HomeMy WebLinkAboutContract 37438Cr Y SE �'tiAt�Y
CAN F,AC e NO .
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant, Denton, Parker, and Wise Counties, Texas, hereinafter called the
"City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and
Hahnfeld Hoffer Stanford., hereinafter called the "Architect", acting herein by and through Eric Hahnfeld,
its duly authorized representative, for the purpose of providing architectural design and construction
administration services for renovation of the Will Rogers Memorial Center Coliseum,
WITNESSETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide design, construction documents, and construction administration services for
the renovation of the Will Rogers Memorial Center Coliseum in Fort Worth, Texas
('Project"). The scope of services is described more fully in Attachment "A" of this
Agreement.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1. Project Manager: Don Powell, Registered Architect
1.2. Architect
1.2.1. Principal in Charge: David Stanford
1.2.2. Project Designer: Tamara Bopp
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER AND EXTENT OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define Ciry's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Projects at City's cost_ and expense (which
services and data Architect is not to provide hereunder but on which Architect may rely in performing
services hereunder), and act as City's representative in connection with any such services of others.
4. The Architect shall pay for the printing
presentations as a part of the reimbursable
of contract documents required for design submittals and
OFFICIAL RECORD
CITY SECRETARY
' Page 1 of to Fi:1�1ORTH, TX
� ORIGINAL
5. The Architect shall perform services as outlined in the Hahnfeld Hoffer Stanford letter, dated May 28,
2008, revised June 25,2008 subject : Interior Design Services Will Rogers Memorial Center Coliseum
Concourse Renovation which is attached hereto as Attachment "A" and made a part of this Agreement.
6. If at any time in the course of the design, the City expands the scope of services, or the Architect
believes the City has requested services that are beyond the scope of this Agreement, the Architect shall
submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to
the Architect proceeding with the work considered to be beyond the scope of this Agreement.
Architect shall not perform any additional services without a written agreement with City. Any services
provided prior to reaching an agreement on additional fees will be non-compensable.
7. Architect shall apply for building permits and provide such service as may be necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits,
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City, Architect shall furnish or obtain from others special services necessary
to complete the Projects. These special services are not included as part of the Basic Services outlined
in SECTION I - SERVICES OF THE ARCHITECT and Attachment "A." These special services will
be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the Projects
as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and Attachment "A"
hereof shall be $21,700.00, hereinafter referred to as the "total fee," plus up to $3,000.00 in
reimbursable expenses.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
1.1. Completion of CADD Verification and Finish Scheme 40%
1.2. Completion of Construction documents 75%
1.3. Action by City Council to accept bids 80%
1.4. Final acceptance of the Project by the City 100%
1.5. Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
1.5.1. Printing Costs
1.5.2. Enhanced CAD drawings for public and City meetings.
1.5.3. Long distance phone calls
1.5.4. Postage and courier expenses
1.5.5. Other costs with prior approval of the City.
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
l . The Architect shall inform the City in writing of the probable construction cost as stated in attachment
«A„
SECTION VII METHOD OF PAYMENT
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1. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Architect's statement thereof, Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
1.1. Architect shall prepare the design in stages as follows:
Phase I CADD Verification
Phase II Finish Scheme
Phase III Documentation
Phase IV Construction Documentation
All above as described in attachment "A".
1.2. Format of Drawings
1.2.1. Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8" or such other scale as may be agreed to in writing for all disciplines, elevations
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
1.2.2. Drawings shall plot to 22x34 sheet to facilitate half-size 11xl7 prints. Fonts shall be legible
at half-size.
1.3.
The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in modifying a
facility in the event it is constructed in accordance with the Architect's designs and is subsequently
determined to be in non-conformance with the Elimination of Barriers Act, State of Texas, City of
Fort Worth Building Codes and the Americans with Disabilities Accessibility Guidelines for
Buildings and Facilities The City will bear the construction costs associated with enhancements.
The Architect will reimburse the City for costs to replace or rework features that were constructed
in accordance with the design but fail to meet accessibility requirements or building codes.
1.4. The Architect shall submit estimates of probable construction cost for each stage of design as
stated in attachment "A".
1.5. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
1.6. Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
1.7. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
2. Bidding:
2.1. The Architect shall respond to Contractors inquiries, prepare necessary addenda, and attend the
Prebid Conference, and participate in the contractor selection process.
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4.
