HomeMy WebLinkAboutContract 37779�� BF 2ECRETARy
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AGREEMENT FOR SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between THE CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas (hereinafter referred to as
"City"), acting by and through Karen L. Montgomery, its duly authorized Assistant City Manager, and
WOMEN'S CENTER OF TARRANT COUNTY, a nonprofit Texas organization (hereinafter referred to as
"Contractor"), acting by and through Laura Hilgart, its duly authorized President/CEO.
RECITALS
WHEREAS, Contractor provides comprehensive rape crisis intervention and prevention services for
adults and children and collaborative case support and professional training for local police and
prosecutors; and
WHEREAS, City and Contractor desire to contract for Contractor to provide services for 24-hour rape
crisis intervention, clinical counseling for adults and child victims of sexual assault and abuse, sexual
abuse prevention education for school age children, and training and case support for local criminal
justice officials; and
WHEREAS, City and Contractor desire such services to be provided to benefit the Fort Worth community.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as
follows:
AGREEMENT
1. SCOPE OF SERVICES.
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all objectives described in Exhibit "A," attached and incorporated herein for all
purposes incident to this Agreement ("Services").
2. COMPENSATION.
In consideration of the Services to be performed hereunder by Contractor, City promises and
agrees to pay Contractor in one installment the sum of Seventy -Five Thousand Dollars ($(5,000)
("Funds"). The funds shall be expended to perform the Services.
3. REPORTING OF EXPENDITURES.
a. Contractor shall deliver to City a quarterly statement of its receipts and expenditures
("Quarterly Award Report") of Funds detailing how the Funds were expended to accomplish
performance of the Services. The quarterly statement shall be in the same format as the attached
Exhibit "B," which is incorporated herein for all purposes, and each such Quarterly Award
Report shall be attached hereto, incorporated herein and made a part of this Agreement for all
purposes.
bI Each Quarterly Award Report must be prepared and signed by a representative of the
Contractor that has received the Training for City of Fort Worth Fund Recipients Reporting
Requirements and Financial Tools Required to Complete the Reports ("Fiscal Training") no
later than December 31, 2008, or by a Certified Public Accountant. If the Contractor deviates
from this reporting requirement, the Contractor will be considered in non-compliance with this
Agreement.
c. Each Quarterly Award Report must be submitted to the City on a quarterly basis at the end of
each three-month period not later than the 15th day of the first month after the end of each
quarter. Therefore, each respective Quarterly Award Report must be submitted not later than
January 15, 2009, April 15, 2009, July 15, 2009 and October 15, 2009.
d. Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the
Contractor's ability to receive future funding from the City.
4. REPORTING OF SERVICES.
Not later than the 15th day of the first month after the end of each three-month quarter during the
term hereof, Contractor shall submit a report of Services ("Quarterly Services Report") to the City.
Therefore, each respective Quarterly Services Report must be submitted not later than January 15, 2009,
April 15, 2009, July 15, 2009 and October 15, 2009. Contractor shall be subject to a review by the City of
its services and activities in performance of this Agreement. The Quarterly Services Report shall be in
the same format as the attached Exhibit "C," which is incorporated herein for all purposes, and each
such Quarterly Services Report shall be attached hereto, incorporated herein, and made a part of this
Agreement for all purposes.
5. TERM AND TERMINATION.
This Agreement shall begin on October 1, 2008 and shall end on September 30, 2009.
a. Either party may cancel this Agreement upon thirty (30) days notice in writing to the other party
of such intent to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section
3, "Reporting of Expenditures" or Section 4, "Reporting of Services," above.
c. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for
any payments hereunder, City will notify the Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to City of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds shall have been appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all
Funds it has received, but not otherwise committed or encumbered by contract, under this
Agreement.
6. TRAINING.
The Chief Executive Officer, Executive Officer, or Chief Financial Officer of Contractor shall
receive Fiscal Training no later than December 31, 2008. Evidence of receipt of such training shall be
submitted to the City. Contractor shall be responsible for training its representatives at its own cost and
expense.
7. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of
the Services to be performed under this Agreement, and City shall have access at all reasonable hours to
oI fices and records of Contractor for the purpose of such monitoring.
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 2 of 12
&. INDEPENDENT CONTRACTOR.
Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Contractor shall have exclusive control of and the exclusive right to control
the details of the Services performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors and
program participants. The doctrine of respondeat superior shall not apply as between the City and
Contractor, its officers, agents, servants, employees, subcontractors, or program participants, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the
paid service of City.
