HomeMy WebLinkAboutContract 43959-A5 CSC#43959-A5
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AMENDMENT No.S
TO CITY SECRETARY CONTRACT
WHESEAS, the City of Fort Worth (CITY) and Kimley-Horn
and Associates, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 43959, (the CONTRACT) which was
authorized by M&C C-25942 on the 23zd day of October, 2012 in
the amount of $698,700.00; and
WH OREAS, the CONTRACT was subsequently revised by:
Amendment Number 1 in the amount of $00 which was
administratively authorized on September 15, 2013; and
Amendment No.2 in the amount of $49,700.00 which was
administratively authorized on July 28, 2014 and Amendment No.
3 in the amount of $400,000.00 which was authorized by M&C C-
27487 on September 29, 2015 and Amendment No. 4 in the amount
of $400,000.00 which was authorized by M&C C-27935 on
September 20, 2016; and
WIEM8EAS, the CONTRACT involves engineering services for
the following project:
Design oversight and Project Management Services on
North Tarrant Express Segment 3A, Interstate 35W from
Interstate 820 to Interstate 30.
Wffi.B,EAS, it has become necessary to execute Amendment
No. 5 to the CONTRACT to include an increased scope of work
and revised fee.
NOWTBEB,EFOBB, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
October 3, 2019, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$279,600.00.
2.
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
Page -1- OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
total fee paid by the City for all work and services shall be
an amount of $1,828,000.00.
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Kimley-Horn imd Associates .nc.
fIRK�BGLI' &6Z'9` I
Dana eurQhdoff( r17,20
Dana Burghdoff Glenn A. Gary, P.E.
Assistant City Manager Senior Vice-President
DATE. Apr 17,ZO2O DATE: AA- 02oac,>
APPROVAL RECOMKENDED:
a
Christopher H rder(Apr 13,2020)
Christopher Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
Johh Kasavich, P.E.
Project Manager
APPROVED AS To FORM AND LEGALITY: M&C: 2C-0165
SOS-.. Date: C4/07/2020
DBI.ck(Apr 17,2020) 1295 # 2019-505280
Douglas W. Black
Senior Assistant City Attorney
i'
ATTEST: !rOR/ . '`,
Mary J. Kayser
City Secretary
Page -2-
Kimley>>>Horn
October 3, 2019
Mr. John Kasavich, P.E.
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Re: City of Fort Worth-North Tarrant Express Segment 3A-Amendment No. 5
Additional Services for Continuation of Services and Design of 12-Inch Water Main
KHA No. 061018113
City Project No. 02011
Dear John:
Kimley-Horn and Associates, Inc. is pleased to submit our Amendment No. 5 for the City's North
Tarrant Express Segment 3A Project. The fees for this amendment are not to exceed $279,600.
The following table summarizes our recommended budget revisions and shows the revised total
contract amount:
Description Original Amend. Amend. Amend. Amend. Amend. Revised
Budget No. 1 No. 2 No. 3 No. 4 No. 5 Budget
Task 1 -Program $197,800 $0 ($46,000) $48,200 $200,000 $30,000 $430,000
Management
Task 2-Conflict Analysis $148,600 $0 $0 $171,400 $0 $50,000 $370,000
along 1-35W
Task 3-Director $10,000 $0 $0 ($10,000) $0 $0 $0
Communication
Task 4-Design Analysis $36,400 $0 $0 ($36,400) $0 $0 $0
Task 5-Construction $40,000 $20,000 $46,000 $303,400 $200,000 $100,000 $709,400
Support Services
Task 6- Utility Assembly $19,200 $0 $0 ($19,200) $0 $0 $0
UA Review
Task 7-Supplemental $196,700 ($107,000) $0 ($20,000) $0 $0 $69,700
Desi n
Task 8-Water and
Sanitary Sewer Design $50,000 $0 $0 ($37,400) $0 $0 $12,600
Criteria
Task 9-Construction
Phase Services (Resident $0 $87,000 $49,700 $0 $0 $0 $136,700
Project Representative)
Task 10-28`h St. 12-Inch $0 $0 $0 $0 $0 $99,600 $99,600
Water Main
Total $698,700i i$0 $49,700 $400,000 $400,000 $279,600 $1,828,000
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The following tables summarize our revisions to the M/WBE percentages:
This Amendment
Sub-Consultant Fee
1519 Surveying, LLC
(Design Survey) $13,980
Total $13,980
M/WBE Percentage 5.0%
Total Contract
Description Original Revised
Contract Amount $1,148,400 $1,828,000
Total Contract M/WBE $193,250 $262,730
Total Contract M/WBE
16.8% 14.4%
Percentage
City's M/WBE Goal 10.0% 10.0%
With the budget modification, our total contract M/WBE participation is projected to be $262,730
(14.4%). This meets the City's M/WBE participation requirement of 10.0% and Kimley-Horn's
commitment of 11.0%.
