respondeat superior
shall not apply as between the City and Contractor, its officers, agents, servants, employees, subcontractors, or program
participants. Nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.
It is expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the paid
service of City.
8. LIABILITY AND INDEMNIFICATION.
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY PROPERTY
BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, PROGRAM
PARTICIPANTS, OR RECIPIENTS THAT MAY BE LOST, STOLEN, DESTROYED, OR IN ANY WAY DAMAGED.
CONTRACTOR HEREBY AGREES TO INDEMNIFY AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS,
AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY.
CONTRACTOR COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN
EXPENSE, CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND
ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED,
ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE,
OR NONPERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES, AND SERVICES
DESCRIBED HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PARTT, BY ALLEGED NEGLIGENCE OF
OFFICERS AGENTS SERVANTS EMPLOYEES CONTRACTORS OR SUBCONTRACTORS OF CITY, AND
CONTRACTOR HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS,AGENTS,
SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE
AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KINDS OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION,
PERFORMANCE, ATTEMPTED PERFORMANCE, OR NON-PERFORMANCE OF THIS AGREEMENT AND/OR THE
OPERATIONS,ACTIVITIES,AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN
PART BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO AND DOES HEREBY
INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL INJURY, DAMAGE, OR
DESTRUCTION OF PROPERTY OF CITY,ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS
OF CONTRACTOR, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES,
LICENSEES, PROGRAM PARTICIPANTS, OR RECIPIENTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS OF CITY. CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEES, OFFICERS,AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE,
OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE
UNDER THIS AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE, OR LOSS /S CAUSED BY C/TY'S SOLE OR
CONCURRENT NEGLIGENCE.
Contractor shall require all of its subcontractors and Recipients to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This Section shall survive the expiration or termination of this Agreement.
9. MISAPPRORIATION OF FUNDS.
In the event it is determined that Contractor or any Recipient has misused, misapplied, or misappropriated all or
any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless and defend the City of Fort
Worth, its officers, agents, servants, and employees, from and against any and all claims or suits resulting from such
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 3 of 10
misuse, misapplication, or misappropriation.
10. CHARITABLE IMMUNITY.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption (statutory or
otherwise) from and against liability for damage or injury, including death, to persons or property, Contractor hereby
expressly waives its rights to plead defensively such immunity or exemption as against the City.
11. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract all or any part of its rights, privileges, or duties under this Agreement
without the prior written consent of City, and any attempted assignment or subcontract of same without such prior written
approval shall be void and constitute a breach of this Agreement.
12. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees, and subcontractors shall abide by and comply with all federal, state,
and local laws, including all ordinances, rules, and regulations of City. It is agreed and understood that, if City calls to the
attention of Contractor any such violation on the part of Contractor or any of its officers, agents, employees, or
subcontractors, then Contractor shall immediately desist from and correct such violation.
13. NON-DISCRIMATION COVENANT.
Contractor, in the execution, performance, or attempted performance of this contract and Agreement, will not
discriminate against any person or persons because of disability, age, familial status, sex, race, religion, color or national
origin, nor will Contractor permit its officers, agents, employees, or subcontractors to engage in such discrimination. This
Agreement is made and entered into with reference specifically to Chapter 17, Article III, Division 3, of the City Code of
the City of Fort Worth ("Discrimination in Employment Practices"), and Contractor hereby covenants and agrees that
Contractor, its agents, employees, and subcontractors have fully complied with all provisions of same and that no
employee or employee-applicant has been discriminated against by either Contractor, its agents, employees, or
subcontractors.
14. INSURANCE.
Contractor shall procure and shall maintain during the term of this Agreement the following insurance coverage:
1. Commercial General Liability (CGL): $1,000,000.00 per occurrence, with a$2,000,000.00 annual
aggregate limit, in a form that is acceptable to the City's Risk Manager.
2. Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000.00 per occurrence,
with a $1,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk
Manager.
Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage
provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager.
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance
policy required by this Agreement (except for policies of workers' compensation or accident/medical insurance, if required)
shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this
Agreement.
Contractor further agrees that it shall comply with the Texas Workers' Compensation Act and shall provide sufficient
compensation insurance to protect Contractor and City from and against any and all Workers' Compensation claims
arising from the work and services provided under this Agreement.
