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HomeMy WebLinkAboutContract 52094-CO2 A� F©RT WORTH City of Fort Worth pQ�2 tMk Change Order Request CSC No.52094-0O2 Gcs�C��`r Project Name.1 Eagle Mountain Lake to Big Fossil Creek Diversion Pipeline City Sec No.: 1 62094 Project No.(s):l 56016M00430IICO M DOE No. N/A CiIyProJ,No.:J 01309 Pfgecl upon Force and Gravity Sanitary Sewer Mains from Eagle Mounl*to Big Fossil Basin. Contractorl Mountain Cascade of Texas,LLC. Change Order# Date: 402020 City P1*cI Mgr.J Lawrence Hartloton City Inspector Judy Die Phone Number. 817-392-7803 Phone Number. 817-392-8452 Dept Sewer Force Sewer Gravity Totals Contract Time p Main Main (Calenderdays) Original Contract Amount $3,292,565.00 $4,205,382.00 $7,497,947.00 280 Extras to Date 50 Credits to Dale Pending Change Orders(in M&C Process) Contract Cost to Date $3,292,565.00 $4 205,382.00 $7,497,947.00 330 Amount of Proposed Change Order $0.00 $732,747.27 $732,747.27 100 Revised Contract Amount $3,292,565.00 $4,938,129.27 $8,230,694.27 430 Original Funds Available for Change Orders $224,938.00 $224,938.00 Remaining Funds Available for this CO $224,938.00 $224,938.00 Additional Funding of necessary) $507,80927 $507,809.27 CHANGE ORDERS io DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 9.77% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $9,372,433.75 JU,,P IPIC.TiION;(RpgON_S.)�FOR,:GHAN-GE40RDBR On December 27,2018,the City of Fort Worth(City)administratively executed a Community Facilities Agreement(CFA)with D.R. Horton-Texas,LTD(Developer)for the construction of public infrastructure improvements(City Secretary Contract No.51714)for a project generally described as Twin Mills Phase 4 which Includes the construction of Park Drive from Old Decatur Road westerly approximately 1,650linear•feet to existing concrete pavement. On March 5,2019,Mayor and Council(M&C C-29052)authorized a contract with Mountain Cascade of Texas,LLC,in the amount of $7,497,947.00(City Secretary Contract No.52094)for the Wastewater Diversion from Engle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project(WWDiversion). The contract was subsequently revised by Change Order No. 1 which provided for 50 additional calendar days on the project for additional work,administratively authorized December 5, 2019. The W WDiversion project included a 36-inch gravity sanitary sewer which was to be constructed on open land that would later become Park Drive.However,after awarding the contract for the W WDiversion project,it was discovered that a portion of Park Drive from the existing pavement eastward had been constructed by the Developer under the CFA.Staff requested and the Developer agreed to cease construction and an agreement was negotiated wherein the Developer would reduce its CFA obligation to construct and instead pay the City the cost for lire uncompleted work which the City would complete after the sewer main installation.To this effect,the Developer is providing$165,635.00 towards this Change Order No.2.The change order will also provide compensation for the relocation of a privae gas service line that was encountered in the trench width for 500 feet. Staff recommends the approval of 100 additional calendar days on tire change order. It Is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment In full(bollr time and money)for all costs arising out of,or incidental to,the above Change Order. ,Contractor's oom,an !Name lQ {S Mountain Cascade of Texas,LLC, Andy McCulloch l.s (or., . , - 1 .,...!Date., !Pro egwao 6r Director Wa(er;De ;Date _:.; C nsarudlion'Silp$fV)soi+ Apr22,2020 Assi§tent t)il=AttoFne=- . !)ate +:.JAssistan't CIt Manager. ' J, Apr27,2020 Apr27,2020 ;Council Adflon+. M&C Number 20-0157 M&C Data Approved ono2o F` C J {I ?'EC a)RK) R ETA )' FT. WORTH,TX F"7,-r VT"P,-x-m City of Fort Worth Change Order Additions Project Name Eagle Mountain Lake to Big Fossil Creek Diversion Pipeline City Sec No.: 52094 Project No.(s): 56016/0700430/C01783 DOE No. N/A City Proj.No.: 01309 Project Force and Gravity Sanitary Sewer Mains from Eagle Mountain to Big Fossil Basin, Description Contractor Mountain Cascade of Texas, LLC. Change Order:= Dale: 4/812020 City Project Mgr. Lawrence Hamilton City Inspector FJudy Die ADDITIONS P N DEPT Qty Unit Unit Cost Total 30 5'Type A MH Sewer Gravity 1 1.00 EA $11,400.00 $11,400.00 32 Remove Existing Manhole at 121+19.04 Sewer Gravity 1 1.00 EA $3,750.00 $3,750.00 33 Remove Concrete Pavement(7.5-inch) Sewer Gravity 1 2,683.00 SY $26.00 $69,758.00 34 Furnish Concrete Pavement(7.5-inch)with Mono Curb Sewer Gravity 1 4,848.00 SY $77.55 $375,962.40 35 8-inch Lime Treatment Sewer Gravity 1 4,848.00 SY $4.03 $19,537.44 36 Hydrated Lime Sewer Gravity 1 100.00 TN $224.25 $22,425.00 37 Remove Concrete Curb(6-inch) Sewer Gravity 1 