HomeMy WebLinkAboutContract 37797-A2 (2)Amendment Two
to the Contract between
Texas Association of Community Action Agencies, Inc.
and
CITY OF FORT WORTH, HOUSING DEPARTMENT
Contract No. 3443-08-009
The Texas Association of Community Action Agencies, Inc. ("Agency"), upon execution of this
Amendment, hereby extends its Contract with City of Fort Worth, Housing Department
("Contractor"), effective November 1, 2009.
The Contract is modified for the following purposes:
Extend the term of the contract.
Revise the client eligibility requirements.
Revise maximum expenditures per dwelling unit.
Update the minimum dwelling units to be weatherized with this allocation.
Update the allocation.
Update the performance benchmarks.
In addition to the terms set forth in the original Contract, the Parties agree to amend the
Contract as follows:
Replace all references in the Contract from EASY Audit to Energy Audit. Energy Audit is
defined as an Energy Audit approved by the U.S. Department of Energy (DOE) for use on single
family Dwelling Units, mobile homes, and multi -family buildings. The Texas Priority List is not
an Energy Audit,
Section 2. Contract Period
The Contract extension period shall commence on November 1, 2009 and, unless earlier
terminated, shall end on October 31, 2010. The Contract may be extended contingent upon
availability of funds from Oncor Electric Delivery Company LLC (Oncor), satisfactory
performance by the Contractor, and mutual agreement between the Parties.
Section 5. Program Requirements and Responsibilities of Contractor
5.1 Contractor shall:
5.1.1 Determine client eligibility, including:
Amendment Two to Contract No. 3443-08-009
Page 1 of 3
OFFICIAL RECORD
CITY SECRETARY
IF lAfnRTH, TX
TACAA - Oncor
• Customer of Oncor at the time of application;
• Household income at or below 200 percent of the federal poverty guidelines;
• Dwelling unit has refrigerated electric air conditioning; and
• Dwelling unit has not received similar energy efficiency services through
another energy efficiency program offered or sponsored by Oncor since 2002,
using the verification process established and provided to Contractor.
5.3 At minimum, Contractor will weatherize ninety (90) dwelling units in the Oncor service
territory counties specified in Section 4 of this Contract.
Section 6. Program Requirements and Responsibilities of Agency
6.1 For the Contract extension period, Agency shall provide Contractor up to $642,995.00 to
provide cost effective weatherization measures to Oncor's eligible customers, contingent
upon availability of funds from Oncor. If sufficient funds are not available, Agency shall
notify Contractor in writing within a reasonable time after such fact is determined. Agency
shall then terminate this Contract.
Section 8. Compensation
8.2 Contractor will be entitled to compensation for materials, labor and program support used
by the federally funded WAP Service Provider to install weatherization measures for up
to $6,500 per weatherized Dwelling Unit. Agency may reimburse Contractor for program
support costs and up to 10% of the invoice amount for administration. The amount paid
to Contractor for administration shall not be included in the calculation of the $6,500 per
Dwelling Unit cap or the calculation of the Whole House SIR. Contractor's program
support costs shall be included in the calculation of the $6,500 per Dwelling Unit cap, but
shall not be included in calculating the Whole House SIR.
8.4 All funds must be encumbered during the Contract extension period in accordance with
this Contract.
Section 11. Recapture of Funds
11.1 As a benchmark for measuring performance goals, as of May 31, 20107 if the amount
spent or encumbered is less than 35 percent of the 2010 Allocation, Agency may, after
review with Contractor, reduce the funding of the remaining allocation by up to 20 percent
of the 2010 Allocation.
11.2 By July 31, 2010, at least 65 percent of the 2010 Allocation shall be spent or encumbered.
If not, Agency may, after review with Contractor, reduce the allocation by the amount that
is not spent or encumbered.
Amendment Two to Contract No. 3443-08-009
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OFFICIAIIa RECORD
CITY SECRETARY!
FT WORTH, T)JACAA - Oncor
When signed by both parties, this Contract Amendment is effective November 1, 2009, and,
unless earlier terminated, shall end on October 31, 2010. All other provisions of the original
contract not specifically amended herein are continued in full force and effect.
By their signatures below, the parties hereby bind themselves.
fella Rodriguez, Executi
Texas Association of Con
)irector for Agency
nity Action Agencies, Inc.