15. RIGHT TO AUDIT RECORDS.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this
Agreement, have access to and the right to examine, whether in hard copy or electronic format, any directly pertinent
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 4 of 10
books, documents, papers, and records of the Contractor involving transactions relating to this Agreement. Contractor
agrees that the City shall have access during normal working hours to all necessary Contractor facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section.
The City shall give Contractor reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor and Recipient agreements hereunder a provision to
the effect that the subcontractor and/or the Recipient agrees that the City shall, until the expiration of three (3) years after
final payment under the subcontract or this Agreement, have access to and the right to examine, whether in hard copy or
electronic format, any directly pertinent books, documents, papers, and records of such subcontractor or Recipient
involving transactions relating to the subcontract or this Agreement, and further that City shall have access during normal
working hours to all subcontractor or Recipient facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor or Recipient
reasonable advance notice of intended audits.
This Section shall survive the expiration or termination of this Agreement.
16. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Should
any action, whether real or asserted, at law or in equity, arise out of the execution, performance, or attempted
performance of this Agreement, venue for said action shall lie in Tarrant County, Texas.
17. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via U.S.
Postal Service certified mail, postage prepaid, to the address of the other party shown below:
Sonia Singleton Leah King
Neighborhood Services Department President and CEO
City of Fort Worth United Way of Tarrant County
200 Texas St. 1500 N. Main, Suite 200
Fort Worth, Texas 76102 Fort Worth, Texas 76164
(817) 392-5774 (817) 258-8000
18. NO WAIVER.
The failure of City or Contractor to insist upon the performance of any term or provision of this Agreement or to
exercise any right conferred herein shall not be construed as a waiver or relinquishment to any extent of City's or
Contractor's right to assert or rely upon any such term or right on any future occasion.
19. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any existing or
potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of
interest arise during the time in which this Agreement is in effect, Contractor hereby agrees immediately to make full
disclosure to the City in writing.
Contractor, for itself, its officers, agents, and employees, further agrees that it shall treat all information provided
to it by the City ("City Information") as confidential and shall not disclose any such information to a third party without the
prior written approval of the City. Contractor shall store and maintain City Information in a secure manner and shall not
allow unauthorized users to access, modify, delete, or otherwise corrupt City Information in any way. Contractor shall
notify the City immediately if the security or integrity of any City Information has been compromised or is believed to
have been compromised.
20. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the validity, legality, and
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 5 of 10
enforceability of the remaining provisions shall not in any way be affected or impaired.
21. FORCE MAJEURE.
The City and Contractor shall exercise their best efforts to meet their respective duties and obligations as set
forth in this Agreement. If either party is unable, either in whole or part, to fulfill its obligations under this Agreement due
to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars; blockades; insurrections;
riots; epidemics; public health crises; earthquakes; fires; floods; restraints or prohibitions by any court, board,
department, commission, or agency of the United States or of any state; declaration of a state of disaster or of
emergency by the federal, state, county, or City government in accordance with applicable law; issuance of a Level
Orange or Level Red Alert by the United States Department of Homeland Security; any arrests and restraints; civil
disturbances; or explosions; or some other reason beyond the party's reasonable control (each a"Force Majeure Event"),
the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event.
22. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part of this
Agreement.
23. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have had the opportunity to review and revise this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation of this Agreement or any exhibit hereto.
24. ENTIRETY OF AGREEMENT AND ELECTRONIC SIGNATURES.
This written instrument (together with all exhibits and schedules attached hereto and incorporated herein)
constitutes the entire understanding of the parties hereto concerning the subject matter and transaction addressed herein.
Any prior or contemporaneous, oral or written agreement that purports to vary from the terms hereof shall be void. A
signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original
signature.
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County,
Texas, to be effective October 1, 2019.