9. LIABILITY AND INDEMNIFICATION.
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY
PROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS OR PROGRAM PARTICIPANTS, WHICH MAY BE LOST, STOLEN,
DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO INDEMNIFY AND
HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST
ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY. CONTRACTOR COVENANTS
AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY AND
ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL
CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE,
ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS AGREEMENT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF CITY; AND CONTRACTOR HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS,
SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR
DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NON=
PERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES
DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO AND
DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL
INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR IN
CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS,
AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, OR PROGRAM
PARTICIPANTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF
CITY. CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES,
OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE
OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO
PERFORMANCE UNDER THIS AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS
CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE. Contractor shall require all of its
subcontractors to include in their subcontracts a release and indemnity in favor of City in
substantially the same form as above.
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 3 of 12
10. MISAPPRORIATION OF FUNDS.
in the event it is determined that Contractor has misused, misapplied or misappropriated all or
any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless and defend the
City of Fort Worth, its officers, agents, servants, and employees, from and against any and all claims or
suits resulting from such misuse, misapplication or misappropriation.
11. CHARITABLE IMMUNITY.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damage or injury, including death, to persons or
property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption
as against the City.
12. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract all or any part of its rights, privileges or duties under
this Agreement without the prior written consent of City, and any attempted assignment or subcontract of
same without such prior written approval shall be void and constitute a breach of this agreement.
13. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees and subcontractors, shall abide by and comply with all
laws, federal, state and local, including all ordinances, rules and regulations of City. It is agreed and
understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or
any of its officers, agents, employees or subcontractors, then Contractor shall immediately desist from
and correct such violation.
14. NON-DISCRIMATION COVENANT.
Contractor, in the execution, performance or attempted performance of this contract and
Agreement, will not discriminate against any person or persons because of disability, age, familial status,
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination. This Agreement is made and entered into with reference
specifically to Chapter 17, Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination
in Employment Practices"), and Contractor hereby covenants and agrees that Contractor, its agents,
employees and subcontractors have fully complied with all provisions of same and that no employee or
employee -applicant has been discriminated against by either Contractor, its agents, employees or
subcontractors.
15. INSURANCE.
Contractor shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
1. Commercial General Liability (CGQ: $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
2. Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance
coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of
the City's Risk Manager.
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City.
Each insurance policy required by this Agreement, except for policies of worker's compensation or
accident/medical insurance shall list the City as an additional insured. City shall have the right to revise
insurance coverage requirements under this Agreement.
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 4 of 12
Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall
provide sufficient compensation insurance to protect Contractor and City from and against any and all
Worker's Compensation claims arising from the work and services provided under this Agreement.
16. RIGHT TO AUDIT RECORDS.
Contractor agrees that the City shall, until the expiration of three to) years after final payment
under this Agreement, have access to and the right to examine, whether in hard copy or electronic format,
any directly pertinent books, documents, papers and records of the Contractor involving transactions
relating to this Agreement. Contractor agrees that the City shall have access during normal working
hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. The City shall give Contractor
reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor agreements hereunder a provision
to the effect that the subcontractor agrees that the City shall, until the expiration of three (3) years after
final payment under the subcontract, have access to and the right to examine, whether in hard copy or
electronic format, any directly pertinent books, documents, papers and records of such subcontractor
involving transactions to the subcontract, and further that City shall have access during normal working
hours to all subcontractor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor
reasonable advance notice of intended audits. This Section 16 shall survive the expiration of the term of
this Agreement.
17. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed under the laws of the state of Texas. Should
any action, whether real or asserted, at law or in equity, arise out of the execution, performance,
attempted performance of this Agreement, venue for said action shall lie in Tarrant County, Texas.
18. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown
below:
Bridgette Garrett
Sunset Review Director
City of Fort Worth
1000 Throckmorton St.
Fort Worth, Texas 76102
(817) 392-8518
19. NO WAIVER.
Laura Hilgart
President/CEO
Women Is Center of Tarrant County, Inc.
1723 Hemphill
Fort Worth, Texas 76110
(817) 9274006
The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment
to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future
occasion.
20. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby
agrees immediately to make full disclosure to the City in writing. Contractor, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 5 of 12
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Contractor shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised.
21. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
22. FORCE MAJEUREa
The City and Contractor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
23. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
24. ENTIRETY OF AGREEMENT.
This written instrument constitutes the entire agreement by the parties hereto concerning the
work and services to be per hereunder, and any prior or contemporaneous, oral or written
agreement, which purports to vary from the terms hereof shall be void.
[SIGNATURES APPEAR ON FOLLOWING PAGE.]
