HomeMy WebLinkAboutContract 36324-A1 i
4J
AMENDMENT No. 1
STATE OF TEXAS CITY SECRETARY CONTRACT No. --�-
(M&C Required)
COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and Kimley-Horn and
Associates, Inc. , (Engineer) made and entered into City Secretary
Contract No. 36324, (the Contract) which was authorized by the City
Council by M&C C-22555 on the 4th day of December 2007; and
■ the Contract involves engineering services for the
following project:
Water and Sanitary Sewer Relocations for State Highway 121T,
Part 3.
it has become necessary to execute Amendment No. 1 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives., enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in M&C C-25028, adopted by the City
Council on the 13th day of July 2011 and further amplified in a ro osal
P P
letter dated May 6f 2011, copies of which are both attached hereto and
incorporated herein. The cost to City for the additional services to be
performed by Engineer total $138,730.00.
2 .
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract,, as amended, so that the total fee aid b
P Y
the City for all work and services shall not exceed the sum of
$390,085.00.
OFFICIAL (RECORD
CITY Si:"CRETARY
FT. WORTH, TX
3 . -
All other provisions of the Contract which are not expressly
amended herein shall remain in full farce and effect.
EXE on this the day of 2411. in Fart Worth
Tarrant County, Texas.
SORT
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APP R REC ED: 44 riey-Ajc�y� .
1'X�-� �-�. APPROVED:
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S. Frank Crumb, P.E.
Fernando Costa
Director, Water Department Assistant City Manager
KIMLE Y-HDRN AND ASSOCIATES-,- INC.
Engineer
By
Name:Glenn GaEyL P.E.
Principal
801 Cher Street, Suite 1100
Fort Worth TX 75142
TO FORM AND LEGALITY:
Ass t City Attorney
i OFFICIAL RECORD
CITY SECRETARY
FT. 'NORTH, TX
-2-
Kimley-Horn
and Associates, Inc.
May 6, 2011 ■
sprite 954
841 Cherry Street.Unit 11
Mr. Liam Conlon t=art worth,Texas
Project Manager 76102
City of Fort Worth water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Re: water and Sanitary Sewer Relocations for SH-121 T(Southwest Parkway),
Part 3
Additional Services--Amendment No. 1
KHA No. 061018049
City Project No. 00899
Dear Liam:
Due to additional services requested by the City as part of the water and Sanitary
Sewer Relocations for SH-121 T(Southwest Parkway), Part 3, Kimley-Horn has
performed or will perform the work outlined in the following items:
Item 1 (Coordination Meetings)
In the original scope of services, Kimley-Horn would attend a total of ten (10)
coordination meetings with the City and the TxDOT Highway Design
Consultants. This amendment will add an additional six(6)coordination
meetings with the City and the City's Summer Creek Roadway Consultant,
twelve (12)coordination meetings with the NTTA Highway Design Consultants
and Utility Coordinators, two(2)coordination meeting with the City and the
Crowley ISD, and thirty-six(36; 2 per month for 18 months) bi-weekly
coordination meetings with the City staff.
Item 2 (Design and Project Management)
Kimley-Horn has performed twelve (12) months of Design and Project
Management service which includes a base line schedule, monthly progress
reports and schedule updates, and project management. Kim ley-Horn will
perform an additional six (6) months of these services.
■
81+ 335 X511
FAX 817 335 5070
Mr.Liam Conlon,May 4,2011.Page 2
J
and Associates, Inc.
Item 3 (Additional water and Sanitary Sewer Design)
The City has requested Kimley-Horn to perform the following additional water
line design for the SH-121 T project:
• Summer Creek 16-inch water line—Kimley-Horn will design 3,400 LF
of 16-inch water line along Summer Creek Road from Risinger Road to
McPherson Blvd.
• Main F-479 36-inch Cate Valve—Kimley-Horn will design the location
and connection details for the new gate valve, prepare a sequencing plan
for the shutdown of the main, design a 16-inch ring connection to serve
the Summer Creek Subdivision south of McPherson Blvd., design a
modification to the existing air release valve to be compliant with current
City standards, and traffic control for the installation of the proposed
valve.
The City has requested Kimley-Horn to perform the following additional sewer
line design for the SH-121 T project:
■ Sewer Main M-459—Due to the easement negotiations, the City has
requested Kimley-Horn to revise the design of 740 LF of 15-inch sewer
line within the Sycamore School Limited property and 690 LF of 12-inch
sewer line within the Villages of Sunset Pointe Phase 2 property based
on direction from the city per the developers requested alignments.
