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Home My WebLink AboutContract 53241-A1 r; CSC No.53241-A1 peg 2� 2020 ORS\NORZH FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 53241 WHEREAS the City of Fort Worth ("City") and AIDS Outreach Center, Inc. ("Agency") made and entered into City Secretary Contract No. 53241 ("Contract"); WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Housing Opportunities for Persons with AIDS Program ("HOPWA"), Program No. TX-H-19-F002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS,it is the mutual desire of the City and Agency to amend the Contract to increase the Short-term Rental, Mortgage, or Utility Assistance (SZRIV U)line item by$29,000.00 in order to further the programs goals and allow Agency to achieve the program's objectives; WHEREAS,Agency requested a budget amendment on February 6,2020; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by May 31,2020; WHEREAS, agency also requested modifications to line items in the STRMU and to adjust the rent,utilities, mortgage by increasing the amounts; and by increasing the number of clients served; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Section 4.1 Provide HOPWA Funds is deleted in its entirety and replaced by the following: 4.1 Provide HOPWA Funds. City shall provide up to $215,000.00 of HOPWA Funds under the terms and conditions of this Contract. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: Agency will maintain coverage in the form of insurance or bond in the amount of $215,000.00 to insure against loss from the fraud, theft or dishonesty of any Agency's officers, agents,trustees, directors or employees. Exhibit"A"—Program Summary and Exhibit`B"—Budget attached to the Contract is hereby replaced with the attached Exhibit"A"-Program Summary Revised 02/2020 and Exhibit`B"— Budget revised 02/2020. II. FFTW0R1'1WeT'X ORO TARY Amendment No.I to CSC No.53241 AIDS Outreach Center,Inc.(HOPWA)) Unless otherwise specified,this amendment is effective as of the Effective Date of this Amendment. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.I to CSC No,53241 Page 2 AIDS Outreach Center,Inc.(HOPWA)} ACCEPTED AND AGREED: ACH C TER,INC. CITY OF FORT WORTH �.rA B By:Fernando Costa(Apr 262020) Melly d LeRoy,Associate Executive Director Fernando Costa,Assistant City Manager ATTEST: r APPROVE AS TO FORM AND Y v'LEGALITY: fon?onald P. Gonzalos By:for Ronald P.Gonzales(Apr 27,2020) ?st,,,r �•,�.. 4,i' o Pate(A City Secretary Jo Ann Pate,Assistant City Attorney M&C: G-19-0016 Ordinance No. 24161-04-2020 1295 Certification No.2019-515680 Date: August 6, 2019 CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Barbara Asbury(Apr 24,2020)- Barbara Asbury Compliance and Planning Manager I 1 6 y Amendment No.I to CSC No.53241 -- - Page 3 AIDS Outreach Center,Inc.(HOPWA)) AIDS OUTREACH CENTER, INC. EXHIBIT "A" Supportive Services, and STRMU PROGRAM SUMMARY PROGRAM SUMMARY (HOPWA) October 1, 2019 to September 30, 2020 $215,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides HOPWA Eligible Clients with one or more of the following: 1) supportive services; and 2) short-term rental, mortgage, or utility assistance ("STRMU"). Supportive Services include housing counseling and case management, including the development of housing plans. STRMU includes short term assistance for up to 21 weeks. STRMU provides assistance with utilities, rent, or mortgage payments and must not exceed a client's current monthly budget deficit caused by an unavoidable, unplanned, documented emergency consistent with HUD guidelines and AOC's local policy. Clients receiving other government housing assistance are not eligible. Agency's office and Program services will be available at 400 N. Beach Street, Suite 100, Fort Worth, TX 76111, Mondays and