T.M. Higgins, Assistar� City Manager for Contractor
City of Fort Worth, Housing Department
Approved as to Form and Legality:
Assistant City Attorney
Marty Hendrix,
Amendment Two to Contract No. 3443-08-009
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Date
o
Date
Ci- Zy 1 b v
MEi`�--�il.T.Te7
OFFICIAL RECORD
CITY SECRETARY
FT WORTH, TX
TACAA - Oncor
M&C Review
Page 1 of 2
Official site of the City of Fart Worth, Texas
COUNCIL ACTION: Approved on 4/6/2010 -Ord. No. 19101-04-2010
DATE: 4/6/2010 REFERENCE NO.: C-24160 LOG NAME: 17TACCA2010
CODE: C TYPE: NON -CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of Low Income Weatherization Assistance Program Funds Up to
$642,995.00 from the Texas Association of Community Action Agencies, Inc., Authorize
Related Contract Amendment and Adopt Appropriation Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to accept a grant up to $642,995.00 from the Texas Association of
Community Action Agencies, Inc., for a Low Income Weatherization Program;
2. Authorize the City Manager to execute a second amendment to City Secretary Contract No. 3779'
with the Texas Association of Community Action Agencies, Inc., to accept additional grant funds and
extend the existing contract for an additonal term beginning November 1, 2009 and ending October
31, 2010;
3. Authorize the City Manager to execute, amend, extend or renew necessary contracts or other
related documents in accordance with City policies and regulations upon mutual agreement with
Texas Association of Community Action Agencies, Inc.; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in th
Grants Fund by $642,995.00 subject to receipt of the grant.
DISCUSSION:
Oncor Electric Delivery Company has developed a Low Income Weatherization Program which will
provide assistance to its low income customers for energy efficiency measures. The primary objectiv
of the program is to achieve a cost effective reduction of energy use in the homes of eligible families
To qualify, a family' s income must be less than 200 percent of the Federal poverty level and they
must be connected to Oncor' s electric system. Services may include attic insulation, weather
stripping, caulking, window and door repairs and/or replacement, compact fluorescent lighting,
installation of water saver devices and Energy Star air conditioners and refrigerators. Final
determination of services is made through the performance of an energy audit or in accordance with
an approved priority list.
These grant funds will be distributed both through the Texas Association of Community Action
Agencies, Inc. (TACAA), a Statewide non-profit organization, and directly through local service
providers. On July 15, 2008, the City Council approved the acceptance of a grant from TACAA and
authorized City Secretary Contract No. 37797 for the project (M&C C-22917). The contract was
extended for an additional term in City Secretary Contract No. 37797-A1. Staff is asking the Council
to authorize acceptance of the additional grant funds under a second contract amendment.
The Housing and Economic Development Department has operated similar programs since 1982
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=12925&councildate=4/6/2010 4/16/2010
_M&C Review
Page 2 of 2
under the Weatherization Assistance Program (WAP) funded by the Department Energy and the Lov
Income Home Energy Assistance Program through the Texas Department of Housing and
Community Affairs on a grant basis. Current year target under this City program is approximately 75(
homes. The proposed low income weatherization program from TACAA will provide supplemental
funding to the existing City WAP to provide a greater scope of services within the spending limits of
the program or to provide services to units otherwise not receiving assistance.
The program will be administered within existing WAP standards and guidelines. Contractors will not
be paid until work is inspected by Housing and Economic Development Department inspectors.
The program is available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund. No matching
funds are required from the City.
TO Fund/AccountlCenters
GR76 451987 017480442000
GR76 5
(VARIOUS) 017480442010
$642, 995.00
$642,995.00
Submitted for City Manager°s Office b�
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
17TACC_A20.09_AO. d oc
FROM Fund/Account/Centers
Thomas Higgins (6140)
Jay Chapa (6192)
Mark Folden (8634)
David Maryol (7382)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=12925&councildate=4/6/2010 4/16/2010
ttr
TO: Mark Folden, Housing and Economic Development Department
FROM: Allison Tidwell, City Secretary's Office
DATE: Apri129, 2010
SUBJECT: AMENDMENT NO. 2 TO CITY SECRETARY CONTRACT NO. 37797 TO
ACCEPT ADDITIONAL GRANT FUNDS AND EXTEND EXISTING
CONTRACT FOR ADDITIONAL TERM BEGINNING NOVEMBER 1, 20099
AND ENDING OCTOBER 31, 2010 (M&C C-24160)
These documents are being forwarded to you for original signatures from the Texas Association of
Community Action Agencies. All signed copies of the contract must be returned with original
signatures for final processing.
Failure to return the documents will delay the final processing
received all of the documents, we will assign a contract number,
cooperation.
If you have any questions, please call me at 817-392-6090.
Attached: 4 sets
of the contract. Once we have
Thank you in advance for your