HomeMy WebLinkAboutContract 37847 (2)C:l i Yc;RETARY'2 r�
RENEWAL AGREEMENT FOR
�RCRETARY CONTRACT NO. 3
This Renewal Agreement ("Agreement") is made and entered into by and between the City of
f Texas ("City")
Fort Worth, Texas, a municipal corporation organized under the laws of the State o,
acting by and through Fernando Costa, its duly authorized Assistant City Manager, and the Arts
Council of Fort Worth & Tarrant County ("Arts Council"), a nonprofit Texas corporation, acting by
and through Jody Ulich, its duly authorized President.
RECITALS
The following statements are true and correct and form the basis of this Agreement:
A. City and Arts Council previously entered into City Secretary Contract No. 32886 (the
"Contract"), a contract for professional management services for Arts Council to manage the City's
Public Art Program. The Contract commenced on October 1, 2005 and expired on September 30,
2006, subject to renewal for four one-year renewal terms. This Contract was renewed and extended
for a one-year renewal term, commencing on October 1, 2006 and expiring on September 30, 2007
by City Secretary Contract No. 34139 in the amount of $360,6330 This Contract was renewed for a
one-year term, commencing on October 1, 2007 and expiring on September 30, 2008 and amended to
provide for by City Secretary Contract No. 35977 in the amount of $392,499.
Be The Contract provides that the renewal shall occur upon City's City Council
appropriating the funds under the Contract and upon Arts Council providing City with the proof of
insurance in the amounts required under the Contract. City Council has appropriated the funding,
and Arts Council has provided City with the requisite proof of insurance and the parties wish to set
forth herein that the renewal has been affected for the 2008-2009 contract term.
C. The Contract provides that the parties will negotiate the Contract's budget amount
each year. The parties have concluded those negotiations and wish to set forth herein the amount of
the budget for the 2008-2009 contract term.
1
� ORIGINAL
Agreement
In consideration of the mutual covenants, promises and obligations contained herein, the
parties agree as follows:
1. The Contract is hereby renewed and extended for cone -year renewal term, commencing
on October 1, 2008 and expiring on September 30, 2009.
2. Arts Council agrees to provide professional management services to City in the form of
oversight and administrative services for City's Public Art Program, including provision
of certain staff support services to the Fort Worth Art Commission. These services are
described in detail in Exhibit "A," the "City of Fort Worth PUBLIC ART PROGRAM
FY 2009 Program Services" proposal submitted by Arts Council to City ("Program
Services"). The same is attached hereafter and incorporated herein for all purposes by
reference. In the event of a conflict between the terms of this Agreement, and the terms
of any part of the Program Services or the Contract, this Agreement shall control. Arts
Council shall submit quarterly expense and program services status reports to City in a
format provided to Arts Council by City through the City's Transportation & Public
Works Department,
3. The amount to be paid to Arts Council for all Program Services, as hereinafter defined,
shall not exceed $437,487 for Fiscal Year 2008-2009 and shall be paid in two annual
installments.
All other terms and conditions of the Contract shall remain in full force and effect.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
IN WITNESS WHEREOF,
of
2008.
A TTFCT•
Contract Authorization
M&C C-23101
Date: September 30, 2008
the parties have executed this Agreement on this) 'Jday
CITY OF FORT WORTH
77
Fernando Costa
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorrf6y
v
Y
ARTS COUNCIL, OF FORT WORTH
TARRANT COUNTY e )
Jody
3
r��
aALl
fORT WORTH PUBLIC ART
FY 2008-09 Annual Work Plan
On September 3, 2008, the Fort Worth Art Commission made a formal recommendation
of the FWPA FY 2009 Annual Work Plan (attached).
PROGRAM ADMINISTRATION
The Arts Council of Fort Worth & Tarrant County will, upon renewal of the professional
services agreement with the City of Fort Worth, continue to administer the Fort Worth
Public Art Program, including management of some 54 ongoing and new public art and
design enhancement projects with combined budgets of over $8 million, in accordance
with the Fort Worth Public Art Master Plan, Long Range Public Art Plan for the 2004 CIP
and the Long Range Public Art Plan for the Water Fund.
In addition, the Arts Council will: (1) Complete the development of Public Art Plans for
the 2007 Certificates of Obligation Sale for Critical Capital Needs and the 2008 CIP; (2)
Implement the second pilot year of the Community ID: Public Art in Neighborhoods
initiative; (3) Oversee the Conservation Action Plan (CAP), which will address 14
existing works in the Fort Worth Public Art Collection; and, (4) Present various public
educational events and services, including professional development training for local
artists and architects, ongoing website updates (www.fwpublicart.org), electronic
newsletter and print materials.
The proposed FY2008-09 budget of $437,487 includes:
The Administrative Budget for FY2008-09 ($351,900) includes the addition of a part
time administrative assistant position to provide support to project managers and
director in addressing increased project workloads.
The Programmatic Budget for FY2008-09 ($85,587) includes funds to support artist
selection processes for new projects, certain collection management operating
expenses, and public education and outreach programs.