[Signature page follows]
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 6 of 10
CITY OF FORT WORTH: UNITED WAY OF TARRANT COUNTY:
Fernando Costa
t ,:~° t" .. � Leah King
Assistant City Manager : Y�:' ; � resident and CEO
Date: .3 29 Zot� :<:0; � te: March 23, 2020
ATTEST: °TTEST
Mary Kayser '' ' ` Name: Beverly J. Boyd
City Secretary Title: Corporate Secretary
Date: 3 f Date: March 23, 2020
APPROVED AS TO FORM AND LEGALITY:
Matt Murray
Assistant City Attorney
Date: '3 ZS_Z '74Z-
CONTRACT AUTHORIZATION:
M&C: 20-0086
Date Approved: February 18, 2020
M516tg5: ao►9-sb8 I`to
CONTRACT COMPLIANCE MANAGER:
By signing below, I acknowledge that I am the person responsible for the monitoring and administration
of his contract including en wring all performance and reporting requirements.
Sonia Singleton
Assistant Director
OFFOCOAP RECURCj
COTT'SECRETARY
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 7 of 10 FT. WORTH, `} `
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally
appeared Leah King, known to me to be the person whose name is subscribed to the foregoing instrument and
acknowledged to me that the same was the act of the United Way of Tarrant County and that she executed the same as
the act of said United Way of Tarrant County for the purpose and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 23 day of March A.D. 2020.
r?o SEVERLY JOY CEBOYD
Notary Public,Stato of Taxes
SIA .
i9 Comm.Expires 07-25-2023 Notary Public i. a d four the State if Texas
�1110 Notary ID 124630104
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally
appeared Fernando Costa, known to me to be the person whose name is subscribed to the foregoing instrument and
acknowledged to me that the same was the act of the City of Fort Worth for the purpose and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of +�`_ 'A.D. 2020.
PdV°� MARIA&SANCMEZ
* *:
My Notary ID#2256490 Nota&Public in and for the State of Texas
� mber19,2021•"�q; �+p� Expires Dece
rFFOICU L RECORi���
CO`��SECRETARY
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 8 of 10
EXHIBIT A
Projections of Services to be Provided by 4 Selected Agencies October 2019—September 2020
AGENCY AWARD PROJECTIONS
1,000 teens with Ground Zero services, including
Recovery Resource Council $37,500 support groups in alternative schools and
prevention services in juvenile detention, teen
court and other locations
1,500 women and child victims of domestic
Safe Haven of Tarrant County $67,500 violence; 48,000 calls on the 24 hour crisis
hotline; 12,000 hours of volunteer service
Tarrant County Youth $38,250 61 teen clients in supportive outpatient services
Recovery Campus
850 rape crisis hotline calls; counseling for 480
survivors of rape at rape exam sites; counseling
for 425 significant others at rape exam sites;
The Women's Center $56,250 counseling for 440 others; child sexual abuse
prevention training for 20,250 children; adult
sexual abuse prevention training for 2,625
persons; training and technical assistance for
1,075 criminal justice professionals
$199,500
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 9 of 10
EXHIBIT B
SECTION I/SECTION II
QUARTERLY REPORT
FORT WORTH.
'Ir-
QUARTERLY AWARD REPORT
CITY OF FORT WORTH*NEIGHBORHOOD SERVICES DEPARTMENT*COMMUNITY RESOURCES DIVISION
200 TEXAS STREET *FORT WORTH,TX 76102*(817)392-7540*FAX 817)392-7328
Name:
Address:
CFW Contract No.:
CFW Fund Year:
Total Annual Allocation:
Percent of Total Budget:
Reporting Quarter Ending: Quarter 1 Quarter 2 Quarter3 Quarter4 Total
December 31 March 31 June 30 Se tember30
Section 1.Expense Classification: $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALEXPENSES; $0.00 $0.00 $0.00 $0.00 $0.00
Reporting Quarter Ending: Quarter 1 Quarter 2 Quarter 3 Quarter 4 1 oral
December 31 March 31 June 30 September 30
Section 11.Goals/Services
Administration and monitoriniKof contracts:
Ad ml n costs of not more than 25%
Coordination and Staging of Events
Serve 140,000(70,000 students)
Events in disadvantage neighborhoods
SO locations
Promotion of the City of Fort Worth
Si nature-Preparer Date Signature-Award Administrator Date
Agreement for Services-CFW/United Way of Tarrant County FY2020 Page 10 of 10
Official site,of the City of Port Worth,Texas
[,lila WuRTII
CITY COUNCIL Awroah
DATE: 2/18/2020 REFERENCE **M&C 20- LOG NAME: 19UNITED WAY FY2020
NO.: 0086
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with United Way of Tarrant County in the Amount of
$199,500.00 to Fund Various Organizations and Coordinate Area Agencies and Social
Service Programs for the Benefit of the Entire Fort Worth Community for Fiscal Year 2020
(ALL COUNCIL DISTRICTS)
RECOM ENDATION:
It is recommended that the City Council authorize the execution of a contract with United Way of
Tarrant County in the amount of$199,500.00 to fund various organizations and coordinate area
agencies and social service programs that meet the City's criteria for serving a public purpose to
benefit the Fort Worth community for Fiscal Year 2020.
