HomeMy WebLinkAboutContract 37813CITY SECRETARY
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Joe Paniagua, its duly authorized First Assistant City Manager, and
METRO MINISTRIES OF FORT WORTH, a Texas non-profit corporation
("Contractor") acting by and through Rev. Graciano "Buddy" Calzada, Executive
Director, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2009 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "M.E.T.R.O. — Mobile Effort To Restore Our city" which will provide a secure
environment in which children can receive an education; and support the adoption of a
prevention focus by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the M.E.T.R.O.
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$51,125.00 ("Program Funds") to provide to the Contractor for the operation of the
M.E.T.R.O. Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" —Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the M.E.T.R.O. Program.
Contractor agrees to expend the Program Funds in accordance with its M.E.T.R.O.
Program budget, described in Exhibit "B", attached.
2. Program Funds
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2.1 In no event shall the total distributions of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $51,125.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Narrative as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such narrative shall be signed by the Contractor
or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C",
attached, and monthly report shall be submitted to City no later than the 15th day
following the end of the month. Submittal of a monthly RFR and Program Narrative is
required even if services are not provided. When services are not provided during a
month, a negative RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to
Research and Planning Unit of the Fort Worth Police Department. ATTENTION:
SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102. Reimbursements will not be
made until after receipt of an acceptable and approved RFR and a monthly programmatic
report from the Contractor. Reimbursements shall be made within 30 days receipt of said
documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the M.E.T.R.O. Program must
be reported monthly and may be expended on the M.E.T.R.O. Program with written
permission from the Contract Administrator (see paragraph 13.3). Budget adjustments
shall be submitted to the Research and Planning Unit of the Fort Worth Police
Department, ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas,
76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2008, and
ending on September 30, 2009. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2009.
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4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "D." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
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5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the M.E.T.R.O. Program. Contractor shall maintain, replace or repair
any item of equipment used in support of the M.E.T.R.O. Program and/or for use under
the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement or repair of any equipment used in support of the M.E.T.R.O.
Program and/or for use under the terms of this Agreement is the sole responsibility of
Contractor. Contractor shall not use Program Funds or City funds to repair or replace
said equipment. Contractor shall use any and all equipment purchased with Program
Funds exclusively in support of the M.E.T.R.O. Program. Within 10 days following the
purchase of equipment, Contractor shall submit to City a detailed inventory of all
equipment purchased with Program Funds. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment, and the location of each
piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of M.E.T.R.O.
Program assets as appropriate and as directed by City's Contract Administrator (see
paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY,
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liaty for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
93 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the M.E.T.R.O. Program is situated; and no
other public official of such locality or localities who exercises any functions or
responsibilities with respect to the M.E.T.R.O. Program during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, or statutory requirement.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of sex, race, religion, age, disability, color, national origin, or famal status, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Planner, 817-392-4243, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability�CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non -Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurers) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each parry.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other parry at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Joe Paniagua, First Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap
Fort Worth, TX 76102
Charlene Sanders, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Rev. Graciano "Buddy" Clazada, Executive Director
Metro Ministries of Fort Worth
P.O. Box 16150
Fort Worth, TX 76162
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2008.
CITY OF FORT WORTH
4w, 1::,J I 0 1
Date: 1-2k � �
Jo P4niau
First Assistant City Manager
APPROVED AS TO FORM AND
LEGALITY:
sistant City Attorney
Contract Authorization
Contract No ��
11
METRO MINISTRIES OF FORT
WORTH, a Texas Non -Profit
Corporation / j
�. %� Date: da�al\��
Rev. Graciano " ddy" Calzada
Director
Exhibit "A"
2008 — 2009 CRIME CONTROL AND PREVENTION DISTIRCT
PROPOSAL COVER SHEET
AGENCY: Metro Ministries of Fort Worth
DIltECTOR0 Rev. Graciano Buddy Calzada
PHONE NUMBER: 8I7-228-7320
ADDRESS:
PO BOX 16150
Fort Worth, TX 76162
CONTACT: Buddy Calzada E-MATT. ADDRESS: Huddy�a fortworthmetro.org
PHONE NUMBER: 817-228-7320 FAX NUMBER: N/A
PROGRAM TITLE: M.E.T.R.O. (Mobile Effort To Restore Our —city)
FAX NUMBER: N/A
FUNDS REQUESTED: $55,625
AGENCY STATUS:
Private NonproEt
� Public Nonprofit
Crime Control and Frevention District GOALS: l�lark the ones}that your project addresses.
To increase citizen participa#ion in the CODE BLUE program.
X To support the adoption of a prevention focus by the police department and the
community
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named agency's operating
plans and budget for the proposed program. I acknowledge that I have read and understand the requirements
and provisions of the Request For Proposal and that the above -named agency will comply with all applicable
rules and regulations relating to the procurement process. I certify that I am authorized to sign this proposal and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Rev. Graciano Buddy Calzada
TITLE: Executive Director
SIGNATURE:
Froposal Narrative
M.E.T.R.O —Mobile Effort To Restore Our -city
Abuse, neglect, hunger, single parent homes, and rampant crime all characterize
the streets of inner city Fort Worth. We find this pitiable when thinking of adults living
in these conditions, but it is heartbreaking to imagine any child growing up in these
despairing circumstances. Yet thousands do including Joshua G.
