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HomeMy WebLinkAboutContract 37581-A1 (2)�iTY SPr-RETARX ©N T r' ,L'f NO AMENDMENT TO CITY SECRETARY CONTRACT NO. 37581 WHEREAS, on September 16, 20085 the City of Fort Worth ("City") and Presbyterian Night Shelter. ("Contractor") made and entered into City Secretary Contract No. 37581 (the "Contract"); WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") under Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.) for utilization in connection with its Community Development Block Grant ("CDBG"), Program No. S-08-MC-48-0006 for Year 2008-2009; WHEREAS, the Contract expires by its terms on May 31, 2009; WHEREAS, it the mutual desire of City and Contractor to extend City Secretary Contract No. 37581 to July 31, 2009 to meet Contract objectives. NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102, acting by and through T.M. Higgins., its duly authorized Assistant City Manager, and Presbyterian Night Shelter., whose address is 2400 Cypress Street, Fort Worth, TX 76102 ("Contractor"), acting by and through Lyndsay N. Hoover, its duly authorized Interim Executive Director, do hereby agree as follows: I. l . Scope of Services The first sentence of this section is amended to be and read as follows: "a." Contractor will administer Emergency Shelter services to City citizens under the program Warne Homeless Shelter ("Program"}, for the term from June 1, 2008 to July 31, 2009." 1. Compensation and Method of P ment The second sentence of this section is amended to be and read as follows: "a." Contractor agrees to utilize all disbursed ESG Funds far the benefit of the Program. Contractor agrees that ail funds will be expended in accordance with Exhibit C-Program Operating Budget or its revised version. Contractor may not increase or decrease line - item amounts in the approved ESG Funds portion of the revised Exhibit C-Program Operating Budget without City's prior written approval. Contractor acknowledges and agrees that any ESG Funds not used in accordance with the ESG Regulations and the terms of this Contract will be repaid to City. All other terms and conditions of City Secretary Contract N remain unaffected and in full force and effect, are binding upon ratified by the Parties. CONTRACT AMENDMENT CSC NO, 37581 Presbyterian Night Shelter. (Emergency Shelter) 2008-2009 o. 37581 not amended herein the Parties, and are hereby OFFICIAL RECORD T %'WORTH, TY (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK} CONTRACT AMENDMENT CSC NO. 37fi81 pie 2 Presbyterian Night Shelter. (Emergenoy Shelter} 2008-2009 IN WITNESS WHEREOF, the Parties hereto ha a ex,ecuted three duplicate originals of this Contract Amendment in Fort Worth, Texas, thisV�"`day of , 2009. ATTEST: CITY OF FORT WORTH City Secret TO FORM AND LEGALITY: City Atto NO M&C REQUIRED ��T!A �• T.M. Higgins Assistant City Manager REACH, Inc. By: 00 L say N. Hoover Interim Executive Director STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on ``.`� ��'..�. , 2009 by T. M. Higgins., the Assistant City Manager of the City of F rt W44th, n behal of the City of Fort Worth. /, pay��c NfARIA S. SANCHEZ NOTARY PUBLIC y STATE OF TEXAS e OF +¢ My Comm. Exp.12-14-2009 ARY PUBLIC, STATE Off' TEXAS STATE OF TEXAS § § COUNTY OF TARRANT § This instrument was acknowledged before me on2009 by Lyndsay N. Hoover, Interim Executive Director of Presbyterian Night Shelter., a Texas non. profit corporation, on behalf of said corporation. NOT GONTRAGT AMENDMENT CSC NO. 37581 Presbyterian Night Shelter. (Emergency Shelter) 20O8-ZOOS MARTHA J HILL Notary Public, State of Texas My Commission Expires August 31, 2011 j CITY SECRETARY F T. WORTH, TY CITY OF FORT WORTH ESG YEAR 2008-2009 EXHIBIT C Page 1 of 3 CONTRACT PERIOD From: 6/1/2007 To: 5/31/2008 Name of Sub Grantee Presbyterian Night Shelter Name of Program Emergency Homeless Shelter Program ESG