CONSERVATION PROJECTS
In FY 2008-09, 13 appraisals, 10 condition assessments and annual maintenance of 11
existing public artworks are planned for an estimated cost of $62,513 which will be paid
directly from Conservation Fund — Operating. Major conservation treatments on the Al
Hayne Monument, Zipper Mural (Phase II), and the Will Rogers Memorial Center
rendering, along with purchase of plaques for new artworks are estimated at $135,500,
which will be derived from the interest -bearing Public Art Conservation Fund — Capital.
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Mayor and Council Communication
DATE: Tuesday, September 30, 2008
LOG NAME: 13ARTSCONTRACT REFERENCE NO.. C-23101
SUBJECT:
Authorize Professional Services Agreement with the Arts Council of Fort Worth and Tarrant County,
Inc., in the Amount of $500,000.00 for Fiscal Year 2008-2009 Management of the Fort Worth Public
Art Program and Maintenance of the Public Art Collection, Authorize Transfer of Funds from the
Specially Funded Capital Projects Fund to the General Fund and Adopt Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriations ordinance increasing estimated receipts and appropriations in the
Specially Funded Capital Projects Fund by $500,000.00;
2. Authorize the transfer from the Specially Funded Capital Projects Fund to the General Fund in the
amount of $500,000.00 for management of the Fort Worth Public Ari Program and maintenance of the
public art collection;
3. Adopt the attached appropriations ordinance increasing estimated receipts and appropriations in the
General Fund by $500,000.00; and
4. Authorize the City Manager to renew a professional services agreement with the Arts Council of Fort
Worth and Tarrant County, Inc., in the amount of $500,000.00 for Fiscal Year 2008-2009 management of
the Fort Worth Public Art Program and maintenance of the public art collection for a period of one year.
DISCUSSION:
Under the proposed Fiscal Year 2008-2009 renewal contract and Work Plan, the Arts Council will continue
to administer the Fort Worth Public Art Program, including management of some 54 ongoing and new public
art and design enhancement projects, in accordance with the Long Range Public Art Plan for the 2004 CIP
and the Long Range Public Art Plan for the Water Fund, and other projects, with combined budgets of over
$8 million.
In addition, the Arts Council will (1) complete the development of Public Art Plans for the 2007 Certificates
of Obligation Sale for Critical Capital Needs and the 2008 CIP; (2) implement the second pilot year of
the Community ID: Public Art in Neighborhoods initiative; (3) oversee the Conservation Action Plan (CAP),
including conservation of 14 existing works in the Fort Worth Public Art Collection; and, (4) present various
public educational events and a professional development training for local artists and architects.
The Administrative Budget for Fiscal Year 2008-2009 ($351,900.00) includes the addition of a part-time
administrative assistant position to provide support to project managers and director to address project
workloads.
Logname: 13ARTSCONTRACT Page 1 of 2
The Programmatic Budget for Fiscal Year 2008-2009 ($85,587.00) includes funds to support artist selection
processes for new projects, certain Collection Management operating expenses, public education
programs, and an artist/architect training symposium.
The Maintenance (Conservation) Budget for Fiscal Year 2008-2009 ($62,513.00) will be used to maintain
artwork in the collection, which includes cleaning and routine maintenance to artwork as needed.
The number and type of artist selection processes in Cl given fiscal year is driven by the City's
implementation schedule for projects identified in the Long Range Public Art Plan for the 2004 CIP and new
public art projects recommended by the Fort Worth Art Commission according to the annual process
outlined in the Long Range Public Art Plan for the Public Art Fund. In addition, the City is implementing
projects included in the 2007 Certificates of Obligation Sale, the 2008 CIP and projects with other funding
sources such as the Lancaster "Avenue of Light".
Beginning in Fiscal Year 2008-2009, Collection Management expenses, including 13 appraisals, 10
condition assessments and annual maintenance of 11 existing public artworks for an estimated $62,513.00,
will be paid directly from the Conservation Fund - Operating. Major conservation treatments on three
artworks estimated at $135,500.00, will be derived from the interest -bearing Public Art Conservation Fund —
Capital.
The Fort Worth Art Commission endorsed a draft Fiscal Year 2008-2009 Work Plan for purposes of public
comment on July 14, 2008, which was widely publicized through various print and electronic media,
including the City Page and the Fort Worth Public Art website. The Fort Worth Art Commission held public
hearings on August 4, 2008, and September 3, 2008, and received no opposition. The Fiscal Year 2008-
2009 Work Plan was formally recommended on September 3, 2008. The Fiscal Year 2008-2007 budget of
$437,487.00 is nearly a 9 percent increase over last year's budget.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies
and adoption of the attached appropriation ordinances,
operating budget, as appropriated, of the General Fund.
TO Fund/Accountl('enters
1) C291 472045 031989990100 4500,000.00
1&2) C291 538070 031989990100 $500,000.00
2&3) GG01 472291 0905500 $500,000600
GG01 539120 0901600 $500,000.00
Submitted for Cif Manager's Office bv:
Oripinatina Department Head:
Additional Information Contact:
that
upon approval of the above recommendation
funds will be available in the Fiscal Year 2008-2009
FROM Fund/Account/Centers
C291 538070 031989990100 $5001000.00
3G01 539120 0901600 $500,000400
Karen L. Mongtomery (6222)
Fernando Costa (6122)
Lena Ellis (8517)
Greg Simmons (7862)
Sandy Oliver (7371)
Logname: 13ARTSCONTRACT Page 2 of 2