Joshua G. was one of the roughest kids in his neighborhood. He had been
hardened by his early experience with violent crime when his father was shot pointblank,
' killing him instantly, right in front of Joshua's eyes. As a result, Joshua sought to fill the
void his father had left by searching for acceptance amongst the older boys in the
neighborhood. When METRO. met Joshua during one of their weekly C.P.R.
programs and learned about his story, we identified him as a prime target for our
outreach. But he proved to be a tough bird to catch, because of his strong desire for
acceptance with the older boys not involved in the program. Despite his steely exterior,
Metro continued to invest in Joshua and to offer him hope in what seemed to him a
hopeless circumstance. One day, after years of patient and consistent involvement, Joshua
accepted M.E.T.R.O.'s message of hope and encouragement and it transformed his life.
With the help of M.E.T.R.O. and C.P.R., a hopeless little boy destined for a troubled life
in the crime filled streets of Fort Worth is now a successful man with a wife and daughter
of his own. He and his wife, who also grew up in the C.P.R. program, are both
upstanding and contributing members of society. This is the vision and the hope that
M.E.T.R.O. brings to Fort Worth; to bring restoration to our city by transforming its most
hopeless members, one life at a time.
Who is M.E.T.R.O.
M.E.T.R.O. is a 501 c3 not -far -profit organization located in Fort Worth, Texas
committed to serving the children and families of the most poverty stricken and crime
ridden areas of the city. Our mission is to reach people in the inner city and equip them
� to bring positive change in their community. We do this through a variety of programs
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that are designed to give participants a safe place to go where they are surrounded by
positive role models who not only see their potential and believe in them, but help them
to believe in themselves.
The key to M.E.T.R.O.'a success is that instead of expecting the participants to
come to us, we go' to them. Our colorfully painted mobile outreach truck, known as the
"M.E.T.R.O. Truck" is equipped with a fold -out stage, sound equipment, a projector and
screen for visual aids, and shelves full of prizes, candy, food, clothing, and other give
away items. This truck is set up to go virtually anywhere and makes weekly rounds to
three distinct areas within the inner city of Fort Worth, attracting hundreds of children at
each location for our weekly C.P.R. (Crime Prevention & Reduction) programs. Apart
from the C.P.R. program, Metro also provides a high school mentoring program called
H.A.N.G. Time. (Helping Affect our Next Generation). We also have a back to school
C.P.R. program and an inner city summer camp, in which we include our C.P.R. and
some of our H.A.N.G. Time students.
What we do?
Metro supports crime prevention, in that we encourage boys and girls, young men
and young women to make positive choices daily. We lead by example in training them
to live productive lives instead of following a life of crime. We encourage them to build
friendly relationships with the law enforcement officials around them. We even have law
enforcement officers come to our programs to spend time with the students every week.
This allows them to see law enforcement officials as their friend and not their enemy. It
develops a level of respect between the children, their families and the law enforcement
Officials.
Metro also provides a secure environment in which children can receive an
education. We provide children and youth of all ages with our mobile C.P.R. program,
which takes place in their very own communities. We teach them chat they canlearn and
be productive as long as they put their minds to it. We build them up and let them know
that they are special and that they each have unique gifts and talents. We assist them in
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developing a positive self worth, because we believe that az�y child can learn if they first
develop self-confidence and they are empowered with a sense of pride.
M.E.T.R.O.'s programs address the emphasis of prevention of youth violence.
We challenge the students that come to our C.P.R. program MUM constructive ways to
utilize their time. We play team games, that help promote a sense of teamwork and
camaraderie. We teach them to break ,down the barriers brought about by race and/or turf
issues. We teach them about self respect and healthy pride, which go hand in hand with
respecting others.
Our H.A.N.G. Time program takes place during the school lunch hour, which as
most of us know, tends to be the time when the fights and violence are most likely to be
an issue. We spend the one hour with them playing team games and various controlled
competitive activities to assist with learning how to have healthy competition instead of
hateful competition. We challenge them to encourage one another and build each other
up. We promote a strong education and being the best that they. can be. Instead of
leaving campus at lunch, a number of the students grab lunch on campus and come
H.A.N.G* with use
Are We Effective?
We measure the effectiveness several different ways. Each time one of our
students graduates, goes to college, joins the military, etc. they become a productive
citizen within our city. Each time one of these kids succeeds and lives up to their
potential we see our effectiveness,
For example: Jonathan S and his family started attending Metro in the spring of
1997. Jonathan was fortunate in that his family recognized the value of the program and
made it a priority for the family. They rarely missed our C.P.R. program. Jonathan was
one of those kids that you just knew that each time you rolled up the tarps, picked up the
stage, and pulled out of the neighborhood for the day, he had caught everything that had
been said.
He loved and believed in Metro's message so much that as he grew older and his
mother's health started to decline, he still made sure that his siblings attended the C.P.R.
3
program every week. Unfortunately, Jonathan's mother passed away before she got a
chance to see him graduate from high school, but M.E.T.R.O. was right there by his side
as he got his diploma; encouraging him all the way.
After graduation, Jonathan helped out with the C.P.R. program every week and
even served as a Sr. Counselor at the Summer Camp for two years. He marveled at the
fulfillment that he felt helping kids who were in the same situation that he had come
from. Last year Jonathan demonstrated the depth of his servant's heart when he joined
the Navy and is now serving at Guantanamo Bay in Cuba. While it was hard to see one
of our own leave, we are so excited to see the positive and strong impact that Metro has
had in his life. So much so, in fact, that in a recent letter Jonathan assured us that because
of M.E.T.R.O.'s influence he is still a virgin and has never smoked or drank even though
his military buddies make fun of him and try to get him to do so. There are several
stories like this one. These trophies help us to understand and truly grasp the long-term
effectiveness of these programs.
