HomeMy WebLinkAboutContract 37186 CITY SECRETARY 3� �g
CONTRACT NO.
RENEWAL OF CITY SECRETARY CONTRACT NUMBER 32072
SUBLEASE AGREEMENT
WITH
SOUTHWESTERN EXPOSITION AND LIVESTOCK SHOW
STATE OF TEXAS §
COUNTY OF TARRANT §
WHEREAS, on March 4, 2005, the City of Fort Worth, by and through its
Assistant City Manager, entered in to a sublease agreement with the Southwestern
Exposition and Livestock Show, the same being City Secretary Contract Number 32072;
and
WHEREAS, said Agreement provided that Southwest Exposition and Livestock
Show would provide access and use of a parking lot to the City of Fort Worth that the
Southwest Exposition and Livestock Show leases from Event Facilities Fort Worth, Inc.;
and
WHEREAS, the primary Agreement term ends on February 29, 2008; and
WHEREAS, the primary Agreement may be renewed for two additional one-year
terms by the City of Fort Worth upon notice of its intent to exercise such option to renew
at least four months before the expiration of the initial term; and
WHEREAS, the City of Fort Worth has given the required notice of its desire to
renew and extend said Agreement for the first one-year renewal term under the same
terms and conditions;
NOW, THEREFORE, City of Fort Worth and Southwestern Exposition and
Livestock Show agree to renew and extend the Agreement as follows:
1. Section 3, "TERM", is hereby amended to read as follows:
The renewal term of this Agreement shall begin on the l't day of March 2008
and terminate on the 28P day of February 2009.
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2. All other terms and provisions of the original Agreement between the City of
Fort Worth and Southwestern Exposition and Livestock Show shall remain in
full force and effect except as specifically amended herein.
IN WITNESS WHEREOF, the parties hereto have executed is agreement in
multiples in Fort Worth, Tarrant County, Texas, this 14� day of
2008.
CITE' OF FOR ORTH SOUTHWESTERN EXPOSITION AND
LIVES T CK SHOW
By: y.
Carl Sma , A in BradfKird S. Barnes
Assistant City Manager Executive Vice President
General Manager
ATTEST:
City Secretary
APPROVED A TP FORM AND LEGALITY
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Assistant City Attor M-4 C C_ CIAO(
EVENT FACILITIES FORT WORTH, INC.
A Texas non rofit orporation
By:
Name: JM % ke C.2ocr►•ci-
Title: Dr�,�"
2
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/16/2003 - Ordinance No. 15806
DATE: Tuesday, December 16, 2003
LOG NAME: 80SUB2STOCKSHOW REFERENCE NO.: C-19908
SUBJECT:
Authorization to Enter into a Contract with the Southwestern Exposition and Livestock Show and to
Sub-Sublease with Midwestern Development & Realty Company for the Use of a Parking Lot, and
Adoption of Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute a sublease agreement with Southwestern Exposition nd
Livestock Show for the use of a parking lot; and /
2. Authorize the City Manager to execute a contract with Mid-Western Development & Realty Company
to sub-sublease a parking lot subleased to the City from the Southwestern Exposition and Livestock Show;
and
3. Adopt the attached appropriation ordinance increasing estimated revenue and appropriations in the
Special Trust Fund in the amount of $8,163 from available funds for the relocation of the greenhouses
located at the Botanic Garden.
DISCUSSION:
The City of Fort Worth has identified funding for Phase One of the Botanic Garden's Master Plan that
includes the construction and relocation of greenhouses to a parking lot on the west side of the Fort Worth
Botanic Garden ("Parking Lot"). This Parking Lot is leased to Mid-Western Development & Realty
Company ("MW") for the tenants of the building located at 2501 Montgomery Street (March 1, 1993, City
Secretary Contract No. 19597).
Event Facilities Fort Worth, Inc. is the owner of a parking lot located on approximately 1.260 acre tract of
land located north of 2501 Montgomery Street. This lot is leased to the Southwestern Exposition and
Livestock Show. The City has requested to sublease the parking lot ("Stock Show Lot") in order to
accommodate the parking needs of Mid-Western Development & Realty Company as a result of the
greenhouse relocation at the Fort Worth Botanic Garden.
The term of the sublease between the City and the Southwestern Exposition and Livestock Show begins
January 1, 2003, and continues for 36 months, until December 31, 2006. There is an option to renew the
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I for two one- ear option . The rental rate is $1.00 per year. In addition, the City has agreed to pay
e a valorem real estate property taxes and assessments estimated to be approximately $900 per
year. Other terms of the agreement includes a provision to sublet the Stock Show Lot, assignment of
utilities, indemnification, insurance requirements, and maintenance responsibilites.
http://apps.cfwnet.or�/council_packet/Reports/hnc_print.asp 5/30/2008
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In order to accommodate the parking needs of MW due to the loss of parking spaces as a result of the
relocation of the Fort Worth Botanic Garden greenhouses, the City has agreed to sub-sublease the Stock
Show Lot to MW. The term of the sub-sublease is for 36 months, with an additional two one-year options
for $8,163 a year as rental for the lease. If the sublease between the Southwestern Exposition and
Livestock Show and the City is renewed beyond the two one-year renewal terms, the rent for the sub-
sublease will be $9,800 a year for an additional five years.
As mutually agreed upon between the City and MW, the City will conduct repairs on the Stock Show Lot
including paving, striping, and security light installation. Additional terms of the sub-sublease include
indemmification, insurance requirements, utility service, and ongoing maintenance of the Stock Show Lot
being the responsibility of MW.
This Mayor and Council Communication (M&C) corresponds with M&C C-19909, Amendment to City
Secretary No. 19597 between the City of Fort Worth and Mid-Western Development & Realty
Company. Attached is an aerial photograph of the parking lot area.
The Botanic Garden is a citywide facility that is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon adoption of the attached appropriation ordinance, funds will be
available in the current operating budget, as appropriated, of the Special Trust Fund.
TO Fund/AccounVCenters FROM Fund/Account/Centers
FE72 4886.9_2 _080502101010 $8,163.00 FE72 539120 08050210101.0 $1.00
FE72 VARIOUS 080502101010 $8,163.00
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Randle Harwood (Acting) (5704)
Additional Information Contact: Sandra Youngblood (5755)
http://apps.cfivnet.org/council_packet/Re.ports/mc_print.asp 5/30/200$