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
/74
Glenn A. Gary, P.E.
Sr. Vice President
GAG/twk
K\FTW Ublities\0 61 01 81 1 3\PPPWmendment#5\NTE-3A Am-5 MWBE-Ltr.doc
Kimley>>>Horn
September 5, 2019
Mr. John Kasavich, P.E.
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Re: City of Fort Worth-North Tarrant Express Segment 3A—Amendment No. 5
Additional Services for Continuation of Services and Design of 12-Inch Water Main
KHA No. 061018113
City Project No. 02011
Dear John:
This letter is in reference to a contract between Kimley-Horn and Associates, Inc. (Kimley-Horn) and
the City of Fort Worth (the City) dated 12-07-2012 referred to herein as the "Contract".
On June 23, 2009, Texas Department of Transportation (TxDOT) entered into a 10-year Agreement
with North Tarrant Express Mobility Partners (NTEMP) to identify and construct highway improvements
in northeastern part of Tarrant County including portions of the Interstate 35W, Interstate 820 and
Interstate 183 corridors within the City.
In 2019, TxDOT executed a change order with NTEMP to include improvements to the Mark IV Pkwy
and NE Loop 820 intersection.
This City is currently experiencing breaks in an existing 20-inch water line in the current project vicinity.
This water main requires replacement from the UPRR Right-of-Way to Sylvania Avenue along 28th
Street/SH-183.
This amendment will provide the continuation of program management services through FY 2021 and
additional engineering services for the design of approximately 2,200 linear feet of 12-inch water main.
Kimley-Horn will provide the services outlined as follows:
Task - 1: Program Management (Partially Reimbursable by NTI)
1.1. Project Administration
A. BDE Reporting: Complete monthly M/WBE report forms for the City. Submit M/WBE
change forms as necessary for any changes in M/WBE status.
B. Monthly Invoices: Prepare monthly invoices that meet the CITY invoice format
requirements.
C. Deliverables:
1. Monthly BDE Reports to CITY
2. Monthly Invoices to CITY
D. Process Payments to Developer:
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Kim ey>>>Horn Page 2
1. Conduct and document meeting with CITY and Developer to discuss and create
payment process protocol.
2. Develop standard invoice and backup material in accordance to the CITY's and
Developer's requirements.
3. Conduct and document verification meeting with CITY and Developer regarding the
standard invoice and backup material.
4. Monthly invoice and backup material: Prepare monthly invoices and backup
material to meet Developer format requirements.
E. CITY Expenditure and Reimbursement Tracking and Reporting:
1. Develop financial model to track expenditures and reimbursements in association
with CITY betterments, engineering contract expenditures, and contractor
reimbursements.
2. Monthly financial model updates: Update and provide CITY with monthly
summaries for expenditures and reimbursement on a monthly basis.
3. Deliverables:
a.) Meeting notes and action items for each attending party from each meeting.
1.2. Meetings
A. Semi-Monthly CITY Progress Meetings (two times per month): Prepare for, conduct and
document semi-monthly project update meetings with the CITY project manager and
other CITY staff as required.
B. Semi-Monthly Developer Progress Meetings (two times per month): Prepare for, conduct
and document semi-monthly project update meetings with the Developer and CITY
project manager and other CITY staff as required.
C. Stakeholder Meetings: Prepare for, conduct and document stakeholder meetings with
CITY and appropriate stakeholders along the 1-35W corridor as required over this contract
period.