We also meet with local law enforcement on a weekly basis in an effort to receive
feedback about our organization and its effectiveness. Many of these officers share with
us that the youth crime has decreased in these areas as a result of our programs.
The School Initiative Officer from Trimble Tech High School, the school that we
conduct our H.A.N.G. Time program, has stated that the number of students leaving
campus has decreased since the start of our program, thus preventing the students from
possibly getting involved in criminal activity while off campus during their lunch hour.
We receive letters from students, parents, teachers, law enforcement officials and
school principals who tell us that we are making a difference in their lives and in their
communities. We have monthly financial and accountability reports that we send to our
board members asking them for feedback. We speak to the principal and his assistant
each week after our C.F.R. program in one of our locations. We are open to any kind of
outside suggestions that can help us better reach out to the people with which we invest
our time, our talent and over treasure.
Who do we benefit?
The program is primarily geared toward children and youth. However, it benefits
families all across the board within the communities in which we operate. The children
develop a positive sense of self worth and the ability to respect others around them,
including their peers, their parents, their teachers and other leaders that may be in their
lives. Because parents are welcome to and do attend our C.P.R. programs on a regular
basis, we challenge them to make good choices as well. We encourage them to live right
lives to the best of their ability and to set positive examples for their children to follow.
Many of the families come to the C.P.R. programs together, helping to promote family
unity and creating a decline in family violence.
Many of the teenagers that attend our programs were children when they first
began attending. Our weekly H.A.N.G. Time program takes place at Trimble Tech High
School. The School Initiative Officer and the School Principal both specifically
requested that we come and conduct this program on the school campus during the lunch
hour. We have received a few requests from other High Schools wanting us to come and
conduct our H.A.N.G. Time program at their school and wanting to see this program
expand during the 200&2009 school year.
The program benefits the schools located in the neighborhoods in which the
children live. Many of the school teachers and principals appreciate and strongly support
our efforts. It also benefits local law enforcement, several of which have said they have
seen positive change and less crime in their communities as a result of our program.
Metro works with an average of 1,200 people on a weekly basis. We have over
1,000 children and teenagers who attend our program every week. We also have about
200 parents who attend weekly.
Fort Worth Metro operates in three areas within the city of Fort Worth. Families
from within % mile of these areas attend our weekly programs. Every Tuesday we are
located at Rosedale Plaza Park at 5300 East Rosedale in what is known as the Cavile
Place housing area in Stop 6. Every Wednesday we are located by Carter Park
Elementary School off or Seminary Drive and Fair Park Blvd. Every Thursday we are
located on the corner of May & Kellis across from Town Center Mall
5
What makes us unique.
We have two major components that make us extremely unique. The first one is
our outreach truck. The kids that we work with know it as our "Metro Truck". It is a
converted Ryder moving box Truck. One of the sides of the truck is cut out and folds
down into a stage: Our truck is equipped with sound equipment, a projector and screen
used for visual aid and shelves full of prizes, candy and other various give away items
like food, clothing, etc. The outside is painted with very colorful kid friendly graffiti and
is a kid magnet wherever we go. We are a mobile outreach center and can virtually set
up anywhere we go in order to change kids' lives.
Our program is also unique because of its longevity and consistency. We have
been in operation in each of these areas for 13 years. Although our program takes place
outside, we show up no matter what the weather conditions, simply because we want the
children to know we are faithful to them. Our focus is on building boys and girls when
they are young as opposed to repairing men and women when they are old. We do,
however, reach out to the entire family. We meet social, physical, emotional, educational
� and spiritual needs. We do relay a gospel message to encourage these children and
families that they can rely on God to help them make the choices they need to make and
to assist them with seeking hope in hopeless situations.
Resources...
We rely on individuals and churches to help us operate the program. We have
volunteers that help on a regular basis. We receive the bulk of our financial backing from
these various individuals and churches all around North Texas. We have maintained our
program exceptionally well over the past 13 years. As you can see, we are not a new
program. We have a small support base that has allowed us to maintain for quite some
time. However, we would like to be able to reach out to more families. We would like to
be able to provide them with more resources and tangible help. The CCPD funds would
definitely boost us as we move to the next level. Our programs are already up and
running, but could really use some extra resources to boost the momentum and reach out
1 to more people in more ways.
We plan to bring on an intern as soon as the. funds #re rewarded. We will begin
the final process to acquiring the lease of the facilities hopefully this summer, so that by
the time the CCPD funding is available, we can make the move.
How will CCPD funding be used?
The CCPD funding will be used in several ways. First of all, we are looking to
hire a part time staff member. We want to hire someone who is ready to get involved in
making a difference in our city. We would like to train them and teach them about all of
the elements of our organization. We also need to acquire new office headquarters in
order to accommodate this new staff member, to provide ample office space, storage
space and to provide for the continual growth of Metro. A portion of this funding will
assist us in both of those endeavors. We plan to use the funding to assist with our
insurance payments, This will include our organization's vehicle insurance, property
insurance and Director's and Officer's Liability insurance. We plan to put these funds to
� great use and Literally cannot wait to get started in reaching more youth and children:
Our desire is to continue to be around for a long time. If CCPD funds are
awarded, we will most definitely continue with our endeavors long after the CCPD
funding period is over. That is our goal. That is our desire, That is our heartbeat!! We
are in it for the long haull Consistency is the key to what we do'
