HomeMy WebLinkAboutContract 37211 r
CITY SECRETARY
CONTRACT NO .
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT ("Agreement") is made and entered into between THE CITY OF FORT
WORTH, a home rule municipal corporation of the State of Texas ("City"), acting by and
through Fernando Costa, its duly authorized Assistant City Manager, and Con-Real Support
Group, L.P., a limited partnership, by Troy Alley, Executive Vice President of Con-Real
Consulting, LLC, its general partner("Appraiser").
RECITALS
WHEREAS, Appraiser provides real estate appraisals by state-licensed real estate
appraisers, licensed in accordance with The Texas Appraiser Licensing and Certification Act,
Texas Occupations Code Chapter 1103; and
WHEREAS, City is in need of licensed real estate appraisal services to assist City in
obtaining fair market appraisals on real property to be acquired in conjunction with the widening
of Jeff Street from Sylvania Avenue to Nelson Street(the "Project"); and
WHEREAS, City and Appraiser desire to enter into a contract to have such services
provided which benefit City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, and
based upon Appraiser's affirmations in Section Lb. below, the parties agree as follows:
AGREEMENT
1. Performance of Services.
a. Appraiser covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all objectives described in Exhibit "A", attached and incorporated
herein for all purposes incident to this Agreement ("Services").
b. Appraiser affirms that the appraisers assigned to perform the Services are
licensed to appraise real property in the State of Texas by the Texas Appraiser Licensing and
Certification Board (the "Board").
C. Appraiser shall notify City as soon as possible upon any disciplinary action
("Disciplinary Action"), which includes but is not limited to a disciplinary proceeding, action or
sanction taken against Appraiser by the Board, including but not limited to consent order,
consent agreement, contested case hearings, revocation or suspension of appraisal license,
probation, reprimand, or administrative penalty by the Board, or civil penalty, criminal penalty,
or injunctive relief sought against any appraiser which has performed Services under this
Agreement by the Board. Appraiser shall disclose to City the reasons given by the Board for the
Disciplinary Action. _
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d. Appraiser shall notify City as soon as possible of any voluntary or involuntary
cessation of Board licensure or inactive Board licensure of any appraiser which has performed
Services under this Agreement.
e. Appraiser shall adhere to all ethical, legal, and professional requirements or
standards, especially those requirements or standards relating to confidentiality and privacy, in
the provision of the Services.
2. Term. This Agreement shall be in effect from the effective date of this Agreement and,
unless terminated earlier pursuant to such provisions in this Agreement, shall extend until City
determines the Services have been completed and final payment has been made to the Appraiser.
3. Fee. City agrees to pay Appraiser a fee of$1,800 per parcel appraised in the Project
(collectively, the "Fee"). The Fee for the Services shall not exceed $60,000.00. The Fee shall be
compensation for all Services. Payment from City to Appraiser shall be made on an invoice
basis following receipt by City from Appraiser of a signed invoice. The invoice shall be
submitted to City, addressed to cirY vc Fo,prwORrXI OE,R,4,pr14ewr or N no
later than the 151h dayfollowing the end of the month. Rr*`Aepoinery SF,e���E�, 9eo Ma vtoEsr
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4. Termination. Either party may cancel this Agreement at any time and for any reason by
providing the other parry with thirty days written notice of termination. In the event this
Agreement is terminated prior to expiration of the Term, City shall pay Appraiser only for
Service actually rendered as of the effective date of termination.
5. Independent Contractor. Appraiser shall operate hereunder as an independent contractor
and not as an officer, agent, servant, or employee of City. Appraiser shall have exclusive control
of and the exclusive right to control the details of the Services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, agents, servants, employees, subcontractors and program participants. The doctrine of
respondeat superior shall not apply as between the City and Appraiser, its officers, agents,
servants, employees, subcontractors, or program participants, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Appraiser. It is expressly
understood and agreed that no officer, agent, employee, or subcontractor of Appraiser is in the
paid service of City.
