HomeMy WebLinkAboutContract 37778 (2)Y SECRETARY Q
CCDNTIRACT NO. �Q
AGREEMENT FOR SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between THE CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas (hereinafter referred to as
"City"), acting by and through Karen L. Montgomery, its duly authorized Assistant City Manager, and
North Texas Leaders and Executives Advocating Diversity, a New York nonprofit corporation
(hereinafter referred to as "Contractor"), acting by and through Gyna Bivens, its duly authorized
representative.
RECITALS
WHEREAS, Contractor, acting through its local subsidiary, the North Texas Leaders and Executives
Advocating Diversity ("LEAD") Initiative, provides business leadership recruitment and diversity
enrichment in Fort Worth companies; and
WHEREAS, the City desires to contract with Contractor to implement a business leadership recruitment
and development program; and
WHEREAS, Contractor will provide such services to citizens of Fort Worth.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as
follows:
AGREEMENT
1. SCOPE OF SERVICES.
Contractor agrees to provide assistance in identifying, attracting, and retaining the best talent for
senior leadership positions in Fort Worth through special outreach efforts to those candidates who are
under -represented in the targeted positions in the Fort Worth and Tarrant County area. The specifics of
these services are contained in Exhibit "A", attached hereto and made a part of this Agreement for all
purposes ("Services").
2. COMPENSATION.
In consideration of the Services to be performed hereunder by Contractor, City promises and
agrees to pay Contractor in one installment the sum of Twenty -Five Thousand ($25,000) ("Funds"). The
Funds shall be expended to perform the Services.
3. REPORTING OF EXPENDITURES.
a. Contractor shall deliver to City a quarterly statement of its receipts and expenditures
("Quarterly Award Report") of Funds detailing how the Funds were expended to accomplish
performance of the Services. The quarterly statement shall be in the same format as the attached
Exhibit "B," which is incorporated herein for all purposes, and each such Quarterly Award
Report shall be attached hereto, incorporated herein and made a part of this Agreement for all
purposes.
b. Each Quarterly Award Report must be prepared and signed by a representative of the
Contractor that has received the Trainin_p for City of Fort Worth Fund Recipients: Reporting
Requirements and Financiai Tools Required to Complete the Reports ("Fiscal Training") no
later than December 31, 2008, or by a Certified Public Accountant. If the Contractor deviates
from this reporting requirement, the Contractor will be considered in non-compliance with this
Agreement.
c. Each Quarterly Award Report must be submitted to the City on a quarterly basis at the end of
each three-month period not later than the 15t" day of the first month after the end of each
quarter. Therefore, each respective Quarterly Award Report must be submitted not later than
January 15, 2009, April 15, 2009, July 15, 2009 and October 15, 2009.
d. Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the
Contractor's ability to receive future funding from the City.
Not later than the 15t" day of the first month after the end of each three-month quarter during the
term hereof, Contractor shall submit a report of Services ("Quarterly Services Report") to the City.
Therefore, each respective Quarterly Services Report must be submitted not later than January 15, 2009,
April 15, 2009, July 15, 2009 and October 15, 2009. Contractor shall be subject to a review by the City of
its services and activities in performance of this Agreement. The Quarterly Services Report shall be in
the same format as the attached Exhibit "C," which is incorporated herein for all purposes, and each
such Quarterly Services Report shall be attached hereto, incorporated herein, and made a part of this
Agreement for all purposes.
5. .TERM AND TERMINATION.
This Agreement shall be for a term beginning October 1, 2008 and ending September 30, 2009.
a. Either party may cancel this Agreement upon thirty (30) days notice in writing to the other party
oI such intent to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section
3, "Reporting of Expenditures" or Section 47 "Reporting of Services," above.
c. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for
any payments hereunder, City will notify the Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to City of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds shall have been appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all
Funds it has received, but not otherwise committed or encumbered by contract, under this
Agreement.
6. TRAINING.
The Chief Executive Officer, Executive Officer, or Chief Financial Officer of Contractor shall
receive Fiscal Training no later than December 31, 2008. Evidence of receipt of such training shall be
submitted to the City. Contractor shall be responsible for training its representatives at its own cost and
expense.
7. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of
the Services to be performed under this Agreement, and City shall have access at all reasonable hours to
offices and records of Contractor for the purpose of such monitoring.
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
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rI r 1111iffil• •-
Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Contractor shall have exclusive control of and the exclusive right to control
the details of the Services performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors and
program participants. The doctrine of respondeat superior shall not apply as between the City and
Contractor, its officers, agents, servants, employees, subcontractors, or program participants, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the
paid service of City.