Thursdays 8:30 a.m. to 8:00 p.m. for case management, Tuesdays and Wednesdays 8:30 a.m. to 6:00 p.m. and Friday, 8:30 a.m. to 4:00 p.m. The Program will serve HOPWA Eligible Clients in Tarrant, Johnson, Parker, Wise, Hood and Somervell counties. HOPWA Funds will pay for direct assistance such as STRMU. HOPWA Funds will also be used to pay costs associated with delivering supportive services to any client receiving STRMU assistance, including salaries, FICA for employees, and Program facility rent. No more than 7% of the HOPWA Funds will be used to pay administrative costs, including salaries, FICA and contracted accounting services associated with the Program. REGULATORY CLASSIFICATION: IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 31C HOPWA Project Sponsor Activity HOPWA PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY—Amendment 1 AIDS Outreach Center,Inc. Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses 24 CFR 574.300(b)(7)— Supportive Services 24 CFR 574.300(b)(6)— STRMU Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Contract Performance Outcome: The Program must provide services to a minimum of 89 Unduplicated Clients. The Program must provide STRMU services to a minimum of 89 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant, Johnson, Parker, Wise, Hood or Somervell counties as shown by the monthly reports on Attachment III. HOPWA PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY—Amendment 1 AIDS Outreach Center,Inc. EXHIBIT "B" -BUDGET Account Grant Budget Increase Decrease Total ADMINISTRATIVE PERSONNEL Salaries 1001 $ 1,200.00 $ 1,200.00 FICA 1002 $ 91.80 $ 91.80 Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ - Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Contract Labor 1007 $ 4,208.20 $ 4,208.20 Other(Audit Fees) 1008 Insurance-Commercial Umbrella Liability 1009 Insurance-Directors and Officers 1010 Insurance-Fidelity Bond or Equivalent 1011 $ - TOTAL ADMINISTRATIVE EXPENSES $ 5,500.00 $ - $ - $ 5,500.00 %Administrative Cost 1 1 3% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ 51,351.50 $ 51,351.50 FICA 2002 $ 3,928.39 $ 3,928.39 Life/Disability Insurance 2003 $ - Health/Dental Insurance 2004 $ - Unemployment-State 2005 $ - Worker's Compensation 2006 $ - SUPPLIES AND SERVICES Office/Medical Supplies 3001 Office Equipment Rental 3002 Postage 3003 Printing 3004 MISCELLANEOUS Contract Labor-Nutritionist 4001 Food Supplies 4002 FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be reimbursed) 5006 $ 5,220.11 $ 5,220.11 Custodial Services 1 5007 HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET AIDS Outreach Center,Inc.-Amendment 1 Page 1 Maintenance/Repairs 5008 Building Security 5009 LEGAL,FINANCIAL AND INSURANCE Professional Liability/Business Auto 6001 1 1 1 $ - TOTAL SUPPORTIVE SERVICE EXPENSES $ 60,500.00 1 $ - $ - $ 60,500.00 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 $ 90,000.00 $ 24,000.00 $ 114,000.00 Short-term Mortgage Assistance 7002 $ 15,000.00 $1,500.00 $ 16,500.00 Short-term Utilities Assistance 7003 $ 15,000.00 $3,500.00 $ 18,500.00 Total Direct Assistance-STRMU 1 $ 120,000.00 $ 29,000.00 $ - $ 149,000.00 DIRECT ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA) 8001 $ - Total Direct Assistance-TBRA Is _ $ _ FACILITY BASED OPERATIONS PERSONNEL Salaries 9001 $ - FICA 9002 $ - Life/Disability Insurance 9003 $ - Health/DentalInsurance 9004 $ - Unemployment-State 9005 $ - Worker's Compensation 9006 $ - Insurance-Commercial Property and Professional Liability 9007 TOTAL FACILITY BASED OPERATION EXPENSES $ _ $ _ $ _ $ _ BUDGET TOTAL $ 186,000.00 $ 29,000.00 $ - $ 215,000.00 HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET AIDS Outreach Center,Inc.