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2.2. The Architect shall coordinate printing of documents forbidding,
2.3. Following bidding, the Architect shall investigate the qualifications make recommendations concerning the capability of up to three bidders and
contract, pability of the bidder to satisfactorily perform the
Construction Services:
3.1. The Architect shall assist the City by approving submittals, observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
3.2• Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all
participants and key project personnel.
3.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
P
3.4. Architect will review contractor's pay requests.
3.5. Architect will conduct final acceptance and end of warranty inspections.
3.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings" for the City's archives.
3.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
All designs, drawings, specifications, documents, and other work products of the Architect, whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be the
City's sole risk. The City shall own the final printed designs, drawings, specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents
SECTION IX CITY RESPONSIBILITIES
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3.
5.
0
Provide criteria and information on Ci'as to Ci
on all matters concerning the Projects, ty's requirements and designate a person with authority to act
tys behalf
Assist Architect in obtain
pertinent ing existing studies, reports and other available data and services of others
to the Projects and in obtaining additional reports and data as required.
Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public
and private property as may be required for Architect to perform services hereunder.
Designate in writing qualified persons who will act as City's representatives with respect to the Projects
for the purposes of transmitting instructions, receiving information, interpreting and defining Ci 's
policies and decisions with respect to Architect's services. J
ty
Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
g
Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs, and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
Examine all studies, reports, sketches, drawings, Architect, obtspecifications, proposals and other documents
Presented by ain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisi
reasonable time so as not to delay the services of Architect, ons pertaining thereto within a
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8. Provide "Front End", including Division 1 requirements, for use in assembling the Project Manual,
9. Prepare easements and right-of-way acquisition conveyance documents, from description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of4ay, pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Projects.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract, and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
SECTION X TERMINATION
1. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections V
and VI hereof. Architect shall also be compensated for all termination -related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Architect, its officers, agents, employees and subconsultants, for the
accuracy and competency of the services performed under this Agreement, including but not limited to
surveys, location of subsurface investigations, designs, working drawings and specifications and other
Engineering documents.
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2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect, its officers, agents, employees and subconsultants, it being the intent of the parties that
approval by the City signifies the City's approval of only the general design concept of the
improvements to be constructed.
3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants
and employees harmless from any loss, damage, liability or expenses, on account of damage to property
and injuries, including death, to all persons, including but not limited to officers, agents, or employees
of the Architect or subconsultant, and all other persons performing any part of the work and
improvements, which may arise out of any negligent act, error or omission in the performance of the
Architect's professional services or in the preparation of designs, working drawings, specifications and
other documents.
4. The Architect shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Architect to indemnify or hold the City or any of its officers, agents, servants
or employees harmless from any loss, damages, liability or expense, on account of damage to property
or injuries to person caused by defects or deficiencies in design criteria and information provided to
Architect by City, or any deviation in construction from Architect's designs, working drawings,
specifications or other documents.
5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts.
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B: Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease— per each employee
$500,000 Bodily Injury/Disease — Policy Limit
Automobile Liability
$13000,000 each accident on a combined single basis
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per occurrence
$2,000,000 Project aggregate
6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this Agreement to the best
interests of the City.
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7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of forty-five days notice of cancellation, non -renewal or material change in coverage
shall be provided to the City. A ten days notice shall be acceptable in the event of non-payment of
premium. Such terms shall be endorsed onto Architect's insurance policies. Notice shall be sent to
the Facilities Manager, Transportation and Public Works Department, 1000 Throckmorton, Fort
Worth, TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's general
overhead.
7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
7.8. Deductible limits, or self4nsured retentions, affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled, upon its request and without incurring expense, to review theArchitect's
insurance policies including endorsements thereto and, at the City's discretion, the Architect may be
required to provide proof of insurance premium payments.
7.10. All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11. The Professional Liability Policy shall be written on a "claims made" and shall be in effect for the
duration of this Agreement and for 12 months following Architect's issuance of the Certificate of
Substantial Completion. The Architect's current insurer shall list the City as a certificate holder
for a period of ten years following the issuance of the Certificate of Substantial Completion by the
Architect. The City shall be notified at least 30 days prior to cancellation or substantial change in
coverage.
8. The City shall require its General Contractor to include the Architect as an additional insured on its
generaI liability insurance.
SECTION XII HAZARDOUS MATERIALS
1. City acknowledges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City, City hereby releases
Architect from any damage or liability related to the presence of such materials.