D. Deliverables:
1. Meeting notes and action items for each attending party from each meeting.
1.3. Roadway, Water and Sanitary Sewer Conflict Issue Resolutions
A. Coordination with CITY regarding conflicts between the future roadway infrastructure and
the CITY's water and sanitary sewer infrastructure that creates a service interruption that
the CITY deems not in their best interest therefore warranting a potential realignment of
the roadway to avoid the conflict with the water and/or sanitary sewer infrastructure.
B. Coordination with Developer and/or TxDOT regarding conflicts between the future
roadway infrastructure and the CITY's water and sanitary sewer infrastructure that
creates a service interruption that the CITY deems not in their best interest therefore
warranting a potential realignment of the roadway to avoid the conflict with the water
and/or sanitary sewer infrastructure.
C. Deliverables:
1. Meeting notes and action items for each attending party from the coordination
efforts.
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Task - 2: Conflict Analysis along 1-35W (Fully Reimbursable by NTI)
2.1. North Loop 820 at Mark IV Pkwy Schematic Review: Review proposed TxDOT ROW maps
and proposed roadway alignment schematics as compared to the existing CITY water and
sanitary sewer maps. Identify potential conflicts between proposed TxDOT ROW, proposed
roadway, water and sanitary sewer utilities.
2.2. Site Visits to Conflict Areas: After conflict identification, perform site visit to obtain additional
information not shown on maps and schematics.
2.3. Utility Conflict Packet Reviews:
A. Assist CITY with conflict packet review.
1. Review 30%, 60%, 90%, and 100% plan sets.
2. Develop comment logs for each submittal.
3. Keep record of all submittals and review schedules.
2.4. Deliverables
A. Conflict review logs(30%, 60%, 90%, and 100% plan sets).
B. One full size plan markups for each submittal.
2.5. Meetings
A. Attend additional meetings outside of scheduled bi-weekly meetings to resolve any
conflicts that may arise and need to be addressed immediately.
B. Coordinate any decisions that are made outside of the scheduled bi-weekly meetings.
Task - 5: Construction Support Services (Fully Reimbursable by NTI)
5.1. Construction Support Services: Provide professional construction phase services for
construction of the proposed project for the purpose of providing assistance to CITY during
construction. The CITY will provide construction management services and inspection for
the project. This scope of services does not include construction phase services related to
inspections or testing, applications for payment, disagreements between the CITY and the
Contractor, or determination of substantial completion. The following services will be
performed for the construction contract of utility relocations during the contract period:
A. Preconstruction Meeting:
1. Attend a preconstruction conference for each relocation project.
B. On-site Observation
1. Make Site visits at intervals as directed by CITY in accordance with the construction
period in order to observe the progress of the Work.
2. Such visits and observations by ENGINEER are not intended to be exhaustive or to
extend to every aspect of Contractor's work in progress. Observations are to be
limited to spot checking, selective measurement, and similar methods of general
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Kimley>>>Horn Page 4
observation of the Work based on ENGINEER'S exercise of professional judgment.
Based on information obtained during such visits and such observations,
ENGINEER will evaluate whether Contractor's work is generally proceeding in
accordance with the Contract Documents, and ENGINEER will keep CITY informed
of the general progress of the Work.
The purpose of ENGINEER'S site visits will be to enable ENGINEER to better
carry out the duties and responsibilities specifically assigned in this Agreement to
ENGINEER, and to provide CITY a greater degree of confidence that the
completed Work will conform in general to the Contract Documents. ENGINEER
shall not, during such visits or as a result of such observations of Contractor's work
in progress, supervise, direct, or have control over Contractor's work, nor shall
ENGINEER have authority over or responsibility for the means, methods,
techniques, equipment choice and usage, sequences, schedules, or procedures of
construction selected by Contractor, for safety precautions and programs incident
to Contractor's work, nor for any failure of Contractor to comply with laws and
regulations applicable to Contractor's furnishing and performing the Work.
Accordingly, ENGINEER neither guarantees the performance of any Contractor nor
assumes responsibility for any Contractor's failure to furnish and perform its work
in accordance with the Contract Documents.
C. Progress Meetings: Attend progress meetings based on the construction period and visit
the site for observation at that time.
