HomeMy WebLinkAboutContract 39249-A2 (2)Y SECRETARY
A
l I �E11
SECOND AMENDMENT TO CITY SECRETARY
CONTRACT NO. 39249
WHEREAS, on September 29, 2009, the City of Fort Worth ("City") and Tarrant County,
administered by the Tarrant County Department of Human Services ("Contractor") made and
entered into City Secretary Contract No. 39249 (the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") under
Title XII of the American Recovery and Reinvestment Act of 2009, ("Recovery Act") for
utilization in connection with its Homeless Prevention and Rapid Re -Housing Program
("HPRP");
WHEREAS, Contractor desires to 1) Modify the rates at which salary is charged to the
Contract and 2) has found a greater need for Utility Assistance and wishes to increase the amount
in the budget by Five Thousand and No/100 Dollars ($5,000.00) and less need for Rental
Assistance and decrease the amount in the budget by Five Thousand and No/100 Dollars
($5,000.00) leaving the total grant award at Two Hundred Seventy Nine Thousand Nine Hundred
Ninety Four Dollars and Forty Six Cents ($279,994.46); and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to better
meet program goals.
NOW, THEREFORE, City, whose address is 1000 Throcicmorton St., Fort Worth TX
76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and
Contractor, whose address is 1200 Circle Drive, Suite 200, Fort Worth, TX, acting by and
through the Tarrant County Commissioners Court, do hereby agree as follows:
I.
Exhibit D-Revised is deleted in its entirety and replaced with the attached Exhibit D —Revision
II.
II.
All terms amended herein shall be effective as of September 1, 2009. All other terms and
conditions of the Contract not amended herein remain unaffected and in full force and effect, are
binding on the Parties and are hereby ratified by the Parties. Terms used but not defined have
the same meaning as the Contract.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
CONTRACT AMENDMENT CSC NO. 39249
Tarrant County Department of Human Services (HPRP)
e) gnt-
IN WITNESS WHEREOF, the Parties hereto have executed fx�duplicate originals of
this Contract Amendment in For�� o,��T�x�as, this "� day of r , 2011.
�T.FST: w �,�°o°o°�°000^,j�,�TTY OF FORT WORTT3
�� �' �
ty Secretary
M&C: C-2371 S Date: 8/1
APPROVED AS TO FORM
� �
1 �-� � f.
Assistant City Attorney
Date: _ iZf����
0
Z"d Fernando Costa, Assistant City Manager
TARRANT COUNTY
ay:
Honorable B.
County Judge
Glen Whitley
*By law, the District Attorneys Office may only advise or approve contracts or legal
documents on behalf of its clients. It may not advise or approve a contract or legal
document on behalf of other parties. Our review of this document was conducted solely
from the legal perspective of our client. Our approval of this document was offered
solely for the benefit of our client. Other parties should not rely on this approval, and
should seek review and approval by their own respective attorney.
CONTRACT AMENDMENT CSC NO. 39249
Tarrant County Departrnent of Human Services (HPRP)
Contractor.
Exhibit D
CITY OF FORT WORTH
Homelessneaa Prevention and Ranld Re -Housing Program
act Amount: $279,994.46
CONTRACT PERIOD From: 9/1/2009
railName of Progra
Cost Category
Direct Assistance to HPRP clients
Financ
To: 8/31l2011
D -REVISION If
Program
HPRP
TC - CDBG
City of Arlington
Budqet
Funds
HPRP - Funds
HPRP - Funds rra r.n
':.4.k'd.'�vCi3fiyiJi. 1 � i � "$'=t .:
"iric'.
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Spos ts—,—•.i
it 11EMEMITIM1
1111
--I,
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'. • t i l l
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_—_—
Vouchers
Hotel/Motell •
5 ^.e
$i'i �•"`'�'�tr i%: rs�w t��Su�;v,�
...s�,�.3�iaix�'. s . �: N_ uat`.'f•'s`d\
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1`:TG°;`cYiErhp$?"€ai'a�i'..t`;i%
�,�n #p,
�.i.'ui+%1t�ti,?
.iv, rent 111
'R``:�.yfi .•i'K: q%it':.-•:tr"rr.•�"i;<`}•�t'�'>`�. R�4t'`''S , ;- . �:'Lt-:t--
' 1 11
�iil��JliiiirJG'L
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Life Insurance
Health Insurance
Worker's Comp
-.:•.,.s€wt�;c',i�aE,.Pi
'$#Y
wg'•{v�'
'.ii•i �..ii
U- p^�•;w
�%•'`A:,..'.�sy'yy.�
�,wcw-f•
UR •�w'*41;71
:Jy^:Y•--y
s� c-
r••,�,.
