HomeMy WebLinkAboutContract 37556 (2),` , r,
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ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
areement
FORTHE USEOHE STATE AND LOCAL
VE RTIME AND AUTHORIZED EXPENSE PROGRAM
Federal Tax Identification #: (S 000 �>L%6
Amount Requested:
$ 47,562.75
Number of Officers Listed:
From:
Beginning Date of Agreement
To: 09/30/2008
Ending Date of Agreement
State or Local Agency
Contact Person:
Telephone Number:
Sponsoring Federal Agency(ies):
OCDETF Investigation
Number: SW TXN 0264
Federal Agency Investigation
Number: 245D-DL4 05971
State or Local Agency Name and Address:
Fort Worth Police Department
320 W. Belknap St
Fort Worth Texas 76102
Please provide the name, telephone number and e-mail address for the administrative or financial
staff person at the State or Local agency, who is directly responsible for the billings under this
Reimbursement Agreement:
Name: ( eo*w L , CRODl,ei
Telephone Number: 39 Z
E-mail Address:
Fax Number:
F�:1�VCJRiii, TX
This agreement is between the above named State or Local law enforcement agency and the
Organized Crime Drug Enforcement Task Force (OCDETF) Program. This agreement shall be
effectivb when signed by an authorized State or Local agency official, the sponsoring Federal
agency Special Agent -In -Charge, the agency OCDETF Coordinator, and the Assistant United
States Attorney OCDETF Coordinator.
1. It is agreed that the State or Local law enforcement officers named on this agreement
will assist in Organized Crime Drug Enforcement Task Force investigations and
prosecutions as set forth in the Organized Crime Drug Enforcement Task Forces State
and Local Overtime and Authorized Expense Program, Policies and Procedures
Manual, October, 2006.
2. No individual agreement with a State or Local department may exceed $20,000, and
the cumulative amount of OCDETF State and Local overtime monies that may be
expended on a single OCDETF investigation in a single fiscal year may not exceed
$30,000 without express prior approval from the OCDETF Executive Office. The
OCDETF Executive Office will entertain requests to exceed these funding levels in
particular cases. Please submit a written request including justification approved by
the AUSA Regional Coordinator to the OCDETF budget officer when seeking to
exceed the above stated funding levels.
3. Each Reimbursable Agreement will be allowed four (4) modifications per year. In
addition, if the funds for a particular agreement are completely deobligated with the
intention of closing that agreement, it will not count as a modification for purposes of
this policy. These amendments or changes must be transmitted by a memorandum
approved and signed by the AUSA OCDETF Coordinator or designee for the region
and forwarded to the OCDETF Executive Office.
4. If an Agreement does not have any activity during the last ninety (90) days, the funds
shall be deobligated. The OCDETF Executive Office will assist with the monitoring
of the aging Agreements. Further, if a State or Local agency indicates that it is no
longer performing work under a particular Agreement, the State and Local Overtime
Procedures Manual requires that a modification memorandum identifying the amount
to be de obligated be submitted to the OCDETF Executive Office within five (5)
working days of determining that no work is being performed.
5, The State and Local Police Departments are to provide monthly billing estimates or
activity upon request.
6. The State or Local law enforcement agency agrees to provide experienced drug law
enforcement officers who are identified in this agreement to work on the specified
OCDETF investigation. Any change in law enforcement officers assigned must be
agreed to by all approving officials.
7. Officers who are not deputized shall possess no law enforcement authority other than
that conferred by virtue of their position as a commissioned officer of their parent
agency.
8. Officers who are deputized may possess Federal law enforcement authority as
specif ed by the agency affording the deputation.
9. Any State or Local officers assigned to an OCDETF investigation in accordance with
this agreement are not considered Federal employees and do not take on the benefits
of Federal employment by virtue of their participation in the investigation.
Agreement (Oct. 07); Page 2
®FFICIAL 09='�4RD
CITY SECRETARY
FT, WORTH, TX
10. OCDETF and the sponsoring Federal law enforcement agency(ies) for the approved
OCDETF investigation will provide to the assigned State/Local officers the clerical,
operational and -administrative support that is mutually agreed to by the parties to this
agreement.
ll.Officers assigned to OCDETF investigations must work full-time on the
investigation(s) in order to be paid overtime. In order to satisfy the "full-time"
requirement, a law enforcement officer must work forty (40) hours per week or eight
(8) hours per day on a single or multiple OCDETF investigation(s). Any established
exceptions or waivers to this definition shall be requested by the Regional
Coordination Group and attached as Addendum A to the Agreement. [The parent
State or Local agency must pay the base salary of their officers. In the event officers
must work overtime on the OCDETF investigation, the OCDETF Program will
reimburse the parent State or Local law enforcement agency for a limited amount of
those overtime costs.] The agency is responsible for paying its law enforcement
officer(s) for their overtime, travel and per diem expenses. To ensure proper and
complete utilization of OCDETF overtime and expense allocations, reimbursement
claims must be submitted monthly on the OCDETF Reimbursement Request Form.