D. Shop drawing, samples and other submittals Review:
1. Review shop drawings, samples and other submittals submitted by the contractor
for general conformance with the design concepts and general compliance with the
requirements of the contract for construction.
2. Such review, approvals or other action will not extend to means, methods,
techniques, equipment choice and usage, sequences, schedules, or procedures of
construction or to related safety precautions and programs and shall not relieve the
Contractor from its responsibility for performance in accordance with the contract
for construction, nor is such review a guarantee that the work covered by the shop
drawings, samples and submittals is free of errors, inconsistencies or omissions.
3. Log all shop drawings, samples and other submittals.
E. Substitutions:
1. Evaluate and determine the acceptability of up to three (3) substitute or"or-equal"
materials proposed by Contractor in accordance with the Contract Documents, but
subject to the provisions of applicable standards of the state or the CITY.
F. Request for information (RFI):
1. Provide necessary interpretations and clarifications of contract documents, and
make recommendations as to the acceptability of the work. ENGINEER will
respond to reasonable and appropriate Contractor requests for information and
issue necessary clarifications and interpretations of the Contract Documents to
CITY as appropriate to the orderly completion of Contractor's work. Any orders
authorizing variations from the Contract Documents will be made by CITY.
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G. Final Project Walk Through:
1.Attend the"Final"project walk through and assist with preparation of final punch list.
Attend One (1)final site visit to determine if the completed Work of Contractor is
generally in accordance with the Contract Documents
2. ENGINEER shall not be responsible for the acts or omissions of any Contractor, or
of any of their subcontractors, suppliers, or of any other individual or entity
performing or furnishing the Work. ENGINEER shall not have the authority or
responsibility to stop the work of any Contractor
5.2. Record Drawings
A. The Developer will prepare Record Drawings for this project.
1. Assist CITY with Record Drawings review.
a.) Review Record Drawings up to (3) times.
b.) Develop comment logs for each submittal.
c.) Keep record of all submittals and review schedules.
5.3. Deliverables
A. Twelve (12) Progress Meeting Agendas and Notes
B. Responses to Contractor's Requests for Information
C. Review of shop drawings
TASK 10—2811 Street 12-Inch Water Main
10.1 —Design Management
ENGINEER will provide efficient and effective use of ENGINEER's and CITY's time and resources.
ENGINEER shall manage change,
■ communicate effectively,
■ coordinate internally and externally as needed, and
■ proactively address issues with the CITY's Project Manager and others as necessary to
make progress on the work.
10.1.1. Managing the Team
• Lead, manage and direct design team activities
• Apply quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
10.1.2. Communications and Reporting
Kimley>>>Horn Page 6
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify
scope, understand CITY objectives, and ensure economical and functional designs that meet
CITY requirements
• Conduct review meetings with the CITY at the end of each design phase
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the Water Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a
schedule narrative monthly according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly MWWBE Report Form and Final Summary Payment Report Form at the end
of the project
• Coordinate with other agencies and entities as necessary for the design of the proposed
infrastructure, and provide and obtain information needed to prepare the design: TxDOT,
UPRR, and Greenwood Funeral Home.
• With respect to coordination with permitting authorities, ENGINEER shall communicate with
permitting authorities such that their regulatory requirements are appropriately reflected in the
designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs,
and make changes necessary to meet their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project location, the
ENGINEER or any of its sub-consultants shall carry readily visible information identifying the
name of the company and the company representative.
ASSUMPTIONS
• 6 MWBE reports will be prepared
• 6 monthly water department progress reports will be prepared
• 6 monthly project schedule updates will be prepared
DELIVERABLES
• Meeting summaries with action items
• Monthly invoices
• Monthly progress reports
• Baseline design schedule
• Monthly schedule updates with schedule narrative describing any current or anticipated
schedule changes
• Monthly MWWBE Report Form and Final Summary Payment Report Form
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10.2—Preliminary Design
Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule.
These services will assume 2,200 linear feet of 12"water line design to replace the existing failing 20"
water line.
ENGINEER will develop the preliminary design of the infrastructure as follows.
10.2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research proposed
improvements in conjunction with any other planned future improvements that may
influence the project.