7
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BUDGET SUMMARY ,
A. Personnel
$139325
13. Fringe
C. Travel
D, Equipment
E. Supplies
F. Contracts/Consultants .
G. Other
$42,300
TOTAL
$55,625
A. Personnel
Name Position
Divisional Leader
TOTAL Pei
BUDGET DETAIL
Rate of Pay x # of Hours
$10.25 x 25 hrs./week
Cost
$13,325 year
B: Fringe Be
Name Position Description of Benefits Cost
TOTAL Fringe Benefits $
C. Travel
Purpose of Travel Location Item Cost
TOTAL Travel $
BUDGET SUMMARY
D. Equipmenf
Item Cost per Item Quantity Cost
TOTAL
E. Supplies
Item Cost Per Item Quantitity Cost
TOTAL Supplies
F. Contracts/Consultants
Description of the Service
Cost
G. Other Costs
Item Cost Per Item Quantity Cost
Office Facility Lease $36,000 $36,000
Insurance $63300 $6,300
TOTAL Other Costs $42,300
l
Budget Narrative
I. Personnel
The Proposed funding will give us the ability to hire a part time staff
member that will be selected upon receipt of funding. This will be an
intern/training position. The cost has been calculated at a rate of
$10.25/hr. at 25/hrs. a week. The position will be that of "Program
Director" and the job description will be as follows:
A. Weekly C.P.R. programs
1. Assist at all C.P.R. programs
2. Help maintain effectiveness at the program
3. Assist with teaching and mentoring
4. Assist in program preparation
5. Assist in special outreaches in regards to the program, such as
Back to School events, food and clothing drives, etc.
B. Weekly H.A.N.G Time Program
1. Act as a mentor during the program
2. Connect and build relationships with the students
3. Assist in program preparation
C. Summer Camp
I. Help make preparations for the camp itself
2. Assist with volunteer recruitment
3. Act as Director's Assistant during the camp weekend
D. Miscellaneous Responsibilities -
1. Assist with newsletter and a -mail correspondence with donors
2. Assist with fundraising endeavors and grant proposals
3. Have a "JMIH (Just Make It Happen)" mentality
4. Maintain a life of integrity and lead by example by making right
choices
II. Other Costs
A. Office Facilities —the proposed funding will assist with the leasing of a
facility to house our M.E.T.R.O. headquarters.
1. Our current office conditions are small and very much non -
conducive to a productive working environment. The Metro
offices are currently located in a corner in an 8' x I V room in
our home. All of our supplies and equipment for our programs
are being stored in a Public Storage Facility about 5 miles
7
away. Our vehicles and trailers are stored at a secure facility
downtown. It makes it VERY difficult being so spread out.
have chosen a facility that is located at the 5700 block of
McCart Ave. It is 9,000 square feet. It is a lease to own option,
with a $3,000/month lease payment. Which totals $36,000 for
12 months.
3. It has ample storage space for all of our supplies. It would
provide us with enough office space for up to six offices and a
WAR room for our daily strategy meetings.
4. This facility will also allow securing our M.E.T.R.O, vehicle
inside of the building through a rolling garage door.
5. It is located close to South Hills High School, which would
provide us the possibility of future expansion of our H.A.N.G.
Time Program,
B. Insurance Needs
1. We already have insurance policies in place that cover our
vehicles, our assets and our officer's and director's liability.
However, each year it is extremely difficult to raise the funds to
pay for this insurance, because not everyone sees it as essential
for community.
2. The CCPD funding would assist us with these payments and
prevent us from having to seek out other funding sources to
cover this expense for the duration of the CCPD funding
provision.
3. Our current total insurance premium amounts are $4,500.00.
However, with the lease of the new office facility the premium
total will increase to $6,300.00.
2
Leverage of Funds
Source 1:
For the Office Headquarters, we have another possible grant coming from
the North Texas District of the Assemblies of God. That grant will be applied to
the principal amount only, which will save us in interest and will allow us to have
the building paid off sooner. This grant is not 100% secured yet.
Source 2:
We currently have a monthly support base of general supporters, ie.
Individuals and Churches that assist us with general fund expenses. This assists
with making our insurance premiums, but is not always a guarantee. It depends
on whether or not our supporters actually give consistently on a monthly basis.
Source 3:
We currently have no other funds secured to be able to bring on another
staff member. The CCPD funding is the only source that we currently have to put
this plan into action.
�: 1. � ,_ •..� �. •:
Metro Ministries of Fort Worth is registered as a public non-profit organization.
We have $ board members. The board meets once every quarter. The Executive
Director of the organization recruits board members upon approval by other members.
There is no board term limit. Board members serve as long as they are willing to
actively participate in and effectively support the endeavors of Metro Ministries and
maintain the level of integrity by which we operate.
The board of Metro Ministries consists of
Board Position Name Occupation
Executive Director Rev. Buddy Calzada Ex. Director Fort Worth Metro
Secretary/Treasurer Rev. Darius Johnston Pastor Christ Church A/G
Member Barry Stokes Host — Fox Sports Network
Member Rev. Mike Mizell Pastor Bethel Temple Cleburne
Member Rev. Ed Dittfurth Pastor Stephenville 1 st A/G
Member Rev. Russ Weaver Pastor Shepherds Valley Cowboy Church
Members Traci & Sherri Aaron Owners — Fort Worth Electric
These last two members are married and are joint owners of their company.
Job Description
Executive Director
Metro Ministries of Fort Worth, Inc.
Job Purpose
The Executive Director is responsible for the successful leadership and management of
the organization according to the strategic direction set by the Board of Directors.