6. Indemnification.
APPRAISER COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS
AND DEFEND,AT ITS OWN EXPENSE, CITY AND ITS OFFICERS,AGENTS, SERVANTS,
AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION,
PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS
AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED
HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS, OR SUBCONTRACTORS OF CITY; AND APPRAISER HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS,
AGENTS, SERVANTS,AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF WHATSOEVER KINDS OR CHARACTER, WHETHER
REAL OR ASSERTED,ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION,
PERFORMANCE, ATTEMPTED PERFORMANCE OR NON-PERFORMANCE OF THIS
AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED
HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS,AGENTS, SERVANTS,EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. APPRAISER LIKEWISE COVENANTS AND
AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM
AND AGAINST ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY
OF CITY, ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS OF
APPRAISER, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, SUBCONTRACTORS,
INVITEES, LICENSEES, OR PROGRAM PARTICIPANTS, WHETHER OR NOT CAUSED,
IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS,EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY.
APPRAISER AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR
INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN
CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS
AGREEMENT, EVEN IF THE INJURY,. DEATH, DAMAGE OR LOSS IS CAUSED BY
CITY'S SOLE OR CONCURRENT NEGLIGENCE.
Appraiser shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This Section 6 shall survive the expiration or termination of this Agreement.
7. Insurance.
During the term of this Agreement, Appraiser shall procure and maintain at all times, in full
force and effect, a policy or policies of insurance that provide the specific coverage set forth in
this Section 7 as well as any and all other public risks related to Appraiser's performance of its
obligations under this Agreement. Appraiser shall specifically obtain the following types of
insurance at the following limits:
1. Commercial General Liability(CGL)
$1,000,000 each occurrence
$2,000,000 aggregate limit
Coverage shall include but not be limited to the following: premises/operations, independent
contractors, products/completed-operations, personal injury, and contractual liability. Insurance
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shall be provided on an occurrence basis, and as comprehensive as the current Insurance Services
Office (ISO)policy.
2. Workers' Compensation
Statutory limits
Employer's liability
$100,000 Each accident/occurrence
$100,000 Disease- each employee
$500,000 Disease-policy limit
Workers' Compensation and Employers' Liability coverage with limits consistent with statutory
benefits outlined in the Texas Workers' Compensation Act(Art. 8308— 1.01 et seq. Tex. Rev.
Civ. Stat.) and minimum policy limits for Employers' Liability of$100,000 each
accident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per disease per
employee.
3. Automobile Liability
$1,000,000 each accident on a combined single limit basis
Split limits are acceptable if limits are at least:
$250,000 Bodily Injury per person/
$500,000 Bodily Injury per accident/
$100,000 Property Damage
A commercial business policy shall provide coverage on "Any Auto", defined as autos
owned,hired and non-owned.
• The policy shall be endorsed and documented on the Certificate of Insurance indicating the
City of Fort Worth, its' Officers, Employees and Volunteers are name "Additional
Insured".
• The Certificate of Insurance shall provide at least thirty days (30) notice of cancellation or
non-renewal.
Example: "This insurance shall not be canceled, limited in scope or coverage, cancelled
or non-renewed, until after thirty (30) days prior written notice has been given to the City
of Fort Worth.
• The signed Certificate of Insurance shall be an original document, completed in its entirety,
and show complete insurance carrier names as listed in the current A.M. Best Property &
Casualty Guide.
• All policies must include a specific Waiver of Subrogation(Rights of Recovery) against the
City of Fort Worth
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• The insurers for all policies must be licensed and/or approved to do business in the State of
Texas. Except for workers' compensation, all insurers must have a minimum rating of A:
VII in the current A. M. Best Key Rating Guide or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is below that
required,written approval of Risk Management is required.
• If insurance policies are not written for specified coverage limits, an Umbrella or Excess
Liability insurance for any differences is required. Excess Liability shall follow form of
the primary coverage.
• Unless otherwise stated, all required insurance shall be written on the "occurrence basis".
If coverage is underwritten on a claims-made basis, the retroactive date shall be coincident
with or prior to the date of the contractual agreement and the certificate of insurance shall
state that the coverage is claims-made and the retroactive date. The insurance coverage
shall be maintained for the duration of the contractual agreement and for five (5) years
following completion of the service provided under the contractual agreement or for the
warranty period, whichever is longer. An annual certificate of insurance submitted to the
City shall evidence such insurance coverage.