• The ENGINEER will also identify and seek to obtain data for existing conditions that may
impact the project including but not limited to; utilities, agencies (TxDOT and railroads),
City Master Plans, and property ownership as available from the Tax Assessor's office.
• The data collection efforts will also include conducting special coordination meetings with
affected property owners and businesses as necessary.
10.2.2. Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations and other
information needed by ENGINEER in design and preparation of plans for the project.
Information gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities,
structures, trees (measure caliper, identify overall canopy, and have qualified arborist
identify species of trees), and other features relevant to the final plan sheets. Existing
drainage at intersections will be verified by field surveys. Spat elevations will be shown on
intersection layouts with cross slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the following:
o A Project Control Sheet, showing all Control Points, used or set while gathering data.
Generally on a scale of not less than 1:400:
o The following information about each Control Point;
o Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod)
o X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing
base. Z coordinate on CITY Datum only.
o Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of
North Side Drive at the East end of radius at the Southeast corner of North Side Drive
and North Main Street).
o Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate
system, as the Control.
o No less than two horizontal bench marks, per line or location.
o Bearings given on all proposed centerlines, or baselines.
o Station equations relating utilities to paving, when appropriate.
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• Temporary Right of Entry Preparation and Submittal
o Prior to entering property, the ENGINEER shall prepare and submit Temporary Right
of Entry for landowners to CITY PM.
o The documentation shall be provided in conformance with the checklists and
templates available on the CITY's site.
• The ENGINEER's Surveyor shall determine rights-of-way, easements needed for
construction of the project. Required temporary and permanent easements will be
identified based on available information and recommendations will be made for approval
by the CITY.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and permanent
and/or temporary easements required to construct the improvements.
10.2.3. Development of Preliminary Design Drawings and Specifications shall include the
following:
• Cover Sheet
• A Project Control Sheet, showing all Control Points, used or set while gathering data.
Generally on a scale of not less than 1:400. The following information shall be indicated
for each Control Point: Identified (existing City Monument#8901, PK Nail, 5/8" Iron Rod); X,
Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z
coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the
South curb line of North Side Drive at the East end of radius at the Southeast corner of
North Side Drive and North Main Street).
• Overall project water layout sheets. The water layout sheet shall identify the proposed
water main improvement/existing water mains in the vicinity and all water appurtenances
along with pressure plane boundaries, water tanks, pump stations, valves, and fire
hydrants.
• Overall water and/or sanitary sewer abandonment sheet.
• Coordinates on all P.C.'s, P.T.'s, P.L's, manholes, valves, mainline fittings, etc., in the
same coordinate system as the Control Points.
• Bench marks per 1,000 ft of plan/profile sheet—two or more.
• Bearings given on all proposed centerlines, or baselines.
• Station equations relating utilities to paving, when appropriate.
• Plan and profile sheets which show the following: proposed water and/or sanitary sewer
plan/profile and recommended pipe size, fire hydrants,water service lines and meter
boxes, gate valves, isolation valves, existing meter numbers and sizes that are to be
replaced, existing sample locations, existing fire line locations, existing utilities and utility
easements, and all pertinent information needed to construct the project. Legal
description (Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
• The ENGINEER shall make provisions for reconnecting all identifiable water service lines
which connect directly to any main being replaced, including replacement of existing service
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lines within City right-of-way or utility easement. When the existing alignment of a water is
changed, provisions will be made in the final plans and/or specifications by the ENGINEER
to relocate all service lines which are connected to the existing main and connect said
service lines to the relocated main.
10.2.4. Utility Clearance/Permitting
• The ENGINEER will consult with the CITY's Transportation and Public Works Department,
Water Department, and other CITY departments, public utilities, private utilities, private
utilities and government agencies to determine the approximate location of above and
underground utilities, and other facilities (current and future) that have an impact or
influence on the project. ENGINEER will design CITY facilities to avoid or minimize
conflicts with existing utilities, and where known and possible consider potential future
utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the approved
preliminary plan set for forwarding to all utility companies which have facilities within the
limits of the project. The DWF files should be created directly from the CAD files as
opposed to PDF files.
• ENGINEER will prepare and coordinate submittal of one(1) permit application for
construction along the TxDOT roadway(SH-183) in accordance with TxDOT requirements.