Primary Duties and Responsibilities
The Executive Director performs some or all of the following:
Leadership
• Participate with the Board of Directors in developing a vision and strategic
plan to guide the organization
• Identify, assess, and inform the Board of Directors of internal and external
issues that affect the organization
• Act as a professional advisor to the Board of Directors on all aspects of the
organization's activities
• Foster effective team work between the Board and the Executive Director
and between the Executive Director and staff
• In addition to the Chair of the Board, act as a spokesperson for the
organization
• Conduct official correspondence on behalf of the Board as appropriate and
jointly with the Board when appropriate
• Represent the organization at community activities to enhance the
organization's community profile
Program planning and management
• Oversee the planning, implementation and evaluation of the organization's
programs and services
• Ensure that the programs and services offered by the organization
contribute to the organization's mission and reflect the priorities of the
Board
• Monitor the day-to-day delivery of the programs and services of the
organization to maintain or improve quality
• Oversee the planning, implementation, execution and evaluation of special
projects
Financial planning and management
• Work with staff and the Board (Finance Committee} to pxepare a
comprehensive budget
• Work with the Board to secure adequate funding for the operation of the
organization
• Research funding sources, oversee the development of fund raising plans
and write funding proposals to increase the funds of the organization
• Participate in fundraising activities as appropriate
1
• Approve expenditures within the authority delegated by the Board
• Ensure that sound bookkeeping and accounting procedures are followed
• Administer the funds of the organization according to the approved budget
and monitor and report the monthly cash flow of the organization
• Provide the Board with comprehensive, regular reports on the revenues
and expenditure of the organization
• Ensure that the organization complies with all legislation covering
taxation and withholding payments
QuaIi�cations
Education
• Obtain a College Degree
• Or Complete the Global University Bible Course Program
Knowledge, skills and abilities
• Knowledge of leadership and management principles as they relate to
non-profit/ voluntary organizations
• Knowledge of current community challenges and opportunities relating to
the mission of the organization
• Knowledge of financial management
• Knowledge of project management
( Proficiency in the use of computers for:
• Word processing
• Financial management
• E-mail
• Internet
• Graphic Designing
Personal characteristics
The Executive Director should demonstrate competence in some or all of the
following:
• Adaptability: Demonstrate a willingness to be flexible, versatile and/or
tolerant in a changing work environment while maintaining effectiveness
and efficiency.
• Behave Ethically: Understand ethical behavior and business practices, and
ensure that own behavior and the behavior of others is consistent with
these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships
with others, both internally and externally, to achieve the goals of the
organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and
timely manner using appropriate and effective communication tools and
techniques.
2
• Creativity/Innovation: Develop new and unique ways to improve
operations of the organization and to create new opportunities. .
• Lead: Positively influence others to achieve results that are in the best
interest of the organization.
• Make Decisions.k Assess situations to determine the importance, urgency
and risks, and make clear decisions which are timely and in the best
interests of the organization.
• Organize; Set priorities, develop a work schedule, monitor progress
towards goals, and track details, data, information and activities
• Plan: Determine strategies to move the organization forward, set goals,
create and implement action plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and
process relevant information, generate possible solutions, and make
recommendations and/or resolve the problem.
• Thank Strategically: Assess options and actions based on trends and
conditions in the environment, and the vision and values of the
organization.
Working Conditions
• The Executive Director usually works in an office environment, but the
mission of the organization may sometimes take him/her to non-standard
workplaces.
• Executive Director works a standard work week, but additionally will
often be called upon to work evening, weekends, and overtime hours to
accommodate activities such as Board meetings and representing the
organization at public events.
3
Rev. Graciano "Buddy" Calzada
5608 WestCrest
Fort Worth, TX 76134
Telephone; 817-228-7320
Email: Buddy@fortworthmetro.org
Objective: To represent qualifications and define experience in order to show capability
to perform current position.
Experience:
January 2000 - Current Fort Worth Metro Ministries, Inc., Fort Worth, TX
Executive Director
• Maintain and oversee all aspects of the organization
+ Hire and regulate staff
• Report to the Board of Directors monthly and receive a
yearly evaluation
January 1998 -January 2000 Fort Worth Metro Ministries, Inc., Fort Worth, TX
Divisional Leader
• Maintain and oversee all of the aspects of the Fort Worth
Division
• Promote the organization and assist with fund raising
efforts
January 1999 -January 2001 Victory Family Church, Burleson, TX
Children's Pastor
• Maintain and oversee all aspects of the children's
department
• Mentor and provide Biblical based teaching and leadership
to the children at the church.
• Prepare and maintain the yearly budget for the children's
department
• Coordinate all volunteers working within the children's
department
• Organize and help put on various community outreaches
such as Vacation Bible School, Easter and Halloween
Outreaches, Kids Crusades and much more.
Education:
January 2045 -February 2006 Assembly of God Global University Program
Bible Courses completed and certificate earned.
Skills and Qualities,
• Excellent leadership ability
• Strong ability to take charge and make things happen
• Incredibly capable of relating to and connecting with children and youth
on their level
• Great with public relations and developing strong community relations
• Very strong computer skills - familiar with all aspects of computer
technology such as internet, Microsoft office programs, e-mail and
technical assistance
• Great at fixing and repairing things, whether it be vehicles or other
machinery
• Excellent at public speaking
• Ability to speak boldly and clearly communicate his point
+ Very adaptable to any situation - a "just make it happen" kind of person
• A strong sense of compassion for those in need
Achievements, Awards or Commendations
• Buddy has been acknowledged numerous times by the Fort Worth Police
Department for his many endeavors with the CAPA (Clergy and Police
Alliance) program.
• Buddy is a licensed minister with the Assemblies of God.