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY
PROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS OR PROGRAM PARTICIPANTS, WHICH MAY BE LOST, STOLEN,
DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO INDEMNIFY AND
HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST
ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY. CONTRACTOR COVENANTS
AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND, AT ITS OWN EXPENSE, CITY AND
ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL
CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE,
ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF THIS AGREEMENT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF CITY; AND CONTRACTOR HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS,
SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR
DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF
WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NOW
PERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS, ACTIVITIES AND SERVICES
DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND AGREES TO AND
DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL
INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR IN
CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS,
AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, OR PROGRAM
PARTICIPANTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE
OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF
CITY. CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES,
OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY, DEATH, DAMAGE
OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO
PERFORMANCE UNDER THIS AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS
CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE. Contractor shall require all of its
subcontractors to include in their subcontracts a release and indemnity in favor of City in
substantially the same form as above.
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
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In the event it is determined that Contractor has misused, misapplied or misappropriated all or
any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless and defend the
City of Fort Worth, its officers, agents, servants, and employees, from and against any and all claims or
suits resulting from such misuse, misapplication or misappropriation.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damage or injury, including death, to persons or
property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption
as against the City.
12. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract all or any part of its rights, privileges or duties under
this Agreement without the prior written consent of City, and any attempted assignment or subcontract of
same without such prior written approval shall be void and constitute a breach of this agreement.
13. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees and subcontractors, shall abide by and comply with all
laws, federal, state and local, including all ordinances, rules and regulations of City. It is agreed and
understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or
any of its officers, agents, employees or subcontractors, then Contractor shall immediately desist from
and correct such violation.
14. NON-DISCRIMATION COVENANT.
Contractor, in the execution, performance or attempted performance of this contract and
Agreement, will not discriminate against any person or persons because of disability, age, familial status,
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination. This Agreement is made and entered into with reference
specifically to Chapter 17, Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination
in Employment Practices"), and Contractor hereby covenants and agrees that Contractor, its agents,
employees and subcontractors have fully complied with all provisions of same and that no employee or
employee -applicant has been discriminated against by either Contractor, its agents, employees or
subcontractors.
15. INSURANCE.
Contractor shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
1. Commercial General Liability (CGL): $1,000,000 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
2. Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance
coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of
the City's Risk Manager.
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City.
Each insurance policy required by this Agreement, except for policies of worker's compensation or
accident/medical insurance shall list the City as an additional insured. City shall have the right to revise
insurance coverage requirements under this Agreement.
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
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Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall
provide sufficient compensation insurance to protect Contractor and City from and against any and all
Worker's Compensation claims arising from the work and services provided under this Agreement.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to examine, whether in hard copy or electronic format,
any directly pertinent books, documents, papers and records of the Contractor involving transactions
relating to this Agreement. Contractor agrees that the City shall have access during normal working
hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. The City shall give Contractor
reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor agreements hereunder a provision
to the effect that the subcontractor agrees that the City shall, until the expiration of three (3) years after
final payment under the subcontract, have access to and the right to examine, whether in hard copy or
electronic format, any directly pertinent books, documents, papers and records of such subcontractor
involving transactions to the subcontract, and further that City shall have access during normal working
hours to all subcontractor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor
reasonable advance notice of intended audits. This Section 16 shall survive the expiration of the term of
this Agreement.
17. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed under the laws of the state of Texas. Should
any action, whether real or asserted, at law or in equity, arise out of the execution, performance,
attempted performance of this Agreement, venue for said action shall lie in Tarrant County, Texas,
18. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown
below:
Bridgette Garrett
Sunset Review Director
19. NO WAIVER.
Bivens
The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment
to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future
occasion.
20. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby
agrees immediately to make full disclosure to the City in writing. Contractor, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
Page 5 of I I
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Contractor shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
The City and Contractor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar causes.
23. HEA®ING� NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
24. ENTIRETY OF AGREEMENT.
This written instrument constitutes the entire agreement by the parties hereto concerning the
work and services to be performed hereunder, and any prior or contemporaneous, oral or written
agreement, which purports to vary from the terms hereof shall be void.
[SIGNATURES APPEAR ON FOLLOWING PAGE.]
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
Page 6 of i I
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,
Tarrant County, Texas, to be effective October 1, 2008,
ATTEST:
1-N\
Marty Hendrix
City Secretary
Date: 1 0 1 ` Z (D 0
APPROVED AS TO FORM AND LEGALITY:
Date: m*3
ATTEST:
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
Page 7 of I I
CITY OF
Karen L. Montgomery
Assistant City Manager I
Date: / D / 3 —� L.
CONTRACT AUTHORIZATION:
M&C: 'dk3 QI \)
Date Approved: q I4�(j �U
NORTH TEXAS LEADERS AND EXECUTIVES
ADVOCATING DIVERSITYIN
:
D�
IF
IF
.'.`
Y
M
STATE OF TEXAS §
COUNTY OF I ARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Gyna Bivens, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act of the North Texas Leaders
and Executives Advocating Diversity and that he/she executed the same as the act of said North
Texas Leaders and Executives Advocating Diversity for the purpose and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this
STATE OF TEXAS §
COUNTY OF TARRANT §
day of TDYJ C , A.D. 2008.
