HomeMy WebLinkAboutContract 37686-A4 (2)�i ry SECRETAPkf
=ONTRACT NO - q
STATE OF TEXAS § FOURTH AMENDMENT TO
§ CITY SECRETARY CONTRACT
COUNTY OF TARRANT § N0a a /
This FOURTH AMENDMENT TO CITY SECRETARY CONTRACT NO. 37686
("Agreement") is made and entered into by and between THE CITY OF FORT WORTH , a home
rule municipal corporation situated in Tarrant, Denton, Parker and Wise Counties acting by and through its
duly authorized Assistant City Manager, and CROWE HORWATH, LLP ("CONSULTANT") acting by and
through its duly authorized representative.
WHEREAS, the CITY and CONSULTANT, made and entered into City of Fort Worth City
Secretary Contract ("CSC") No. 37686, which was authorized by the City Council via M&C C-23029 on
September 9, 2008 and M&C C-23059 on September 23, 2008, amended by CSC No. 37686 A-1, which was
authorized by M&C 01-16354 on November 11, 2008, amended by CSC No. 37686 A-2, which was
authorized by M&C G46422 on January 13, 2009, and amended by CSC No. 37686 A-3, which was
authorized by M&C 65:101 WP on February 24, 2009, collectively refeiTed to as the "CONTRACT;" and
WHEREAS, the CONTRACT involves staff augmentation services for completion of the City's FY
2007 and FY 2008 Comprehensive Annual Financial Reports; and
WHEREAS, the parties now wish to amend the contract to expand the scope of services and increase
the compensation.
NOW, THEREFORE, CITY and CONSULTANT, agree as follows:
1.
Section 1—Scope of Services is amended to add the following to Exhibit "A," Statement of Work: \
4. (1) Provide additional staff resources to rework the SEFA tracking tool including an analysis of all grant
programs from inception to ensure that all prior year balances are properly rolling forward receivable and
payable balances.
4. (m) Provide additional staff resources to train City staff related to the SEFA tracking tool including
compiling and format audit documentation.
2.
Fourth Amendment to Contract No. 37686
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OFFICIAL t�ECORC�?
CITY =CRETARV �
�"i'. WORTH, T f
Section 3 — Compensation is amended to read as follows:
The City shall pay Consultant an amount not to exceed $1,443,280.00 ("Contract Amount") in accordance with
the provisions of this Agreement and the Payment Schedule attached as Exhibit "B," which is incorporated
for all purposes herein. Consultant shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such services. The City
shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City
first approves such expenses in writing.
3.
Exhibit B —Payment Schedule is amended to add the following:
2. City acceptance of Deliverables, $30,000 for the following items:
j. Revised SEFA tracking tool with data reconciled to the general ledger.
k. Train City staff on SEFA tracking tool and supporting audit documentation.
4.
All other provisions of the CONTRACT that are not expressly amended herein shall remain in full
force and effect.
Executed on this the day of �lJt 2009.
By:
City Secretary
APPROVED AS TO FORM
AND LEGALITY:
B. Farmer
City Attorney
Contract A thor»ation:
Date Approved: a
Fourth Amendment to Conhact No. 37686
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CITY OF FORT WORTH:
Karen L. Montgomery
Assistant City ana er
Date:'r��
CONSULTANT:
Crowe Horwath, LLP
llo
By: �� _ - /v -
Bert G. uehring �
Executive
Date: :TL�o 9
M&C Review
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CITY COUNCIL AGENDA
Official site of the City or Fort Worth, Texas
FORT VORTI1
'`�
COUNCIL ACTION: Approved on 2/24/2009 -Ord. No. 18489-02-2009
DATE: 2/24/2009 REFERENCE NO.: �"*G-16477 LOG NAME: 13CROWEAMEND4
CODE: G TYPE: CONSENT PUBLIC NO
HEARING.
SUBJECT: Authorize Amendment No. 4 to the Contract with Crowe Horwath, LLP, to Increase Staff
Augmentation Services for the Fiscal Year 2008 Comprehensive Annual Financial Reporl
for an Increased Cost Not to Exceed $30,000.00 and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations in the General Fund by $30,000.00, and decreasing the unaudited, unreserved,
undesignated fund balance by the same amount; and
2. Authorize an amendment to the contract for staff augmentation services for the completion of the
Comprehensive Annual Financial Report for Fiscal Year 2008 with Crowe Horwath, LLP, for the Finan
Management Services Department for a projected increased cost not to exceed $30,000.00.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a fee increase of $30,000.00 fo
augmentation services provided by Crowe Horwath, LLP, (Crowe Horwath).
The proposed increase to the contract will expand the scope of work to provide additional staff resourc
The resources will be used to address issues that arose during the Fiscal Year 2007 audit process any
also impact the Fiscal Year 2008 audit. Crowe Horwath staff will provide additional reconciliation and
analytical services of all grant programs. These services were not a part of the original or previous
amendments to the Crowe Horwath contract.
M/WBE: Crowe Horwath, LLP, is in compliance with the City's M/WBE Ordinance by committing to 10
percent M/WBE participation on this Amendment No. 4.
This increase will bring the total cost of the contract to $1,443,280.00.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendatic
and adoption of the attached supplemental appropriation ordinance, funds will be available in the curre
operating budget, as appropriated, of the General Fund. Upon approval, the unaudited, unreserved,
undesignated fund balance of the General Fund will exceed the minimum reserve as outlined in the
Financial Management Policy Statements.
TO Fund/Account/Centers
FROM Fund/Account/Centers
GG01 531200 0901000 $30,000.00
http://apps.cfwnet.org/council.packet/mc review.asp?ID=11295&councildate=2/24/2009 3/20/2009
M&C Review
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Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
13CROWEAMEND4 REVISED Approp Ord.doc
Karen Montgomery (6222)
Lena Ellis (8517)
Mae Gray -Rossi (8325)
http://apps.cfwnet.org/council�acketlmc review.asp?ID=11295&councildate=2/24/2009
3/20/2009