...
Administration
Supplies
Office Su lies
Telephone
$17,000.00
$1,167.40
Pasta a
$11,400.00
Teaching Aids
Education for Sta
$5,500.00
Food Supplies
Food and Hygiene Vouchers
$120 000.00
Other Operating Expenses
$1000,00
Contractual Ser
Capital
cell hone for HPRP
Outlay
ipment (Laptop Cornupter for HPRP)
$855.12
$303.00
$294.49
Electric
$7,000.00
Gas
Water/Waste Disposal
Rent[Building]
$44,000.00
Custodial Services
$7,500.00
Office Equipment Rental
Printing
Repairs
$3,437,00
Fidelity Bond
Liability Insurance
Legal & Accounting
Private Auto
Allowance - Local
(mileage)
$12,400.00
$642,08
$229,25
$294,49
Advertising
Conference & Seminars
Contractual Services
Miscellaneous Bur tar Alarm - Arlington Office
$420,00
Computer Equipment
Other: [Described]
.%Vn�:..'-"'>£v�.�.`.��' �'�� .t� �::i,:�E�.�..�n::Q,,.�c.'.=F'.ms::.:.+."�.."`�v;�e.
�'�..'` :�`��''�
L= �•`j,�ib-.>
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Y:C. � ��j`�}•' ea l_ �'lt> Kfi- <^}q Y� ta; a'� �Ls';4� V"` `j ^i{,h"'.y >• T/ .B`•��:, t�, 4F .�,� f
MATCHING
FUND SOURCES
a
b
c
d
Contractor:
Exhibit D
BUDGET pETAIL
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line
tem budget in this EXHIBIT D — OPERATING BUDGET and is not to be considered part of the terms and conditions of this Contract. Contractor may make change
to these tables without the City's consent so long as the total amounts charged to the grant do not exceed the line Items on the first page of this EXHIBIT D —
OPERATING BUDGET.
PERSONNEL SERVICES
Hourly
Annual
% of
Annual
Position / Title Rate
Hours
Time
Amount
1
$20,00
B38
58%
$15*084.002
$12,00
275
$3,300.003
$10.00
177
1 $1 J70.001
4
MLIb,
5
6
7
8
TOTAL STAFF SALARIES
5207154.00
FRINGE BENEFITS
of Program %Paid %Paid Program
CATEGORY pa„ u _ _
nnwum
u A enc
o Hh'KY
Amount
FICA
2.7 %
$3,909.69
100 %
$3,084.41
Life Insurance
Health Insurance
Em to menl Tax
Workers Comp
Retirement
2,76%
$981.85
100%
$981.85
TOTAL FRINGE BENEFITS
2.7°/
$4,891.54
100%
$4 891.54
TOTAL PERSONAL SERVICES
2.7%
$55,997.81
100%
$55,997.81
Contractor.
Exhibit D
BUDGET DETAIL
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line
tem budget in this EXHIBIT D — OPERATING BUDGET and is not to be considered part of the terms and conditions of this Contract. Contractor may make change
to these tables without the Citys consent so long as the total amounts charged to the grant do not exceed the line items on the first page of this EXHIBIT D —
OPERATING BUDGET.
UTILITIES
NUMBER OF MONTHS AMOUNT
CATEGORY AVERAGE COST PER MONTH
Telephone
Electric
Gas
WasleMater Disposal
Other
Total Utilities
BUILDING LEASE
BUILDING
LOCATION
COST PER SQUARE FOOT
NO, SQUARE FOOT
AMOUNT
1
2
3
TOTAL BUILDING LEASE
0
OTHER EXPENSES
CATEGORY
TOTAL CHARGE
% CHARGED TO HPRP
AMOUNT
Fidelity
Bond
Liability insurance
Legal & Accounting
Office Supplies
Postage
Printing
Mlles e
Advertising
Operating Expenses
TOTAL OTHER EXPENSES
CONFERENCES AND SEMINARS
EVENT
TOTAL CHARGE
% CHARGED TO HPRP
AMOUNT
t
2
3
TOTAL CONFERENCES AND SEMINARS
OFFICE EQUIPMENT RENTAL
ITEM
TOTAL CHARGE
% CHARGED TO HPRP
AMOUNT
t
0%
2
TOTAL OFFICE EQUIPMENT RENTAL
$
M&C Review
Page 1 of 2
DATE:
CODE:
SUBJECT:
COUNCIL ACTION: Approved on 8/18/2009
CONTINUED FROM A PREVIOUS WEEK
8/11/2009 REFERENCE
NO..
