HomeMy WebLinkAboutContract 37775AMENDMENT NO. 3
^9TY �EC/RETARY
yONTRACT NCB. 3
EXTENSION OF AGREEMENT FOR
ACQUISITION AND RELOCATION SERVICES
WHEREAS, DFW Advisors Ltd. Co. ("Contractor") and the City of Fort Worth
("City") entered into an agreement ("Agreement") for acquisition and relocation services
on December 13, 2005, (City Secretary Contract No. 32880) for the fee simple
acquisition of property and the relocation of the occupants in connection with the noise
mitigation program at Meacham International Airport ("Project").
WHEREAS, Amendment Number 1 to the Agreement (City Secretary Contract
No. 36612) expired on its own terms on February 29, 2008.
WHEREAS, Amendment Number 2 to the Agreement (City Secretary Contract No.
37118) expired on its own terms on August 31, 2008.
WHEREAS, it has become necessary to execute Amendment Number 3 to said
Agreement between the City and the Contractor to include extension of the Agreement, a
revised maximum amount and increased Contractor's Responsibilities;
NOW THEREFORE, City and Contractor agree as follows:
1. The Extension is executed to be effective as of September 1, 2008 and terminate on
February 28, 2009, unless extended in writing by both parties in accordance with the
provisions in the Agreement.
2. Section III of the Agreement entitling CONTRACTOR'S RESPONSIBILITIES is
hereby amended by adding the following provisions:
"L. Contractor will develop and provide a noise land inventory and reuse plan for
all land acquired using Part 150 Noise Compatibility grant funds at Meacham
International Airport in accordance to Program Guidance Letter 08-02 in order
to comply with Grant Assurance 31.
M. Contractor will be responsible for oversight and supervision of the survey, re -
plat, and rezoning of the land acquired to be incorporated in the airport
boundary."
3. Section IV of the Agreement entitling COMPENSATION TO THE CONTRACTOR
is hereby amended by adding the following provisions:
a. The total contract amount of $1,160,088 as approved previously will. be
increased by a total of $192,811.61, for a maximum contract amount of
uITY SECRETARY
tiONTRACT NO.
AMENDMENT N0.3
EXTENSION OF AGREEMENT FOR
ACQUISITION AND RELOCATION SERVICES
WHEREAS, DFW Advisors Ltd. Co. ("Contractor") and the City of Fort Worth
("City") entered into an agreement ("Agreement") for acquisition and relocation services
on December 13, 2005, (City Secretary Contract No. 32880) for the fee simple
acquisition of property and the relocation of the occupants in connection with the noise
mitigation program at Meacham International Airport ("Project").
WHEREAS, Amendment Number 1 to the Agreement (City Secretary Contract
No. 36612) expired on its own terms on February 29, 2008%
WHEREAS, Amendment Number 2 to the Agreement (City Secretary Contract No.
37118) expired on its own terms on August 31, 2008.
WHEREAS, it has become necessary to execute Amendment Number 3 to said
Agreement between the City and the Contractor to include extension of the Agreement, a
revised maximum amount and increased Contractor's Responsibilities;
NOW THEREFORE, City and Contractor agree as follows:
1. The Extension is executed to be effective as of September 1, 2008 and terminate on
February 26, 2009, unless extended in writing by both parties in accordance with the
provisions in the Agreement.
2. Section III of the Agreement entitling CONTRACTOR'S RESPONSIBILITIES is
hereby amended by adding the following provisions:
"L. Contractor will develop and provide a noise land inventory and reuse plan for
all land acquired using Part 150 Noise Compatibility grant funds at Meacham
International Airport in accordance to Program Guidance Letter 0&02 in order
to comply with Grant Assurance 31.
M. Contractor will be responsible for oversight and supervision of the survey, re -
plat, and rezoning of the land acquired to be incorporated in the airport
boundary."
3. Section IV of the Agreement entitling COMPENSATION TO THE CONTRACTOR
is hereby amended by adding the following provisions:
a. The total contract amount of $1,160,088 as approved previously will be
increased by a total of $192,811.61, for a maximum contract amount of
$1,352,869.61. A reallocation of the funds in accordance with the attached
and incorporated Exhibit "A" (Budget and Contract Revision) will be
permitted.
4. Unless specifically revised herein, all the other terms of the Agreement shall remain
unchanged and continue in full force and effect.
Executed on this
Texas.
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CITY OF FORT WORTH:
AssistanFerit0 0 0 M�e
Approved as to form and legality:
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Assistant dty Attorney
2008 in Fort Worth, Tarrant County,
CONTRACTOR:
Attest:
Marty H ndrix, City Secretary
Contract Authorization (Q
Date `mm�" Iol.,3 [DZ
i
.Lie
�x —'
Person/Sub-Consultant
Prime Consultant-Dfw Advisors owe
J. Falvo
Jennifer Hall
Leticia Rojo
Jackie Ervin
Subtotal
Reimburseable Expenses -DFWA
Total - Prime Consultant
A.N.A Consultants, L.L.C.