10.2.5. Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations posted as
"Typicals"on the CITY's site. The typicals need not be sealed individually, if included in
the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval by the
Traffic Division of the Transportation and Public Works Department. These drawings shall
be sealed by a professional engineer registered in the State of Texas.
10.2.6 Opinion of Probable Construction Cost
• ENGINEER will prepare preliminary opinion of probable construction cost(OPCC)for the
proposed water line.
ASSUMPTIONS
• 2,200 linear feet of 12"Water Line Design.
• Water Line will replace existing 20" line in the same trench.
• No easements will be required.
• 2 sets of 11"x17" size plans will be delivered for the Constructability Review.
• 2 sets of 22"x34" size plans will be delivered for the Preliminary Design (60% design).
• 2 sets of specifications will be delivered for the Preliminary Design (60% design).
• 1 Opinion of Probable Construction Cost
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• DWF/PDF files created from design CAD drawings will be uploaded to the designated
project folder on the CITY's site.
• The CITY's front end and technical specifications will be used. The ENGINEER shall
supplement the technical specifications if needed.
• 10 sets of 22"x34" size drawings will be delivered for Utility Clearance.
• 1 TxDOT utility permit.
• ENGINEER shall not proceed with Final Design activities without written approval by the
CITY of the Preliminary Design plans.
DELIVERABLES
• Preliminary Design drawings and specifications
• Utility Clearance drawings
• Traffic Control Plan
• Opinion of probable construction cost
10.3 Final Design
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows:
• For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for
preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP)with appropriate
regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the
current CITY iSWM Criteria Manual for Site Development and Construction which will be
incorporated into the SWPPP by the contractor.
• Draft Final plans(90%) and specifications shall be submitted to CITY per the approved Project
Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit
Construction Documents (100%)to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost with both the
90% and 100% design packages. This estimate shall use ONLY standard CITY bid items.
ASSUMPTIONS
• 2 sets of 11"X17" size drawings and 2 sets specifications will be delivered for the 90% Design
package.
• A DWF/PDF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder on the CITY's site.
• 2 sets of 22"x34" size drawings and 2 sets of specifications will be delivered for the 100% Design
package.
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• A DWF/PDF file for the 100% Design will be created from design CAD drawings and will be
uploaded to the project folder on the CITY's site.
• Estimated Plan Sheets (25):
• Cover Sheet
• General Notes/Sequencing (2)
• Proposed Water Layout
• Existing Water Layout
• Control Sheet
• Plan and Profile Sheets(6)
• Water Details(4)
• Erosion Control (3)
• Traffic Control (6)
DELIVERABLES
• 90% construction plans and specifications.
• 100% construction plans and specifications.
• Detailed estimates of probable construction costs including summaries of bid items and quantities
using the CITY's standard bid items and format.
• Original cover mylar for the signatures of authorized CITY officials.
10.4 Bid Phase Services
3.5.1. Bid Support
• The ENGINEER shall sell contract documents (11x17 and 22x34 plans) and maintain a
plan holders list from documents sold and from Contractor's uploaded Plan Holder
Registrations.
• The ENGINEER will develop and implement procedures for receiving and answering
bidders' questions and requests for additional information. The procedures shall include a
log of all significant bidders' questions and requests and the response thereto. The log
shall be housed and maintained in the project's folder titled Request for Information. The
ENGINEER will provide technical interpretation of the contract bid documents and will
prepare proposed responses to all bidders' questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
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• When substitution prior to award of contracts is allowed in the contract documents, the
ENGINEER will advise the CITY as to the acceptability of alternate materials and
equipment proposed by bidders.
• Tabulate and review all bids received for the construction project, assist the CITY in
evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and
the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into
the project's Bid Results folder.
• Incorporate all addenda into the contract documents and issue conformed sets.
ASSUMPTIONS
• 1 set of digital construction documents will be made available online for plan holders
and/or given to plan viewing rooms.
• 6 sets of 22x34 size drawings for the Water Line and 6 specifications will be held at
Engineer's office for selling to bidders.
• For the Water Line, 6 sets of 22x34 size plans and 6 specifications(conformed, if
applicable)will be delivered to the CITY.