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 6 of 12
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,
Tarrant County, Texas, to be effective October 1, 2008,
ATTEST:
City Secretary
Date: ` D I `N X() a
APPROVED AS TO FORM AND LEGALITY:
Assistant Citv ttornev
Date: %3$
-�l +
ATTEST:
CFW / Women's Center of Tattant County Inc.
Services Agreement
FY 2008-2009
Page 7 of 12
CITY OF FORT WORTH
By:
Karen L. Montgomery
Assistant City Manager / CFO
Date:
CONTRACT AUTHORIZATION:
Date Approved: 11331131
WOMEN'S CENTEOF f TA�tRANT
COUNTY, INC. i r I II
Laura I ilga
President/CEO
Date: tolkoa
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
Jay personally appeared Laura Hilgart, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act of the Women's Center of
Tarrant County, Inc., and that he/she executed the same as the act of said Women's Center of Tarrant
County, Inc., for the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this
::?o�'w °< MONICA GUTIERREZ
*. * NOTARY PUBLIC
State of Texas
Comm. Exp. 09-14-2011
STATE OF TEXAS §
COUNTY OF TARRANT §
day of A.D. 2008.
Notary Public in and for the State of Tea
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Karen L. Montgomery, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that the same was the act of the City of
Fort Worth for the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this ��,�day of �c-1
�i�y�c JEANETTE WADE
Public
*Uj
STATEATE ®F TEXAS
omy Comm, Ev,1112112009
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 8 of 12
is in and for the State of Texas
EXHIBIT "A"
SERVICES
PROGRAM SERVICE ACTIVITIES
• 24 Hour Rape Crisis Hotline Calls
24-Hou1 risis Intervention Counseling at Rape
Exam Sites (children/women/men)
Clinical Counseling
Child Sexual Abuse Prevention Training
Adult Sexual Assault Prevention Training
Training and Technical Assistance for Criminal
Justice Professionals
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 9 of 12
GOALS
550 Calls
275 Survivors
280 Family/Significant Others
200 Survivors
15,000 Children
750 Adults
500 Persons
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EXHIBIT G'°
QUARTERLY SERVICES REPORT — FISCAL YEAR 2008/09
Quarterly Report —Fiscal Year 2008/2009
Program Service Activities
24 Hour Rape Crisis Hotline Calls
ANNUAL GOAL: 550 calls
Quarterly Total:
24-Hour Crisis Intervention Counseling at Rape Exam Sites (children/women/men)
ANNUAL GOAL: 275 Survivors, 280 Family/Significant Others
Quarter Total:
Clinical Counseling
ANNUAL GOAL: 200 Survivors
Quarter Total:
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 11 of 12
Child Sexual Abuse Prevention Training
ANNUAL GOAL: 15,000 Children
Quarterly Total:
Adult Sexual Assault Prevention Training
ANNUAL GOAL: 750 Adults
Quarterly Total:
CFW / Women's Center of Tarrant County Inc.
Services Agreement
FY 2008-2009
Page 12 of 12
• • •
DATE: Tuesday, September 30, 2008
LOG NAME: 02WOMENS CENTER REFERENCE NO.: **C-23083
SUBJECT:
Authorize the Execution of a Contract in an Amount Not to Exceed $75,000.00 with the Women's
Center of Tarrant County for Assistance in Funding Rape Crisis Services
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract in an amount not to exceed
$75,000.00 with the Women's Center of Tarrant County for Assistance in funding rape crisis services.
DISCUSSION:
During the Fiscal Year 2008-2009 budget process, the City Council approved financial support in the
amount of $75,000.00 for the Women's Center of Tarrant County to continue providing rape crisis services.
Services provided include counseling and assistance to rape victims, recruiting and training of volunteer
counselors, and making public presentations concerning rape prevention. Other services provided are the
coordination of services to rape victims and a close cooperation between Police Department personnel and
Women's Center staff and volunteers.
It is recommended that a contract be executed in the amount of $75,000.00 between the City of Fort Worth
and the Women's Center of Tarrant County for the period beginning October 1, 2008, and ending
September 30, 2009, to provide the services outlined above.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds have been included in the Fiscal Year
2008-2009 General Fund adopted budget for this expenditure.
TO Fund/Account/Centers
FROM Fund/Account/Centers
GG01 539120 0906200
Submitted for City Manager's Office b� F�aren Montgomery (6222)
Originating Department Head: Bridgette Garrett (8518)
Additional Information Contact: Bridgette Garrett (8518)
$75,000.00
Logname: 02WOMENS CENTER
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