2,589.00 LF $5.00 $12,945.00 38 Remove Inlet(10-foot) Sewer Gravity 1 6.00 EA $2,218.00 $13,308.00 39 Furnish Inlet(10-foot) Sewer Gravity 1 6.00 EA $7,925.00 $47,550.00 40 Remove Storm Drain Lateral(21-inch RCP) Sewer Gravity 1 124.00 LF- $38.00 $4,712.00 41 Furnish Storm Drain Lateral(21-Inch RCP) Sewer Gravity 1 124.00 LF $167.00 $20,708.00 42 4-inch Concrete Sidewalk Sewer Gravity 1 3,670.00 SF $5.75 $21,102.50 43 Connect to Existing Asphalt Pavement Sewer Gravity 1 109.00 LF $9.78 $1,066.02 44 Remove&Dispose FOR Barricade Sewer Gravity 1 1.00 EA $2,650.00 $2,650.00 45 Topsoil Sewer Gravity 1 164,00 CY $43,00 $7,052.00 46 Block Sod Placement Sewer Gravity 1 939,00 SY $5.00 $4,695.00 47 8-inch SLID Pavement Marking HAS(W) Sewer Gravity 1 100.00 LF $11.00 $1,100.00 48 REFL Raised Marker TY I-C Sewer Gravity 6.00 EA $26.00 $156.00 49 Furnish/Install Alum.Sign Ground Mount City Std. Sewer Gravity 1 8.00 EA $334.00 $2,672.00 50 Street Name Sign(D3-1)(4SIgn/Post) Sewer Gravity 1 4.00 EA $113.00 $452.00 51 Stop Sign(R1-1) Sewer Gravity 1 1.00 EA $105.00 $105.00 52 No Parking Sign(COFW STD) Sewer Gravity 1 9.00 EA $105.00 $945,00 53 16-foot Storm Inlet w/Rear Opening Sewer Gravity 1 1.00 EA $12,000.00 $12,000.00 54 30-inch Storm RCP,Class I I I Sewer Gravity 1 17.00 LF $320.00 $5,440.00 55 Medium Stone Rip-Rap,Dry Sewer Gravity 1 10.00 SY $120.00 $1,200.00 56 LED Light fixture Sewer Gravity 1 2.06 EA $358.80 $717.60 57 Type II Pole w/33 BB Arm Sewer Gravity 1 2.00 EA $4,436.70 $8,873.40 58 Rdwy Ilium Foundation TY 1,2 and 4 Sewer Gravity 1 2.00 EA $3,778.90 $7,557.80 59 2-inch Conduit PVC Sch 40(T) Sewer Gravity 1 400.00 LF $19.14 $7,656.00 60 No 6 Insulated Elec Condr Sewer Gravity 1 1,200.00 LF $1.91 $2,292.00 61 Gas Line Relocation Sewer Gravity 1 1.00 LS $42,959.11 $42,959.11 Sewer Force Main Sewer Gravity Main $732,747.27 Page 2 of 4 Additions Sub Total $732,747.27 F"iEz'r W"P,- 'x City of Fort Worth Change Order Deletions Project Name Eagle Mountain Lake to Big Fossil Creek Diversion Pipeline City Sec No.: 1 52094 Project No.(s): 56016/0700430/C01783 DOE No. N/A City Proj. No.: 01309 Project Description Force and Gravity Sanitary Sewer Mains from Eagle Mountain to Big Fossil Basin. Contractor Mountain Cascade of Texas,LLC. Change Order: F2 ] Date 418/2020 City Project Mgr. Lawrence Hamilton City Inspector: Judy Die DELETIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total Sewer Force Main Sewer Gravity Main Page 3 of 4 IDeletions Sub Total MIWBB Breakdown for this Change Orden MWBE Sub Type of Service Amount for this CO Total $0.00 previous Change Orders coy€ DATE AMOUNT Total $0.00 Page 4 of 4 Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performanc and reporting requirements. Signature Tony Sholola Name of Employee Assistant Water Director Title O4 � /&F . ATTEST: ." Mary J. Kayser City Secretary ... �(,fit 13 V City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, April 7, 2020 REFERENCE NO.: **M&C 20-0157 LOG NAME: 60WWDIVERSIONCO2-MOUNTAINC SUBJECT: Authorize Execution of Change Order No. 2 in the Amount of$732,427.27 and the Addition of 100 Calendar Days to a Contract with Mountain Cascade of Texas, LLC for the Wastewater Diversion from East of Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Project, Authorize Acceptance of Funds from D.R. Horton -Texas, LTD in the Amount of$165,635.00 to Provide a Share of Construction Costs for the Project, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinances (COUNCIL DISTRICTS 2 and 7) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the acceptance of funds from D.R. Horton -Texas, LTD, in the amount of$165,635.00; 2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water and Sewer Community Facility Agreement Fund in the amount of$165,635.00 for the purpose of providing funding for the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project (City Project No. C01309); 3. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water& Sewer Commercial Paper Fund in the amount of$567,113.00 from available funds for the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project; 4. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with proceeds of Future Debt for the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project; and 5. Authorize execution of Change Order No. 2 in the amount of$732,747.27 and the addition of 100 additional calendar days to City Secretary Contract No. 52094 with Mountain Cascade of Texas, LLC for the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project. DISCUSSION: On December 27, 2018, the City of Fort Worth (City) administratively executed a Community Facilities Agreement (CFA) with D.R. Horton -Texas, LTD (Developer) for the construction of public infrastructure improvements (City Secretary Contract No. 51714) for a project generally described as Twin Mills Phase 4 which includes the construction of Park Drive from Old Decatur Road westerly approximately 1,650 linear feet to existing concrete pavement. On March 5, 2019, Mayor and Council (M&C C-29052) authorized a contract with Mountain Cascade of Texas, LLC, in the amount of$7,497,947.00 (City Secretary Contract No. 52094) for the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project (WWDiversion). The contract was subsequently revised by Change Order No. 1 which provided for 50 additional calendar days on the project for additional work,administratively authorized December 5, 2019. The WWDiversion project included a 36-inch gravity sanitary sewer which was to be constructed on open land that would later become Park Drive. However, after awarding the contract for the WWDiversion project, it was discovered that a portion of Park Drive from the existing pavement eastward had recently been constructed by the Developer under the CFA. Staff requested and the Developer agreed to cease construction for the areas in conflict with the 36-inch gravity sewer line and an agreement was negotiated wherein the Developer would reduce its CFA obligation to construct and instead pay the City the cost for the uncompleted work which the City would complete after the sewer main installation. To this effect, the Developer is providing $165,635.00 towards this Change Order No. 2. In addition to those costs, Change Order No. 2 includes the cost to relocate a gas line that was found to be in conflict with the gravity sewer main. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until the debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately 2.8 percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short- term financing source, another funding source will be required, which could mean issuance of securities under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council adopted the Water Department's Fiscal Year 2020-2024 Five Year Capital Improvement Plan on September 17, 2019. This City Council adopted plan includes this specific project, with funding identified through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statement, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through budgetary methods. Adoption of this resolution does not obligate the City to sell bonds but preserves the ability to reimburse the City from tax-exempt bond proceeds. Funding for the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project is as depicted in the table below: [Fund Existing Additional project Total Appropriations Appropriations W&S Capital Project - Fund $85,000.00 $0.00 $85,000.00 56002 Water & Sewer Bond 2017A - $1,133,155.00 $0.00 $1,133,155.00 Fund 56011 WS Capital Project 2019 - $8,403,638.00 $0.00 $8,403,638.00 Fund 56016 W&S Community Facilities $0.00 $165,635.00 $165,635.00 Agreement Fund 56008 Water Capital - $5,207.00F $0.00F $5,207.00 Fund 59601 Sewer Capital Legacy - Fund $232,000.00 $0.00 $232,000.00 59607 Water & Sewer Commercial Paper Fund $0.00 $567,113.00 $567,113.00 56017 Project Total IL $9,859,000.001 $732,748.00 $10,591,748.00 *Numbers rounded for presentation purposes. M/WBE OFFICE: Mountain Cascade of Texas, LLC, is in compliance with City's BDE Ordinance by committing to an additional 54 percent MBE participation on this change order. The project is located in COUNCIL DISTRICTS 2 and 7. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, execution of the change order and adoption of the attached appropriation ordinances, funds will be available in the Water & Sewer Commercial Paper(W&S Commercial Paper) Fund for the future growth in the Wastewater Diversion from Eagle Mountain Lake Drainage Basin to Big Fossil Creek Drainage Basin Force Main and Gravity Main Sewer project and that funds will be deposited into the Water & Sewer Community Facilities Agreement (W&S Community Facilities Agmt) Fund. The Water Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO rund[Department ccount Project Program Activity' Bu—dget Reference # moun ID ID Year t' (Chartfield 2) FROM Fund Department ccount Project [Program ctivity Budget Reference # mounj ID ID YearJ Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Lawrence Hamilton (2626) ATTACHMENTS 1. 60WWDIVERS ION CO2-MOUNTAINC Compliance Memo.Pdf (CFW Internal) 2. 60WWDIVERSIONCO2-MOUNTAINC FID Table (NN 01.03.2020) V3.docx (CFW Internal) 3. 60WWDIVERSIONCO2-MOUNTAINC Form 1295.pdf (CFW Internal) 4. 60WWDIVERSIONCO2-MOUNTAINC Map.pdf (Public) 5. 60WWDIVERSIONCO2-MOUNTAINC SAM.pdf (CFW Internal) 6. 60WWDIVERSIONCO2-MOUNTAINC 56008 A020(r2).docx (Public) 7. 60WWDIVERSIONCO2-MOUNTAINC 56017 A020(r4).docx (Public) 8. 60WWDIVERSIONCO2-MOUNTAINC Reimb Resolution (Rev).docx (Public) 9. 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