• Buddy received a written commendation from the City of Fort Worth for
his volunteer efforts during the Hurricane Katrina/Rita situations.
+ Buddy had the incredible honor of being the only non -police officer
chosen to escort the family of Fort Worth Police Officer Hank Nava
during the week of his funeral.
• He also received a personal written letter of appreciation from the Fort
Worth Police Department Chief of Police for his assistance during Officer
Hank Nava's passing and funeral.
• Buddy was chosen to coordinate the CAPA pastors when called on to
usher for Fort Worth Police Officer Dwayne Freeto's funeral.
CCPD Board Members,
I Officer Vargas (3283) and Officer Pierce (3081}have known Buddy Calzada
and his Fort Worth Metro Team to provide excellence in everything they do.
Buddy is very involved with our communities concerning our youth and children.
He has proven that his team makes a "Great Impact" in the lives of neighborhood kids,
and has helped us as Police Officers in preventing crime by doing so.
The financial assistance requested by Metro would not only help their endeavor,
but would also be a major focus to the citizens of Fort Worth, in keeping a safe and crime
free environment for our children and youth.
Respectfully Yours,
MA Vargas #3283
NPD8/NPO K515
Fort Worth Police Department
I:L. Pierce #3081
NPD8/NPO K516
Fort Worth Police Department
V �
C.P.R.
C.P.R.
C.P.R. Christmas Event
C.P.I.
C.P.R.
C.P.R. Christmas Event
s
INTERNAL REVENUE SERVICE
( P. O. BOX 250.8
CINCINNATI, OH 45201
Date: DEC 3 .2003
METRO MINISTRIES OF FORT WORTH INC
824 PENNSYLVANIA
FORT WORTH, TX 76104-2223
^ Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification
75-2926865
DLN:
17053134023043
Contact Person:
GERALD J OGRADY
Number:
..Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Form 990 Required:
Yes
Addendum Applies:
No
ID# 95134
Based on information supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from federal income tax under section 501(a) of the Internal
Revenue Code as an organization described in section 501(c)(3).
We have further determined that you are not a private foundation within
the meaning of section 509(a) of the Code, because you are an organization
described in sections 509 (a) (1) and 170 (b) (1)'(A) (vi) .
If your sources of support, or your purposea,.character, or method of
operation change, please let us know so we can consider the effect of the
change on your exempt status and foundation status. in the case of an amend-
ment to your organizational document or bylaws, please send us'a copy of the
amended document or bylaws. Also, you should inform us of all changes in your
name or address.
As of January 1, 1984, you are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of $100
or more you pay to each of your employees during a calendar year. You are
not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA)
Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, if you are involved in an excess
benefit transaction, that transaction might be subject to the excise taxes of
section 4958. Additionally, you are not automatically exempt from other
federal excise taxes. If you have any questions about excise, employment, or
other federal taxes, please contact your key district.office.
Grantors and contributors may
Internal Revenue Service publish
es
lose your section 509(a)(lj status,
on,,Xhis: determination if he, or she
of, the act or failure to act, or t
rely on this determination unless the
notice if
. to the contrary. However, you
a grantor or contributor may not rely
was in part responsible for, or was aware
he substantial or material change on the
Letter 947 (DO/CG)
-2-
METRO MINISTRIES OF FORT WORTH INC '
part of the organization that resulted in your loss of such status, or if he or
she acquired knowledge that the Internal Revenue Service had given notice that
you would no longer be classified as a section 509(a)(1) organization.
Donors may deduct contributions to you as provided in section 170 of the
Code. Bequests, legacies, devises, transfers, or gifts to you or for your use
are deductible for federal estate and,gift tax purposes if they meet the
applicable provisions of Code sections 2055, 2106, and 2522.
Contribution deductions are allowable to donors only to the extent that
their contributions are gifts, with no consideration received. Ticket pur-
chases and similar payments in conjunction with fundraising events may not
necessarily qualify as deductible contributions, depending on the circum-
stances. See Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2,
on page 104, which sets forth guidelines regarding the deductibility, as chari-
table contributions, of payments made by taxpayers for admission to or other
participation in fundraising activities for charity.
In the heading of this letter we have indicated whether you must file Form
990, Return of Organization Exempt From Income Tax, If Yes is indicated, you
are required to file Form 990 only if your gross receipts each year are
normally more than $25,000, However, if you receive a Form 990 package in the
mail, please file the return even if you do not exceed the gross receipts test.
If you are not required to file, simply attach the label provided, check the
box in the heading to indicate that your annual gross receipts are normally
$25,000 or less, and sign the return.
If a return is required, it must be filed by the 15th day of the fifth
month after the end of your annual accounting period. A penalty of $20 a day
is charged when a return is filed late, unless there is reasonable cause for
the delay. However, the maximum penalty charged cannot exceed $10,000 or
5 percent of your gross receipts for the year, whichever is.less. For
organizations with gross receipts exceeding $1,000,000 in any year, the penalty
is $100 per day per return, unless there is reasonable cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$11000,000 shall not exceed $50,000. This penalty may also be charged if a
return is not complete, so be sure your return is complete before you file it.
You are required to make your annual information return, Form 990 or
Form 990-EZ, available for public inspection for three years after the later
of the due date of the return or the date the return is filed. You are also
required to make available for public inspection your exemption application,
any supporting documents, and your exemption letter. Copies of these
documents are also required to be provided to any individual upon written or in
person request without charge other than reasonable fees for copying and
postage. You may fulfill this requirement by placing'these documents on the
Internet. Penalties may be imposed for failure to comply with these
requirements. Additional information is available in Publication 557,
Tax -Exempt Status for Your Organization, or you may call our toll free
number shown above.