• Policies shall have no exclusions by endorsements which nullify the required lines of
coverage, nor decrease the limits of said coverage, unless such endorsements are approved
by the City. In the event a contract has been bid or executed and the exclusions are
determined to be unacceptable or the City desires additional insurance coverage, and the
City desires the contractor/engineer to obtain such coverage, the contract price shall be
adjusted by the cost of the premium for such additional coverage plus 10%
• Any self-insured retention (SIR), in excess of $25,000.00, affecting required insurance
coverage shall be acceptable to and approved by the Risk Management Division of the City
of Fort Worth in regards to asset value and stockholders' equity. In lieu of traditional
insurance, alternative coverage maintained through insurance pools or risk retention
groups, must also be approved by Risk Management.
• Any deductible in excess of$5,000.00, for any policy that does not provide coverage on a
first-dollar basis, must be acceptable to and approved by the City's Risk Management
Division
• The City, at its sole discretion, reserves the right to review the insurance requirements and
to make reasonable adjustments to insurance coverages and their limits when deemed
necessary and prudent by the City based upon changes in statutory law, court decision or
the claims history of the industry as well as of the contracting party to the City of Fort
Worth. The City shall be required to provide prior notice of ninety (days).
• The City shall be entitled, upon request and without expense, to receive copies of policies
and endorsements thereto and may make any reasonable requests for deletion or revision or
modifications of particular policy firms, conditions, limitations, or exclusions except where
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policy provisions are established by law or regulations binding upon either of party or the
underwriter on any such policies.
8. Assignment. Appraiser shall not assign or subcontract all or any part of.its rights,
privileges or duties under this Agreement without the prior written consent of City, and any
attempted assignment of subcontract of same without such prior written approval shall be void
and constitute a breach of this Agreement.
9. Compliance with Law. Appraiser, its officers, agents, employees and subcontractors,
shall abide by and comply with all laws, federal, state and local, including all ordinances, rules
and regulations of City. It is agreed and understood that, if City calls to the attention of
Appraiser any such violation on the part of Appraiser or any of its officers, agents, employees or
subcontractors,then Appraiser shall immediately desist from and correct such violation.
10. Non-Discrimination. Appraiser, in the execution, performance or attempted performance
of this contract and Agreement, will not discriminate against any person or persons because of
disability, age, familial status, sex, race, religion, color or national origin, nor will Appraiser
permit its officers, agents, employees, or subcontractors to engage in such discrimination.
This Agreement is made and entered into with reference specifically to Chapter 17,
Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination in
Employment Practices"), and Appraiser hereby covenants and agrees that Appraiser, its agents,
employees and subcontractors have fully complied with all provisions of same and that no
employee or employee-applicant has been discriminated against by either Appraiser, its agents,
employees or subcontractors.
11. Right to Audit. Appraiser agrees that the City shall, until the expiration of three (3) years
after final payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of the Appraiser involving transactions relating
to this Agreement. Appraiser agrees that the City shall have access during normal working hours
to all necessary Appraiser facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. The City shall give
Appraiser reasonable advance notice of intended audits.
Appraiser further agrees to include in all of its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until the expiration of
three (3) years after final payment under the subcontract, have access to and the right to examine
any directly pertinent books, documents, papers and records of such subcontractor involving
transactions to the subcontract, and further that City shall have access during normal working
hours to all subcontractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this paragraph. City shall give
subcontractor reasonable advance notice of intended audits.
This Section 11 shall survive the expiration or termination of this Agreement.
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12. Fiscal Funding. In the event no funds or insufficient funds are appropriated by the City
in any fiscal period for any payments hereunder, City will notify Appraiser of such occurrence
and this Agreement shall terminate on the last day of the fiscal period for which appropriations
were received without penalty or expense to City of any kind whatsoever, except as to the
portions of the payments herein agreed upon for which funds shall have been appropriated.
13. Entire Agreement. This written instrument constitutes the entire agreement by the parties
hereto concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement, which purports to vary from the terms hereof shall
be void.
14. Venue and Jurisdiction. Should any action, whether real or asserted, at law or in equity,
arise out of the execution, performance, attempted performance of this Agreement, venue for
said action shall lie in Tarrant County, Texas.