• PDF files will be uploaded.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents(conformed, if applicable)
• .. 801 - 00
Kim ey>>>Horn Page 13
Budget Modifications
The proposed budget modifications reflect the additional funds needed for the continuation of services.
The details of the budget modifications can be found in the table below:
Description Original Amend. Amend. Amend. Amend. Amend. Revised
Budget No. 1 No. 2 No. 3 No. 4 No. 5 Budget
Task 1 - Program $197,800 $0 ($46,000) $48,200 $200,000 $30,000 $430,000
Management
Task 2-Conflict Analysis $148,600 $0 $0 $171,400 $0 $50,000 $370,000
along 1-35W
Task 3- Director $10,000 $0 $0 ($10,000) $0 $0 $0
Communication
Task 4- Design Analysis $36,400 $0 $0 ($36,400) $0 $0 $0
Task 5-Construction $40,000 $20,000 $46,000 $303,400 $200,000 $100,000 $709,400
Support Services
Task 6- Utility Assembly $19 200 $0 $0 ($19,200) $0 $0 $0
UA Review
Task 7-Supplemental $196,700
Design ($107,000) $0 ($20,000) $0 $0 $69,700
Task 8-Water and
Sanitary Sewer Design $50,000 $0 $0 ($37,400) $0 $0 $12,600
Criteria
Task 9-Construction
Phase Services (Resident $0 $87,000 $49,700 $0 $0 $0 $136,700
Project Representative)
Task 10-2811 St. 12-Inch $0 $0 $0 $0 $0 $99,600 $99,600
Water Main
Total 1 $698,700 1 $0 1 $49,700 1 $400,000 1 $400,000 $279,600 $1,828,000
The following table summarizes the fee for this amendment by Work Phase:
Work Phase Water Sewer Total
31 -Conceptual Design $0 $0 $0
32- Preliminary Design (30%) $55,920 $27,960 $83,880
33- Final Design (65%) $121,160 $60,580 $181,740
51 -Survey (5%) $9,320 $4,660 $13,980
Total $186,400 $93,200 $279,600
• 801 - - 1300,
Kim ey>>>Horn Page 14
The following tables summarize our revisions to the M/WBE percentages:
This Amendment
Sub-Consultant Fee
1519 Surveying, LLC $11,500
(Design Survey)
Total $11,500
MIWBE Percentage 4.1%
Total Contract
Description Original Revised
Contract Amount $1,148,400 $1,828,000
Total Contract M/WBE $193,250 $260,250
Total Contract MIWBE 16.8% 14.2%
Percentage
City's Mt BE Goal 10.0% 10.0%
With the budget modification, our total contract M/WBE participation is projected to be$260,250
(14.2%). This meets the City's M/WBE participation requirement of 10.0%and Kimley-Horn's
commitment of 11.0%.
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Glenn A. Gary, P.E.
Sr. Vice President
GAG/twk
K:\FTW Utilities\061018113\PPP\Amendment#5\NTE-3A Am-5 Llr.doc
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/07/20 M&C FILE NUMBER: M&C 20-0165
LOG NAME: 60NTESEG3AA5-KHA
SUBJECT
Authorize Execution of Amendment No.5 in the Amount of$279,600.00 to an Engineering Agreement with Kimley-Horn and Associates, Inc.,for
Design Oversight and Project Management Services on North Tarrant Express Segment 3A, IH-35W from IH-820 to IH-30 Project,Adopt
Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance(COUNCIL
DISTRICTS 2,8 and 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt for Design Oversight and
Project Management Services on North Tarrant Express Segment 3A, IH-35W from IH-820 to IH-30 Project;
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water&Sewer Commercial Paper
Fund in the amount of$349,600.00 for Design Oversight and Project Management Services on North Tarrant Express Segment 3A, IH-35W
from IH-820 to IH-30 Project;and
3. Authorize execution of Amendment No.5 in the amount of$279,600.00 to City Secretary Contract No.43959,an Engineering Agreement
with Kimley-Horn and Associates, Inc.,for Design Oversight and Project Management Services on North Tarrant Express Segment 3A, IH-
35W from IH-820 to IH-30,for a Total Revised Contract in the Amount of$1,828,000.00 (City Project No. CO2011).