The OCDETF Executive Office may refuse payment on any reimbursement request
that is not submitted to the OCDETF Regional Coordination Group within thirty (30)
days of the close of the month in which the overtime was worked.
12. Analysis of reimbursement claims by the Regional Coordination Group may result in
a modification of the obligation of funds contained within this agreement as well as
the time period covered. The agency affected by any such modification will be
telephonically advised ten (10) business days in advance of such modification with
follow-up confirmation in writing.
13. Overtime payments, in any event, may not, on an annual per person basis, exceed
25% of the current approved Federal salary rate in effect at the time the overtime is
performed. The State or Local agency is responsible for ensuring that this annual
payment is not exceeded. The field office of the sponsoring Federal agency and the
Agency OCDETF Coordinator also will monitor these payments.
14. The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and
the State or Local official authorized to approve the Reimbursement Request must
certify that only authorized expenses are claimed and that overtime has not exceeded
25% of the current Federal salary rate in effect at the time the overtime was worked:
15. Under no circumstances will the State or Local agency charge any indirect costs for
the administration or implementation of this agreement.
16. The State or Local agency shall maintain complete and accurate records and
accounts of all obligations and expenditures of funds under this agreement for a
period of six (6) years and in accordance with generally accepted accounting
principles to facilitate inspection and auditing of such records and accounts.
Agreement (Oct. 07), Page 3
OFFICIAL RECBRD
CITY SECRETARY
FTv WORTH, TX
17. The State or Local agency shall permit examination and auditing by representatives
of the OCDETF Program, the sponsoring Federal agency(ies), the U.S. Department
of Justice, the Comptroller General of the United States, and/or any of their duly -
authorized agents and representatives, of any and all records, documents, accounts,
invoices, receipts, or expenditures relating to this agreement.
18. The State or Local agency will comply with Title VI of the Civil Rights Act of 1964
and all requirements applicable to OCDETF agreements pursuant to the regulations
of the Department of Justice see 28 C.F.R. Part 42, Subparts C and G; 28 C.F.R.
50,3 (1991) relating to discrimination on the grounds of race, color, sex, age, national
origin or handicap.
18. This agreement may be terminated by any of the parties by written notice to the other
parties ten (10) business days prior to termination. Billing for outstanding obligations
shall be received by OCDETF within thirty (30) days of the notice of termination.
18. The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal government, including vendor payments, must be made by electronic
funds transfer (EFT}. In accordance with the act, all OCDETF reimbursement
payments will be issued via EFT. All participating State and Local agencies must
complete and submit the attached EFT form. The OCDETF Executive Office must
receive one EFT form from each participating agency or police department prior to
processing their reimbursement payments. In certain circumstances the OCDETF
Executive Office will make exceptions for agencies that are unable to accept this
form of payment, however, they must include written justification in the addendum of
each new agreement.
21. All changes made to the original agreement must be approved by the OCDETF
Executive Office and initialed by the Executive Assistant of the Regional
Coordination Group making the revision. The OCDETF AUSA Coordinator or
designee must initial all funding changes.
[ REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Agreement (Oct. 07), Page 4
�)��i�`i�L RECORD
CfT�' aECRETARY
FT: WORTH, TX
in
This agreement is not a contract or obligation to commit Federal funds in the maximum
amounts projected. Funding allocations for the time period set forth and agreed to herein
represent projections only and are based upon consultation between the sponsoring
Federal agency and the State or Local law enforcement agency. They are, therefore,
subject to modification by OCDETF based upon the progress and needs of the OCDETF
investigation. Additionally, resources are contingent upon the availability of funds per the
approval and signature of the AUSA OCDETF Coordinators obligating authority. The
OCDETF Executive Office will verify and accept that all the terms and conditions of the
agreement have been i et.
Approved By:
Approved By:
Approved By:
Approved By:
Official Title
Federal Agency Special Agent in
Regional Sponsoring Federal Agency OCDEFT Coord.