15. Notices. Notices to be provided hereunder shall be sufficient if forwarded to the other
party by hand-delivery or via U.S. Postal Service certified mail, postage prepaid, to the address
of the other party shown below:
1. CITY: City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Real Property Division
Department of Engineering
1000 Throckmorton
Fort Worth,TX 76102
Leann Guzman,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. APPRAISER: C,WL- �e 16. Non-Waiver. The failure of City or Appraiser to insist upon the performance of any
term or provision of this Agreement or to exercise any right herein conferred shall not be
construed as a waiver or relinquishment to any extent of City's or District's right to assert or rely
upon any such term or right on any future occasion.
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17. Disclosure of Conflicts. Appraiser hereby warrants to the City that Appraiser has
made full disclosure in writing of any existing or potential conflicts of interest related to
Appraiser's services and proposed services with respect to the Project. In the event that any
conflicts of interest arise after the Effective Date of this Agreement, Appraiser hereby agrees
immediately to make full disclosure to the City in writing.
The City acknowledges that Appraiser may use products, materials or methodologies
proprietary to Appraiser. The City agrees that Appraiser's provision of services under this
Agreement shall not be grounds for the City to have or obtain any rights in such proprietary
products, materials or methodologies unless the parties have executed a separate written
agreement with respect thereto. Notwithstanding the foregoing, Appraiser understands and
agrees that the City is subject to various public information laws and regulations, including, but
not limited to, the Texas Open Records Act. Appraiser, for itself and its officers, agents and
employees, further agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to any third party without the prior
written approval of the City.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in
any way be affected or impaired.
19. Force Majeure. The City and Appraiser shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement, but shall not be held liable for
any delay or omission in performance due to force majeure or other causes beyond their
reasonable control, including, but not limited to, compliance with any government law,
ordinance or regulation, acts of God, acts of omission, fires, strikes, lockouts, national disasters,
wars, riots, material or labor restrictions by any governmental authority, transportation problems
and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only and shall not be deemed a part of this Agreement.
[SIGNATURES APPEAR ON FOLLOWING PAGE.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective as of , 2008 (the "Effective
Date").
ATTEST: CITY OF FORT /WORTH
MRAJ� By.
City Secretary
Assistant City Manager
C- Dagg4
Contract Authorization
APPROVED AS TO FORM AND LEGALITY:
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®ate
eann Guzman
Assistant City Attorney
Date: l
APPRAISER
Con-Real Support Group, LP, a limited
partnership
By: Con-Real Consulting, LLC, its general
partner
By: �t
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EXHIBIT "A"
SERVICES
Appraiser shall provide appraisal services for the following tracts of land, plus any other tracts
of land as requested by the City in conjunction with the Project:
[See attached list]
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Page 1 of 1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 611012008
DATE: Tuesday, June 10, 2008
LOG NAME: 3000N-REAL REFERENCE NO.: **C-22844
SUBJECT:
Authorize Execution of Contract with Con-Real, Inc., in an Amount Not to Exceed $60,000.00 for
Professional Real Estate Appraisal Services for Right-of-Way Acquisitions Associated with the 2004
Capital Improvement Plan/Contract 43 Jeff Street (North Sylvania Avenue to Nelson Avenue) and
Nelson Avenue (Bird Street to Dalford Street) Located in Central Fort Worth (DOE No. 5441; Project
No. 00443)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a Contract with Con-Real,
Inc., in an amount not to exceed $60,000.00 for professional real estate appraisal services for right-of-way
acquisitions associated with the 2004 Capital Improvement Plan/Contract 43 Jeff Street (North Sylvania
Avenue to Nelson Avenue) and Nelson Avenue (Bird Street to Dalford Street) located in central Fort Worth.
DISCUSSION:
The right-of-way acquisitions are needed to facilitate the widening of Jeff Street and Nelson Avenue to the
City's required minimum width of 24 feet. There are approximately 32 parcels to be acquired for this project.
A contract for professional appraisal services was negotiated with Con-Real, Inc., for $1,800.00 per parcel
for an approximate total amount of$57,600.00, not to exceed $60,000.00.
The project is located in COUNCIL DISTRICT 2, Mapsco 63Q.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget,as appropriated, of the
Street Improvements Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C200 541100 202400044341 $60,000.00
Submitted for City Manager's Office by: Fernando Costa (8476)
Originating Department Head: A. Douglas Rademaker(6157)
Additional Information Contact: Willie Ingram (6645)
http://apps.cfwnet.org/council_packet/Reports/mc_print.asp 6/11/2008