This task also includes coordination with the developer and property
owners and additional traffic control design for the road closure of Big
Spruce Lane.
The original scope included submission to TXDDT for TXDDT reimbursement
and permits. The NTTA has taken responsibility for this section of the SH-121T
project and therefore Kimley-Horn will be required to follow the NTTA
guidelines for submission and acceptance of a utility installation permit and
coordinate with the NTTA on approval of that permit.
Item 4(Survey, Easements, and SUE)
Due to the changes in the design listed above, Kimley-Horn will perform the
following survey, SUE and easement services:
• Survey
o 740 LF of survey for the Sycamore School Limited property and
an additional 690 LF of design survey for the sewer line within
the Villages of Sunset Pointe Phase 2 property.
Mr,Liam Conlon,May 4,2011,Paige 3
Kimsey-Horn
►.� and Associates, Inc.
o Top of pipe elevations for the existing 36-, 24-, and 16-inch
water lines at the intersection of McPherson Blvd. and Hulen
Street.
o Topographic survey of the intersection of Hulen Street and
McPherson Blvd. for the 16-inch ring connection to serve the
Summer Creek Subdivision and modification of existing air
release valve.
■ SUE
o 500 LF of SUE level B for the sewer line across Sycamore
School Road.
o 900 LF of SUE Level B and one (1) SUE Level A test hole for
the 36-inch gate valve at the intersection of McPherson Blvd.
and Hulen Street.
• Easement
o Seven (7)revised easements for the design changes to the M-459
sanitary sewer line listed above.
o Six(6)easement abandonments within the right-of-way of
Southwest Parkway.
o Two(2) permanent easements within the right-of-way of
Southwest Parkway.
Item 5(Additional Bidding and Construction Phase Services)
Summer Creek: Due to the proposed cut and fill for the roadway project, the
water line project will be bid with the roadway project. Kim ley-Horn will
provide the work for the following in accordance with the scope of services in the
original contract:
• Preparation of a bidding package as required by the City to be included
in the roadway project.
• Pre-construction assistance.
• Construction phase services.
Additional Part 15: The 36-inch gate valve, 16-inch water line ring connection,
and ARV modifications will be bid with the original Part 15 project. Kimley-
Horn will provide the work for the following in accordance with the scope of
services in the original contract:
• Pre-construction assistance.
• Construction phase services.
Mr. 1.1arn Conlon,May 4,.2 01 1,111age 4
Kimley-Horn
.. and Associates, Inc.
Scope of Services
The scope of services for this amendment is divided into the following tasks:
Item 1 (Coordination Meetings): $19,300 Kimley-Horn
(Water$13,500; Sewer$5,800)
• Task 1 --Kimley-Horn has attended thirty-eight(38)additional
coordination meetings and is anticipating attending an additional
eighteen (18) coordination meetings totaling fifty six(56)additional
meetings for this project. Projected Fee$19,300
Item 2 (Design and Project Management): $16,100 Kimley-Horn
(Water$11,300; Sewer$4,800)
Task 1 -- Kimley-Horn has preformed twelve(12) months of design and
project management services and is anticipating an additional six(6)
months totaling eighteen (18) months of services for this project
Projected Fee$16,100
Item 3 (Additional Water& Sewer Design): $55,100 Kimley-Horn
$ 4,500 Reproduction
$ 5,500 Traffic Control
$ 1,000 10% Sub Fee
$66,100 Total
(Water$59,700; Sewer$6,400)
• Task 1 —Design of 3,400 LF of 16-inch water line along Summer Creek
Road. $39,800
• Task 2 —Design of a 36-inch gate valve location, 16-inch ring
connection, and modification to an existing ARV. $8,900
■ Task 3--Sanitary sewer design of 740 LF for Sycamore School Limited
and 690 LF for Villages of Sunset Pointe. Submittal of the Part 15 plans
for NTTA permit. $6,400
Mr.Liam Conlon,May 4.2011.Page 5
Kimley-Horn
_ and Associates, Inc.
1
Item 4 (Survey, Easements,and SUE);
$ 19,300 Survey
L_1,1930 10% Sub Fee
$21,230 Total
(Water$8,195; Sewer$13,035)
■ Task 1 —Survey $5,200
o 740 LF of survey for the Sycamore School Limited property and
an additional 690 LF of design survey for the sewer line within
the Villages of Sunset Pointe Phase 2 property.
o Top of pipe elevations for the existing 36-, 24-, and 16-inch
water line at the intersection of McPherson Blvd. and Hulen
Street.
o Topographic survey of the intersection of Hulen Street and
McPherson Blvd. for the 15-inch ring connection to serve the
Crowley ISD property and 100 square foot area for modification
of existing air release valve.