Regional Assistant United States Attorney OCDEFT Coord. Date
Date
Date
Funds are encumbered for the State/Local Agency overtime costs and
authorized expenses specified above. Subject to availability of Funds.
Accepted By:
OCDEFExeca�tive Offtce Date
CITY OF FORT WORTH
APPROVED AS TO FORM
AND LEGALITY
MIA
• ,• • ••�
M&C: No M&C Required
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
STATE OR LOCAL LAW ENFORCEMENT OFFICERS
ASSIGNED TO PARTICIPATE IN THE STATE AND
LOCAL OVERTIME AND AUTHORIZED EXPENSE PROGRAM
State or Local Agency: Fort Worth Police Department
OCDETF Investigation Number: SW TXN 0264
The law enforcement officers listed below will assist with the above identified OCDETF
investigation. Any modification of the list of law enforcement officers must be agreed to in
writing by all of the parties to this Agreement, made a part of the Agreement, and forwarded to
the OCDETF Executive Office.
NAME
1. Charles Combs
2. Gary Jamiolkowslci
3. Joseph Kalbfleisch
4.
5.
6.
7.
8.
9.
10.
Agreement (Oct. 07), Page 6
TITLE/RANK
Corporal -Detective
Officer
Off cer
�•C
06/26/1968_
08/25/1958
10/03/1965
Addendum A
Definition of "Full -Time Participation" Exemption
The Southwest Region Coordination Group includes in the definition of "full-time participation"
as the State/Local Law Enforcement Officer working the same hours on the assigned
investigations as that of the case agent. Some regular hours must be worked before overtime will
be reimbursed.
Additionally, there will be exceptions for special circumstances for one-time events such as
canine searches and aerial surveillance etc. All special circumstances must be approved in
writing via &Mail by the Regional Coordination Group prior to use. If special
circumstances are not approved in advance, the exception may not be granted.
Any Other Exceptions or Justifications
NK
rr:
Agreement (Oct. 07), Pane 7
ACH VENDORMISCELL.A.NEOUS PAYMENT
EN��LLMENT k'OR1VI
PAXEE�COlY1PANX XNPaRN�ATION (include State and Local agency name as written an a�retmenf cover sheet)
Name:
p ,pj
Address: loon
{
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.T � 4
Taxpayer ID Number:(PODP04
Contact' Person Name:
G E PALA L • CRAO D c&L Telepone Number:
I�1.>i►l,•�►�Iial�J�(.y Y i! i 1►1 ! t �f � � ►l
Routing
Please return with the reimbursable Agreement
The IiPbt Collection Improvement Act of 1946 requires that most payments made by the Federal government,
Including vendor payments, must be made by electronic funds transfer (EFT). A benefit of receiving payments by
1rFT is that your funds are directly deposited to your account at a financial institution and are available to you on the
date of payment.
If you have any question regarding the delivery of remittance information, please contact the financial institution
{bank} where your account is held.
tf you have any question on the completion of this form, please contact Keith Matthews, EFT Coordinator, 202-307-
2042
To inquire about a bill please contact; ililp:l/fmsagps.freas.goylpaic#/PAtD#aq.asq
Agreement (Oct. 07), Page $
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ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
NOTIFICATION OF CHANGE IN LAW ENFORCEMENT OFFICERS
State or Local Agency:
OCDETF Investigation No:
Current Total Number of Officers:
Revised Total Number of Officers:
AUSA Coordinator or Designee Approval:
YREGDOC No:
The law enforcement officers listed below are added to the above identified. OCDETF investigation.
Any modifications must be agreed to in writing by all of the parties to this Agreement and forwarded to the
OCDETF Executive Office.
NAME TITLE/RANK DOB
1.
2.
I
4.
5.
6.
ill
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
REIMBURSEMENT REQUEST FOR OVERTIME COSTS
AND AUTHORIZED EXPENSES FOR STATE AND LOCAL LAW
ENFORCEMENT PERSONNEL
DATE OF REQUEST:
FEDERAL TAX IDENTIFICATION #:
SEND PAYMENT TO:
BILLING CONTACT PERSON:.
Telephone/E-mail:.
