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Home My WebLink AboutContract 37222 AMENDMENT NO. 1 '1 STATE OF TEXAS S CITY SECRETARY CONTRACT NO.3 i (M&C Not Required) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and CH2M Hill, Inc. , (Engineer) made and entered into City Secretary Contract No. 35696, (the Contract) which was authorized by the City Council by M&C C- 22312 on the 14':h day of August, 2007; and WHEREAS, the Contract involves engineering services for the following project: M-244B Emergency Sanitary Sewer Rehabilitation. WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated March 26, 2008, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $-0-. This amendment will not require any additional funding due to the fact that there are sufficient funds ($38,251.75) available from unutilized scoped items in the original contract to cover the proposed fee of $24,648.00 for the new scoped items in Amendment No. 1. The unutilized scoped items will be replaced with the proposed scoped items to the tune of $24,648.00. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the lie of -22. 50.00. VIM ,� ORIGINAL 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of - 2008, in Fort Worth, Tarrant County, Texas. ATTEST: , nn Marty Hendrix City Secretary APPROVAL RECOMMENDED: APPROVED: A�l IMt A. Douglas Rademaker, P.E. Fernando Costa Director, Department of Engineering Assistant City Manager CH2M HILL, Inc. Engineer By: Name:Ken C. Hall, P.E. , Vice President 309 West 7th Street, Suite 1020 Fort Worth, TX 76102 APPROVED AS O FORM GALITY: Assistant CAy Attorney ] r, j Wade 8:Associates 6701 Brentwood Stair Road Suite 10OW Fort Worth,Texas 76112 ADF&QSSOC I aces Tel 817.451.2820 A CH2M HILL Company Fax 817.461.2208 March 26, 2008 Mr. Liam Conlon, P.E. City of Fort Worth Engineering Department 1000 Throckmorton Fort Worth, Texas 76102-6311 Subject: M-244B Emergency Sanitary Sewer Rehabilitation City Project No. 00834 Revised Cover Letter for Amendment No. 1 Dear Mr. Conlon: The purpose of this letter is to request authorization for additional funding to complete the M-244B Sanitary Sewer Rehabilitation project.as described in the amount of$24,648. The additional funding is needed to address additional bid phase and construction services. A detailed breakdown of the additional funding request is attached. Project History The M-244B Emergency Sanitary Sewer Rehabilitation project has been successfully designed,bid and awarded. The City has requested several items from Wade-Hill that were beyond our original scope and are outlined below. Request for Additional Funding The following outlines our request for additional funding. Address City of Arlington's Comments The City of Arlington provided a detailed list of concerns that were addressed in Addendum No. 2. CH2M HILL will formally reply to Arlington with a co-signed letter from Wade-Hill and the City. The effort involved in addressing the City of Arlington's concerns was not anticipated nor part of the project's scope. Address Channel 8 media Inquiry Channel 8 directly called and requested to interview Chris Brooks, the Wade-Hill project manager regarding the scope of the project. An actual interview never transpired, but a days worth of effort was used in discussions with City staff and internal staff in preparations of a statement,if needed. Negotiate mitigation Credits The City has requested CH2M HILL coordinate with the Corps of Engineers for alternative mitigation bank credits in light of their recent litigation against the Trinity River Mitigation C:ID000MENTS AND SETTINGSISHOLOLTILOCAL SETTINGSITEMPORARY INTERNET FILESIOLK32MAMENDMENT 1 FINALREV3_LTRHEAD.D0C Mr. Liam Conlon March 26,2008 Page 2 of 2 Bank. A mitigation strategy was provided to the City as part of the Pre-Construction Notification. Coordination and corresponding with multiple banking sources and the Corps of Engineers is not part of the Contract scope. Bidding Assistance The City requested Wade-Hill conform the Contract documents to incorporate items from the Addendum. Our current scope does not include conformed document preparation. Assistance ®uiring Construction Our scoped assistance during construction includes attendance of a pre-construction conference, participate in a final walk-through and preparation of Record Drawings. The City has requested we review shop drawings which is out of our scoped services. The attached breakdown includes the effort for review of Contractor's submittals plus additional items we believe are necessary to ensure a successful project construction. These items include responding to Contractor's request for information,review of Contractor's Change Orders and periodic site visits. A summary of the total project is as follows: Contract Description Fee Original Contract Design, bid, and construction services for M-244B Sanitary Sewer $292,150 Rehabilitation Project Amendment No. 1 Additional Bidding and Construction Assistance $24,648 TOTAL PROJECT $316,798 Alpha Graphics was used for reproduction services for the conformed Contract documents in the amount of$624, or 2.5% of the total amendment request. It should be noted that the original Contract amount is$292,150. Some of the scoped items for survey(bathemetric survey) and geotechnical(lake borings) services were not authorized by the City and therefore were not performed and have not been billed. At this point in the project, it is anticipated these services will not be required. The total amount for the unperformed services is$38,251.75. Sincerely, CH2M HILL C-i- Chris Brooks, P.E. Senior Project Manager Encl.: Addendum 1 Breakdown cc: Mr. Robert Terrell w/ encl. C:0000MENTS AND SETTINGSWOLOLTILOCAL SETTINGSITEMPORARY INTERNET FILESOLK32C1AMENDMENT 1 F I NALRE0_LT RH EAD.DOC Amondmont Mo. `i CITY PROJECT MO. 00834 Engineering Services Associated with M-244B EMERGENCY SANITARY SEWER REPLACEMENT r1n ivity Description Labor Category Labor Flours Hourly Rate Total orporate City of�,rlington's comments Addendum. Formally reply toE6 12 $167.82 $2,014 ington's comments. T3 4 $100.09 $400 SUBTOTAL 16 $2,414 Address Channel 6 Media Inquiry E6 8 $167.82 $1,343 SUBTOTAL 8 $1,343 Conform Contract Plans and Specifications E6 16 $167.82 $2,685 T3 16 $100.09 $1,601 01 4 $72.23 $289 Reproduction Expenses $624 M/WBE Mark-up @ 10% $62 SUBTOTAL 36 $5,261 Negotiate Mitigation Credits E6 14 $167.82 $2,349 SUBTOTAL 14 $2,349 Review Contractor's Shop Drawings E6 30 $167.82 $5,035 (assumes 10 shop drawings aii 4 hrs ea) 01 10 $72.23 $722 SUBTOTAL 40 $5,757 Respond to Contractor's RFI's E6 8 $167.82 $1,343 (assumes 5 @ 2 hrs ea) 01 2 $72.23 $144 SUBTOTAL 10 $1,487 Review Contractor's Change Orders E6 6 $167.82 $1,007 (assumes 2 @ 4 hrs ea) 01 2 $72.23 $144 SUBTOTAL 8 $1,151 Site Visits E6 20 $167.82 $3,356 (assumes 8 weekly site visits @ 4hrs ea) E4 8 $141.28 $1,130 T4 4 $100.09 $400 SUBTOTAL 32 $4,886 TOTAL AMENDMENT NO. 1 $24,648 M/iIIBE Participation $624 MfWBE Participation% 2.5°