DISCUSSION:
Amendment No.5 will provide additional engineering services to oversee and manage the protection and/or relocation of city water and
wastewater facilities within the IH-35 corridor. In 2019,TxDOT expanded its contract with NTEMP to include improvements to the Mark IV Parkway
and NE Loop 820 Intersection.
The proposed scope of services consists of:
• Project management
• Plan reviews of drawings provided by the contractor or other engineers.
• Design for water main replacement on NW 28th Street.
• Design for water and sewer main replacement on Mark IV Parkway.
• Construction support services including attend preconstruction meetings,on-site observations,construction progress meetings,and shop
drawing reviews
• Project meetings with the City,stakeholders,contractors,other consultants,and citizens
On June 23,2009,Texas Department of Transportation(TxDOT)entered into a 10-year Agreement with North Tarrant Express Mobility Partners
(NTEMP)to identify and construct highway improvements in the northeastern part of Tarrant County including portions of the I-35W, 1-20,and SH-
183 corridors within the City.On October 23,2012(M&C C-25942)the City Council authorized an Engineering Agreement with Kimley-Horn and
Associates, Inc., in the amount of$698,700.00 for design oversight and project management services on North Tarrant Express Segment 3A on
IH-35W from IH-820 to IH-30.The Agreement was subsequently revised by Amentment No. 1 for a revised scope at no additional cost,
administratively authorized September 18,2013,Amendment No.2 in the amount of$49,700.00 administratively authorized on July 28,2014,
Amendment No.3 in the amount of$400,000.00 authorized September 29,2015(M&C C-27487)and Amendment No.4 in the amount of
$400,000.00 authorized September 20, 2016(M&C C-27935).
In addition to the amendment cost,$70,000.00(Water:$40,000.00; Sewer:$30,000.00)is required for Project Management and inspection.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program(CP)will be used
to provide interim financing for this project until debt is issued.To the extent resources other than the Water and Sewer portfolio are used to
provide interim financing,the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City
portfolio(currently approximately one-percent annually).Should the City's portfolio not support the liquidity needed to provide an interim short-term
financing source,another funding source will be required,which could mean issuance of securities under the CP Program or earlier issuance of
Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse
the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2019-2023 Five Year Capital Improvement Plan on September 18,2018.This City
Council adopted plan includes this specific project,with funding identified through the CP program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statement,Staff anticipates presenting revenue-supported debt issuances to
the City Council for consideration within the next three years.This debt must be issued within approximately three years to provide reimbursement
for these expenses.If that does not occur,the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to
be made whole through budgetary methods.Adoption of this resolution does not obligate the City to sell bonds,but preserves the ability to
reimburse the City from tax-exempt bond proceeds.
The Water and Sewer Commercial Paper Fund includes authority of$150,000,000.00 for the purpose of providing interim funding for Water and
Sewer Capital Projects.After this transfer,the balance will be$31,861,475.00 for future capital projects. Funding for the Design Oversight and
Project Management Services on North Tarrant Express Segment 3A, IH-35W from IH-820 to IH-30 project is as depicted below:
FUND Existing Additional Project Total*
Appropriations Appropriations
Water Capital Fund $2 125,855.00 $0.00 $2,125,855.00
59601
Sewer Capital
Legacy-Fund $602,249.00 $0.00 $602,249.00.00
59607
Water and Sewer $400,000.00 $0.00 $400,000.00
Bond 2015A 56007
Water and Sewer $1,655,208.00 $0.00 $1,655,208.00
Bond 2016 56005
W&S Commercial $0.00 $349,600.00 $349,600.00
Paper-Fund 56017
Project Total $4,783,312.0011 $349,600.00 $5,132,912.00
* Numbers rounded for presentation
MANBE OFFICE: Kimley-Horn and Associates, Inc.,is in compliance with the City's BDE Ordinance by committing to five percent SBE
participation on this Amendment No.5.The City's MBE goal on this Amendment is five percent.
The project is located in COUNCIL DISTRICTS 2,8 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the Water&Sewer Commercial Paper Fund for the design oversight and project management services in the North Tarrant
Express Segment project.Prior to any expenditure being incurred,the Water Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: John Kasavich 8480
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