HomeMy WebLinkAboutContract 54009 w
RECFIVEP CSC No. 54009
JUN 1 1 2020
CriY OF FORT%""971 VENDOR SERVICES AGREEMENT
FOR LAUNDRY SERVICES FOR QUARANTINE SHELTER OPERATIONS
This VENDOR SERVICES AGREEMENT("Agreement")is made and entered into by
and between the CITY OF FORT WORTH("City'),a Texas home rule municipality,acting by
and through Fernando Costa,its duly authorized Assistant City Manager, and Gunns Restoration,
Inc.,doing business as NARD by Gunns Restoration("Vendor"), acting by and through Kathryn
Link, its duly authorized President and owner, each individually referred to as a "party" and
collectively referred to as the"parties."
RECITALS:
1. WHEREAS,the United States of America,the State of Texas,Tarrant County,and the City
of Fort Worth have all declared a state of emergency due to the recent coronavirus
pandemic("COVID-19");
2. WHEREAS,the Center for Disease Control has issued guidance to help prevent the sptead
of COVID-19,including social distancing of at least six feet;
3. WHEREAS, due to social distancing requirements, emergency shelters do not have the
capacity to house people who are experiencing homelessness;
4. WHEREAS, City is committed to protecting the health,wellbeing,and life safety of City
residents who are homeless during times of emergency, such as the COVID-19 pandemic,
when community-based emergency shelters have reached full capacity;
5. WHEREAS, some people will be symptomatic or will test positive for COVID-19 and
need to be isolated, so the City has opened an emergency quarantine shelter at the
TownePlace Suites in Fort Worth ("Shelter") to increase the number of shelter beds
available to symptomatic homeless residents during this emergency; and
6. WHEREAS, Vendor can provide laundry services during the COVID-19 pandemic to
City's Shelter.
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule; and
4. Exhibit C—Map of Location
Exhibits A, B and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A,B or C and the terms and conditions set forth in the body of this Agreement,the terms
and conditions of this Agreement shall control.
Vendor Services Agreement Pa e 1 0
CITY SECANAUT
FT WORTH, TX
1. SCOPE OF SERVICES.
Vendor will provide laundry services for the City's emergency quarantine shelter that has
been opened to protect the health and safety of citizens during the pandemic outbreak of novel
coronavirus. Exhibit "A," - Scope of Services more specifically describes the services to be
provided hereunder.
2. TERM.
This Agreement shall begin upon execution by both parties ("Effective Date") and shall
expire immediately upon the closing of the shelter or upon written notice by the City, whichever
is first("Expiration Date").
3. COMPENSATION.
City shall pay Vendor in accordance with the provisions of this Agreement and Exhibit
"B," — Price Schedule. Vendor shall not perform any additional services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor
not specified by this Agreement unless City first approves such expenses in writing.
4. TERMINATION.
4.1. Written Notice. City may terminate this Agreement at any time and for any reason
by providing Vendor with written notice of termination. The termination shall be immediate upon
notice or on a date certain, if the City includes a specific date of termination in its written notice.
Vendor may terminate this Agreement at any time and for any reason by providing City 60 days'
written notice of termination;provided,however,that the 60 days' notice is waived and the Vendor
can terminate this agreement immediately upon notice if personal protective equipment(PPE) as
listed in Exhibit "A" of this Agreement cannot be provided to the Vendor staff by the City or
acquired by Vendor through other means.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except
as to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Oblip-ations of the Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall pay Vendor for services actually rendered and completed
up to the effective date of termination and Vendor shall continue to provide City with services
requested by City and in accordance with this Agreement up to the effective date of termination.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Vendor Services Agreement Page 2 of 14
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement. In the event that any conflicts of interest arise after the Effective Date of
this Agreement,Vendor hereby agrees to immediately make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City("City Information")as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. RIGHT TO AUDIT.