Task 2 - SUE $3,450
o 500 LF of SUE level B for the sewer line across Sycamore
School Road.
o 900 LF of SUE Level B and one (1) SUE Level A test hole for
the 36-inch gate valve at the intersection of McPherson Blvd.
and Hulen Street.
■ Task 3 - Easement$9,550
• Seven(7)revised easements for the design changes to the M-459
sanitary sewer line listed above.
• Six(6)easement abandonments within the right-of-way of
Southwest Parkway.
• Two(2) permanent easements within the right-of-way of
Southwest Parkway.
Item 5 (Additional Bidding and Construction Phase Services);
$16,000 Kimsey-Horn
(Water$16,000; Sewer$0)
■ Task 1 -- Pre-construction assistance. $4,100 (Summer Creek); $900
(Part 15)
o This task includes preparation and delivery of addenda to plan
holders and responses to questions submitted by prospective
bidders. Also included is assisting in reviewing the bids for
completeness and accuracy, and attending the project bid
opening. The bid tabulations will be developed by Dunaway and
Associates.
Mr. Liam Conlon,May 4,2011,Page b
►► Kimsey-Horn
and Associates, Inc.
• Task 2—Construction phase services. $7,100(Summer Creek); $3,900
(Part 15)
o The additional set of bidding documents will require additional
construction services. Kimley-Horn will perform the shop
drawing reviews and construction period observations.
We recommend that the City increase the budget by $145,230 for these
additional services. Froin the additional services listed above, the recommended
breakdown for water and sewer services is as follows:
Description water Sewer Total
Item 1 -Coordination Meetin s $131500 $5,800 $t 9,300
Item 2 - Desi n Mana ement $11,300 $45800 $161100
Item 3 -Additional Design $591700 $6,400 $66,100
Item 4 - Survey, SUE, and $81Y 1 g 5 $135035 $21 230
,
Easements
Item 5 -Additional Bidding and 0 $16,000
Construction Phase Services $165000 $
Total $1 08,695 $309035 $1389 730
The following table summarizes the fee per work Phase:
Work Phase water Fee Sewer Fee Tat Fee
31 $30,439.50 $5,389.50 $35,829600
32 $60,879.00 $10,779600 $715658600
33 $10,146650 $1,796650 $11,943600
51 $7,230 $12,070 $19,300.00
Total $1089695 $309035 $1389730
s
Mr. Liam Conlon,May 4,201 1,Page 7
Kimfey-Horn
and Associates, Inc.
The following table summarizes our recommended budget revisions by Item
(please see attached Fee Breakdown for an hourly breakdown of each item):
Description Item 1 Item 2 Item 3 Item 4 Item 5 Total
Pre-EnEinee-ring $199300 $16,100 $ - $ - $- $35A0
Conce tual Engineering $ - $ - $89900 $ _ $ _ $89900
Preliminary Construction
Plans $ - $ - $1 0,900 $2 19230 $ - $32,130
Final Construction Plans $ - $ - $46,300 $ - $- $469300
Pre-Construction Services $- $ - $ - $ - $59000 $5,000
Construction Phase Services $ - $ - $ - $ - $11,000 $119000
Total $199300 $169100 $66,100 $219230 $16,000 $138,730
The following table summarizes our recommended budget revisions and shows
the revised contract amount:
Description
Original Amend No. Revised
Fee 1 Contract
Pre-EnEineerinE $359900 $35,400 $71,300
Conceptual EnEineerinE $62,980 $5,900 $719880
Preliminary Construction
Flans $49,665 $32,130 $81,795
Final Construction Plans $85,010 $469300 $1319310
Pre-Construction Services $3,600 $59000 $89600
Construction Phase Services $1 4,200 $11 9000 $259200
Total Project $2519355 $1389730 $390,085
Mr. ham Conlon.%,Ln 4,2011 Page 8
rp'' Kimley-Horn
and Associates, Inc.
Tlie following tables suininarize our revisions to the N1/WBE percentages:
This Amendment
Sub-Consultant Fee
Gorrondona and Associates, Inc. $19,300
Alpha Graphics #83 $4,500
Savant Group, Inc. $5,500
Total 529,300
MfWBE Percentage 21.1%
Total Contract
Description Original Revised
Contract Amount $251,355 $390,085
Total Contract MIWBE $58,580 $875880
Total Contract MIW BE
Percentage 23.3% 22.5%
The following table summarizes our revisions to the water and sanitary sewer
design fees:
Description Original Amend. No. T,
g 1 otal
Water $133,377 $108,695 X242,072
Sewer $117,978 $30,035 1489013
We appreciate the opportunity to be of continued service to the City. Please
contact us if Nve need to provide any further information.