Letter 947 {DO/CG)
METRO MINISTRIES OF FT. WORTH, INC.
ARTICLE 1. NAME
The name of this corporation shall be Metro Ministries of Fort Worth, Inc.
ARTICLE II. PURPOSE
The corporation is organized exclusively for religious, charitable and educational
purposes, including for such purposes the making of distributions to organizations that
qualify as tax exempt organizations under Section 501(c)(3) of the Internal Revenue Code
of 1986, or the corresponding provision of any future federal tax code. In particular, the
corporation is organized for the following purposes:
(1) Primary Purposes. To bring the Gospel of Jesus Christ to
neighborhoods that do not have an adequa#e witness, to children, teens, and their
parents.
(2) General Purposes and Powers. To have and exercise all rights and
powers conferred upon non-profit corporations under the laws of the State of Texas,
or which may hereafter be so conferred, in order to promote religious, charitable and
educational activities.
No part of the net earnings of the corporation shall inure to the benefit of, or be
distributable to its directors, trustees, officers, or other private persons, except to pay
reasonable compensation for services rendered and to make payments and distributions in
furtherance of the purposes set forth in this Article hereof. No substantial part of the
i
activities of the corporation shall be the carrying on of propaganda, or otherwise attempting
to influence legislation, and the corporation shall not participate in, or intervene in
(including the publishing or distribution of statements), any political campaign on behalf of
or in opposition to any candidate fog public ofFice.
Notwithstanding any other provision of these Articles, the corporation shalt not carry
on any activities not permitted to be carried on {a) by a corporation exempt from federal
income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, or the
corresponding provision of any future federal tax code, or (b) by any corporation,
contributions to which are deductible under Section 170(c)(2) of the Internal Revenue
Code of 1986, or the corresponding provision of any future federal tax code.
ARTICLE ill. RELATIONSHIPS
Metro Ministries of Ft. Worth, Inc. is incorporated under the provisions of the Texas
Non -Profit Corporation Act, and declares itself to be voluntarily in full cooperative felEowship
with the North Texas District Council of the Assemblies of God, Inc. at 700 Northeast Loop
820, Hurst, Texas 76053.
ARTICLE IV.
Sec. 1. Board of Directors.
DIRECTORS AND OFFICERS
Board of Directors shall consist of pastors and Christian laymen from the greater Ft.
Worth area not to exceed the limits of a minimum of six or a maximum of twelve.
2
The Board of Directors shall consist of the following individuals: the Chairman, the
SecretarylTreasurer, and any other executive officers) of the corporation appointed by the
Board of Directors and their respective successors in office, and the corporation's
Executive Ministries appointed by the Board of Directors.
Sec. 2. Administrative Committee.
The Administra#ive Committee shall consist of the following individuals: {9) The
Execu#ive Director of Ministries, (2) the Chairman of the Board, and (3) the
Secretary/Treasurer of the Board. The Administrative Committee shall be appointed by the
Board of Directors.
ARTICLE V. DUTIES OF DIRECTORS AND OFFICERS
Sec. 'I. Board of Directors.
(a) They shall establish policy and make such rules and regulations deemed
necessary provided that they do not conflict with the restated Articles of Incorporation and
the Bylaws.
(b) They shalt serve as trustees of ali property, real and chattel.
(c) They shall exercise all corporate powers of the corporation.
_ {d) They shall have the ultimate responsibility of the overall supervision of Metro
Ministries of Fort Worth, Inc.
.. (e) . They shall meet quarterly to dischafge their duties.
3
Sec. 2. Administrative,Committee.
The Administrative Committee shai! be amenable to the Board of Directors of Metro
Ministries of Fort Worth, Inc. The Administrative Committee shall direct Cl"d supervise the
corporation's ministry and shall carryout policy and procedure related to their respective
ministry.
ARTICLE Vl. PROPERTY
All property of Metro Ministries of Fort Worth, Inc. shall be irrevocably dedicated to
religious and charitable purposes and shall be held in the corporate name of METRO
MINISTRIES OF FORT WORTH, INC. as determined by the Board of Directors.
ARTICLE Vil. FINANCES
Sec. 1. Me#ro Ministries of Fort Worth, Inc. shall be financed through voluntary
contributions from friends, churches, and o#her individuals and organizations interested in
its work. The Board of Directors shall be responsible for raising the finances for this
ministry.
Sec. 2. No indebtedness shall be incurred without the express approval of the Board
of Directors.
• Sec. 3. Banking accounts may be established in the. name of Metro Ministries of
Fort Worth, Inc. as may be deemed necessary.
Amendments to these Bylaws may be made at any regular or special meeting of
the Board of Directors, providing that due notice of the proposed amendment has been
presented to the members of the Board of Directors in writing fourteen (14) days in
advance. Atwo-thirds majority vote of all members of the Board of Directors shall be
necessary for adoption.
5
Exhibit "B"
Metro Ministries of Fort Worth
Revised Budget Detail Worksheet —August 26, 2008
A. Personnel
Position
Description
% on Project
Total
Divisional Leader
$10.25/hr. x 25 hrs./wk
$13,325.00
Sub -Total
$13,325.00
B. Fringe Benefits
Position
Description Total
Sub -Total
D. Equipment
Item
Description
Unit Price/
Number
Total
Sub -Total
$0.00
E. Su lies
F.