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2. The release required above shall not apply in the event the discharge, release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance, contaminant, or asbestos onto the Projects.
SECTION XIII RIGHT TO AUDIT
1. Architect agrees that the City shall, until the expiration of three (3) years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that the
City shall have access during normal working hours to all necessary Architect facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities, and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
3. Architect and subconsultants agree to photocopy such project -related documents as may be requested
by the City. The City agrees to reimburse Architect and subconsultants for the costs of copies at the
rate published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves, their successors and assigns, to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
subconsultants. Nothing herein shall be construed as creating a partnership or joint venture between
the City and the Architect, its officers, agents, employees and subconsultants, and doctrine of
respondent superior has no application as between the City and the Architect.
SECTION XVII OBSERVE AND COMPLY
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1. Architect shall at all times observe and comply with all Federal and State laws and regulations and with
all City ordinances and regulations which in any way affect this Agreement and the work hereunder,
and shall observe and comply with all orders, laws, ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and
hold harmless City and all its officers, agents and employees from and against all claims or liability
arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
SECTION XVIII MISCELLANEOUS
1. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner, be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
afxed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
(XXXXXXXXXXXXXXXXX
Remainder of Page Intentionally Left Blank XXXXXX
EXECUTED IN THE CITY OF FORT WORTH, TEXAS, THIS ! �-- day of � , A.D., 2008.
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HAHNFELD HOFFER APPROVED:
By: By:
Eric a I Fernando Costa
Principal Assistant City Manager
APPROVAL RECOMMENDED: RECORDED:
BY : 4L By: 01A
Greg on PE, cting Director Marty Hendrix
Trans p0 ublic Works Department City Secretary
APPROVED AS T RM AND LEGALITY: M&C not required
Co tract Authorization
By: �4Z` -� Date:
Amy J. R
Assistant City A ttomey
The Texas Boazd of Architectural Examiners, 8213 Shoal
Creek Boulevard, Suite
107, Austin,
Texas, 78758,
telephone (512) 305-
9000, has jurisdiction over individuals
licensed under the
Architects' Registration
Law, Texas
Civil Statutes,
Ar[icle 249a.
Page 10 of 10
OFFICIAL RECORD
CITY SECRETARY
T. WORTH, TX
1425 8th Avenue / Fort Worth, Texas 76104 / ph 817.921.5928 / fx 817.429.9336
May 28, 2008
Revised June 25, 2008
Mr. Don Powell
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Interior Design Services
Will Rogers Memorial Center
Coliseum Concourse Renovation
Dear Don:
Hahnfeld Hoffer Stanford is pleased to submit this proposal for interior design services for the Will Rogers
Memorial Center, Coliseum Concourse Renovation, Fort Worth, Texas. The information contained herein
is re. presentative of our understanding of the Scope of Services and general nature of this program. We
understand Will Rogers Memorial Center is looking to update the finishes in the concourse level of their
Coliseum facility. The project will consist of verification and updating of our current CADD files for the
building, generating finish plan options, and issuing a finish package that can be used for installation
purposes.
We have assembled awell-qualified team with a proven track record of similar project experience. Our
fee does not include any other consultants at this time.
SCOPE OF SERVICES
Architectural Responsibilities
We will generally provide the following for your project:
PHASE I —CADD VERIFICATION
• Hahnfeld Hoffer Stanford will verify and update CADD drawings on file to help establish basic
quanes and extent of finishes. This will occur by a walkthrough of the existing facility and then
updating drawings in CADD as required.
• No meetings are proposed for this phase of work.
PHASE 1! —FINISH SCHEME
• Provide Finish Plan generated in AutoCAD format. HHS will present a minimum of (2) schemes and a
maximum of (3) schemes for approval. Presentation of schemes with Will Rogers Memorial Center
and City staff for approval and sign off. This will include revisions to the one finish scheme.
Mr. Don Powell
City of Fort Worth
Proposal for Will Rogers Memorial Center,
Coliseum Concourse Renovation
Revised: June 25, 2008
• HHS will coordinate up to 2 preliminary pricing exercises to help establish a budget for the
project. At the end of the selection and design process a formal pricing exercise will take place
to confirm budget estimates prior to start of construction documentation.
• Review of schedule and key milestone dates.