DISCUSSION:
During the Fiscal Year 2020 budget process,the City Council approved financial support for the
United Way of Tarrant County(United Way)in the amount of$199,500.00,in order to fund various
agencies and social service programs throughout the City.The City contracts with United Way to
administer and distribute these funds to agencies that provide social service programs that meet the
City's established criteria. The City will make a single payment in the amount of$199,500.00,and the
United Way will have discretion to select the particular agencies and funding amounts subject to the
criteria listed below designed to ensure that the funds are used for a public benefit in the Fort Worth
community. In exchange for the funds, United Way will choose agencies based on these criteria and
deliver quarterly reports detailing how the funds were expended by United Way and the chosen
agencies.
United Way shall apply the following criteria to ensure that the agencies chosen serve a public
purpose through investing money,expertise,and other resources to improve lives and communities in
benefit of the entire Fort Worth Community:
Agencies must have a valid current designation of tax-exempt status under 26 USC 501 from the
United States Internal Revenue Service.
Agencies must have a mission statement and service plan that aligns with public safety.
Agencies must not engage in inherently religious activities,such as worship, religious instruction,or
proselytizing,as a part of the program or services funded by City dollars. Inherently religious activities
must be offered separately, in time or location,from the programs,activities,or services supported by
City funds.
Agencies must submit documentation attesting to and demonstrating the entity's capacity to deliver
specified services.
Agencies must demonstrate to United Way via site visits that the nature and performance of the
proposed service meets the above-listed criteria.
This is the City's tenth year to collaborate with United Way to disseminate funds and provide
coordination with area agencies.The contract requires these funds to be used for programming within
the City.This allows the City,through United Way,to continue to provide financial assistance to non-
profit agencies who offer critical social services for the benefit of the entire Fort Worth community.
United Way has over 85 years of experience investing money,expertise and other resources to
improve lives and communities.These programs will provide the public with a clear benefit by
providing mentorship and training to children to help ensure they remain in school and by ensuring
the health,safety,and welfare of Fort Worth citizens,specifically those who are experiencing or
survivors of traumatic events,such as domestic violence and sexual assault. Staff will ensure that
proper controls are in place so that United Way carries out the beneficial public purposes stated
above, including reporting requirements and auditing rights.
The following chart provides projections for services to be provided by 4 selected agencies:
Award Projections
Agency i Amount I j
Recovery 7,500.00 11,000 teens with Ground Zero services, including
Resource support groups in alternative schools and
Council prevention services in juvenile detention, teen
court and other locations
SafeHaven 1,500 women and child victims of domestic
of Tarrant $67,500.00 violence;48,000 calls on the 24 hour crisis
County hotline; 12,000 hours of volunteer service
Tarrant
County
Youth $38,250.00 61 teen clients in supportive outpatient services
Recovery
Campus
850 rape crisis hotline calls; counseling for 480
survivors of rape at rape exam sites; counseling
Women's for 425 significant others at rape exam sites;
Center of counseling for 440 others; child sexual abuse
Tarrant $56,250.00 prevention training for 20,250 children; adult
County sexual abuse prevention training for 2,625
persons; training and technical assistance for
1,075 criminal justice professionals
Total $199,500.00 I
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and execution of
the contract,funds are available in the current operating budget,as appropriated, in the General
Fund, Prior to any expenditure being incurred,the Neighborhood Services Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference 9# Amount
1D ID Year Chartfieid 2
FROM
Fund Department Account Project Program Activity Budget Reference## Amount i
ID ID Year Chartfieid 2 j
I
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Submitted for City Manager's Office by. Fernando Costa (6122)
OrIgIDa ing Department Head: Victor Turner(8187)
Additional Information Contact: Sonia Singleton(5774)
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