Item
Description
Unit Price/
Number
Total
Sub -Total
$0.00
Consultants and :Contractor Services
Item
Description
Unit Price/
Number
Total
Sub -Total
$0.00
G. Other Cost
Item
Description
Unit Price/
Number
Total
Office Facility Lease
$36,000.00
Insurance
$15800.00
Sub -Total
$37,800.00
Budget Summary
Budget Category
Amount
A. Personnel
$13,325.00
B. Fringe
$0.00
C. Travel
$0.00
D. Equipment
$0.00
E. Supplies
$0.00
F. Consultants and Contractor Services
$0.00
G. Other Costs
$379800.00
TOTAL PROJECT COSTS
Federal Request:
Non -Federal Amount:
$519125.00
Exhibit "C"
FY 2009 Community -Based Programs
Request for Reimbursement (RFR)
Program Period 10/01/08 to 08/31/09
Submit to: Fort Worth Police Department Submitting Agency: Metro Ministries of Fort Worth
Sasha Kane Agency Contact Name: Rev. Buddy Calzada
350 West Bleknap Street
2nof Floor
Fort Worth, TX 76102
Period covered by this request:
to
email:
Contact Number: 817-228-7320
Invoice Number:
Previous This
Budget Category Budget Amount Reimbursements Request
C D E
(B+C) (A-D)
Total Balance
Requested Available
1
Personnel
$ 13,325.00
$ -
$ -
$ -
$ 13,325.00
2
Fringe
$ -
$ -
$ -
$ -
$ -
3
Travel
$ -
$ -
$ -
$ -
$ -
4
Equipment
$ -
$ -
$ -
$ -
$ -
5
Supplies
$ -
$ -
$ -
$ -
$ -
6
Consultants/Contracts
$ -
$ -
$ -
$ -
$ -
7
Other -Direct Cost
$ 37,800000
$ -
$ -
$ -
$ 37,800.00
8
Indirect Costs
$ -
$ -
$ -
$ -
$ -
Total Programmatic Costs
$ 51,125.00
$ -
$ -
$ -
$ 51,125.00
Please Attach:
1. Attach copies of all receipts
2. For Personnel Cost, include copies of times sheets.
I have reviewed this request and ceritfy that the listed
expenses are accurate and are chargeable to the
approved budget.
6rontee Authorized Officio/
Tit/e
Dote
Summary:
Totnl Budget: $ 51,125.00
Previous Requests: $ This Request: $
Total Spent: $ -
Bnlnnce left in grant: $ 51/125900
Date Paid:
Fiscal Agent Use Only
Exhibit "D"
FY 2009 Community -Based Programs
Performance Narrative
Program Period 10/01/08 to 08/31/09
Submit to: Fort Worth Police Department Submitting Agency: Metro Ministries of Fort Worth
Sashn Kane
Agency Contact Name: Rev. Buddy Cnlzadn
350 West Bleknnp Street email:
2nd Floor Phone Number: 817-228-7320
Fort Worth, TX 76102
Performance Measures
Period covered: to
Estimated number of students attending C.P.R. on a weekly basis
Estimated number of parents attending C.P.R. on a weekly basis
Average number of students attending H.A.N.G. Time on a weekly basis
Number of active students who hove been arrested
Number of active students who have been in trouble nt school
Please include a narrative of events and accomplishment that occurred during the reporting month.
DATE: Tuesday, October 14, 2008
LOG NAME: 35FY09METRO
REFERENCE NO.: C-23131
SUBJECT:
Authorize Contract with the M.E.T.R.O. .Ministries of Fort Worth for the Fiscal Year 2009
Community -Based Funding from the Crime Control and Prevention District Fund in the Amount of
$51,125.00 to Operate a Youth Focused Outreach Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with the
M.E.T.R.O. Ministries, a community -based organization, to conduct programs in support of the Crime
Control and Prevention District goals in the amount of $51,125,00,
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $200,000.00 in its Fiscal
Year 2009 budget for community -based crime prevention programs in response to requests made during
the Phase III renewal of the CCPD community -based program funding. Funding requests for community
programs were solicited through a Request for Proposal (RFP) issued March 19, 2008. Twenty-one
requests for funding were received totaling more than $1,200,000,00.
A panel made up of CCPD Board Members, City staff and community representatives was assembled to
review the proposals to ensure that minimum quacations were met and that the proposed projects met
one or more of the goals of the CCPD. The CCPD Board reviewed the panel's recommendations at its
August 14, 2008, meeting. The CCPD Board subsequently endorsed the recommendation to fund four of
the crime prevention programs, including M.E.T.R.O. Ministries of Fort Worth. The term of the contract is
October 1, 2008, through September 30, 2009.
M.E.T.R.O., Mobile Effort To Restore Our City, is committed to serving the children and families of Fort
Worth. Their mission is to reach people in the City and equip them to bring positive change in their
community. They do this through a variety of programs that are designed to give participants a safe place to
go where they are surrounded by positive role models who not only see their potential; and believe in them,
but help them to believe in themselves. M.E.T.R.O. will be able to house their mobile outreach center,
employees, and program information at one central location. With this location and equipment secured, the
focus will be to provide an environment in which children can receive an education and where they can
learn to be productive as long as they put their minds to it.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
funds have been included in the Fiscal Year 2009 adopted Crime Control and Prevention District budget for
the execution of the community -based funding contract.
Logname: 35FY09METRO Page 1 of 2
TO Fund/Account/Centers
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
GR79 539120 0359504 51 125.00
Joe Paniagua (6575)
Pat Kneblick (4210)
Sasha (4243)
Logname: 35FY09METRO
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