Goodrich, Schechter & Associates
Total - Sub Consultants
Administrative Fee 10%
Net Total
City of Fort Worth, Texas
Meacham International Airport
Contract Amendment No. 3
September 2008 - February 2009
Hours/Units Hour/Unit Additional
Position/Work Description Billing Rate Amounts
On -Call Principals 90 $168.00 $15,120.00
Project Manager 463 $87.62 $40,568006
Administrative Assistant 695 $50.29 $341951.55
Administrative Assistant 60 $51.00 $31060.00
Reuse Study $40,000600
1308 $1331699.61
Survey, Platting &Rezoning
Appraisals
6 $1,602.00 $9,612.00
$1431311.61
$25,000.00
$20,000.00
$45,000000
$4,500.00
$192,811.61
DBE % of Total DFWA Contract 23.34%
City of Fort Worth, Texas
Mayor and councii communication
COUNCIL ACTION: Approved on 9/23/2008
DATE: Tuesday, September 237 2008
LOG NAME: 55DFW ADV AMD 3
REFERENCE NO.:*C-23066
SUBJECT:
Authorize Amendment No. 3 to City Secretary Contract No. 32880 with DFW Advisors, Ltd., Co., to
Provide Additional Project Management for the Noise Mitigation Program, Phase V, at Fort Worth
Meacham International Airport and Approve Additional Payment in the Amount of $192,811.61
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 3 to City Secretary Contract No. 32880 extending
the term of the contract to February 29, 2009; and
2. Approve an increase in the payment amount of the contract by $192,811.61, with a revised contract
amount not to exceed $1,352,869,61.
DISCUSSION:
On December 6, 2005, (M&C C-21181) the City Council approved the selection and award of contract to
DFW Advisors, Ltd., Co., (DFW Advisors) for the management of the Noise gation Program, Phase V, at
Meacham International Airport. The contract was for the acquisition of 31 parcels in connection with the
Federal Aviation Regulations (FAR) Part 150 Noise Study for Meacham International Airport. The original
amount of the contract was $878,421.00, Grant funds of $3,400,000.00 for Land —Noise Compatibility, of
which $170,000,00 is the City match, were made available under a grant accepted by the City Council on
August 24, 2004, (M&C G-14473).
On September 4, 2007, (M&C-C-22359) City Council approved Amendment No. 1 to City Secretary
Contract No. 32880 with DFW Advisors, Ltd., Co., to extend the contract by mutual agreement in writing
between the parties and to increase the contract amount by $148,225,00, bringing the total contract amount
to $1,026,646.00.
On April 15, 2008, (M&C C-22761) City Council authorized approval for Amendment No. 2 to City Secretary
Contract No. 32880 with DFW Advisors, Ltd., Co., in order to extend the contract date, and approve
additional payment in the amount of $133,412.00 to cover the completion of the acquisition of remaining
properties, as well as assisting with the completion of the asbestos abatement and the demolition of the 31
residential structures acquired in this phase. Additionally, DFW Advisors is responsible for ensuring an
update to the Exhibit A property map, close-out of Phase IV and Phase V files, attending condemnation
hearings for the remaining parcels, as well as ensuring that permanent fencing is provided surrounding all
properties acquired.
Recently the FAA updated the Grant Assurances which requires the City to complete a noise land inventory
and reuse plan for all land acquired using Part 150 Noise Compatibility grant funds. In order to complete
this additional work, staff recommends Amendment No. 3 to the DFW Advisors contract to allow the
development of the noise land inventory and reuse plan for all acquired noise land at Meacham
Logname: SSDFW ADV AMD 3 Page 1 of 2
International Airport. In addition, DFW Advisors will also be responsible for overseeing the survey, re -plat
and rezoning of the land acquired so that it may be incorporated in the airport boundary.
As of August 31, 2008, a total of $1,07919"At of the contract amount had been expended for contractor
services. The consultant has indicated an additional $192,811.61 will be needed to complete the project.
Staff has received the consultant's proposal and believes this additional amount is reasonable. The final
contract amount payable under the original contract plus the increase amount shall not exceed
$113527869,61,
A reallocation of funds based on actual expenditures incorporated into a revised Acquisition and Relocation
Budget for Phase V will permit the above recommended increase. The total grant funding of $3,400,000.00
is still adequate to complete the land inventory and reuse plan.
DFW Advisors, Ltd., Co., is in compliance with the City's M/WBE Ordinance by committing to 23 percent
DBE participation on this Amendment No. 3. The City's goal on this amendment is 23 percent.
The property is located in COUNCIL DISTRICT 2, Masco 48 W.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Airports Grant fund.
TO ...Fund/Account/Centers
FROM Fund/Account/Centers
GR14 539120 055218974230 192 811.61
Submtted_for_Ci�_Manager's Office by Tom Higgins (6266)
Originating__ Department Head: Kent Penney (5403)
Additional Information_ Contact: Aya Ealy (5406)
Logname: SSDFW ADV AMD 3 Page 2 of 2