Ac,,/ (, L h
Notary Pu lic in and for the State of Texas
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Karen L. Montgomery, known to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that the same was the act of the City of
Fort Worth for the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this /� day of DC , A.D. 2008.
n•�
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
Page 8 of I I
Not�Public�in and for the State of Texas
I:1D
"03 y
LEAD's Purpose: The mission of the North Texas LEAD Initiative is to create a forum that will enable
companies to develop and implement strategies for diversifying their corporate leadership, and achieve
bottom -line business objectives. Participating companies and entities will identify their unique business
opportunities for leadership diversity, the contributions that all employees can bring to the business, and
the barriers that stand in the way of realizing this goal. Participants will then devise and implement
strategies for overcoming these barriers to leadership diversity and engaging high -potential managers.
The first project of the North Texas LEAD Initiative will be to conduct aCommunity-Wide Talent Search,
which will identify and recruit a diverse pool of candidates with the skills and experiences needed to fill
senior management positions. This ongoing search will result in a direct benefit to the Fort Worth and
Tarrant County communities and to the participating North Texas LEAD Initiative Companies, The
Community -Wide Talent Search to be performed by North Texas LEAD Initiative will include the following
efforts:
1. North Texas LEAD Initiative will assist in identifying, attracting and retaining the best talent for
senior leadership positions, with special outreach efforts to those candidates who are under-
represented in the targeted positions.
2. Attract and retain a highly skilled and talented workforce, which positively impacts many aspects
of the community, including the educational system and the eventual employment talent pool.
3. The current workforce is changing and reflects a more diverse talent pool. North Texas LEAD
Initiative will partner with other organizations in the City to develop an inclusive talent pool for the
City's workforce.
4. Through the North Texas LEAD Initiative, an environment will be created in Fort Worth that is
attractive to people of all groups. These talented people could eventually migrate to Fort Worth
as they view our City as fair, progressive and a good place to work. .
5. The North Texas LEAD Initiative and its participating companies will serve at least 50% of Tarrant
County's residents directly and indirectly. The goal of such efforts is to increase opportunities for
senior leadership positions in major Fort Worth corporations.
Probable Outcomes: Through participation in the North Texas LEAD Initiative, the City of Fort Worth is
providing an additional economic development tool for the entire City. This country's top professionals
and business leaders will recognize a positive climate of diversity and inclusion in Fort Worth. They will
also realize the opportunity to reach their full potential in Corporate America, prompting them to
eventually migrate to this area. Having a well -trained and qualified workforce relocate or remain in the
Fort Worth area has a direct and long-term economic impact on the entire community. Such a
development of the workforce could improve the quality of the educational system and the eventual talent
pool of available employees.
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
Page 9 of 11
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Quarterly Report -Fiscal Year 2008/2009
Program Service Activities
Three -Month (Quarterly) Report to the City of Fort Worth.
(Period Covered)
Number of Companies Participating in North Texas LEAD Initiative.
Number of Candidates in LEAD Initiative.
Number of Candidates Interviewed for Positions in Fort Worth Companies.
Number of Positions Filled at Participating Companies with LEAD Candidates
CFW /North Texas LEAD Initiative
Services Agreement
FY 2008-2009
Page 11 of 11
r • • • -
• • • • . •
DATE: Tuesday, September 30, 2008
LOG NAME: 02NTX LEAD REFERENCE NO.: **C-23078
SUBJECT:
Authorize the Execution of a Contract in an Amount Not to Exceed $25,000.00 with the North Texas
Leaders and Executives Advocating Diversity for Assistance in Funding Professional Workplace
Diversity Programs
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract in an amount not to exceed
$25,000.00 with the North Texas Leaders and Executives Advocating Diversity for assistance in funding
professional workplace diversity programs.
DISCUSSION:
In August 2001, the North Texas BOLD Initiative Office was opened on the Campus of Burlington Northern
Santa Fe. This office was charged with the establishment of the Corporate/Community Partnership that will
provide a place where corporate and community leaders can interact on issues of common concern. The
partnership is focused on recruitment, retention, and advancement of ethnic minority and women managers
in Fort Worth corporations.
An advisory council comprised of representatives of the North Texas BOLD Initiative team and members of
working groups that included members of all minority groups and women leaders, was established. BOLD
recently changed its name to North Texas Leaders and Executives Advocating Diversity (LEAD). North
Texas LEAD assists women and minorities in their efforts to find professional level employment with 21
employers located primarily in Fort Worth.
It is recommended that a contract be executed between the City of Fort Worth and the North Texas Leaders
and Executives Advocating Diversity organization, in the amount of $25,000.00 for the period beginning
October 1, 2008, and ending September 30, 2009.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds have been included in the Fiscal Year
2008-2009 General Fund budget for this expenditure.
TO Fund/Account/Centers
FROM Fund/AccountJCenters
0001 539120 0906200 $25,000.00
Submitted for City Manag_er's Office b� Karen Montgomery (6222)
Originating Department Head: Bridgette Garrett (8518)
Additional Information Contact: Bridgette Garrett (8518)
Logname: 02NTX LEAD
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