-Amendment 1 Page 2 ine TOnowmg tarries were createa for the purpose or preparing, negotiating, ana aetermmmg the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is May 312020 SALARY DETAIL -ADMINISTRATIVE Est. Percent to Amount to Position Title Annual Salary Grant Grant Staff Accountant $ 31,200.00 3.8% $ 1,200.00 TOTAL $ 31,200.00 3.8% $ 1,200.00 FRINGE DETAIL -ADMINISTRATIVE Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 2,386.80 3.8% $ 91.80 Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation TOTAL 1 1 $ 2,386.80 1 3.8% $ 91.80 MISCELLANEOUS -ADMINISTRATIVE Est. Percent to Amount to Total Budget Grant Grant Contract Labor(Accounting) $ 4,300.00 97.9% $ 4,208.20 Audit Fees Insurance-Commercial Umbrella Liability $ 626.00 Insurance-Directors and Officers Insurance-Fidelity Bond or Equivalent $ - TOTAL 1 $ 4,926.00 85.4% $ 4,208.20 HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET AIDS Outreach Center,Inc.-Amendement 1 Page 3 SALARY DETAIL - SUPPORTIVE SERVICES Est. Percent to Amount to Position Title Annual Salary Grant Grant Director of Case Management $ 48,000.00 75.6% $ 36,278.00 Housing Coordinator $ 75,000.00 5.9% $ 4,410.00 Associate Executive Director $ 82,500.00 3.0% $ 2,475.00 Case Manager $ 49,920.00 6.3% $ 3,150.00 Case Manager $ 34,650.00 6.7% $ 2,311.00 Case Manager $ 40,118.00 6.8% $ 2,728.00 TOTAL $ 330,188.00 1 15.6% $ 51,352.00 FRINGE DETAIL - SUPPORTIVE SERVICES Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 25,259.38 15.6% $ 3,928.39 Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation TOTAL 1 $ 25,259.38 1 15.6%1 $ 3,928.39 SUPPLIES AND SERVICES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Medical Supplies Office Equipment Rental Postage Printing HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET AIDS Outreach Center,Inc.-Amendement 1 Page 4 TOTAL I $ - MISCELLANEOUS - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Contract Labor-Nutritionist Food Supplies Client Transportation TOTAL $ - FACILITY AND UTILITIES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Telephone $ 51,800.00 Electric Gas Water and Wastewater Solid Waste Disposal Rent(City needs copy of lease before expenses can be reimbursed) $ 5,623.00 92.8% $ 5,220.11 Custodial Services $ 917.00 Maintenance/Repairs $ 62.00 Building Security $ 71.00 TOTAL 1 $ 58,473.00 1 8.9%1 $ 5,220.11 LEGAL, FINANCIAL AND INSURANCE - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Directors and Officers Insurance TOTAL $ - DIRECT ASSISTANCE - STRMU Est. Percent to Amount to Total Budget Increase Grant Grant Short-Term Rent Assistance $ 90,000.00 $ 24,000.00 100.0% $ 114,000.00 Short Term Mortgage Assistance $ 15,000.00 $ 1,500.00 100.0% $ 16,500.00 Short Term Utilities Assistance 1 $ 15,000.001 $ 3,500.00 100.0%1 18,500.00 TOTAL 1 $ 120,000.00 1 $ 29,000.00 100.0%1 $ 149,000.00 DIRECT ASSISTANCE - TBRA Est. Percent to Amount to Total Budget Grant Grant Tenant Based Rental Assistance* HOPWA PSA CONTRACT 2019-2020-EXHIBIT'B"-BUDGET AIDS Outreach Center,Inc.-Amendement 1 Page 5 TOTAL I $ - I I $ - *TBRA costs may be incurred and are eligible for reimbursement beginning October 3,2017 SALARY DETAIL -FACILITY BASED OPERATIONS Est. Percent to Amount to Position Title Annual Salary Grant Grant Property Manager Driver/Maintenance Manager Driver/Maintenance Technician TOTAL $ - $ - FRINGE DETAIL -FACILITY BASED OPERATIONS Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation TOTAL I $ - $ - MISCELLANEOUS -FACILITY BASED OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Insurance-Commercial Property and Professional Liability Telephone Electric Maintenance/Repairs Cleaning Supplies TOTAL HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET AIDS Outreach Center,Inc.-Amendement 1 Page 6 $ 215,000.50 HOPWA PSA CONTRACT 2019-2020-EXHIBIT'B"-BUDGET AIDS Outreach Center,Inc.-Amendement 1 Page 7