C TYPE:
C-23715
NON-
CONSENT
LOG NAME:
PUBLIC
HEARING:
FORTWORTH
17HPRP_FUNDING_2009
YES
Authorize Contracts for Homelessness Prevention and Housing Activities as Part of the
Homelessness Prevention and Rapid Re -Housing Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager, or his designee, to execute contracts to administer programs for
homelessness prevention and related housing activities as part of the Homelessness Prevention and
Rapid Re -Housing Program for two year terms beginning September 1, 2009, and ending August 31,
2010, contingent upon receipt of adequate funding from the United States Department of Housing
and Urban Development;
2. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one year if
an organization requests an extension and it is necessary for the completion of the program; and
3. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve
program goals provided that the amendment is within the scope of the program and in compliance
with applicable laws and regulations governing the use of federal grant funds.
DISCUSSION:
Under Title XI I of the American Recovery and Re -Investment Act (ARRA), Congress designated $1.5
billion for communities to provide financial assistance and services to either prevent individuals and
families from becoming homeless or help those who are experiencing homelessness to be quickly re-
housed and stabilized. On March 19, 2009, the United States Department of Housing and Urban
Development (HUD), the responsible federal agency for the Homelessness Prevention and Rapid Rem
Housing Program (HPRP), allotted $2,746,929.00 to the City to carry out program activities.
After public hearings on May 5, 2009, and May 12, 2009, the City Council approved a substantial
amendment to the City's Consolidated Plan and 2008-2009 Action Plan (M&C G-16564), which
described how the funds were proposed to be allocated and expended. HUD approved the
substantial amendment on July 2, 2009, and executed a Grant Agreement on July 21, 2009, which
awarded the City $2,746,929.00 in HPRP grant funds.
On April 18, 2009, the City issued requests for proposals from local agencies to administer HPRP
activities to benefit low income City residents. The deadline for submitting proposals was May 19,
2009. The City's Community Development Council (CDC) reviewed the proposals and heard
presentations from the agencies. On August 5, 2009, the CDC finalized its recommendations for the
funding for HPRP activities by the agencies listed below. HUD requires that the City expend all HPRP
funds within three years of the date of execution of the Grant Agreement between the City and HUD.
To comply with HUD requirements, the City will be executing contracts with the agencies for two year
terms to ensure that HPRP funds are spent in a timely fashion. The City will be responsible for the
administration of these programs as required by the ARRA. Quarterly reports on progress under
HPRP must be posted on the ARRA website. The City will allocate $88,445.00 for City administrative
expenses as allowed by HUD.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=12171&councildate=8/18/2009 12/28/2011
M&C Review
Page 2 of 2
AgencX
Community
Enrichment
Center
Catholic Charities
Tarrant County
Human Services
Cornerstone
Salvation Army
Safe Haven
Tarrant County
Homeless
Coalition (HMIS)
City of Fort Worth
(Admin)
Total
Prevention
Activities
$752,404.00
$274,226.07
$1871050.00
$176,266.00
$0.00
Rapid
Re -Housing
Activities
$254,011.00
$6513497.61
Data Administration
$0.00
$4,965.00
$1,655.00
$1,655.00
$1,655.00
$231,720.00 $1,655.00
$0.00 $70,822.87
Total
$254,011.00
$21,058.52 $1,429,925.13
$4,113.39
$2,805.75
$2,643.99
$183280900
$0.00
$279,994.46
$1913510.75
$1801564.99
$2511655.00
$70,822.87
$1
,389,946.07 $1,137,228.61 $82,407.87 $137,346.44 $2,746,929.00
This program benefits ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated of the Grants Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office b�
Oriainatinp Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
GR76 539120 017206359010 $2,746,929000
Tom Higgins (6192)
Jesus Chapa (5804)
Kate Scott -Ward (7563)
http:/Lapps.cfwnet.org/council�acket/mc review.asp?ID=12171&councildate=8/18/2009 12/28/2011