Vendor agrees that City shall, until the expiration of seven (7) years after final payment
under this contract, or the final conclusion of any audit commenced during the said three years,
have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor
involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that
City shall have access during normal working hours to all necessary Vendor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
This section shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Vendor shall operate as an independent
contractor as to all rights and privileges and work performed under this Agreement, and not as
agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and omissions of its officers,agents,
servants, employees, consultants and subcontractor. Vendor acknowledges that the doctrine of
respondeat superior shall not apply as between City, its officers, agents, servants and employees,
and Vendor,its officers, agents,employees,servants,Vendors and subcontractors. Vendor further
agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise
between City and Vendor. It is further understood that City shall in no way be considered a Co-
employer or a Joint employer of Vendor or any -officers, agents, servants, employees or
subcontractor of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
subcontractor of Vendor shall be entitled to any employment benefits from City. Vendor shall be
Vendor Services Agreement Page 3 of 14
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any
of its officers, agents, servants, employees or subcontractor.
S. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY- VENDOR SHALL BE LL4BLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS
OR LA WSUIT S OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS
TO VENDOR'S BUSINESSAND ANYRESULTING LOST PROFITS)AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR,ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
Section 8 shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree
to be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. INSURANCE.
Vendor shall provide City with certificate(s) of insurance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of
any work pursuant to this Agreement:
Vendor Services Agreement Page 4 of 14
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement.
"Any vehicle" shall be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any
other state workers' compensation laws where the work is being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease;policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement
to the Commercial General Liability (CGL) policy, or a separate policy
specific to Professional E&O. Either is acceptable if coverage meets all
other requirements. Coverage shall be claims-made, and maintained for the
duration of the contractual agreement and for two (2) years following
completion of services provided. An annual certificate of insurance shall be
submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The
term City shall include its employees, officers, officials, agents, and
volunteers in respect to the contracted services.
Vendor Services Agreement Page 5 of 14
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty(30)days' notice of cancellation or reduction in limits
of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent to
the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas
76102, with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business
in the State of Texas. All insurers must have a minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If
the rating is below that required, written approval of Risk Management is
required.
(e) Any failure on the part of City to request required insurance documentation
shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any
work pursuant to this Agreement.
11. COMPLIANCE WITH LAWS,ORDINANCES,RULES AND REGULATIONS.
Vendor agrees that in the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations and that any work it
produces in connection with this Agreement will also comply with all applicable federal, state and
local laws, ordinances,rules and regulations. If City notifies Vendor of any violation of such laws,
ordinances, rules or regulations, Vendor shall immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Vendor, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Vendor's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual
or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN
ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,
ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR
SUCCESSORS IN INTEREST,VENDOR AGREES TO ASSUME SUCH LIABILITY AND
TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH
CLAIM.
13. NOTICES.
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Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of
the transmission, or(3)received by the other party by United States Mail,registered,return receipt
requested, addressed as follows:
To CITY: To VENDOR:
City of Fort Worth NARD by Gunns Restoration
Attn: Fernando Costa, Assistant City Manager Attn: Kathryn Link, President
200 Texas Street 2209 Avenue
Fort Worth, TX 76102-6314 Fort Worth, TX 76110
Facsimile: (817) 392-8654 Main: 866-928-5620/817-927-8266
Facsimile: 817-927-825 6
With copy to Fort Worth City Attorney's
Office at same address
14. SOLICITATION OF EMPLOYEES.
Neither City nor Vendor shall, during the term of this Agreement and additionally for a
period of one year after its termination, solicit for employment or employ, whether as employee
or independent contractor, any person who is or has been employed by the other during the term
of this Agreement, without the prior written consent of the person's employer. Notwithstanding
the foregoing, this provision shall not apply to an employee of either party who responds to a
general solicitation of advertisement of employment by either party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, City does not waive or
surrender any of its governmental powers or immunities.
16. NO WAIVER.
The failure of City or Vendor to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If
any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement,
venue for such action shall lie in state courts located in Tarrant County,Texas or the United States
District Court for the Northern District of Texas, Fort Worth Division.
Vendor Services Agreement Page 7 of 14
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity,legality and enforceability of the remaining provisions shall not in any way be affected or
impaired.