Very truly yours,
KIMLEY-FIORN AND ASSOCIATES, INC.
Texas Registered Engineering Firm F-928
Glenn A. Gary, P.E.
Sr. Vice Pres idem
GAGIC^I'D:akr
r\ttac:hilleilts
Official S'tc of 1 Worth,
CITY COUNCIL AGENDA FORT 1170 RT I I
COUNCIL ACTION: Approved on 7/19/2011
DATE: 7/19/2011 REFERENCE NO.: **C-25028 LOG NAME: 50121 TP3A 1-KHA
CODE: C TYPE: CONSENT PUBLIC
HEARING: NO
SUBJECT: Authorize Execution of Amendment No. 1 in the Amount of$138,730.00 for a Total
Contract Amount of$390,085.00 to City Secretary Contract No. 35324 with Kimle -Horn
and Associates, Inc., for Water and Sanitary
ry Sewer Relocations for State Highway 121 T,
Part 3, from Dirks Road to Farm Market 1187 (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 in
the amount of$138,730.00 to City Secretary Contract No. 35324 with Kimle -Horn and Associates,
es,
Inc., to provide additional engineering services on the project for State Highway 121 T Part 3 from
9 Y
Dirks Road to Farm Market 1187, thereby increasing the contract amount to $390,085.00.
DISCUSSION:
On December 4, 2007, (M&C C-22555) the City Council authorized the City Manager t
ty g o execute an
Engineering Agreement with Kimley-Horn and Associates, Inc., in the amount of 251
$ ,355.00 for
Water and Sanitary Sewer Relocations for State Highway 121 T, Part 3.
The Agreement provided for the preparations of plans and specifications for the necessary water and
sanitary sewer relocations and extensions required for the construction of the ro osed SH121 T
Dirks Road to FM 1187. P P from
Amendment No. 1 will provide compensation for the following hat are necessary on th
9 ry e project.
Design of a 16-inch water main along Summer Creek Road from Risin er Road to McPherson son Road.
Design of a 16-inch ring connection and a 36-inch gate valve on McPherson Road to facilitate water
system operations In the area south and east of the proposed SH 121T and Risin 9 er Road
intersection.
Design for the realignment of sanitary sewer Main M-463 near the ro osed SH121T S yca m o re
School Road intersection.
P P 1
Additional coordination meetings with Texas Department of TxDOT Transportation P ( ) and North
Texas Tollway Authority (NTTA) design engineers and utility coordinators Crowley Independent
School District (ISD and City staff. Y pendent
} y
Additional project management to include monthly progress reports and schedule
P updates.
Additional design survey, easement preparation, subsurface utility explanation lanation and
ffi
design.
traffic control
Additional bidding and construction phase services.
Kimley-Horn and Associates, Inc., proposes to provide the necessary dditional work
fee of$138,730.00. Staff rY k for a lump sum
considers this amount to be fair and reasonable.
Kimley-Horn and Associates, Inc., is in compliance with the City's MIWBE Ordinance
percent M Y ante by committing to
additional 21
p ANBE participation on this Amendment No. 1. The City's oal on this
amendment is 18 percent. g
Logname: 604061000 I-SJLOUI S
Page Iof2
n
This project is located in COUNCIL DISTRICT 6.
FISCAL-I N FO RMATIO N1C E RTI FI CATIO N:
The Financial Management Services Director certifies that funds are available in the current capital
budgets, as appropriated, of the Water Capital Projects Fund and Sewer Capital Projects Fund.
To Fund/AccountlCenters FROM Fund/Account/Centers
P265_53120.0-.6061-.7-0.08.9931 $36,439.56
P26.5--5312.00 666170689932 $66,879.96
P2.65--.5-31.20.0.. 6-0.61.7-008.993.3 $161.1-46.56
P265--5.3.1200_606176089951 $7,230.66
P275. 531.266.--76617008993.1. $5,389.56
P275 531260 766176689932 $16779.-66
P275 53.1.2.66 76617668.9933 $1 1796.56
P275__..53.1266__706.170089951 $12,070.66
Submitted_for-City Manager's Office by: Fernando Costa (6122)
Originating_Department_Head: S. Frank Crumb (8207)
A"t na! Information Contact: Liam Conlon (6524)
ATTACHMENTS
60121TP3A1-KHA MAP.pdf
Logname: 564561000 1 MSJLOUIS
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