• Three meetings are estimated for this phase of work. HHS will produce meeting minutes summarizing
the information from this session. Upon written approval by Will Rogers Memorial Center and City
staff, this phase will serve as the action plan and decision making guideline for the project.
PHASE 111 -DOCUMENTATION
A documentation set will be issued for this phase of the project.
• Finish Plan
• Room Finish Schedule and Material Key. All specifications will be noted on drawings or Material
Key. A full specification set will not be issued.
• Interior Elevations required to convey the design intent
• Signage for the interior as required
• General notes on drawings to establish "building standard" which will be utilized
and adapted to meet the needs of the project, and will be included in the drawing set
• Assist Will Rogers Memorial Center and City Staff during the bidding phase (Provide clarifications and
answers to questions should they arise);
• HHS will provide finish documentation in either board format or book format for WRMC to use
for future reference.
• Provide Documentation required to complete the project. Develop a set of drawings insufficient detail
to receive competitive construction bids; HHS will submit the drawings to a TAS Reviewer as
required.
• Three meetings are estimated for this phase of work. HHS will produce meeting minutes summarizing
the information from this session. Upon written approval by Will Rogers Memorial Center and City
staff, HHS will issue drawings to the bidders for pricing.
PHASE !V -CONSTRUCTION ADMINISTRATION
HHS will provide Construction Administration services during the construction phase of the project.
• Review of all finish samples.
• Provide a minimum of (2) to a maximum of (4) site visits throughout construction.
• Provide final walk thru to produce "punch -lists" and the date of Substantial Completion.
2
Mr. Don Powell
City of Fort Worth
Proposal for Will Rogers Memorial Center,
Coliseum Concourse Renovation
Revised: June 25, 2008
BASIC SERVICES
Hahnfeld Hoffer Stanford proposes that Basic Compensation for Architectural design services as detailed
above be provided for an hourly rate not to exceed amount:
PHASE I - CADD Verification
PHASE II - Finish Scheme
PHASE III - Documentation
PHASE IV - Construction Administration
ARCHITECTURAL SERVICES
$2,800.00
$8,600.00
$7,800000
$2,500600
$21,700.00
• Estimated reimbursable costs for this project are $3,000.00. This does not include TAS plan
review and inspection fees. This will be done by the City of Fort Worth.
• Deliverables will not include detailed cost estimates but can be provided as an Additional Service.
Drawings will be sealed by a Registered Architect;
ADDITIONAL SERVICES
Hahnfeld Hoffer Stanford proposes the following:
• A MEP Consultant is not anticipated at this time. Should lighting or electrical scope be required, this
will be additional services;
Additional Services will be performed only at the request of Will Rogers Memorial Center and City staff at
the hourly rates listed below.
Principal $190.00
Project Manager $160.00
Interior Specialist $ 85.00
Clerical $ 60.00
Reimbursable Expenses
Reimbursable Expenses are in addition to the Compensation for Basic and Additional Services and
include actual reasonable and documented expenditures made by the Architectural Services, Architect's
employees and consultants in the interest of the Project for the expenses listed in the following
subparagraphs:
Expenses of transportation and hotel expenses in connection with out-of-state travel directed by
the Owner; and fees paid for securing approval of the authorities having jurisdiction over the
Project;
Expense of reproductions, postage and handling of Drawings, Specifications and other
documents, over and above those required under Basic Services but excluding
reproductions for the office use of the Architect,
Expense of reproductions necessary in connection with Additional Services;
3
Mr. Don Powell
City of Fort Worth
Proposal for Will Rogers Memorial Center,
Coliseum Concourse Renovation
Revised: June 25, 2008
Expenses of any additional insurance coverage or limits required to perform the Basic Services or
Additional Services, including professional liability and errors and omissions in excess of that
normally carried by the Architect,
This agreement may be terminated by either party for any reason by providing the other party with 10
days prior written notice. Upon termination, HHS will be entitled to payment for the portion of the Basic
Services (and any approved additional services) performed (and reimbursable expenses incurred) prior
to the termination date.
The fees included in this proposal are based on our assessment of Will Rogers Memorial Center needs
and the corresponding scope of effort. Please feel free to call with any questions or further clarification.
If you agree with the terms of this proposal, please indicate your approval by signing below and returning
to our office. We appreciate the opportunity to work with you on this very exciting project.
Sincerely,
HAHNFELD HOPPER STANFORD
arc)Aects planners interiors
Tamara J. Bopp, IlDA
Director of Interior Design
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