19. FORCE MAJEURE.
City and Vendor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including,
but not limited to, compliance with any government law, ordinance or regulation, acts of God,
acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority, transportation problems and/or any other similar
causes. The Parties acknowledge that this Agreement is being entered into during a state of
emergency following the COVID-19 pandemic outbreak. The Parties agree that this provision
shall not apply to the COVID-19 pandemic outbreak unless a subsequent binding order is issued
by an entity with direct jurisdiction over Vendor or City that prohibits the continuation of the
services.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement,and are not intended to define or limit the scope of any provision
of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement
or Exhibits A, B, and C.
22. AMENDMENTS/MODIFICATIONS/EXTENSIONS.
No amendment,modification,or extension of this Agreement shall be binding upon a party
hereto unless set forth in a written instrument, which is executed by an authorized representative
of each party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A, B and C, contains the entire understanding and
agreement between City and Vendor, their assigns and successors in interest, as to the matters
contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null
and void to the extent in conflict with any provision of this Agreement.
Vendor Services Agreement Page 8 of 14
24. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
25. WARRANTY OF SERVICES AND RIGHT TO ASSURANCES.
Vendor warrants that its services will be of a high quality and conform to generally
prevailing industry standards, including specifically that the articles cleaned in connection with
this Agreement will be cleaned and sanitized to sufficient temperatures to kill bacteria and viruses
such as the seasonal flu and coronaviruses. Vendor shall encourage everyone in the shelter to
practice all suggestions and guidance provided by the Center for Disease Control, including
frequent handwashing, social distancing, and covering sneezes and coughs. Vendor shall also
ensure that all safety precautions are taken to ensure that those who show signs of being ill are
isolated to prevent the spread of Covid-19 or other illnesses. Upon written notice of any breach of
this warranty, at City's option,Vendor shall either(a) use commercially reasonable efforts to re-
perform the services in a manner that conforms with the warranty, or(b) refund the fees paid by
City to Vendor for the nonconforming services. Regardless of the option chosen by the City,
VENDOR AGREES TO INDEMNIFY AND HOLD CITY HARMLESS FOR ANY
CLAIMS, CAUSES OF ACTION, COSTS, OR DAMAGES CAUSED BY VENDOR'S
BREACH OF ANY WARRANT FOR THE SERVICES PROVIDED IN CONNECTION
WITH THIS AGREEMENT. The City shall have the right to request assurances from Vendor
by requesting such assurances via email to the email address included in the notice provision of
this Agreement. In the event the Vendor does not respond within twelve hours to the City's request
for assurances and confirm its ability and intent to continue performing, the Vendor shall be in
breach of this Agreement.
26. IMMIGRATION NATIONALITY ACT.
Vendor shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form
(I-9). Upon request by City,Vendor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Vendor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Vendor,shall
have the right to immediately terminate this Agreement for violations of this provision by Vendor.
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28. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to
execute this Agreement on behalf of the respective party,and that such binding authority has been
granted by proper order,resolution,ordinance or other authorization of the entity. This Agreement
and any amendment hereto, may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is
attached hereto as Exhibit "C". Each party is fully entitled to rely on these warranties and
representations in entering into this Agreement or any amendment hereto.
29. CHANGE IN COMPANY NAME OR OWNERSHIP
Vendor shall notify City's Purchasing Manager,in writing,of a company name,ownership,
or address change for the purpose of maintaining updated City records. The president of Vendor
or authorized official must sign the letter. A letter indicating changes in a company name or
ownership must be accompanied with supporting legal documentation such as an updated W-9,
documents filed with the state indicating such change, copy of the board of director's resolution
approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Vendor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code,the City is prohibited from entering into a contract with a company for goods
or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel" and "company" shall have the meanings ascribed to those terms in Section
808.001 of the Texas Government Code. By signing this contract, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1)does not boycott Israel; and(2)
will not boycott Israel during the term of the contract.
31. CONFIDENTIAL INFORMATION
Vendor acknowledges that CITY is a governmental entity and is subject to the Texas Public
Information Act ("Act"). By executing this agreement,Vendor acknowledges that this agreement
will be publicly available on the CITY's website, and Vendor is therefore waiving any claim of
confidentiality, whether based in statute or the common law,to any and all materials contained as
part of this agreement including all documents and information referenced herein or attached
hereto.