YREGDOC: H - OS -
(State Or Local Agency, Address, Zip Code)
OCDE I r INVESTIGATION NUMBER: -
DATES FOR WHICH REIMBURSEMENT
IS REQUESTED:
FROM
TO
AMOUNT REQUESTED:
OVERTIME $
EXPENSES
TOTAL
Number Of Officers Involved In This Billing:
Total Number Of Overtime Hours Claimed In This Request:
Total Number Of Regular Hours Worked During This Time Period On This OCDETF Investigation(s):
In accordance with the executed State and Local Agreement, reimbursement is hereby requested for overtime and for authorized
expenses of law enforcement officers from the above -named agency. I hereby certify that total overtime from all sources, inclusive of
this request; for each officer covered by this request does not exceed 25% of the current approved Federal salaryrate in effect at the
time the overtime was performed. I further certify that the funds requested are for overtime and travel and per diem expenses incurred
by the officer(s) identified in the Agreement for work on the cited OCDETF investigation, and that the State and Local officer(s) have
been paid.
Note: DIRECT PAYMENTS TO OFFICERS ARE NOT ALLOWED,
Certified:
Authorized State or Local Official Title Date
Certified:
Sponsoring Federal Agency Supervisory Special Agent or Designee Date
Approved:
Regional Sponsoring Federal Agency OCDETF Coordinator Date
Approved:
Regional Assistant United States Attorney OCDETF Coordinator Date
Approved for Payment:
OCDETF Executive Office Date
Reimbursement Request - (Oct. 07)
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
OFFICERS OVERTIME LOG
OCDETF Investigation Number:
State or Local Agency:
Billing Period for Fiscal Year:
State or Local
Employee Name
Number
of Regular
Hours
Worked
on case
Number
of
Overtime
Hours
Worked
on case
Officer's
Overtime
Rate
Authorized
Expenses
Claimed
Overtime
Amount
Claimed
Other
Federal
Overtime
Earned
Cumulative
Overtime
Charged
from Federal
Sources
Totals
Page I of 1
Tidwell, Allison
From: Chandler, Gerald
Sent. Wednesday, September 10, 2008 11:09 AM
To: Tidwell, Allison
Subject: IRE: FBI Contracts
Allison...no, those signatures are not required; only the one signature is required.
Thank you vfery much.
Jerry
From: Tidwell, Allison
Sent: Wednesday, September 10, 2008 10246 AM
To: Chandler, Gerald
Subject: FBI Contracts
Importance: High
Gerald,
The contracts you wanted processed are missing signatures from the OCDEFT
Coordirlator, the Assistant United Stated Attorney OCDEFT Coordinator and the
OCDEF Executive Office. Are those signature required?
Administrative/Records Technician
City Secretary's Office
Phone: (817) 392-6090
Fax: (817) 392-6196
w ww.for{.-worthgov.org/cs ec
"If your actions inspire others to dream more, learn more, do snore and become more, you are a
leader." - John Quincy Adams
TO: Gerald Chandler, Contract Compliance
FROM: Allison Tidwell, City Secretary's Office
DATE: September 9, 2008
SUBJECT: AGREEMENT FOR USE OF STATE AND LOCAL OVERTIME AND
AUTHORIZED EXPENSE PROGRAM
These documents are being forwarded to you for original signature from the Federal Bureau of
Investigations. All signed copies of the contract must be returned with original signatures for final
processing.
Failure to return the documents will delay the final processing of the contract. Once we have
received all of the documents, we will assign a contract number. Thank you in advance for your
cooperation.
If you have any questions, please call me at 817-3 92-6090.
Attached: 1 Set
;'lit er% TARY
-Gr`�i"r`tv t ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES 6"v�0.
A reement
FOR THE USE OF HE STATE AND LOCAL
OVERTIME AND AUTHORIZED EXPENSE PROGRAM
Federal Tax Identification #: t 4 DO DZ� O
Amount Requested:
$ 47,562.75
Number of Officers Listed:
From:
Beginning Date of Agreement
To: 09I30/2008
Ending Date of Agreement
State or Local Agency
Contact Person:
Telephone Number:
Sponsoring Federal Agency(ies):
Federal Bureau of Investigation
OCDETF Investigation
Number: SW TXN 0264
Federal Agency Investigation
Number: 245D-DL4 05971
State or Local Agency Name and Address:
Fort Worth Police Department
320 W. Belknap St.
Fort Worth, Texas 76102
Please provide the name, telephone number and e-mail address for the administrative or financial
staff person at the State or Local agency, who is directly responsible for the billings under this
Reimbursement Agreement:
Name:
quo
Telephone Number:
E-mail AddrE
Fax Number:
Agreement (Oct. 07), Page 1