Cost Category Budget Funds a b c d PERSONAL SERVICES Salaries 1,295j270.00 856,673.55 149,420.45 289,176.00 FICA 100,383,00 883005,45 121377,55 Life Insurance - Health Insurance 86,000,00 61,232,00 24,768.00 Employment Tax - State 23,315.00 23,315,00 Employment Tax - Federal - Worker's Comp 19,000.00 19,000.00 Retirement SUPPLIES Office Supplies 162000,00 732.00 15,268.00 Postage 3/800000 3,800.00 Teaching Aids - Food Supplies 70,000.00 21,760.00 48,240,00 Other Operating Expenses CONTRACTUAL SERVICES Telephone 17,000.00 6t079.00 4,000.00 6,921.00 Electric 109,949.84 39,126,84 33,836400 91707400 17,280,00 10,000.00 Gas 19,884,00 71884,00 51374,00 21000,00 41626,00 Water/Waste Disposal 602800,08 26,800.08 28,000,00 6,000,00 Rent [Building] Custodial Services Office Equipment Rental* 9,000.00 7,000.00 21000,00 Printing 31000,00 31000,00 Repairs 65,654.87 22,322.66 23,212021 15,000.00 51120,00 Fidelity Bond*** Liability Insurance*** 81,481.87 22,000,00 44,721487 93000,00 5,760.00 Legal & Accounting 45,000.00 45,000.00 Private Auto Allowance - Local 5,100.00 5,100.00 Advertising Conference & Seminars 5,000.00 5,000.00 Contractual Services 35,351,68 19,443.42 15,908,26 Misc. - client assistance, leasir 365,132.00 74,343,00 15,727,00 275,062.00 CAPITAL OUTLAY Ice Furniture Computer Equipment Other: Air Conditioners 15,058400 15,058.00 TOTAL 2,451,180.34 152,635.00 1,349,332.34 250,000.00 636,347.00 62,866.00 u ` Specify on Budget Detail (following pages) " Use one column for each non -grant funding soure; note below which column equates to each source (from Leverage of Funds) Fidelity bond &liability insurnace are required of all subcontractors &may be paid from grant funds or other funds. MATCNtNG FUND SOURCES [a] General revenue [b] VA [c] HUD [d] FEMA BUDGET DETAIL PERSONAL SERVICES Page 2 of 3 Hourly Annual % of Position / Title Rate Hours Time Amount 1 None charged to ESG 2 3 4 5 6 7 8 TOTAL STAFF SALARIES - CATEGORY FICA Life Insurance Health Insurance Employment Tax Worker's Comp Retirement TOTAL FRINGE BENEFITS TOTAL PERSONAL SERVICES FRINGE BENEFITS of %Paid %Paid Payroll Amount by Agency by CDBG None charged to ESG Amount CATEGORY Telephone Electric Gas WastelWater Disposal Other Total Utilities BUDGET DETAIL UTILITIES AVERAGE COST PER MONTH None charged to ESG 3,260.57 657.00 2,233.34 None charged to ESG NUMBER OF MONTHS BUILDING LEASE BUILDING COST PER SQUARE LOCATION NO, SQUARE FOOT FOOT 1 n/a 2 3 TOTAL BUILDING LEASE CATEGORY Fidelity Bond Liability Insurance Legal & Accounting Office Supplies Postage Equipment -Air Conditioners Contractual Services (Security) Repairs TOTAL OTHER EXPENSES OTHER EXPENSES Page 3 of 3 AMOUNT $391126.84� 7,884.00 26,800.08 $ 73,810.92 AMOUNT TOTAL CHARGE % CHARGED TO ESG AMOUNT !7 81,481.47 27% $ 22,000.00 45,000.00 0% $ - 161000.00 0% $ 3r800.00 0% $ - 151058.00 0% $ 15,058.00 35,351.68 55% $ 19,443.42 651654,87 34% $ 22,322.66 $ 78,824.08 CONFERENCES AND SEMINARS EVENT TOTAL CHARGE 51000 1 Z 3 TOTAL CONFERENCES AND SEMINARS ITEM CHARGED TO ESG AMOUNT IN m OFFICE EQUIPMENT RENTAL TOTAL CHARGE CHARGED TO ESG 1 Copier Lease 91000 0% 2 TOTAL OFFICE EQUIPMENT RENTAL AMOUNT Presbyterian Night Shelter Lyndsay N. Hoover 2400 Cypress Fort Worth, TX 76102 June 17, 2Q09 Ms. Hoover: Enclosed are three original contract extensions and amendments for Contract No. 37581. Please return all three signed and notarized amendments to my office. After all necessary signatures are obtained, an original will be returned to Presbyterian Night Shelter for your records. For further assistance, I can be reached at (817) 392-7333 and/or sherry. johnson2@fortworthgov.org Sherry John�'on " i Contract Compliance Specalist Attachments HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT CONTRACT COMPLIANCE THE C(Tl' OF FORT Wt)RTH * IOOO THROCKMOR"fON STREET * FORT WORTH, TEXAS 76102 FAx 817-392-8383 1� Printed un recycled paper