(signature page follows)
Vendor Services Agreement Page 10 of 14
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples
this #" day of 201
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE
MANAGER:
'3ZICL — By signing I acknowledge that I am the
By: Fernando Costa(Jun 12,202013:17 CDT) person responsible for the monitoring and
Name:Fernando Costa administration of this contract,including
Title: Assistant City Manager ensuring all performance and reporting
requirements.
Date:
APPROVAL RECOMMENDED: K'evuz C,ufuv
By:
Kevin Gunn( un 12,2020 08:56 CDT)
Name: Kevin Gunn
Title: IT Solutions Director
By:
Name: APPROVED AS TO FORM AND
Title: LEGALITY:
ATTEST:
By: Tay aris(Jun 12,202011:46 CDT)
'•,By: �p Name: Taylor Paris
.,
`s Title: Assistant CityAttorney
Y
Name: Mary Kays'
Title: City Secretary CONTRACT AUTHORIZATION:
M&C: N/A
VENDOR:
NARD by.,Gunn//s Restoration ATTEST:
Bv: By:
Wa Kathryn Link
itle: President Name:
Date: 20k2 Title:
0FRUAL kECUJjL,�
CITY SECI(ETARY
Vendor Services Agreement Wt
EXHIBIT A
SCOPE OF SERVICES
Vendor shall provide laundry services to the City's emergency quarantine shelter located at the
TownePlace Suites, 4200 International Plaza., Fort Worth, TX. 76109 ("Location") at the desired
points for pickup and drop off of the Laundry as indicated on the map attached as Exhibit C.
Vendor shall supply City with a sufficient number of laundry bags and laundry carts for the City
to package all dirty laundry that will be sent with Vendor to be cleaned. City shall take the linens
(towels, blankets, sheets, mattress pads) and clothing from the individual client rooms, place the
laundry into bags provided by the Vendor, seal the bags with tape, write the room number/name
or other identifier as directed by the Vendor,and collect all of the bags in carts at a central location.
All bags will be placed into carts.
Vendor and City will adhere to a mandatory 24-hour"cooldown"of laundry from any room where
a COVID-19 positive or suspected positive client has been sheltered for any length of time.Vendor
will not be required to receive any laundry that has not met the mandatory "cooldown" period
between contact with a client in a room and contact with the Vendor.
Vendor shall make a pick up from the Location indicated on the Map attached as Exhibit C twice
a week (Tuesday and Friday). Vendor shall notify staff at the shelter that they are approximately
15 minutes away for pickup and delivery.
Vendor shall load and transport all laundry requested by City to be cleaned ("Laundry") to
Vendor's facility. Vendor shall weigh the Laundry immediately upon picking up the Laundry to
determine the weight.Vendor shall also photograph and inventory the laundry.Vendor shall wash
and sanitize all Laundry and used, reusable laundry bags to temperatures sufficient to kill all
bacteria and/or viruses. Laundry should be dried and folded.
Vendor shall neatly package and return all Laundry to the Location no later than 4:OOPM on the
next delivery day (e.g.,Laundry picked up on Tuesday is delivered Friday).
Vendor Services Agreement—Exhibit A Page 12 of 14
EXHIBIT B
PRICE SCHEDULE
Vendor shall be paid on a monthly basis. Vendor shall send the City a correct and accurate invoice
at the end of each month showing the number of pounds of Laundry picked up from the City and
returned to the City and the number of pounds of rented bath towels and washcloths by City in the
immediately preceding month. Invoices shall be provided to the City no later than the 1 Oth day of
each month. The City shall pay vendor within thirty (30) days of receiving a correct and accurate
invoice.
Pricing
$25 per cart pickup charge for Laundry
-includes necessary PPE and all additional containment costs
-Each cart is approximately 6 bags
$5.65/lb. processing for Laundry
-includes ozone treatment, processing, and all materials
-1 Olb minimum on all pickups
Vendor Services Agreement—Exhibit B Page 13 of 14
EXHIBIT C
MAP OF FACILITY
Vendor Services Agreement—Exhibit C Page 14 of 14